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HomeMy WebLinkAbout_2010 08 09 City Commission Regular AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, AUGUST 9, 2010 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 2 OF 10 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Land Design Innovations, Inc. — City Consultant REQUEST: Presenting The Summary Report For Economic Development Activities From June 19, 2010 Through July 18, 2010. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 102. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Transmitting The City's Third Quarter Financial Report For The 2010 Fiscal Year. FISCAL IMPACT: N/A COMMUNICATION EFFORTS: Financial Statements Have Been Distributed To Directors, City Manager, Mayor And Commission. RECOMMENDATION: It Is Recommended That The City Commission Receive The Attached Financial Report. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 3 OF 10 INFORMATIONAL 103. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Providing The Investment Report For The Third Quarter Of Fiscal Year (FY) 2010 (Ending June 30, 2010) As Prepared By PFM Asset Management LLC. FISCAL IMPACT: The Weighted Average Yield At June 30, 2010 Is 0.67 %. The Weighted Average Yield At March 31, 2010 Was 0.65 %. This Portfolio Has An Average Maturity Of Less Than One Year. COMMUNICATION EFFORTS: The Investment Report Will Be Posted To The Website Within A Week Of Acceptance. RECOMMENDATION: It Is Recommended That The City Commission Receive The Attached Investment Report. CONSENT AGENDA CONSENT 200. Police Department REQUEST: Requests The City Commission Approve A Supplemental Appropriation From The Police Special Law Enforcement Federal And Local Funds Not To Exceed $38,000.00 To Purchase Two Vehicles Using The State Of Florida Contract Quote 071000 -10 -1. The Current Balance In The Police Special Law Enforcement Federal Fund Is $17,895.93 And The Current Balance In Police Special Law Enforcement Local Fund Is $32,678.44. FISCAL IMPACT: The Vehicles Will Be Purchased Through The State Of Florida Contract Quote 071000 -10- 1 Not To Exceed $24,000.00 Per Vehicle Fully Equipped. Funding Is Requested From Police Special Law Enforcement -Local In The Amount Not To Exceed $22,000.00, Currently The Balance Is $32,678.44. Funding Is Requested From Police Special Law Enforcement - Federal In The Amount Not To Exceed $16,000.00, Currently The Balance Is $17,895.93. To Supplement The Difference Use The $10,477.00 Insurance Claims. COMMUNICATION EFFORTS: Post The Agenda Prior To The Meeting At Various Locations Throughout The City. RECOMMENDATION: The City Commission To Approve The Expenditure From Special Law Enforcement Funds Local And From Special Law Enforcement Funds Federal Not To Exceed $38,000.00 For The Purchase Of Two Vehicles With Equipment. CONSENT 201. Police Department REQUEST: Requests The Commission To Authorize The City Manager To Enter Into A Month -To -Month Contract With ATS (American Traffic Solutions) For The Automated Red Light Running Camera Enforcement System. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 4 OF 10 FISCAL IMPACT: The New Flat Fee Services That Would Be Provided By ATS (American Traffic Solution, LLC) Is The Same Fee Offered To All Of Their Current Clients In The State Of Florida. Fees Are Based On Per Camera And Are As Follows; Flat Fee Per Camera Per Month Is $4,750.00, Plus Certified Mail Processing Surcharge Of $4.00 Per Piece Metered For Mailing Uniform Traffic Citations (No Return Receipt). COMMUNICATION EFFORTS: The City Commissions Regular Agenda Being Advertized Prior To The Meeting At Various Locations Throughout The City. RECOMMENDATION: Options The City Commission To Approve The City Manager To Execute And Sign The Agreement Authorizing A Short Term Month -To -Month Contract With ATS (American Traffic Solution, LLC) Not To Extend Beyond October 31, 2010. Continue Dialogue With ATS (American Traffic Solution, LLC) To Either Reach A New Long Term Contract Or Other Options That Are Favorable To The City. 2. Take No Action Until An Acceptable Contract Can Negotiated Between Both Entities Which Would Cause A Temporary Loss Of The Program. End The Services With ATS (American Traffic Solution, LLC) And Issue A New RFP (Request For Proposal) And Go Out To Bid For This Service. The City Commission Is Being Requested To Approve Optionl Listed In This Agenda Item. CONSENT 202. Finance And Administrative Services Department And Community Development Department REQUEST: Requesting That The City Commission Adopt Resolution No. (Number) 2010 -37, Authorizing The Submittal Of The Certificate To Non -Ad Valorem Assessment Roll, Assessment Summary And FY (Fiscal Year) 2010 -2011 Annual Assessment Roll For Tax Year 2010 Relating To The Oak Forest Wall And Beautification District And The Tuscawilla Lighting And Beautification Assessment Area — Phases I And II To The Seminole County Tax Collector By September 15, 2010. FISCAL IMPACT: The Annual Assessment Service Fees For NBS And Nabors Giblin Are Budgeted Costs In The Following Assessment District Funds: Oak Forest Maintenance Fund - # 191 Oak Forest Debt Service Fund - 4192 Tuscawilla Maintenance Fund - # 184 Tuscawilla Debt Service Fund — Phase 1 # 182 Tuscawilla Debt Service Fund — Phase 2 #213 COMMUNICATION EFFORTS: Information Regarding The Tuscawilla Lighting And Beautification District And The Oak Forest Wall And Beautification District Special Assessment Programs, Including Assessment Rates And Live Account Information, Is Available To The Public Via The City's Website At: http: / /www.wintersprin sg fl.org /en/ web / dept /cd/ub /urbanbcautification.html This Agenda Item Has Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Is Available On The City's Website, Laserfiche, And The City's Server. