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HomeMy WebLinkAbout_2010 05 10 City Commission Regular Agenda CITY OF WINTER SPRINGS FLORIDA `I`ix S U lQ Inc 1959 . 4`OR,OA . CITY COMMISSION AGENDA REGULAR MEETING MONDAY, MAY 10, 2010 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five d• ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. •• PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 10, 2010 PAGE 2 OF 9 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Land Design Innovations, Inc. REQUEST: Land Design Innovations, Inc. (City Consultant) Is Presenting The Summary Report For Economic Development Activities From March 12, 2010 Through April 23, 2010. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATIONS: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 102. Office Of The City Manager And Finance Department REQUEST: Transmitting The City's Fiscal Year 2010 2 " Quarter Financial Report. FISCAL IMPACT: Revenues And Expenditures Are On Budget Through March 31, 2010. However, Development Services And The Water And Sewer Funds Will Be Monitored Closely Through 3' Quarter To Determine If Corrective Actions Will Be Necessary In Fiscal Year 2010. COMMUNICATION EFFORTS: Financial Statements Have Been Distributed To Directors, City Manager, Mayor And Commission. RECOMMENDATION: It Is Recommended That The City Commission Receive The Attached Financial Report. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 10, 2010 PAGE 3 OF 9 INFORMATIONAL 103. Office Of The City Manager And Finance Department REQUEST: Providing The Investment Report For The Second Quarter FY (Fiscal Year) 2010 (Ending March 31, 2010) As Prepared By PFM Asset Management LLC. FISCAL IMPACT: The Weighted Average Yield At March 31, 2010 Is 0.65 %. The Weighted Average Yield At December 31, 2009 Was 0.67 %. COMMUNICATION EFFORTS: The Investment Report Will Be Posted To The Website Within A Week Of Acceptance. RECOMMENDATION: It Is Recommended That The City Commission Receive The Attached Investment Report. CONSENT AGENDA CONSENT 200. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The April 26, 2010 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The April 26, 2010 City Commission Regular Meeting Minutes. CONSENT 201. Parks And Recreation Department REQUEST: Requesting The City Commission To Accept The Proposal (Bid) Of Creative Pyrotechnics, LLC And Authorize The City Manager To Execute An Agreement With The Approved Proposal For A 15 Minute Fireworks Display On July 4, 2010. FISCAL IMPACT: $10,000.00 Acct. # 7260 -54800 -90100 — July 4 COMMUNICATION EFFORTS: Staff Has Already Began And Will Continue Notifying The Public Regarding The July 4, 2010 Event Through City Website, e- Citizen, Local Media, Etc. Staff Is Also Aggressively Seeking Sponsors And Vendors. RECOMMENDATIONS: Authorization Of The City Manager To Enter Into An Agreement With Creative Pyrotechnics, LLC To Provide Fireworks For July 4, 2010, Celebration Of Freedom At A Cost Of $10,000.00. CONSENT 202. Community Development Department — Planning Division REQUEST: Requests That The City Commission Adopt Resolution 2010 -17 Supporting The Legislative Designation Of SeminoleWay. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 10, 2010 PAGE 4 OF 9 FISCAL IMPACT: No Funding Required. COMMUNICATION EFFORTS: Posted In City Hall And On City's Website. RECOMMENDATION: Staff Recommends That The City Commission Adopt Resolution 2010 -17 Supporting The Legislative Designation Of SeminoleWay As An Important Action And Opportunity For The Planned And Intelligent Economic Growth And Development Of SeminoleWay And The Seminole County Region. CONSENT 203. Office Of The City Clerk REQUEST: Requests That The Mayor And City Commission Review And Approve Resolution Number 2010- 21 Offering Their Appreciation And Gratitude For The Service Of Mr. Tom Waters As A Member Of The Board Of Adjustment. FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2010 -21 Is Approved. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, Laserfiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -21. