HomeMy WebLinkAbout_2010 08 09 City Commission Regular AgendaCITY OF WINTER SPRINGS, FLORIDA
CITY COMMISSION
AGENDA
REGULAR MEETING
MONDAY, AUGUST 9, 2010 - 5:15 P.M.
CITY HALL — COMMISSION CHAMBERS
1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA
Mayor John F. Bush
Commissioner Jean Hovey - Seat One
Deputy Mayor Rick Brown - Seat Two
Commissioner Gary Bonner - Seat Three
Commissioner Sally McGinnis - Seat Four
Commissioner Joanne M. Krebs - Seat Five
❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE
CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO
BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖
PLEASE SILENCE CELLULAR TELEPHONES
AND /OR PAGERS DURING THE MEETING
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 2 OF 10
CALL TO ORDER
Roll Call
Invocation
Pledge Of Allegiance
Agenda Changes
INFORMATIONAL AGENDA
INFORMATIONAL
100. Community Development Department
REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects.
FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item.
COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission
Agenda Are Necessary In Conjunction With This Agenda Item.
RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In
This Agenda Item.
INFORMATIONAL
101. Land Design Innovations, Inc. — City Consultant
REQUEST: Presenting The Summary Report For Economic Development Activities From June 19, 2010
Through July 18, 2010.
FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item.
COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission
Agenda Are Necessary In Conjunction With This Agenda Item.
RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This
Agenda Item.
INFORMATIONAL
102. Office Of The City Manager And Finance And Administrative Services Department
REQUEST: Transmitting The City's Third Quarter Financial Report For The 2010 Fiscal Year.
FISCAL IMPACT: N/A
COMMUNICATION EFFORTS: Financial Statements Have Been Distributed To Directors, City Manager,
Mayor And Commission.
RECOMMENDATION: It Is Recommended That The City Commission Receive The Attached Financial
Report.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 3 OF 10
INFORMATIONAL
103. Office Of The City Manager And Finance And Administrative Services Department
REQUEST: Providing The Investment Report For The Third Quarter Of Fiscal Year (FY) 2010 (Ending June
30, 2010) As Prepared By PFM Asset Management LLC.
FISCAL IMPACT: The Weighted Average Yield At June 30, 2010 Is 0.67 %. The Weighted Average Yield At
March 31, 2010 Was 0.65 %. This Portfolio Has An Average Maturity Of Less Than One Year.
COMMUNICATION EFFORTS: The Investment Report Will Be Posted To The Website Within A Week Of
Acceptance.
RECOMMENDATION: It Is Recommended That The City Commission Receive The Attached Investment
Report.
CONSENT AGENDA
CONSENT
200. Police Department
REQUEST: Requests The City Commission Approve A Supplemental Appropriation From The Police Special
Law Enforcement Federal And Local Funds Not To Exceed $38,000.00 To Purchase Two Vehicles Using The
State Of Florida Contract Quote 071000 -10 -1. The Current Balance In The Police Special Law Enforcement
Federal Fund Is $17,895.93 And The Current Balance In Police Special Law Enforcement Local Fund Is
$32,678.44.
FISCAL IMPACT: The Vehicles Will Be Purchased Through The State Of Florida Contract Quote 071000 -10-
1 Not To Exceed $24,000.00 Per Vehicle Fully Equipped.
Funding Is Requested From Police Special Law Enforcement -Local In The Amount Not To Exceed $22,000.00,
Currently The Balance Is $32,678.44.
Funding Is Requested From Police Special Law Enforcement - Federal In The Amount Not To Exceed $16,000.00,
Currently The Balance Is $17,895.93.
To Supplement The Difference Use The $10,477.00 Insurance Claims.
COMMUNICATION EFFORTS: Post The Agenda Prior To The Meeting At Various Locations Throughout
The City.
RECOMMENDATION: The City Commission To Approve The Expenditure From Special Law Enforcement
Funds Local And From Special Law Enforcement Funds Federal Not To Exceed $38,000.00 For The Purchase Of
Two Vehicles With Equipment.
CONSENT
201. Police Department
REQUEST: Requests The Commission To Authorize The City Manager To Enter Into A Month -To -Month
Contract With ATS (American Traffic Solutions) For The Automated Red Light Running Camera Enforcement
System.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 4 OF 10
FISCAL IMPACT: The New Flat Fee Services That Would Be Provided By ATS (American Traffic Solution,
LLC) Is The Same Fee Offered To All Of Their Current Clients In The State Of Florida. Fees Are Based On Per
Camera And Are As Follows; Flat Fee Per Camera Per Month Is $4,750.00, Plus Certified Mail Processing
Surcharge Of $4.00 Per Piece Metered For Mailing Uniform Traffic Citations (No Return Receipt).
