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HomeMy WebLinkAbout_2010 09 27 City Commission Regular Agenda CITY OF WINTER SPRINGS, FLORIDA `4xsTER SA ~ G� U v� • Incorporated 1959 .4 LO R10 P• CITY COMMISSION AGENDA REGULAR MEETING MONDAY, SEPTEMBER 27, 2010 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. •• PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 2 OF 13 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes PUBLIC HEARINGS AGENDA - PART I PUBLIC HEARINGS 500. Office Of The City Manager REQUEST: Requesting That The City Commission Hold A Public Hearing Relative To The Approval Of Resolution No. (Number) 2010 -50, Which Establishes The Final Operating Millage Rate And The Final Voted Debt Service Millage Rate For Fiscal Year 2010 -2011 For The City Of Winter Springs. FISCAL IMPACT: The Decision To Levy An Operating Millage Rate Of 2.4714 Mills As Opposed To The Rolled -Back Rate Of 2.6404 Mills Results In Reduced Ad Valorem General Fund Revenues Of Approximately $288,000.00. The Decision To Maintain The Voted Debt Service Millage Rate At 0.1100 Mills Required A Subsidy From The General Fund To The Central Winds Debt Service Fund In The Amount Of $44,000. COMMUNICATION EFFORTS: Upon Approval And Adoption Of Resolution No. (Number) 2010 -50, The Millage Rates For Fiscal Year 2010 -2011 Will Be Communicated To The Seminole County Property Appraiser And The Seminole County Tax Collector As The Millage Rate To Be Levied By The City Of Winter Springs For The 2010 Tax Year (Fiscal Year 2010- 2011). RECOMMENDATION: It Is Recommended That The Commission Adopt Resolution No. (Number) 2010 -50 Establishing The Final Operating Millage Rate At Whatever Rate The Commission Deems Necessary For Fiscal Year 2010 -2011, The Final Voted Debt Service Millage Rate At 0.1100 Mills For Fiscal Year 2010 -2011 And Publicly Announce The Percentage By Which The Final Operating Millage Rate Is Less Than The Rolled -Back Rate. A `Sample' Motion Follows Which Includes The Necessary Elements For Statutory Compliance: I Make The Motion That The City Of Winter Springs Adopt Resolution No.(Number) 2010 -50 Establishing The Final Operating Millage Rate At 2.4714 Mills, Establishing The Voted Debt Service Rate At 0.1100 Mills And Publicly Announce That The Final Operating Millage Rate Is 6.40% Less Than The Computed Rolled -Back Rate Of 2.6404 Mills. PUBLIC HEARINGS 501. Office Of The City Manager REQUEST: Requesting That The City Commission Hold A Public Hearing Relative To The Approval Of Resolution No. (Number) 2010 -51, Establishing The Final Budget For Fiscal Year 2010 -2011. FISCAL IMPACT: The Proposed Final City -Wide Budgets By Fund Type Currently Reflect The Following Appropriations To (From) Fund Balance: General Fund — ($538,698.00); Comprised Of $1,955.00 Of Positive Operating Coverage And ($540,653.00) In Capital/Non- Recurring Coverage Governmental Funds (Exclusive Of General Fund) — ($2,599,303.00) Enterprise Funds — ($1,216,737.00) COMMUNICATION EFFORTS: Upon Approval And Adoption Of Resolution No. (Number) 2010 -51, The Final Budget For Fiscal Year 2010 -2011 Will Be Implemented And Become Effective On October 1, 2010. Within One Week Of Adoption The Final Budget Will Be Placed On The City's Website. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 3 OF 13 RECOMMENDATION: • Recommend That The Commission Approve The Final Budget For Fiscal Year 2010 -2011 • Recommend That The Commission Adopt Resolution No. (Number) 2010 -51 Establishing The Final Budget For Fiscal Year 2010 -2011 INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission About The Hometown Harvest Special Event. FISCAL IMPACT: Staff Projects A $200.00 Carry Over To The Next Event. COMMUNICATION EFFORTS: The Winter Springs 5 Annual Hometown Harvest Will Be Promoted Through The Fall Edition Of The Insider (On Website), e -Alert, And The City Website. Flyers Will Be Displayed In The Town Center, City Hall, Senior Center, Parks And Recreation, Etc. It Will Also Be Promoted In All Local News Media. RECOMMENDATION: Informational Only. INFORMATIONAL 102. Public Works Department REQUEST: Providing A Construction Progress Update On The Solary Canal Regional Stormwater Treatment Area. FISCAL IMPACT: The Project Construction Is Funded 