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HomeMy WebLinkAbout_2010 11 15 City Commission Regular Agenda CITY OF WINTER SPRINGS, FLORIDA 0 1NTEt ' 2 Incorporated • 1959 ` D R,OP CITY COMMISSION AGENDA REGULAR MEETING MONDAY, NOVEMBER 15, 2010 - 5:15 P.M. (RESCHEDULED FROM NOVEMBER 8, 2010) CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade J. Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ •9 NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖• PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - NOVEMBER 15, 2010 (RESCHEDULED FROM NOVEMBER 8, 2010) PAGE 2 OF 10 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. The Commission Agenda Has Been Posted On The Bulletin Board Outside City Hall, On The City's Electronic Sign; The Agenda Is Electronically Posted According To The City Clerk's Procedure. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Land Design Innovations, Inc. (City Consultant) REQUEST: Presenting The Summary Report For Economic Development Activities From September 17, 2010 Through October 15, 2010. The Information In This Agenda Item Will Be Verbally Presented Under Item 300 At The November 15, 2010 City Commission Meeting. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATIONS: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 102. Office Of The City Clerk REQUEST: Wishes To Inform The City Commission Of The Results Of The November 2, 2010 City Of Winter Springs General Municipal Election. FISCAL IMPACT: There Is No Fiscal Impact To Be Considered With The Approval Of This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City Commission; City Manager; City Attorney; Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Respectfully Requests The City Commission Review And Accept The Information Provided In This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - NOVEMBER 15, 2010 (RESCHEDULED FROM NOVEMBER S, 2010) PAGE 3 OF 10 CONSENT AGENDA CONSENT 200. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: A Copy Of The List Of Items To Be Disposed Of Has Been Posted On The City's Website Under Public Notices. Additionally, The Contact Information For The Vendor Conducting The Auction Has Also Been Provided On The Website. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. CONSENT 201. Police Department REQUEST: Requests To Use BMW Motorcycles Of Daytona, Via Quote/Bid Process, For The Purchase Of Two (2) New 2009 Police Motorcycles In The Amount Of $31,221.00. FISCAL IMPACT: Funding For The Purchase Of The Two Motorcycles Will Come From Existing Budgeted Funds Under Line Code 2119 -64100 Purchased Under Quote/Bid Process Through BMW Motorcycles Of Daytona. COMMUNICATIONS EFFORTS: Regular Posting Of The Commission Agenda Throughout The City And/Or Website. RECOMMENDATION: Approve The Use Of BMW Motorcycles Of Daytona, Using Current Quote/Bid Processes, For The Purchase Of Two (2) New Police Motorcycles. CONSENT 202. Police Department REQUEST: Requests The Commission To Approve The Use Of The Western States Contracting Alliance (WSCA) Contract #1523 For Procurement Of Wireless Air Card Services For Police Department Laptop Computers, The Expenditure Of Budgeted Funds Not To Exceed $37,431.00, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. FISCAL IMPACT: $37,431.00. All Funding Will Come From Existing Budgeted Funds In 2116- 54110. There Will Be No Additional Impact To The Current Fiscal Budget. COMMUNICATION EFFORTS: The City Commissions Regular Agenda Being Advertized Prior To The Meeting At Various Locations Throughout The City. RECOMMENDATION: The Police Department Requests The Commission To Approve The Use Of The Western States Contracting Alliance (WSCA) Contract #1523 For Procurement Of Wireless Air Card Services For Police Department Laptop Computers, The Expenditure Of Budgeted Funds Not To Exceed $37,431.00, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - NOVEMBER 15, 2010 (RESCHEDULED FROM NOVEMBER 8, 2010) PAGE 4 OF 10 CONSENT 203. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Request That The Commission Adopt Resolution Number 2010 -39 Amending The Fiscal Year 2009 -2010 Budget. FISCAL IMPACT: Set Forth In Attachments 2 And 3 COMMUNICATION EFFORTS: The Budget Amendments Will Be Reflected In The 2009 -2010 Comprehensive Annual Financial Report (CAFR), Audited And Published In March 2011. RECOMMENDATION: It Is Recommended That The Commission Adopt Resolution 2010 -39 Amending The Fiscal Year 2009 -2010 Budget. CONSENT 204. Public Works/Utility Department REQUEST: Requesting Approval For A Supplemental Appropriation From Transportation Improvement Fund Reserves For The Repair Of The South Traffic Signal Pole At SR (State Road) 434 And SR (State Road) 419. FISCAL IMPACT: The Supplemental Appropriation Of $24,653.34 From The Transportation Improvement Fund Balance Will Be Revenue Neutral (Assuming The Deductible Is Ultimately Received) Due To The Receipt Of Offsetting Insurance Proceeds. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets, Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: It Is Recommended That The City Commission Approve A Supplemental Appropriation Of $24,653.34 From Transportation Improvement Fund Reserves To 104 -54620 Repair And Maintenance Of Traffic Control Devices. CONSENT 205. Utility Department REQUEST: Requesting Approval To Authorize Precon Corporation To Make Repairs To The 0.5 Million Gallon Water Storage Tank At Water Treatment Plant #3 Located At 110 West Bahama Road. FISCAL IMPACT: Funds Are Budgeted In The Utility Department Line Code 3600 -62100 At $70,000.00. COMMUNICATION EFFORTS: The Abutting Neighbors Will Be Notified Of The Proposed Work Which Will Occur During Normal Working Hours. Copies Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets, Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: It Is Recommended That Authorization Be Granted To Award The WTP #3 Storage Tank Repairs To Precon Corporation For $64,090.00 Plus A 10% Contingency Payable From Utility Line Code 3600 - 62100. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - NOVEMBER 15, 2010 (RESCHEDULED FROM NOVEMBER 8, 2010) PAGE 5 OF 10 CONSENT 206. Parks And Recreation Department REQUEST: Requesting That The City Commission Consider Approval Of The 2010 Winter Springs Holiday Parade And Christmas Tree Lighting And Associated Budget. FISCAL IMPACT: $9,600.00 (Budget Attached). Funds Are Budgeted And Available In Account 118- 56910 And 118 -54800 -90200 For This Event. COMMUNICATION EFFORTS: The Winter Springs Holiday Parade And Christmas Tree Lighting Will Be Promoted Through The Winter Edition Of The Insider (On Website), E -alert, And The City Website. Flyers Will Be Displayed In The Town Center, City Hall, Senior Center, Parks And Recreation, Etc. It Will Also Be Promoted In All Local News Media. RECOMMENDATION: It Is Recommended That The City Commission Approve The 2010 Winter Springs Holiday Parade And Christmas Tree Lighting Special Event And Associated Budget. CONSENT 207. Office Of The Mayor REQUEST: Requests That The City Commission Consider And Approve The Payment Of Annual Dues For His Membership In The Florida League Of Mayors. FISCAL IMPACT: Membership Dues For The Florida League Of Mayors Amounts To An Annual Payment Of $668.00. This Amount Had Been Budgeted In This Fiscal Year's Budget, Specifically Line Code 1100 -55411 (Commission - Dues & Registrations). COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To Our Elected Officials; City Manager; City Attorney; Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: Mayor Lacey Requests The City Commission Authorize The Payment Of $668.00 For His Membership In The Florida League Of Mayors. CONSENT 208. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The October 25, 2010 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The October 25, 2010 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - NOVEMBER 15, 2010 (RESCHEDULED FROM NOVEMBER 8, 2010) PAGE 6 OF 10 CONSENT 209. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The November 1, 2010 City Commission Special Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The November 1, 2010 City Commission Special Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Land Design Innovations, Inc. (City Consultant) Presenting The Summary Report For Economic Development Activities From September 17, 2010 Through October 15, 2010. RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat Two/Deputy Mayor — The Honorable Rick Brown REPORTS 404. Office Of Commissioner Seat Three — The Honorable Gary Bonner CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - NOVEMBER 15, 2010 (RESCHEDULED FROM NOVEMBER 8, 2010) PAGE 7 OF 10 REPORTS 405. Office Of Commissioner Seat Four— The Honorable Cade J. Resnick REPORTS 406. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 407. Office Of The Mayor — The Honorable Charles Lacey REPORTS 408. Office Of Commissioner Seat One — The Honorable Jean Hovey PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office Of The City Attorney REQUEST: Requests That The City Commission Pass On First Reading Ordinance No. (Number) 2010 -22, Which Declares A Moratorium As To The Filing And/Or Receiving Of Any Application For, Or The Issuance Of, Business Tax Receipts Or Land Use Approvals, Regarding The Operation Of "Pain Management Clinics" For Two - Hundred And Seventy (270) Days. FISCAL IMPACT: There May Be A De Minimis Fiscal Impact Associated With Passage Of This Ordinance Since The Ordinance Prohibits The City From Accepting Payments Of The Business Tax For Pain Management Clinics During The Moratorium Time Period. COMMUNICATION EFFORTS: RECOMMENDATION: The City Attorney Recommends That The City Commission Pass Ordinance 2010 -22 On First Reading, And Advertise The Ordinance For Second And Final Reading At The Next Regular Commission Meeting Scheduled For December 13, 2010. PUBLIC HEARINGS 501. Public Works Department REQUEST: Requesting The City Commission Approve Ordinance (Number) 2010 -24 — Extension Of The Solid Waste Franchise Agreement. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - NOVEMBER 15, 2010 (RESCHEDULED FROM NOVEMBER 8, 2010) PAGE 8 OF 10 FISCAL IMPACT: The Franchise Agreement Extension Maintains The Current Monthly Residential Rate Of $18.10 For An Additional Four Years (Nine Years Total With No Increase) With Only A Slight Decrease To The Solid Waste Fund Reserves Consistent With The Pro Forma. Shifting The Residential Roll Offs To An Open Market May Provide Cost Reductions To Residents Undertaking Home Improvement Projects. COMMUNICATION EFFORTS: The Notice Of The 2 Reading Of The Franchise Agreement Extension Ordinance Will Be Noticed In The Orlando Sentinel. RECOMMENDATION: It Is Recommended That The City Commission Hold A Public Hearing And Move To 2nd Reading Ordinance 2010 -24 Which Adopts An Addendum To The Solid Waste Franchise Agreement With Waste Pro Of Florida, Inc., Extends The Term For Four More Years, And Makes Other Miscellaneous Amendments. REGULAR AGENDA REGULAR 600. Not Used. REGULAR 601. Parks And Recreation Department REQUEST: Requesting The City Commission To Authorize The City Manager To Execute The Agreement Between The City Of Winter Springs And The Scottish American Society Of Central Florida, Inc. For The 34 Annual Central Florida Scottish Festival And Highland Games. FISCAL IMPACT: Scottish Gathering On Thursday, January 13 Parks: No Costs Public Works: No Costs Fire Department (Event Inspection): $160.00 Police (4 Officers @ $38.50 For 4 Hours): $616.00 Event Permit: $25.00 Total Cost Of The Scottish Gathering To City: $ 801.00 Funds Are Budgeted And Available In Account 118 -56910 For This Purpose. Scottish Highland Games On Saturday /Sunday (January 15 & 16 Parks: No Costs Public Works: No Costs Fire Department (Fire Inspection): Paid By Event Applicant Police: Paid By The Event Applicant Event Permit: Paid By The Event Applicant Total Cost Of The Scottish Highland Games To City: $0 COMMUNICATION EFFORTS: Upon Approval, The Scottish Festival And Highland Games Will Be Promoted Through The Winter Edition Of The Insider (On Web), E -alert, And