COMMUNICATION EFFORTS: The City Commissions Regular Agenda Being Advertized Prior To The
Meeting At Various Locations Throughout The City.
RECOMMENDATION:
Options
The City Commission To Approve The City Manager To Execute And Sign The
Agreement Authorizing A Short Term Month -To -Month Contract With ATS (American
Traffic Solution, LLC) Not To Extend Beyond October 31, 2010. Continue Dialogue
With ATS (American Traffic Solution, LLC) To Either Reach A New Long Term
Contract Or Other Options That Are Favorable To The City.
2. Take No Action Until An Acceptable Contract Can Negotiated Between Both Entities
Which Would Cause A Temporary Loss Of The Program.
End The Services With ATS (American Traffic Solution, LLC) And Issue A New RFP
(Request For Proposal) And Go Out To Bid For This Service.
The City Commission Is Being Requested To Approve Optionl Listed In This Agenda Item.
CONSENT
202. Finance And Administrative Services Department And Community Development Department
REQUEST: Requesting That The City Commission Adopt Resolution No. (Number) 2010 -37, Authorizing
The Submittal Of The Certificate To Non -Ad Valorem Assessment Roll, Assessment Summary And FY (Fiscal
Year) 2010 -2011 Annual Assessment Roll For Tax Year 2010 Relating To The Oak Forest Wall And
Beautification District And The Tuscawilla Lighting And Beautification Assessment Area — Phases I And II To
The Seminole County Tax Collector By September 15, 2010.
FISCAL IMPACT: The Annual Assessment Service Fees For NBS And Nabors Giblin Are Budgeted Costs In
The Following Assessment District Funds:
Oak Forest Maintenance Fund - # 191
Oak Forest Debt Service Fund - 4192
Tuscawilla Maintenance Fund - # 184
Tuscawilla Debt Service Fund — Phase 1 # 182
Tuscawilla Debt Service Fund — Phase 2 #213
COMMUNICATION EFFORTS: Information Regarding The Tuscawilla Lighting And Beautification
District And The Oak Forest Wall And Beautification District Special Assessment Programs, Including
Assessment Rates And Live Account Information, Is Available To The Public Via The City's Website At:
http: / /www.wintersprin sg fl.org /en/ web / dept /cd/ub /urbanbcautification.html This Agenda Item Has Been
Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors;
Placed In Press Packets; Placed In The Lobby Binder; And Is Available On The City's Website, Laserfiche, And
The City's Server.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 5 OF 10
RECOMMENDATION: It Is Recommended That The City Commission Adopt Resolution No. (Number)
2010 -37 Authorizing The Submission Of The Certificate To Non -Ad Valorem Assessment Roll, Assessment
Summary And FY (Fiscal Year) 2010 -2011 Annual Assessment Roll For Tax Year 2010 Relating To The Oak
Forest Wall And Beautification District And The Tuscawilla Lighting And Beautification Assessment Area —
Phases I And II To The Seminole County Tax Collector By September 15, 2010.
CONSENT
203. Office Of The City Manager And Finance And Administrative Services Department
REQUEST: Requests That The City Commission Consider A Rebalancing Of The Pension Fund To Increase
The Real Estate Investments From 5% To 10% Of The Total City Of Winter Springs Retirement System Fund
And Approve The Addition Of Intercontinental Real Estate Corporation As A New Fund Manager.
FISCAL IMPACT: The Target Return For This Rebalancing ($1.4 Million) Is 10% Annually; 6 % -8% Cash
Yield And 2% Asset Appreciation. Intercontinental Real Estate Corporation Charges 1.10% Or Approximately
$15,000.00 A Year In Fees For This Size Investment.
COMMUNICATION EFFORTS: The Board Of Trustees Will Be Notified Via Email That The Commission
Has Approved The Rebalancing. City Manager And Finance Director Will Work With The Bogdahn Group To
Write And Execute The Investment Contract Between Winter Springs And Intercontinental Real Estate
Corporation. Once The Contract Has Been Signed The Finance Director Will Direct 5/3 r Bank To Release Funds
For Investing.
RECOMMENDATION: City Manager And Board Of Trustees Recommend The Commission Approve The
Addition Of Intercontinental Real Estate Corporation As A Real Estate Fund Manager And Transfer
$1,400,000.00 From The Galliard Core Fixed Income Fund To The Intercontinental Real Estate
Corporation To Invest On Behalf Of The City Of Winter Springs General Employees' Retirement System.