100% By The St. Johns River Water Management District. In Accordance With The Terms Of The Construction Funding Agreement, The City Invoices The District Monthly During The Construction Period And The District Reimburses The City Within 45 Days Of Receipt Of An Approved Invoice. COMMUNICATION EFFORTS: At The Start Of Construction, Staff Mailed Construction Notices To All Surrounding Residents Which Included Project Information And Contact Information. A Project Information Sign At The Project Entrance Off Of Deleon Street Has Been In Place Since The Start Of The Project. RECOMMENDATION: Staff Recommends That The City Commission Review And Accept The Information In This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 4 OF 13 INFORMATIONAL 103. Community Development Department REQUEST: Advising The City Commission Of The Status And Possible Ramifications Of The August 26 First Circuit Court Final Judgment Order In The City Of Weston V. Crist, Declaring SB 360 (Chapter 2009 -96, Laws Of Florida; a.k.a. "Community Renewal Act ") Unconstitutional. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Informational Agenda Item. COMMUNICATION EFFORTS: This Commission Agenda Has Been Posted On The Bulletin Board Outside City Hall, On The City's Electronic Sign; And Is Electronically Posted In Accordance With The City Clerk's Procedures. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. Staff Will Provide Timely Updates Of Any Actions Of A Substantive Nature. CONSENT AGENDA CONSENT 200. Office Of The City Manager REQUEST: Requests That The City Commission Approve Resolution Number 2010 -48 Recognizing The Retirement Of Parks And Recreation Department Director Chuck Pula. FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2010 -48 Is Approved. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: It Is Recommended That The City Commission Approve Resolution Number 2010 -48 In Honor Of Parks And Recreation Department Director Chuck Pula. CONSENT 201. Not Used. CONSENT 202. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests The City Commission Consider The Adoption Of Resolution 2010 -53 Expressing The Intent For Purposes Of Compliance With United State Treasury Regulation Section 1.150- (2)(e) To Reimburse The City For Any Temporary Loans For The Reclaim Water Plant With The Proceeds Of A Future Financing Agreement. FISCAL IMPACT: With The Passage Of This Resolution The Sewer And Water Fund Will Be Able To Begin The Lake Jesup Reclaimed Project In October And Provide Interim Financing Using Its Reserves ($1.2 Million) Until Loan Proceeds Are Available. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 5 OF 13 COMMUNICATION EFFORTS: Copies Of The Signed Resolution Will Be Sent To The United States Treasury Department And PFM Consulting. The Original Will Be Held On File For Future Possible Official Inquiries By The IRS. RECOMMENDATION: It Is The Recommendation Of The City Manager And The Finance Department That The City Commission Approve Resolution 2010 -53 To Establish The Right To Be Reimbursed For Any Interim Financing Solution That Maybe Required To Start The Lake Jesup Reclaimed Project. CONSENT 203. Information Services Department REQUEST: Requests Commission Approve The Orlando Business Telephone Systems (OBTS) Professional Services Agreement Second Addendum, Authorize Renewal And Payment Of The Annual Maintenance And Support Agreement Not To Exceed $11,676.00, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. FISCAL IMPACT: $11,676.00. This Item Is Budgeted In Information Services Department 1340 - 54633. COMMUNICATION EFFORTS: No Extra Communication Efforts Are Necessary At This Time. RECOMMENDATION: Information Services Requests Commission Approve The Orlando Business Telephone Systems (OBTS) Professional Services Agreement Second Addendum, Authorize Renewal And Payment Of The Annual Maintenance And Support Agreement Not To Exceed $11,676.00, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. CONSENT 204. Public Works Department REQUEST: Requesting City Commission Approval Of The Final Engineering Plans For Michael Blake Boulevard, And To Authorize Payment To Winter Springs Holdings, Inc. In The Amount Of $247,561.80 At The Closing For Conveyance Of The Michael Blake Boulevard Right -Of -Way To The City. FISCAL IMPACT: The Required Reimbursement In The Amount Of $247,561.80 Due At Right -Of -Way Closing Is Budgeted In The Road Improvement Fund (One -Cent Sales Tax). COMMUNICATION EFFORTS: Staff Regularly Communicates With Winter Springs Holdings And Other Affected Parties Regarding The Status Of Michael Blake Boulevard. Additional Communications, Such As Website Postings, E- Alerts, Etc., Will Be Necessary When The Project Is Under Construction. RECOMMENDATION: Staff Recommends The City Commission Approve The Final Engineering Plans For Michael Blake Boulevard And Authorize Payment To Winter Springs Holdings, Inc. In The Amount Of $247,561.80 At The Closing For Conveyance Of The Michael Blake Boulevard Right -Of -Way To The City. CONSENT 205. Public Works Department — Stormwater Division REQUEST: Requesting Authorization To Renew The Contract With Lake Masters Aquatic Weed Control, Inc. In The Amount Of $46,560.00 For One Year For Aquatic Weed Control And Maintenance Services Of Certain Lakes And Ponds. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 6 OF 13 FISCAL IMPACT: The Annualized Cost To Renew Lake Masters' Contract For One Year Is $46,560.00 (No Change From Last Year) And The Funding Source Is The Stormwater Utility Fund, Line Code 3800 - 54693. The Funds For This Project Will Be Expended Over A Twelve -Month Contract Period Beginning October 1, 2010. COMMUNICATION EFFORTS: Staff Regularly Receives And Coordinates The Resolution Of Pond Maintenance - Related Issues With Residents, HOA's (Homeowner's Association), And Regulatory Agencies. As The Time Allows, Staff Also Periodically Inspects Privately Owned And Maintained Ponds To Verify That They Are Complying With City Stormwater Treatment Standards. RECOMMENDATION: Staff Recommends That Authorization Be Given To Renew The Contract Agreement With Lake Masters Aquatic Weed Control, Inc. For The Aquatic Weed Control And Maintenance Of Certain Ponds At A Cost Of $46,560.00 Payable From The Stormwater Utility Fund. CONSENT 206. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -27 Offering Their Appreciation And Gratitude For The Service Of Mr. Arsenio Calle As A Recent Member Of The Code Enforcement Board. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2010 -27. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, Laserfiche, And The City's Server. Should The Resolution Be Approved By The City Commission, Mr. Calle Will Be Sent A Letter Inviting Him To Receive His Resolution At An Upcoming City Commission Regular Meeting. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -27. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Calle Regarding An Official Presentation In His Honor By The Mayor And City Commission. CONSENT 207. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -28 Offering Their Appreciation And Gratitude For The Service Of Mr. Bob Henderson As A Recent Member Of The Code Enforcement Board. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2010 -28. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -28. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Henderson Regarding An Official Presentation In His Honor By The Mayor And City Commission. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 7 OF 13 CONSENT 208. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -29 Offering Their Appreciation And Gratitude For The Service Of Mr. Jim Pitts As A Recent Member Of The Code Enforcement Board. FISCAL IMPACT: There Is No Fiscal Impact With Approval Of Resolution Number 2010 -29. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -29. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Pitts Regarding An Official Presentation In His Honor By The Mayor And City Commission. CONSENT 209. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -30 Offering Their Appreciation And Gratitude For The Service Of Mr. Gregory Roero As A Recent Member Of The Code Enforcement Board. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2010 -30. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -30. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Roero Regarding An Official Presentation In His Honor By The Mayor And City Commission. CONSENT 210. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -31 Offering Their Appreciation And Gratitude For The Service Of Ms. Kathryn Fairchild As A Recent Member Of The Beautification Of Winter Springs Board. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2010 -31. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -31. Upon Approval Of This Resolution, The City Clerk Will Then Contact Ms. Fairchild Regarding An Official Presentation In Her Honor By The Mayor And City Commission. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 8 OF 13 CONSENT 211. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -32 Offering Their Appreciation And Gratitude For The Service Of Ms. Cara Lynn Roesner As A Recent Member Of The Beautification Of Winter Springs Board. FISCAL IMPACT: There Is No Fiscal Impact With Approval Of Resolution Number 2010 -32. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -32. Upon Approval Of This Resolution, The City Clerk Will Then Contact Ms. Roesner Regarding An Official Presentation In Her Honor By The Mayor And City Commission. CONSENT 212. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -33 Offering Their Appreciation And Gratitude For The Service Of Mr. Robert Heatwole As A Recent Member Of The Planning And Zoning Board/Local Planning Agency. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2010 -33. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -33. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Heatwole Regarding An Official Presentation In His Honor By The Mayor And City Commission. CONSENT 213. Community Development Department — Urban Beautification Services Division REQUEST: Requesting Approval To Dispose Of Surplus Assets In The Form Of (129) Pole Mount Decorations To Be Traded For $2,760.00 In Credit Towards The Purchase Of Pole Banners From Clark's Sales Display, Inc. FISCAL IMPACT: There Is No Cost To Dispose Of The Abovementioned Surplus Assets; However, The City Will Receive $2,760.00 From Clark Sales Display, Inc., As A Credit Toward The Purchase Of Pole Banners For The City's Pole Banner Program. COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: Staff Recommends That The City Commission Approve The Disposition Of (129) Pole Decorations As Shown In Attachment `A', To Be Traded For A $2,760.00 Credit From Clark's Sales Display, Inc., Toward The Purchase Of Pole Banners For The City's Pole Banner Program. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 9 OF 13 CONSENT 214. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The September 7, 2010 Attorney- Client Session/Special Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The September 7, 2010 Attorney - Client Session/Special Meeting Minutes. CONSENT 215. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The September 13, 2010 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The September 13, 2010 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The City Manager Presentation Of Resolution Number 2010 -48 Recognizing Mr. Chuck Pula For His 11 Years Of Dedicated Service As An Employee Of The City Of Winter Springs And Expressing Our Appreciation On Behalf Of The Citizens Of The City Of Winter Springs. RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 10 OF 13 REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 404. Office Of The Mayor — The Honorable John F. Bush REPORTS 405. Office Of Commissioner Seat One — The Honorable Jean Hovey REPORTS 406. Office Of Commissioner Seat Two/Deputy Mayor — The Honorable Rick Brown REPORTS 407. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 408. Office Of Commissioner Seat Four— The Honorable Sally McGinnis PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA - PART II PUBLIC HEARINGS 502. Not Used. REGULAR AGENDA REGULAR 600. Not Used. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE I I OF 13 REGULAR 601. Community Development Department — Planning Division REQUEST: Requests That The City Commission Adopt Resolution 2010 -52, The Five -Year Capital Improvements Program (CIP) For FY (Fiscal Year) 2010/[20] 11 — 2015420]16. FISCAL IMPACT: The Capital Improvements Program (CIP) Is A 6 -Year Schedule Of Improvements That Includes The Capital Improvements Element Schedule And All Other Capital Projects To Be Funded By The City. COMMUNICATION EFFORTS: March 5, 2010 — FY (Fiscal Year) 2011 -2016 Capital Improvements Program And The Capital Improvements Element Forms Distributed To Dept (Department) Directors. June 9, 2010 - Public Hearing Before The Local Planning Agency. Agenda Items Are Posted In City Hall And Posted On City's Website. RECOMMENDATION: P &Z (Planning And Zoning) /LOCAL PLANNING AGENCY RECOMMENDATION: At A Regular Meeting Of The Planning And Zoning Board/Local Planning Agency Held On June 9, 2010, The Board Heard Staff Requests, Held A Public Hearing, And Voted Unanimously 5 -0 To Recommend The CIP (Capital Improvements Program) For Adoption. STAFF RECOMMENDATION: Staff Recommends That The City Commission Adopt Resolution 2010 -52, The Five -Year Capital Improvements Program For FY (Fiscal Year) 2010/[20] 11 — 2015420]16. REGULAR 602. Office Of The City Clerk REQUEST: Requests The City Commission Consider The Information In This Agenda Item As It Pertains To City Clerk's Performance Review For The Period From September 28, 2009 — September 27, 2010. FISCAL IMPACT: As No Merit Raises Were Approved During The 2009 -2010 Fiscal Year, No Additional Funding Is Requested As Part Of This Agenda Item COMMUNICATION EFFORTS: The City Clerk Has Worked On This Agenda Item With The City Manager. Copies And/Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Requested To Review This Agenda Item Including The Submitted "Performance Evaluation Form" And If Acceptable To The City Commission, Consider Completing The Performance Evaluation Form With Consideration Of Any Input Or Suggestions. REGULAR 603. Not Used. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 12 OF 13 REGULAR 604. Office Of The City Manager And Office Of The City Clerk REQUEST: Request That The City Commission Make The Remaining Appointment(s) To The City's New "Bicycle And Pedestrian Advisory Committee ", Which Was Approved At The August 23, 2010 Regular City Commission Meeting With The Ratification Of Ordinance 2010 -06. FISCAL IMPACT: There Is No Specific Fiscal Impact To These Appointments. However, Once The "Bicycle And Pedestrian Advisory Committee" Begins Meeting, Office Of The City Clerk's Staff Will Be Providing Administrative Assistance To The `Bicycle And Pedestrian Advisory Committee ". Such Costs Are Estimated To Be Approximately $3,076.00 Per Year; And Have Been Budgeted For Fiscal Year 2010 -2011; With Funds Coming From Office Of The City Clerk Overtime Salaries (Line Code 1210 - 51214). Community Development Department Liaison Staff Costs Have Been Absorbed Otherwise. COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City Commission; City Manager; City Attorney; Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: Commissioner Joanne M. Krebs - Seat Five Is Requested To Make An Appointment To The `Bicycle And Pedestrian Advisory Committee ". Should The Mayor And/Or City Commission Wish To Appoint Any Ex- Officio Members As Noted In Sec. (Section) 2 -43., And As Shown On Page 2 Of This Agenda Item, They Can Certainly Do So. REGULAR 605. Office Of The City Manager And Office Of The City Clerk REQUEST: Request That The City Commission Make The Remaining Appointments To The City's New "Parks And Recreation Advisory Committee ", Which Was Approved At The August 23, 2010 Regular City Commission Meeting With The Ratification Of Ordinance 2010 -07. FISCAL IMPACT: There Is No Specific Fiscal Impact To These Appointments. However, Once The "Parks And Recreation Advisory Committee" Begins Meeting, Office Of The City Clerk's Staff Will Be Providing Administrative Assistance To The "Parks And Recreation Advisory Committee ". Such Costs Are Estimated To Be Approximately $3,076.00 Per Year; And Have Been Budgeted For Fiscal Year 2010 -2011; With Funds Coming From Office Of The City Clerk Overtime Salaries (Line Code 1210 - 51214). Parks And Recreation Department Liaison Staff Costs Have Been Absorbed Otherwise. COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City Commission; City Manager; City Attorney; Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Requested To Make Seven (7) More Appointments To The "Parks And Recreation Advisory Committee ". CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 13 OF 13 ADJOURNMENT i PUBLIC NOTICE ❖ This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.