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Waters Regarding An Official Presentation By The Mayor And City Commission. CONSENT 204. Office Of The City Clerk REQUEST: Requests That The Mayor And City Commission Review And Approve Resolution Number 2010- 22 Offering Their Appreciation And Gratitude For The Service Of Mr. Jack Taylor As A Member Of The Board Of Adjustment. FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2010 -22 Is Approved. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -22. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Taylor Regarding An Official Presentation By The Mayor And City Commission. CONSENT 205. Office Of The City Clerk Request: Requests That The Mayor And City Commission Review And Approve Resolution Number 2010 -23 Offering Their Appreciation And Gratitude For The Service Of Ms. Linda Collins As A Member Of The Board Of Adjustment. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 10, 2010 PAGE 5 OF 9 FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2010 -23 Is Approved. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -23. Upon Approval Of This Resolution, The City Clerk Will Then Contact Ms. Collins Regarding An Official Presentation By The Mayor And City Commission. CONSENT 206. Office Of The City Clerk Request: Requests That The Mayor And City Commission Review And Approve Resolution Number 2010 -24 Offering Their Appreciation And Gratitude For The Service Of Ms. Karen Paine - Malcolm As A Member Of The Board Of Adjustment. FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2010 -24 Is Approved. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -24. Upon Approval Of This Resolution, The City Clerk Will Then Contact Ms. Paine - Malcolm Regarding An Official Presentation By The Mayor And City Commission. CONSENT 207. Office Of The City Clerk Request: Requests That The Mayor And City Commission Review And Approve Resolution Number 2010 -25 Offering Their Appreciation And Gratitude For The Service Of Mr. Howard Casman As A Recent Member Of The Board Of Adjustment. FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2010 -25 Is Approved. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -25. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Casman Regarding An Official Presentation By The Mayor And City Commission. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 10, 2010 PAGE 6 OF 9 CONSENT 208. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: A Copy Of The List Of Items To Be Disposed Of Has Been Posted On The City's Website Under Public Notices. Additionally, The Contact Information For The Vendor Conducting The Auction Has Also Been Provided On The Website. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat Two/Deputy Mayor — The Honorable Rick Brown REPORTS 404. Office Of Commissioner Seat Three — The Honorable Gary Bonner CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 10, 2010 PAGE 7 OF 9 REPORTS 405. Office Of Commissioner Seat Four— The Honorable Sally McGinnis REPORTS 406. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 407. Office Of The Mayor — The Honorable John F. Bush REPORTS 408. Office Of Commissioner Seat One — The Honorable Jean Hovey PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department REQUEST: Requests The Commission Consider The Aesthetic Review For The Brighthouse Site Renovation. FISCAL IMPACT: Property Taxes Are Assessed On The Site And Should Increase With The Improvements. The City Collects Taxes From Various Utilities. Permit, Plan Review, And Impact Fees Will Be Collected. COMMUNICATION EFFORTS: No Further Efforts Have Been Made For The Aesthetic Review, Beyond Those Routinely Done By The City Clerk's Office. RECOMMENDATION: STAFF RECOMMENDATION: Staff Recommends That The City Commission Approve The Aesthetic Review Plans. PUBLIC HEARINGS 501. Community Development Department REQUEST: Requests The Commission Consider The Special Permit For The Brighthouse Site Renovation. FISCAL IMPACT: Property Taxes Are Assessed On The Site And Should Increase With The Improvements. The City Collects Taxes From Various Utilities. Permit, Plan Review, And Impact Fees Will Be Collected. COMMUNICATION EFFORTS: A Substantial And Conspicuous Sign Has Been Erected At The Site To Notice The Public Hearing. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 10, 2010 PAGE 8 OF 9 RECOMMENDATION: STAFF RECOMMENDATION: Staff Recommends That The City Commission Approve The Special Permit For The Brighthouse Site Renovation And Authorize The City Attorney To Make Any Necessary Modifications To The Special Permit Order Consistent With The Commission's Direction. PUBLIC HEARINGS 502. Office Of The City Attorney And Office Of The City Clerk REQUEST: Request That The City Commission Consider The First Reading Of Ordinance Number 2010 -14, Which Revises Portions Of The City Code And Amends The Existing Uniform Requirements For City Boards And Committees. FISCAL IMPACT: No Funding Requirements Are Tied To The Approval Of This Agenda Item. However, If This Ordinance Is Approved, For The Next Fiscal Budget, The City Will Save Approximately $6,875.00 From Previous Years. COMMUNICATION EFFORTS: The City Attorney And The City Clerk Have Corresponded With The City Manager And Staff On This Agenda Item. Copies And/Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, City Clerk, Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Will Be Available On The City's Website, Laserfiche, And The City's Server. RECOMMENDATION: The City Attorney And The City Clerk Request That The City Commission Consider The First Reading Of Ordinance Number 2010 -14 And If Acceptable, Approve And Move It To A Second Reading Which Will Tentatively Be Scheduled For May 24, 2010. REGULAR AGENDA REGULAR 600. Community Development Department REQUEST: Requests That The City Commission Consider Brighthouse's Final Engineering/Site Plan For Modifications To The Existing Brighthouse Facility On South Moss Road. FISCAL IMPACT: Staff Believes That The Facility Contributes To The Winter Springs Economy And Will Contribute Even More When The Up- Grades Are Implemented. COMMUNICATION EFFORTS: The Planning And Zoning Board Agenda Of April 28, 2010 And Commission Agenda Of May 10, 2010 Were Advertised In Accordance With City Clerk Policy Including Posting On The City's Web Site And Laser Fiche. No Further Efforts Have Been Made For The Final Engineering/Site Plan, Beyond Those Routinely Done By The City Clerk's Office. A Sign Was Posted At The Site To Notice The Public Of The Public Hearing For The Special Permit. RECOMMENDATION: The Planning And Zoning Board And Staff Recommend Approval Of This Site Plan, Subject To Commission Approval Of The Special Permit Application. REGULAR 601. Office Of The City Attorney REQUEST: Per The City Commission, The City Attorney Presents Information Regarding The Adoption Of A Uniform Method For The Levy, Collection And Enforcement Of Non -Ad Valorem Assessments For The Purpose Of Nuisance Abatement Reimbursement. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- MAY 10, 2010 PAGE 9 OF 9 FISCAL IMPACT: The Seminole County Property Appraiser Has Indicated That It Does Not Charge Municipalities For Its Services With Respect To Non -Ad Valorem Assessments. Therefore, The City's Costs Would Be Limited To The Actual Costs Incurred By The Tax Collector, As Well As The City's Upfront Costs Incurred In Paying A Contractor For Nuisance Abatement Work (Which Should Be Reimbursed Through Collection Of The Non -Ad Valorem Assessments) And For Administrative Costs In Noticing Property Owners. It Should Be Noted That, Like Ad Valorem Taxes, Non -Ad Valorem Assessments Are Subject To Statutory Discounts For Early Payment (For Example, Property Owners Receive A 4% Discount If They Pay In November, A 3% Discount If They Pay In December, A 2% Discount If They Pay In January, And A 1% Discount If They Pay In February, Per Section 197.162., Florida Statutes). The City Should Consider Accounting For Such Discounts So That If A Property Owner Pays Early And Receives A Discount, The City Is Reimbursed For The Full Amount It Paid The Contractor For Nuisance Abatement Services. COMMUNICATION EFFORTS: RECOMMENDATION: The City Attorney Recommends That The City Commission Provide Direction On Whether To Draft An Ordinance To Permit The City To Levy, Collect And Enforce Non -Ad Valorem Assessments For The Purpose Of Nuisance Abatement Reimbursement. ADJOURNMENT :• PUBLIC NOTICE :• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.