Additionally, To Allow The City Manager And City Attorney To Coordinate And Execute Any And All
Documents Needed To Facilitate These Transactions.
CONSENT
204. Information Services Department
REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition
Sheets.
FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue
Generated From Items Sold At Auction.
COMMUNICATION EFFORTS: A Copy Of The List Of Items To Be Disposed Of Has Been Posted On The
City's Website Under Public Notices. Additionally, The Contact Information For The Vendor Conducting The
Auction Has Also Been Provided On The Website.
RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached
List Of Surplus Assets.
CONSENT
205. Office Of The City Clerk
REQUEST: Requests That The City Commission Review The Proposed Qualifying Documents In This Agenda
Item Along With The General Information Regarding Some Of The Details And Dates Pertaining To The
November 2, 2010 Winter Springs General Municipal Election.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 6 OF 10
FISCAL IMPACT: There Is No Fiscal Impact To Be Considered With The Approval Of This Agenda Item
COMMUNICATION EFFORTS: The Attachments In This Agenda Item Have Been Sent To The City
Attorney's Office For Their Review And Any Changes They Have Suggested, Have Been Made; Along With Any
Scrivener's Errors During /After Their Review. Additionally, This Agenda Item Has Been Distributed To The
Mayor And City Commission, City Manager, And City Attorney; Placed In Press Packets; Placed In The Lobby
Binder; And Will Be Available On The City's Website, Laserfiche, And The City's Server.
After The Approval Of This Agenda Item And Prior To The 2010 Qualifying Period, The City Clerk Will Notify
All Individuals Who Have Opened Up A Campaign Account For The 2010 Winter Springs General Municipal
Election; Along With Any Individuals Who Have Asked For Preliminary Documents Related To The 2010
Winter Springs General Municipal Election — As To When Qualifying Packets Will Be Available.
RECOMMENDATION: The City Commission Is Requested To Approve The Information In This Agenda
Item.
CONSENT
206. Police Department
REQUEST: Requests The City Commission To Approve The Utilization Of Air -Pak Product & Services, Inc.
For The Purpose Of Expanding The Police Department's Crime Lab. Funding Is Requested From Police Impact
Fees In The Amount Of $21,355.00 Plus 10% Contingency.
FISCAL IMPACT: Additional Funding Is Requested From Police Impact Fees In The Amount Of $2,830.00
Plus 10% Contingency. The Available Balance In Police Impact Fees Is $68,450.30.
COMMUNICATION EFFORTS: Post The Agenda Prior To The Meeting At Various Locations Throughout
The City.
RECOMMENDATION: The City Commission To Approve The Expenditure Of $21,355.00 Plus 10%
Contingency From Police Impact Fees And Approve Utilization Of Air -Pak Product & Services, Inc. As The
Contractor For This Project.
CONSENT
207. Police Department
REQUEST: Requests The Commission To Approve The Renewal Of The Annual School Resource Officer
Inter - Agency Agreement Contract With The Seminole County School Board And Authorize The City Manager
To Prepare And Execute Any And All Applicable Documents On Behalf Of The City.
FISCAL IMPACT: As Part Of Providing These Officers To The Schools Mentioned Above, The School Board
Will Pay The City $68,736.34 In Eight (8) Equal Installments Of $8,592.04 Commencing October 5 (2010) To Be
Paid On The 5 th Day Of Each Month Through May 2011.
COMMUNICATION EFFORTS: Posting Of The Agenda Prior To The Meeting At Various Locations
Throughout The City.
RECOMMENDATION: The Police Department Recommends The Commission Approve The New Inter -
Agency Contract For The Two School Resource Officers And To Authorize The City Manager To Prepare And
Execute Any And All Applicable Documents.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 7 OF 10
CONSENT
208. Office Of The City Clerk
REQUEST: Requesting The City Commission Approve The July 26, 2010 City Commission Regular Meeting
Minutes.
FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item.
COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City
Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The
Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server.
RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The July 26, 2010 City
Commission Regular Meeting Minutes.
AWARDS AND PRESENTATIONS
AWARDS AND PRESENTATIONS
300. Office Of The Mayor
Requesting The City Commission Receive A Presentation From Tara Hormell With The Children's Cabinet Of
Seminole County.
AWARDS AND PRESENTATIONS
301. Land Design Innovations, Inc. — City Consultant
Presentation From Land Design Innovations, Inc. Updating The City Commission On Economic Development
Efforts. (Follow Up From Informational Agenda Item "101 ".)
