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HomeMy WebLinkAbout_2011 04 11 City Commission Regular AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, APRIL 11, 2011 - 5:1 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- APRIL 11, 2011 PAGE 2 OF 10 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Land Design Innovations, Inc. — City Consultant REQUEST: Presenting The Summary Report For Economic Development Activities From February 29, 2010 Through March 31, 2011. The Information In This Agenda Item Will Be Verbally Presented Under Item 302 At The April 11, 2011 City Commission Meeting. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- APRIL 11, 2011 PAGE 3 OF 10 INFORMATIONAL 102. Police Department REQUEST: Wishes To Provide The City Commission With A Review And Update Of The Red Light Camera Program. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. The Commission Agenda Has Been Posted On The Bulletin Board Outside City Hall, On The City's Electronic Sign; The Agenda Is Electronically Posted According To The City Clerk's Procedure. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 103. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission Regarding An Upcoming Easter Egg Hunt Event Sponsored By Herba Chiropractic. FISCAL IMPACT: All Parks And Recreation Staffing Will Use Regularly Scheduled Time Or Flex Time For The Event. There Will Be No City Of Winter Springs Employees Using Overtime For This Event. The Cost Of The Recommended Three (3) City Of Winter Springs Police Officers For The Event Will Be Covered In Full By Dr. Matthew Herba. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Parks And Recreation Recommends That The City Commission Review The Information Presented. CONSENT AGENDA CONSENT 200. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requesting The Commission Adopt Bond Resolution 2011 -15 To Accept The Proposal By SunTrust Bank To Purchase The City's, Not To Exceed $8.5 Million, Water And Sewer System Revenue Refunding Revenue Notes, Series 2011A To Refund All Of The City's Outstanding Water And Sewer Revenue Bonds, Series 2002; And Authorize The City Manager And City Attorney To Execute All Necessary Documents To Complete A Loan Agreement With SunTrust Bank. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- APRIL 11, 2011 PAGE 4 OF 10 FISCAL IMPACT: Upon Acceptance Of The Refinancing Of The Water And Sewer Revenue Bonds, Series 2002 By SunTrust Bank The City Will Realize A Net Present Value Savings Of $528,305.00 (6.36 %) Over The Remaining 9 Years Until Final Maturity Of The SunTrust Note On 4/1/2020 (April 1, 2020). This Equates To A Savings For The Water And Sewer Fund Of $68,000.00 (Nominal) Annually. This Coupled With The Future Recommendation To Refinance The Water And Sewer Revenue Bond, Series 2000, Will Yield Significant Savings For The City's Utility Operations. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff, Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, Laser Fiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Manager And Finance Department Recommend That The City Commission Accept The SunTrust Proposal To Issue A Bank Note To Refund The Water And Sewer Revenue Bonds, Series 2002 Not To Exceed $8.5, Adopt Resolution 2011 -15, And To Authorize The City Manager And City Attorney To Complete All Applicable Paperwork Necessary To Complete This Refinancing. CONSENT 201. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests The Commission Approve A Utility Relief Program To Be Administered By Heart Of Florida United Way Foundation. Additionally, To Authorize The City Manager And City Attorney To Execute Any And All Documentations Required By United Way On Behalf Of The City Of Winter Springs To Facilitate The Utility Relief Program. FISCAL IMPACT: The Utility Relief Program Will Require An Initial Investment Of Approximately $500.00 For Printing Materials That Will Be Used To Solicit Donation. This Investment Will Also Provide Sufficient Funds To Allow An Initial Mailing To All 13,000 Utility Customers Explaining The New Program. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is The Recommendation Of The City Manager And The Finance Department That The City Commission Approve The Utility Relief Program As Presented In This Agenda Item And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Documentations Required By United Way To Implement The Utility Relief Program. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- APRIL 11, 2011 PAGE 5 OF 10 CONSENT 202. Finance And Administrative Services Department And Winter Springs Police Department — Criminal Investigations Unit REQUEST: Requesting City Commission Authorize The Establishment Of A Separate And Distinct Bank Account For The Purpose Of Allowing The Criminal Investigations Personnel Access To Funds Via A Debit Card For The Purpose Of Investigative Expenditures So As To Apprehend Alleged Criminals And Secure Arrests. FISCAL IMPACT: Funds For The Confidential Fund Account Are To Come From The Special Law Enforcement Trust Fund (Local And/Or Federal). This Fund Was Established To Receive Revenues Derived From Confiscated Property Obtained During The Enforcement Of Law On Illegal Operations. The Expenditures Of These Funds Are Restricted For The Purposes Of Furthering Law Enforcement Efforts. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Recommended That The Commission Authorize The Establishment A Use Of A Separate Bank Account For The Sole And Specific Use Of Confidential Funds By The Winter Springs Police Department And Authorize The City Manager And City Attorney To Prepare And Execute All Applicable Documents. CONSENT 203. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In The Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For General Public; And Posted At Five(5) Different Locations Around The City. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- APRIL 11, 2011 PAGE 6 OF 10 CONSENT 204. Public Works Department REQUEST: Requesting The City Commission Adopt Resolution 2011 -11 Supporting The Florida Department Of Transportation's Widening Of US 17 -92 From Shepard Road To Lake Mary Boulevard. FISCAL IMPACT: There Is No Fiscal Impact Associated With Resolution 2011 -11, And The City Is Not Funding Any Part Of FDOT's (Florida Department Of Transportation) US 17 -92 Widening Project. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends The City Commission Adopt Resolution 2011 -11 Supporting The Florida Department Of Transportation's Widening Of US 17 -92 From Shepard Road To Lake Mary Boulevard, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. CONSENT 205. Public Works Department REQUEST: Requesting The City Commission Validate The Staff Recommendation Finding The Bright House Equipment Building Site At 197 South Moss Road To Be Built In Substantial Accordance With The Final Engineering Plans. FISCAL IMPACT: All Applicable Fees Associated With The Development Of The Bright House Equipment Building Project Have Been Paid By The Owner. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Validate The Staff Recommendation Finding The Bright House Equipment Building Site To Be Built In Substantial Accordance With The Final Engineering Plans. CONSENT 206. Utility /Public Works Department REQUEST: Requests That The City Commission Approve Resolution Number 2011 -12 Recognizing The Retirement Of Utility Department Employee Clarence Graham. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- APRIL 11, 2011 PAGE 7 OF 10 FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2011 -12 Is Approved. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Recommended That The City Commission Approve Resolution Number 2011 -12 In Honor Of Utility Department Employee Clarence Graham And His 12 Years Of Dedicated Service To The City Of Winter Springs. CONSENT 207. Utility /Public Works Department REQUEST: Requests That The City Commission Approve Resolution Number 2011 -13 Recognizing The Retirement Of Utility Department Employee Mike Goodall. FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2011 -13 Is Approved. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Recommended That The City Commission Approve Resolution Number 2011 -13 In Honor Of Utility Department Employee Michael Goodall And His 22 Years Of Dedicated Service To The City Of Winter Springs. CONSENT 208. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The March 28, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- APRIL 11, 2011 PAGE 8 OF 10 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations/ Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The March 28, 2011 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The City Manager Presentation Of Resolution Number 2011 -12 Recognizing Mr. Clarence Graham For His 12 Years Of Dedicated Service As An Employee Of The City Of Winter Springs And Expressing Our Appreciation On Behalf Of The Mayor And City Commission, City Manager, City Staff, And The Citizens Of The City Of Winter Springs. AWARDS AND PRESENTATIONS 301. Office Of The City Manager Presentation Of Resolution Number 2011 -13 Recognizing Mr. Mike Goodall For His 22 Years Of Dedicated Service As An Employee Of The City Of Winter Springs And Expressing Our Appreciation On Behalf Of The Mayor And City Commission, City Manager, City Staff, And The Citizens Of The City Of Winter Springs. AWARDS AND PRESENTATIONS 302. Land Design Innovations, Inc. — City Consultant Presentation From Land Design Innovations, Inc. Updating The City Commission On Economic Development Efforts. (Follow Up Presentation From Informational Agenda Item "101 ".) RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- APRIL 11, 2011 PAGE 9 OF 10 REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat Four — The Honorable Cade Resnick REPORTS 404. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 405. Office Of The Mayor — The Honorable Charles Lacey REPORTS 406. Office Of Commissioner Seat One /Deputy Mayor — The Honorable Jean Hovey REPORTS 407. Office Of Commissioner Seat Two — The Honorable Rick Brown REPORTS 408. Office Of Commissioner Seat Three — The Honorable Gary Bonner PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- APRIL 11, 2011 PAGE 10 OF 10 REGULAR AGENDA REGULAR 600. Not Used. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.