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 5 OF 10 RECOMMENDATION: It Is Recommended That The City Commission Adopt Resolution No. (Number) 2010 -37 Authorizing The Submission Of The Certificate To Non -Ad Valorem Assessment Roll, Assessment Summary And FY (Fiscal Year) 2010 -2011 Annual Assessment Roll For Tax Year 2010 Relating To The Oak Forest Wall And Beautification District And The Tuscawilla Lighting And Beautification Assessment Area — Phases I And II To The Seminole County Tax Collector By September 15, 2010. CONSENT 203. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests That The City Commission Consider A Rebalancing Of The Pension Fund To Increase The Real Estate Investments From 5% To 10% Of The Total City Of Winter Springs Retirement System Fund And Approve The Addition Of Intercontinental Real Estate Corporation As A New Fund Manager. FISCAL IMPACT: The Target Return For This Rebalancing ($1.4 Million) Is 10% Annually; 6 % -8% Cash Yield And 2% Asset Appreciation. Intercontinental Real Estate Corporation Charges 1.10% Or Approximately $15,000.00 A Year In Fees For This Size Investment. COMMUNICATION EFFORTS: The Board Of Trustees Will Be Notified Via Email That The Commission Has Approved The Rebalancing. City Manager And Finance Director Will Work With The Bogdahn Group To Write And Execute The Investment Contract Between Winter Springs And Intercontinental Real Estate Corporation. Once The Contract Has Been Signed The Finance Director Will Direct 5/3 r Bank To Release Funds For Investing. RECOMMENDATION: City Manager And Board Of Trustees Recommend The Commission Approve The Addition Of Intercontinental Real Estate Corporation As A Real Estate Fund Manager And Transfer $1,400,000.00 From The Galliard Core Fixed Income Fund To The Intercontinental Real Estate Corporation To Invest On Behalf Of The City Of Winter Springs General Employees' Retirement System. Additionally, To Allow The City Manager And City Attorney To Coordinate And Execute Any And All Documents Needed To Facilitate These Transactions. CONSENT 204. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: A Copy Of The List Of Items To Be Disposed Of Has Been Posted On The City's Website Under Public Notices. Additionally, The Contact Information For The Vendor Conducting The Auction Has Also Been Provided On The Website. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. CONSENT 205. Office Of The City Clerk REQUEST: Requests That The City Commission Review The Proposed Qualifying Documents In This Agenda Item Along With The General Information Regarding Some Of The Details And Dates Pertaining To The November 2, 2010 Winter Springs General Municipal Election. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 6 OF 10 FISCAL IMPACT: There Is No Fiscal Impact To Be Considered With The Approval Of This Agenda Item COMMUNICATION EFFORTS: The Attachments In This Agenda Item Have Been Sent To The City Attorney's Office For Their Review And Any Changes They Have Suggested, Have Been Made; Along With Any Scrivener's Errors During /After Their Review. Additionally, This Agenda Item Has Been Distributed To The Mayor And City Commission, City Manager, And City Attorney; Placed In Press Packets; Placed In The Lobby Binder; And Will Be Available On The City's Website, Laserfiche, And The City's Server. After The Approval Of This Agenda Item And Prior To The 2010 Qualifying Period, The City Clerk Will Notify All Individuals Who Have Opened Up A Campaign Account For The 2010 Winter Springs General Municipal Election; Along With Any Individuals Who Have Asked For Preliminary Documents Related To The 2010 Winter Springs General Municipal Election — As To When Qualifying Packets Will Be Available. RECOMMENDATION: The City Commission Is Requested To Approve The Information In This Agenda Item. CONSENT 206. Police Department REQUEST: Requests The City Commission To Approve The Utilization Of Air -Pak Product & Services, Inc. For The Purpose Of Expanding The Police Department's Crime Lab. Funding Is Requested From Police Impact Fees In The Amount Of $21,355.00 Plus 10% Contingency. FISCAL IMPACT: Additional Funding Is Requested From Police Impact Fees In The Amount Of $2,830.00 Plus 10% Contingency. The Available Balance In Police Impact Fees Is $68,450.30. COMMUNICATION EFFORTS: Post The Agenda Prior To The Meeting At Various Locations Throughout The City. RECOMMENDATION: The City Commission To Approve The Expenditure Of $21,355.00 Plus 10% Contingency From