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HomeMy WebLinkAbout2011 10 10 City Commission Regular Agenda CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, OCTOBER 10, 2011 – 5:15 P.M. CITY HALL – COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION.  PLEASE SILENCE CELLULAR TELEPHONES AND/OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 10, 2011 PAGE 2 OF 14 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes REGULAR AGENDA – PART I OF II REGULAR 600. Community Development Department – Arbor Division REQUEST: Requesting That The City Commission Consider The Request Of Ms. Donna Gardinier To Remove One (1) Specimen Live Oak Tree From Her Residence Located At 621 Morgan Street. This Item Was Previously th Presented To The City Commission On September 26, 2011, However Discussions Were Not Completed Prior To The Commission’s Normal Adjournment Pursuant To Their Established Rules. FISCAL IMPACT: If This Request Is Approved, The Applicant Will Pay A $25.00 Arbor Permit Fee And There Will Be Mitigation Requirements In The Form Of Additional Tree Plantings Required As Per The City’s Arbor Code. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION : Staff Recommends That The City Commission Deny The Request Of Ms. Donna Gardinier To Remove One (1) Specimen Live Oak Tree From Her Residence Located At 621 Morgan Street. The Tree Is Currently In Good Overall Health And Appears Structurally Sound. Additionally, The Tree Has Not Caused Any Visible Damage To The Driveway Or Surrounding Structures That Could Be Seen During A Normal Arbor Inspection. Staff Could Find No Existing Condition That Rose To The Level Of An Extraordinary Circumstance Or Hardship As Referenced In Section 5-8(b) Of The Arbor Ordinance. INFORMATIONALAGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 10, 2011 PAGE 3 OF 14 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. CONSENT AGENDA CONSENT 200. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. CONSENT 201. Information Services Department REQUEST: Requests Commission Approve Renewal And Payment Of The MUNIS Annual Maintenance And Support Agreement In The Amount Of $61,997.00 And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. FISCAL IMPACT: $61,997.00. This Item Is Budgeted In Information Services Department 1340. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 10, 2011 PAGE 4 OF 14 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Information Services Requests Commission Approve Renewal And Payment Of The MUNIS Annual Maintenance And Support Agreement In The Amount Of $61,997.00 And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. CONSENT 202. Public Works Department REQUEST: Requesting The City Commission Approve Posted Speed Limits In The Ranchlands. FISCAL IMPACT: The Installation Of Maintenance Of Speed Limit Signs Is Performed In-House And Funded Through Public Works – Roads And Right-Of-Way Maintenance (4412). COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The City Commission Approve The Recommended Posted Speed Limits For The Ranchlands. CONSENT 203. Public Works Department – Stormwater Division REQUEST: Requests The City Commission Approve Task Order #6 To The Engineering Services Agreement With Camp Dresser & McKee Inc. To Provide Professional Engineering Services For Stormwater Improvements To Central Winds Park In The Amount Of $47,985.00. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 10, 2011 PAGE 5 OF 14 FISCAL IMPACT: The Total Design Fee Is $47,985.00 And The Project Is Funded For FY (Fiscal Year) [20’]12 By The Stormwater Fund, Line Code 3800-65000. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The City Commission Approve Task Order #6 To The Engineering Services Agreement With Camp Dresser & McKee Inc.In The Amount Of $47,985.00 Funded From The Stormwater Fund (#3800-65000) And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. CONSENT 204. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requesting The Commission Adopt Bond Resolution 2011-54 To Accept The Proposal By BB&T Bank To Purchase The City’s, Not To Exceed $1,800,000.00, Special Assessment (TLBD) [Tuscawilla Lighting And Beautification District] Refunding Note, Series 2011 To Refund All Of The City’s Outstanding Special Assessment Revenue Bonds, Series 2001; And Authorize The City Manager And City Attorney To Execute All Necessary Documents To Complete A Loan Agreement With BB&T Bank. FISCAL IMPACT: Upon Acceptance Of The Refinancing Of The Special Assessment (TLBD) [Tuscawilla Lighting And Beautification District]Revenue Bonds, Series 2001 by BB&T Bank The City Will Realize A Net Present Value Savings Of $252,952.00 (Net) (14.3%) Over The Remaining 18 Years Until Final Maturity Of The BB&T Note On 10/1/2029. This Equates To A Savings For The TLBD [Tuscawilla Lighting And Beautification District] Of ≈ $19,000.00 (Nominal) Annually. This Brings The Total Debt Restructuring Savings To $2,000,000.00 Over The Next 10 To 15 Years. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 10, 2011 PAGE 6 OF 14 RECOMMENDATION: The City Manager And Finance Department Recommend That The City Commission Accept The BB&T Proposal To Issue A Bank Note To Refund The Special Assessment (TLBD) [Tuscawilla Lighting And Beautification District] Revenue Bonds, Series 2001 Not To Exceed $1,800,000.00; Adopt Resolution 2011-54; And To Authorize The City Manager And City Attorney To Complete All Applicable Paperwork Necessary To Complete This Refinancing. CONSENT 205. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The September 26, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The September 26, 2011 City Commission Regular Meeting Minutes. CONSENT 206. Parks And Recreation Department REQUEST: Requests That The City Commission Authorizes The City Manager To Execute The Partnership Agreement Between The City Of Winter Springs And Orlando Sentinel Communications Company. FISCAL IMPACT:  Staff Is Continuing To Evaluate Options To Lower Expenses And Increase Efficiency Of Operations.  2011-[20’]12 FY (Fiscal Year) Budget For City Community Events Is $35,000.00. Parks & Recreation Budget For FY (Fiscal Year) [20’]12 Community Events Is Projected At $32,000.00. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 10, 2011 PAGE 7 OF 14 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Parks And Recreation Recommends That The City Commission Authorize The City Manager To Execute The Partnership Agreement Between The City And Orlando Sentinel Communications Company For FY (Fiscal Year) [20’]12 Only. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The Chief Of Police REQUEST: Presenting Various Awards From The Winter Springs Police Department. RECESS REPORTS REPORTS 400. Office Of The City Attorney – Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager – Kevin L. Smith REPORTS 402. Office Of The City Clerk – Andrea Lorenzo-Luaces, MMC REPORTS 403. Office Of Commissioner Seat Four – The Honorable Cade Resnick REPORTS 404. Office Of Commissioner Seat Five – The Honorable Joanne M. Krebs CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 10, 2011 PAGE 8 OF 14 REPORTS 405. Office Of The Mayor – The Honorable Charles Lacey REPORTS 406. Office Of Commissioner Seat One/Deputy Mayor – The Honorable Jean Hovey REPORTS 407. Office Of Commissioner Seat Two – The Honorable Rick Brown REPORTS 408. Office Of Commissioner Seat Three – The Honorable Gary Bonner PUBLIC INPUT (Anyone Who Wishes To Speak During Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A “Public Input” Form. You Will Be Given Three (3) Minutes To Speak; However, If You Are Speaking On Behalf Of A Group Or Homeowner’s Association, You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak During Any Scheduled Public Hearings On The Agenda, You Will Also Need To Fill Out A “Public Input” Form And Will Be Given The Same Time Allotment As Mentioned Above. Please Address The Mayor Or Presiding Officer With All Comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office Of The City Attorney REQUEST: Requesting The City Commission Consider A Request From The Winter Springs Golf, LLC And th Morgran Greens, LLC To Change The Construction Deadline Of The 4 Tennis Court Required By A Previously Approved Settlement Agreement Related To The Proposed Tuscawilla Greens Project, Such That It Corresponds To The Future Membership Level Of The Country Club. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 10, 2011 PAGE 9 OF 14 In Addition To The Communications Efforts Listed Above, A Sign Has Been Installed At The Front Of The Development Property Notifying The Public That The Tuscawilla Greens Project Will Be On The October 10, 2011 City Commission Agenda. RECOMMENDATION: Staff Recommends The City Commission Approve The Request By Winter Springs Golf, LLC And Morgran Greens, LLC To Require Winter Springs Golf, LLC To Commence Construction Of The Fourth Tennis Court No Later Than 90 Days After The Tuscawilla Country Club’s Membership Level Reaches 550, And Authorize The City Manager And City Attorney To Prepare, Execute, And Record Any And All Applicable Documents Including The Sixth Amendment To The Settlement Agreement Between The City And Winter Springs Golf, LLC Consistent With The Direction Given By The City Commission. PUBLIC HEARINGS 500.1 Office Of The City Attorney REQUEST: Requesting Approval Of A Fifth Modification Of The Settlement Agreement Between The City And The Tuscawilla Country Club To Facilitate Development Of A Portion Of Parcel 7 As Townhome Property By The New Property Owner, Morgran Greens, LLC. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item nformation, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. In Addition To The Communications Efforts Listed Above, A Sign Has Been Installed At The Front Of The Development Property Notifying The Public That The Tuscawilla Greens Project Will Be On The October 10, 2011 City Commission Agenda. RECOMMENDATION: Staff Recommends The City Commission Approve The Fifth Amendment To The Settlement Agreement As Recommended By Staff And Subject To The Tuscawilla Country Club Executing An Amendment To The Settlement Agreement Incorporating The Tennis Court Deadline Directed By The City Commission Under Item 500. Alternatively, Staff Recommends The City Commission Approve The Fifth Amendment To The Settlement Agreement Incorporating Any Contrary Direction Provided By The City Commission Under Item 500 And This Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 10, 2011 PAGE 10 OF 14 PUBLIC HEARINGS 500.2 Community Development Department – Planning Division REQUEST: Requests That The City Commission Consider Approval Of: 1) A Modification To The Tuscawilla Greens Preliminary/Final Engineering Plan To Permit The Construction Of 60 Townhome Units; And,2) The Amended Development Agreement For Tuscawilla Greens, An 11.45 Acre Development Site Located On The South Side Of Winter Springs Boulevard, East Of The Tuscawilla Country Club Which Was Approved For The Construction Of 60 Condominium Units In 2008. FISCAL IMPACT: The Potential Tax Revenue Of The Proposed Project Is Estimated As Follows: Townhomes (60 Units) Units (1,800 Square Foot Average) Assessed At $90.00/Square Foot: $9,720,000.00 Assessed Tax Value (1,800 x 90 = 162,000 x 60 Units = $9,720,000.00) $9,720,000.00/1000 = $9,720.00 $9,720 x (2.5814) = $25,091.21 $25,091.21 (Less The 4% Statutory Discount) = $24,087.56 Tax Revenue City Of Winter Springs Taxes Paid On Vacant Land Now (Data Obtained From Seminole County Property Appraiser): $3,097.68 $3,097.68 Tax Revenue ___________________ Total Potential Tax Revenue: $27,185.24 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server.Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff And The Planning And Zoning Board Recommend That The City Commission Act On The Requests For The Tuscawilla Greens Project As Follows: 1) Approve The Modified Preliminary/Final Engineering Plans To Accommodate The Proposed townhome Development; And, 2) Approve The Amended Development Agreement And Authorize The City Manager And City Attorney To Finalize The Document For Execution And Recordation. PUBLIC HEARINGS 500.3 Community Development Department – Planning Division REQUEST: Requests That The City Commission Hold A Public Hearing To Consider The Aesthetic Review For The Proposed Tuscawilla Greens Project, A 60-Unit Townhome Development. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 10, 2011 PAGE 11 OF 14 FISCAL IMPACT: The Potential Tax Revenue Of The Proposed Project Is Estimated As Follows: Townhomes (60 Units) Units (1,800 Square Foot Average) Assessed At $90.00/Square Foot: $9,720,000.00 Assessed Tax Value (1,800 x 90 = 162,000 x 60 Units = $9,720,000.00) $9,720,000.00/1000 = $9,720.00 $9,720 x (2.5814) = $25,091.21 $25,091.21 (Less The 4% Statutory Discount) = $24,087.56 Tax Revenue City Of Winter Springs Taxes Paid On Vacant Land Now (Data Obtained From Seminole County Property Appraiser): $3,097.68 $3,097.68 Tax Revenue ___________________ Total Potential Tax Revenue: $27,185.24 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server.Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff And The Planning And Zoning Board Recommend That The City Commission Approve The Aesthetic Review Package For The Tuscawilla Greens Townhome Development. PUBLIC HEARINGS 501. Not Used PUBLIC HEARINGS 502. Community Development Department – Planning Division REQUEST: Requests That The City Commission Review And Adopt On Second Reading Ordinance 2011-08, Which Revises The Regulatory Language For Home Occupations And Home Offices, In The City’s Code Of Ordinances. FISCAL IMPACT: While There Is No Immediately Measurable Fiscal Impact Associated With This Ordinance, The Intent Is To Create A More Predictable And Defined Framework Within Which Home-Based Businesses Can Be Fostered And Become Viable Within The Residential Portions Of The City Without Becoming A Potential Nuisance To The Neighborhood. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 10, 2011 PAGE 12 OF 14 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. Staff Has Consulted With Several Concerned Citizens Relative To The Final Draft Of The Ordinance And Believes Their Concerns Have Been Addressed In The Final Draft Attached To This Agenda Item. RECOMMENDATION: Staff And The Planning And Zoning Board Recommend That The City Commission Approve Second Reading And Adoption Of Ordinance 2011-08, Which Revises The Regulatory Language For Home Occupations And Home Offices, In The City’s Code Of Ordinances. PUBLIC HEARINGS 503. Office Of The City Manager And Community Development Department REQUEST: Request That The City Commission Review And Adopt On Second Reading Ordinance 2011-14, Which Establishes The Jobs Growth Incentive (JGI) Program, An Economic Development Cash Incentive Program To Entice Relocating Or Expanding Businesses That Are Considered Targeted Industries That Create Qualifying Jobs Within The City. FISCAL IMPACT: There Is No Immediate Fiscal Impact Associated With This Agenda Item. However, The City Has Allocated Certain General Fund Revenues As A Mechanism To Fund The JGI Program. As Stated Above, The Commission Will Review And Decide On Funding On A Case-By-Case Basis. Part Of The Commission’s Consideration Of Each Application Will Be The Return On Investment Period. The Commission Will Consider The Anticipated Ad-Valorem Taxes To Be Generated By The Project And The Anticipated Time Period For Said Ad-Valorem Taxes To Equal And Exceed The Award Amount As Well As The Overall Economic Impact Of The Project Upon The Local Economy. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 10, 2011 PAGE 13 OF 14 RECOMMENDATION: The City Manager And Community Development Department Recommend That The , City Commission Approve Second Reading And Adoption Of Ordinance 2011-14Which Establishes The Jobs Growth Incentive (JGI) Program Which Will Allow The City To Utilize This Economic Development Program As A Business Recruitment Tool And Move The Ordinance Forward To Second Reading. REGULAR AGENDA – PART II OF II REGULAR 601. Office Of The City Manager And Community Development Department REQUEST: Request That The City Commission Review And Adopt Resolution 2011-47 Approving The Operational Procedures For Administering The Ad Valorem Tax Exemption Program, Which Was Approved By The City’s Electorate By Referendum On November 2, 2010. FISCAL IMPACT: There Is No Immediate Fiscal Impact Associated With This Agenda Item. The Way This Program Is Structured No Money Is Exchanged. As Part Of The Evaluation Of The Application, The City Manager, Or The Manager’s Designee, Will Prepare An Economic Impact Report That Will Identify The Economic Impact Associated With The Operation Of The Applicant’s Facility And The Potential Cost To The City (Reduced Ad Valorem Revenue) Regarding The Proposed Exemption. This Economic Impact Report Will Be Performed On A Case-By-Case Basis And Will Assess, Among Other Factors, The Secondary Economic Benefits Of The Company’s Relocation To Or Expansion In Winter Springs. Exemptions From Ad Valorem Taxes Will Forego A Portion Of The City’s Overall General Fund Revenue For A Specified Period Of Time When There Are Companies Utilizing The Program. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Manager And Community Development Department Are Requesting That The City Commission To Adopt Resolution 2011-47 Approving The Operational Procedures For The City Of Winter Springs Ad Valorem Tax Exemption Program Which Will Allow The City To Utilize This Economic Development Program As A Business Recruitment And Retention Tool. REGULAR 602. Information Services Department REQUEST: Requests Authorization To Purchase A Voice Over Internet Protocol Phone System Including All Necessary Equipment And Services To Implement The Phone System In The Amount Of $277,000.00 From The Selected Vendor Veytec And To Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. FISCAL IMPACT: $277,000.00 And Funding Is Available From The Public Building Impact Fee Fund. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 10, 2011 PAGE 14 OF 14 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Information Services Requests Commission Approve The Purchase Of A New Voice Over IP Phone System From The Recommended Vendor Veytec In The Amount Of $277,000.00 And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. PUBLIC INPUT (Anyone Who Wishes To Speak During Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A “Public Input” Form. You Will Be Given Three (3) Minutes To Speak; However, If You Are Speaking On Behalf Of A Group Or Homeowner’s Association, You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak During Any Scheduled Public Hearings On The Agenda, You Will Also Need To Fill Out A “Public Input” Form And Will Be Given The Same Time Allotment As Mentioned Above. Please Address The Mayor Or Presiding Officer With All Comments.) ADJOURNMENT  PUBLIC NOTICE  This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City’s Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 “at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority” - per Section 286.26 Florida Statutes. “If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based” - per Section 286.0105 Florida Statutes. 