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HomeMy WebLinkAbout_2010 05 24 City Commission Regular Agenda CITY OF WINTER SPRINGS, FLORIDA 2 u) Incorporate • 1959 L ORIC* CITY COMMISSION AGENDA REGULAR MEETING MONDAY, MAY 24, 2010 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five 4.4* NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. •3❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 24, 2010 PAGE 2 OF 8 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance The National Anthem - Performed By The Choices In Learning Charter School Choir Led By Ms. Kacie Whaley Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Public Works/Utility Department REQUEST: Utility Department Providing The City Commission With A Copy Of The Consumer Confidence Report That Will Be Sent To All Residents. FISCAL IMPACT: The Postage And Printing Cost For The CCR (Consumer Confidence Report) Is $4,000.00 From The Utility Fund. COMMUNICATION EFFORTS: The CCR (Consumer Confidence Report) Will Be Mailed To All Utility Customers In June. RECOMMENDATION: For Informational Purposes Only. INFORMATIONAL 102. Community Development Department — Arbor Division REQUEST: Informing The City Commission Regarding Winter Springs Being Awarded National Status As A Tree City USA By The National Arbor Day Foundation. FISCAL IMPACT: There Is No Cost To The City For Participation In The National Arbor Day Foundation's Tree City USA Program. COMMUNICATION EFFORTS: The National Arbor Day Foundation's Tree City USA Program Is Promoted Throughout The Year To Residents In Winter Springs Through Various Arbor Publications Distributed By The City, The City's Website, And At The Annual Arbor Day Celebration Currently Held In City Hall. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 24, 2010 PAGE 3 OF 8 INFORMATIONAL 103. Community Development Department REQUEST: Presenting A Summary Of The History, Current Status, And Outstanding Items Relative To The Jetta Point Park Proposal. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. CONSENT AGENDA CONSENT 200. Community Development Department — Urban Beautification Services Division REQUEST: Requesting The City Commission Approve The Execution Of A Florida Division Of Forestry Grant Memorandum Of Agreement ( #10A -130) For The Moss Road Tree Reforestation Project. FISCAL IMPACT: Funding For The Moss Road Tree Reforestation Project Shall Be Revenue Neutral And Come From Fund Balance Of The Arbor Fund (110) In The Amount Of $18,537.00. The City Will Be Reimbursed The Entire Project Cost Upon Acceptance Of The Project By The Florida Division Of Forestry. Maintenance Of The Project Will Be Performed By City Arbor Staff As Part Of The Regular Workload. COMMUNICATION EFFORTS: The Beautification Of Winter Springs Advisory Board, The Oviedo - Winter Springs Regional Chamber Of Commerce, The Winter Springs Rotary Club, And Various Homeowner Associations Are Supporting This Community Improvement Project Through Planning, Letters Of Support And Various Volunteer Activities. RECOMMENDATION: Staff Recommends That The City Commission Approve Execution Of The Attached Memorandum Of Agreement ( #10A -130) By The City Manager Between The Florida Division Of Forestry And The City Of Winter Springs For The Moss Road Tree Reforestation Project. Staff Also Recommends That The City Commission Approve The Related Revenue Neutral Expenditure Of $18,537.00 From Arbor Fund (110) Fund Balance To Install The Project. CONSENT 201. Public Works Department REQUEST: Requests The City Commission Approve A Site Development Permit Agreement With Meritage Homes Of Florida, Inc. For Limited Mowing And Grubbing Of Wetland Areas At Sonesta Pointe. FISCAL IMPACT: No Funding Is Requested As Part Of This Agenda Item. Arbor Permit And Site Inspection Fees Will Be Collected For The Work To Be Performed Under The Site Development Permit Agreement. COMMUNICATION EFFORTS: Before Any Work Is Performed Under The Site Development Permit, Staff