RECESS
REPORTS
REPORTS
400. Office Of The City Attorney — Anthony A. Garganese, Esquire
REPORTS
401. Office Of The City Manager — Kevin L. Smith
REPORTS
402. Office Of The City Clerk — Andrea Lorenzo- Luaces, MMC
REPORTS
403. Office Of Commissioner Seat Two /Deputy Mayor — The Honorable Rick Brown
CITY OF WINTER SPRINGS, FLORIDA AGENDA
CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 8 OF 10
REPORTS
404. Office Of Commissioner Seat Three
REPORTS
— The Honorable Gary Bonner
405. Office Of Commissioner Seat Four—
REPORTS
The Honorable Sally McGinnis
406. Office Of Commissioner Seat Five —
REPORTS
The Honorable Joanne M. Krebs
407. Office Of The Mayor — The Honorable John F. Bush
REPORTS
408. Office Of Commissioner Seat One —
The Honorable Jean Hovey
PUBLIC INPUT
(Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out
A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or
Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City
Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing
Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same
Time Allotment As Mentioned Above.)
PUBLIC HEARINGS AGENDA
PUBLIC HEARINGS
500. Office Of The City Attorney
REQUEST: Requests That The City Commission Approve On Second Reading, Ordinance Number 2010 -19,
Which Provides For A Referendum Election And Ballot Language For The November 2, 2010 General Election.
FISCAL IMPACT: None.
COMMUNICATION EFFORTS:
RECOMMENDATION: The City Attorney Requests That The City Commission Approve On Second Reading
Ordinance Number 2010 -19.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 9 OF 10
REGULAR AGENDA
REGULAR
600. Not Used.
REGULAR
601. Office Of The City Manager And Finance And Administrative Services Department
REQUEST: Requests The City Commission Consider The Health And Related Insurance Proposal For FYI
(Fiscal Year 2011).
FISCAL IMPACT: If Both Plans And The New Subsidies Are Agreed To By The Commission The City's
Health Care Cost Will Increase Annually By Approximately $60,000.00. If A Large Number Of Employees Sign
Up For Plan 34, The City May Begin To Experience A Reduction In Its Cumulative Loss Ratio Which Is The
Single Most Important Indicator Of Future Health Care Rate Increases.
COMMUNICATION EFFORTS: Each Healthcare Plan Will Be Explained Thoroughly During Open
Enrollment Starting On August 23r Final Employee Selections And Open Enrollment Will Be Concluded By
September 30' (2010).
RECOMMENDATION: The City Manager Recommends That The City Commission Approve:
1) The Florida League Of Cities' Florida Municipal Insurance Trust For FYI I (Fiscal Year 2011), Based On
Their Submitted Plans.
2) City Offer Two Plans 38 (Base) And 34 (Buy- Down).
3) Authorize For The City Attorney And City Manager To Prepare And Execute All Contracts And
Documents Necessary To Facilitate The Above Recommendations.
REGULAR
602. Public Works Department
REQUEST: Requests The City Commission Review And Consider A Proposed Site Development Permit
Agreement With Meritage Homes Of Florida, Inc. For Mass Grading At Sonesta Pointe.
FISCAL IMPACT: No Funding Is Requested As Part Of This Agenda Item. Arbor Permit And Site Inspection
Fees Will Be Collected For The Work To Be Performed Under The Site Development Permit Agreement.
COMMUNICATION EFFORTS: Before Any Work Is Performed Under The Site Development Permit, The
Applicant Will Notify The Surrounding Residents In The Adjacent Subdivision To The North, St. John's
Landing. Staff Will Update The City Commission On The Status Of The Sonesta Pointe Project As Part Of The
Community Development Department's Current Planning Project Status Informational Agenda Item.
RECOMMENDATION: Staff Recommends The City Commission Review And Consider A Site Development
Permit Agreement With Meritage Homes Of Florida, Inc. For Mass Grading At Sonesta Pointe, Subject To City
Attorney Review And Approval, And Authorize The City Manager And City Attorney To Prepare And Execute
Any And All Applicable Documents.
ADJOURNMENT
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 10 OF 10
PUBLIC NOTICE
This is a Public Meeting, and the public is invited to attend.
This Agenda is subject to change.
Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in
attendance at this Meeting, and may participate in discussions.
Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of
Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically
handicapped person to attend the meeting, directed to the chairperson or director of such board, commission,
agency, or authority" - per Section 286.26 Florida Statutes.
"If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter
considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose,
he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.