The City Website. Also Flyers - Posters Or Any Other Promotional Material Provided Would Be Displayed At City Hall, Senior Center And Parks And Recreation (Central Winds Park). CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - NOVEMBER 15, 2010 (RESCHEDULED FROM NOVEMBER 8, 2010) PAGE 9 OF 10 RECOMMENDATION: The Parks And Recreation Department Is Requesting The City Commission To Authorize The City Manager To Execute The Agreement Between The City Of Winter Springs And The Scottish American Society Of Central Florida, Inc. For The 34 Annual Central Florida Scottish Festival And Highland Games, And Approve The Expenditure Of Up To $801.00 In City Funds For Public Safety Costs For The Thursday Night Event In The Town Center. IMPLEMENTATION SCHEDULE: January 13, 2010 Thursday Gathering From 6:00 PM -9:00 PM January 15, 2010 Central Winds Park From 8:00 AM -9:00 PM January 16, 2010 Central Winds Park From 9:00 AM -5:00 PM REGULAR 602. Office Of The City Manager And Office Of The City Clerk REQUEST: Request That The City Commission Remove This Agenda Item From The Table Which Was Tabled At The October 25, 2010 Regular Meeting; And If Removed From The Table, To Then Make Any Remaining Appointments To The City's New "Parks And Recreation Advisory Committee ", Which Was Approved At The August 23, 2010 Regular City Commission Meeting With The Ratification Of Ordinance 2010 -07. FISCAL IMPACT: There Is No Specific Fiscal Impact To These Appointments. However, Once The "Parks And Recreation Advisory Committee" Begins Meeting, Office Of The City Clerk's Staff Will Be Providing Administrative Assistance To The "Parks And Recreation Advisory Committee ". Such Costs Are Estimated To Be Approximately $3,076.00 Per Year; And Have Been Budgeted For Fiscal Year 2010 -2011; With Funds Coming From Office Of The City Clerk Overtime Salaries (Line Code 1210 - 51214). Parks And Recreation Department Liaison Staff Costs Have Been Absorbed Otherwise. COMMUNICATION EFFORTS: As Requested By The Mayor And City Commission (As Noted On Attachment "A" Of This Agenda Item), The City Clerk Has Been In Touch With The Individuals Who Have Been Appointed, To Find Out Which Of The Nine (9) Suggested Categories They Would Represent And That Information Has Been Forwarded To The City Commission. This Agenda Item Has Been Distributed To The Mayor And City Commission; City Manager; City Attorney; Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Requested To Make Three (3) More At Large Appointments To The "Parks And Recreation Advisory Committee ". REGULAR 603. Community Development Department REQUEST: Requests The City Commission Consider The Request Of Pathfinder Landology Isis To Acquire Approximately 6 Square Feet Of The City's Tuskawilla Road Right -Of -Way To Accommodate An Encroachment From Building 4. FISCAL IMPACT: The Doran Company (a.k.a. JC Calhoun) Had Provided The Additional Right -Of -Way Along Its Portion Of Tuskawilla Road. The Primary Cost To The City Is Likely To Be Attorney's Time And Recording Fees. The Fair Market Value Of The Land And These Legal Fees Are The Fiscal Impact To The City. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - NOVEMBER 15, 2010 (RESCHEDULED FROM NOVEMBER 8, 2010) PAGE 10 OF 10 COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda. The Commission Agenda Has Been Posted On The Bulletin Board Outside City Hall, On The City's Electronic Sign; The Agenda Is Electronically Posted According To The City Clerk's Procedure. RECOMMENDATION: Staff Recommends That The City Commission Approve The Vacation Of Approximately 6 Square Feet Of The Tuskawilla Road Right -Of -Way And Acquisition Of This Vacated Right - Of -Way By Pathfinder Landology Isis At Fair Market Value Plus Associated Legal Fees. In Addition, Staff Recommends The Commission Give Direction To Staff And The City Attorney To Prepare All Necessary Documentation To Facilitate This Right -Of -Way Vacation And Acquisition. ADJOURNMENT • PUBLIC NOTICE ♦+ This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.