Police Impact Fees And Approve Utilization Of Air -Pak Product & Services, Inc. As The Contractor For This Project. CONSENT 207. Police Department REQUEST: Requests The Commission To Approve The Renewal Of The Annual School Resource Officer Inter - Agency Agreement Contract With The Seminole County School Board And Authorize The City Manager To Prepare And Execute Any And All Applicable Documents On Behalf Of The City. FISCAL IMPACT: As Part Of Providing These Officers To The Schools Mentioned Above, The School Board Will Pay The City $68,736.34 In Eight (8) Equal Installments Of $8,592.04 Commencing October 5 (2010) To Be Paid On The 5 th Day Of Each Month Through May 2011. COMMUNICATION EFFORTS: Posting Of The Agenda Prior To The Meeting At Various Locations Throughout The City. RECOMMENDATION: The Police Department Recommends The Commission Approve The New Inter - Agency Contract For The Two School Resource Officers And To Authorize The City Manager To Prepare And Execute Any And All Applicable Documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 7 OF 10 CONSENT 208. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The July 26, 2010 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The July 26, 2010 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The Mayor Requesting The City Commission Receive A Presentation From Tara Hormell With The Children's Cabinet Of Seminole County. AWARDS AND PRESENTATIONS 301. Land Design Innovations, Inc. — City Consultant Presentation From Land Design Innovations, Inc. Updating The City Commission On Economic Development Efforts. (Follow Up From Informational Agenda Item "101 ".) RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo- Luaces, MMC REPORTS 403. Office Of Commissioner Seat Two /Deputy Mayor — The Honorable Rick Brown CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 8 OF 10 REPORTS 404. Office Of Commissioner Seat Three REPORTS — The Honorable Gary Bonner 405. Office Of Commissioner Seat Four— REPORTS The Honorable Sally McGinnis 406. Office Of Commissioner Seat Five — REPORTS The Honorable Joanne M. Krebs 407. Office Of The Mayor — The Honorable John F. Bush REPORTS 408. Office Of Commissioner Seat One — The Honorable Jean Hovey PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office Of The City Attorney REQUEST: Requests That The City Commission Approve On Second Reading, Ordinance Number 2010 -19, Which Provides For A Referendum Election And Ballot Language For The November 2, 2010 General Election. FISCAL IMPACT: None. COMMUNICATION EFFORTS: RECOMMENDATION: The City Attorney Requests That The City Commission Approve On Second Reading Ordinance Number 2010 -19. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 9 OF 10 REGULAR AGENDA REGULAR 600. Not Used. REGULAR 601. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests The City Commission Consider The Health And Related Insurance Proposal For FYI (Fiscal Year 2011). FISCAL IMPACT: If Both Plans And The New Subsidies Are Agreed To By The Commission The City's Health Care Cost Will Increase Annually By Approximately $60,000.00. If A Large Number Of Employees Sign Up For Plan 34, The City May Begin To Experience A Reduction In Its Cumulative Loss Ratio Which Is The Single Most Important Indicator Of Future Health Care Rate Increases. COMMUNICATION EFFORTS: Each Healthcare Plan Will Be Explained Thoroughly During Open Enrollment Starting On August 23r Final Employee Selections And Open Enrollment Will Be Concluded By September 30' (2010). RECOMMENDATION: The City Manager Recommends That The City Commission Approve: 1) The Florida League Of Cities' Florida Municipal Insurance Trust For FYI I (Fiscal Year 2011), Based On Their Submitted Plans. 2) City Offer Two Plans 38 (Base) And 34 (Buy- Down). 3) Authorize For The City Attorney And City Manager To Prepare And Execute All Contracts And Documents Necessary To Facilitate The Above Recommendations. REGULAR 602. Public Works Department REQUEST: Requests The City Commission Review And Consider A Proposed Site Development Permit Agreement With Meritage Homes Of Florida, Inc. For Mass Grading At Sonesta Pointe. FISCAL IMPACT: No Funding Is Requested As Part Of This Agenda Item. Arbor Permit And Site Inspection Fees Will Be Collected For The Work To Be Performed Under The Site Development Permit Agreement. COMMUNICATION EFFORTS: Before Any Work Is Performed Under The Site Development Permit, The Applicant Will Notify The Surrounding Residents In The Adjacent Subdivision To The North, St. John's Landing. Staff Will Update The City Commission On The Status Of The Sonesta Pointe Project As Part Of The Community Development Department's Current Planning Project Status Informational Agenda Item. RECOMMENDATION: Staff Recommends The City Commission Review And Consider A Site Development Permit Agreement With Meritage Homes Of Florida, Inc. For Mass Grading At Sonesta Pointe, Subject To City Attorney Review And Approval, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. ADJOURNMENT CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- AUGUST 9, 2010 PAGE 10 OF 10 PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.