Will Notify The Surrounding Residents In The Adjacent Subdivision To The North, St. Johns Landing. Staff Will Update The City Commission On The Status Of The Sonesta Pointe Project As Part Of The Community Development Department's Current Planning Project Status Informational Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 24, 2010 PAGE 4 OF 8 RECOMMENDATION: Staff Recommends The City Commission Approve A Site Development Permit Agreement With Meritage Homes Of Florida, Inc. For Limited Mowing And Grubbing Of Wetland Areas At Sonesta Pointe And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. CONSENT 202. Public Works Department — Stormwater Division REQUEST: Requests The City Commission Approve Task Order #4 To The Engineering Services Agreement With Camp Dresser & McKee Inc. To Provide Professional Engineering Services For The Piping Of Two Stormwater Ditches Near Edgemon Avenue And Lombardy Road In The Amount Of $67,007.00. FISCAL IMPACT: The Total Design Fee Is $67,007.00 And The Project Is Funded By The Stormwater Fund, Consisting Of $50,000.00 Budgeted For This Project And An Additional $17,007.00 Through A Deferral Of A Total Maximum Daily Load (TMDL) Water Quality Project Not Scheduled For Construction This Year. COMMUNICATION EFFORTS: Before Any Field Work Begins, Such As Surveying Or Geotechnical Investigations, Staff Will Notify All Abutting Residents With A Flyer That Will Explain The Project Scope, Schedule, And Provide Contact Information For Any Questions. RECOMMENDATION: Staff Recommends That The City Commission Approve Task Order #4 To The Engineering Services Agreement With Camp Dresser & McKee Inc. In The Amount Of $67,007.00 Funded From The Stormwater Fund ( #3800 - 65000) And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. CONSENT 203. Office Of The City Attorney REQUEST: Presents Resolution 2010 -26 To The City Commission, Dismissing The Winter Springs Ad Hoc Charter Review Committee And Commending The Committee For The Services It Provided To The City Of Winter Springs. FISCAL IMPACT: None. COMMUNICATION EFFORTS: RECOMMENDATION: Approve Resolution 2010 -26 Dismissing The Ad Hoc Committee And Commending It For Its Services To The City. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The Mayor Presentation Of A Certificate Of Recognition To CFK - Central Florida Kraze/Krush, Youth Sports Partner. RECESS CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 24, 2010 PAGE 5 OF 8 REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 404. Office Of Commissioner Seat Four— The Honorable Sally McGinnis REPORTS 405. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 406. Office Of The Mayor — The Honorable John F. Bush REPORTS 407. Office Of Commissioner Seat One — The Honorable Jean Hovey REPORTS 408. Office Of Commissioner Seat Two/Deputy Mayor — The Honorable Rick Brown PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 24, 2010 PAGE 6 OF 8 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department REQUEST: Presents To The City Commission The Districting Commission's Recommendation For The City Commission District Boundaries, Reflecting The January 31, 2010 Population, And Requests The City Commission Approve Second Reading And Adoption Of Ordinance 2010 -12. FISCAL IMPACT: The Only Impact Will Be New Maps, Staff Time, The City Attorney's Time To Draft Ordinance No. (Number) 2010 -12, And Payment To The Committee Members. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The Districting Commission And Staff Recommend That The City Commission Accept The Districting Commission's Proposed Districting Map With The Proposed District Boundaries And Approve The Associated Ordinance No. (Number) 2010 -12. PUBLIC HEARINGS 501. Office Of The City Attorney And The City Clerk REQUEST: Request That The City Commission Approve And Adopt Ordinance 2010 -14 On Second Reading, Which Revises Portions Of The City Code And Amends The Existing Uniform Requirements For City Boards And Committees. FISCAL IMPACT: No Funding Requirements Are Tied To The Approval Of This Agenda Item. However, If This Ordinance Is Approved, For The Next Fiscal Budget, The City Will Save Approximately $6,875.00 From Previous Years. COMMUNICATION EFFORTS: RECOMMENDATION: The City Attorney And The City Clerk Request That The City Commission Approve And Adopt Ordinance 2010 -14 On Second And Final Reading. REGULAR AGENDA REGULAR 600. Office Of The City Manager REQUEST: Requests That The City Commission Consider A Request From The Seminole League Of Women Voters Asking That The City Of Winter Springs Host A Candidate Forum In The City. If The City Commission Agrees To This, This Agenda Item Is Then Also Requesting The City Commission Agree On A Date For A Candidate Forum. FISCAL IMPACT: If The City Commission Agrees To The City Of Winter Springs Hosting A Candidate Forum, The Related Fiscal Impact Would Involve Staff Time While The Building Where The Candidate Forum Is Being Held Is Open, Along With Other Basic Facility Operational Charges. Depending On Where A Candidate Forum Is Held, Such Costs Could Be Up To Approximately $350.00 And Would Come Out Of The Office Of The City Clerk Line Code 1210 -51214 (Overtime Salaries) If City Hall Is Used; Or From Parks And Recreation Line Code 7250 -51214 Should The Senior Center Or The Civic Center Be The Selected Venue. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 24, 2010 PAGE 7 OF 8 COMMUNICATION EFFORTS: Ms. Carole Gilbert With The Seminole League Of Women Voters Has Been Contacted On This Matter And Was Also Invited To Attend The May 24, 2010 City Commission Meeting. Additionally, This Agenda Item Has Been Distributed To The Mayor And City Commission, City Manager, And City Attorney; Placed In Press Packets; Placed In The Lobby Binder; And Will Be Available On The City's Website, Laserfiche, And The City's Server. Future Communication Efforts If The City Commission Wishes To Proceed With A Candidate Forum — The Mayor And City Commission May Select All Or Any Of Their Following Preferences: 1. Electronic Sign In Front Of City Hall 2. Website (Home Page) 3. Upcoming "Insider" Newsletter 4. e- Alerts /e- Citizen 5. Press Release From Mayor And City Manager 6. Flyer/Postcard/Invitation Sent Out To All Businesses 7. Flyer/Postcard/Invitation Emailed To The Oviedo - Winter Springs Regional Chamber Of Commerce Businesses 8. Flyer/Postcard/Invitation Emailed To The Seminole County Chamber Of Commerce Businesses 9. Flyer/Postcard/Invitation Emailed To All Homeowner's Associations 10. Flyer/Postcard/Invitation Emailed To Local Schools/PTA (With Assistance From Commissioner Hovey) 11. Flyer/Postcard/Invitation Emailed To All Local Publications: a. Tuscawilla Today b. Oak Forest c. Highlands Herald d. Seminole Chronicle e. Oviedo Voice f. Orlando Sentinel 12. Flyer/Postcard/Invitation Available At/Posted: a. City Hall Building (Outside Bulletin Board) b. City Hall Lobby c. Tuscawilla Country Club Golf Club Pro Shop Bulletin Board d. Highlands Clubhouse Bulletin Board e. Hacienda Village Bulletin Board (2 Locations) f. Tennis Villas Club House Bulletin Board g. Parks And Recreation Office h. Police Station i. Utility Office j. Area Businesses 13. Flyer/Postcard/Invitation Emailed/Mailed To All Advisory Board And Committee Members 14. Flyer/Postcard/Invitation Mailed Out In All Utility Bills a. Cycle 1 b. Cycle 2 c. Cycle 3 d. Cycle 4 15. Information Included At Bottom Of All Utility Bills 16. Banner At Corner Of State Road 434 And Tuskawilla Road CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 24, 2010 PAGE 8 OF 8 RECOMMENDATION: The Mayor And City Commission Are Being Asked To Consider Whether They Would Like The City To Assist The Seminole League Of Women Voters In Hosting A Candidate Forum? If This Is Agreed To, The City Commission Is Asked To Note Their Choice For A Location, And Any Date Preferences. ADJOURNMENT 0 PUBLIC NOTICE 0 This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.