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HomeMy WebLinkAbout_2010 04 26 City Commission Regular AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, APRIL 2G, 2010 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - APRIL 26, 2010 PAGE 2 OF 10 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Information Services Department REQUEST: Wishes To Inform Commission Of The Recently Revised Employment Application Which Can Now Be Electronically Filled And Submitted From The City Web Site. FISCAL IMPACT: $0. There Is No Cost For The Revamp Of This Form. COMMUNICATION EFFORTS: This New Form Will Be Promoted Via The City's Website Under News And Events, eCitizen, And RSS Feeds. RECOMMENDATION: For Informational Purposes Only. INFORMATIONAL 102. Public Works Department REQUEST: Providing Results Of The City's Recent Application To The Florida Energy And Climate Commission For An Energy Efficiency And Conservation Block Grant. FISCAL IMPACT: No Funding Is Requested With This Agenda Item. The Total Cost Of CPH's Services To Prepare The Grant Application Was $2,000.00, Which Was Below The Not -To- Exceed Amount Of $5,000.00 Approved At The January 11, 2010 City Commission Meeting. COMMUNICATION EFFORTS: No Extra Communication Efforts Are Necessary At This Time RECOMMENDATION: None. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - APRIL 26, 2010 PAGE 3 OF 10 INFORMATIONAL 103. Public Works Department - Stormwater Division REQUEST: Providing Information To The City Commission On The Upcoming Florida Friendly Landscaping Workshop On May 6, 2010. FISCAL IMPACT: No Funding Is Requested As Part Of This Agenda Item. The City Participates With Seminole County And Its Incorporated Cities In The Florida Yards Neighborhoods (FYN) Program With An Annual Subscription Of $3,000.00, Funded By The Stormwater Engineering Fund, Which Was Authorized By The City Commission On November 24, 2008. This Workshop Is Part Of The Overall FYN Program. COMMUNICATION EFFORTS: The Workshop Schedule Has Been Posted On The City's Website. Flyers Have Been Made Available At The City Hall Lobby And Other City Buildings. Flyers Were Also e- Mailed To All Homeowners Associations And To The City's e -Alert Distribution List. RECOMMENDATION: None CONSENT AGENDA CONSENT 200. Office Of The City Manager REQUEST: Requesting That The City Commission Approve Resolution 2010 -18 Designating The City Manager, Finance Director And The Public Works /Utility Director As Authorized Representatives To Execute Documentation Required By REGIONS BANK On Behalf Of The City Of Winter Springs. FISCAL IMPACT: This Will Permit The Finance Director To Monitor The Account And Request Dispersements When Appropriate. COMMUNICATION EFFORTS: A Custody Agreement Will Be Send To REGIONS BANK To Have On File For Future Reference. RECOMMENDATION: The City Manager Recommends That The Commission Approve Resolution 2010 -18, Which Designates The Authorized Representatives To Execute Documentation With REGIONS BANK. CONSENT 201. Office Of The City Manager REQUEST: Requesting That The City Commission Approve Resolution 2010 -19 Designating The City Manager, Finance Director And The Public Works /Utility Director As Authorized Representatives To Execute Documentation Required By BANK OF NEW YORK On Behalf Of The City Of Winter Springs. FISCAL IMPACT: This Will Permit The Finance Director To Monitor The Account, Invest And Appropriate Funds. COMMUNICATION EFFORTS: A Signature Card Will Be Send To BANK OF NEW YORK To Have On File For Future Reference. RECOMMENDATION: The City Manager Recommends That The Commission Approve Resolution 2010 -19, Which Designates The Authorized Representatives To Execute Documentation With BANK OF NEW YORK. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - APRIL 26, 2010 PAGE 4 OF 10 CONSENT 202. Office Of The City Manager REQUEST: Requesting That The City Commission Approve Resolution 2010 -20 Designating The City Manager, Finance Director And The Public Works /Utility Director As Authorized Representatives To Execute Documentation Required By PFM (Public Financial Management, Inc.) On Behalf Of The City Of Winter Springs. FISCAL IMPACT: This Will Permit The Finance Director To Monitor The Account And Optimize The Investment Returns. COMMUNICATION EFFORTS: A Certificate Of Action Will Be Send To PFM (Public Financial Management, Inc.) To Have On File For Future Reference. RECOMMENDATION: The City Manager Recommends That The Commission Approve Resolution 2010 -20, Which Designates The Authorized Representatives To Execute Documentation With PFM (Public Financial Management, Inc.). CONSENT 203. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The April 12, 2010 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The April 12, 2010 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The Mayor Presenting A Certificate Of Recognition To Mr. Cesar Chin, A Winter Springs High School Student In Honor Of His Valuable Contributions Through His Community Assistance To The City Of Winter Springs. AWARDS AND PRESENTATIONS 301. Office Of The Mayor Presenting A Proclamation To Mr. Bob Rucci In Honor Of His Incredible Contributions To The City Of Winter Springs And The "Hound Ground" Dog Park, In Cooperation With F.L.O.P. (Friends Of Leash Optional Parks). AWARDS AND PRESENTATIONS 302. Office Of The Mayor Presenting A Proclamation To The Office Of The City Clerk In Honor Of Municipal Clerks Week 2010 — May 2nd Through May 8 2010. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - APRIL 26, 2010 PAGE 5 OF 10 AWARDS AND PRESENTATIONS 303. Office Of The Mayor Presenting A Proclamation To Chief Of Police Kevin Brunelle In Honor Of His Tremendous Leadership During The April 2010 Search And Rescue Of Eleven Year Old Winter Springs Resident Nadia Bloom. AWARDS AND PRESENTATIONS 304. Office Of The Mayor Presenting A Proclamation To The Winter Springs Police Department In Honor Of Their Exceptional Efforts In The April 2010 Search And Rescue Of Eleven Year Old Winter Springs Resident Nadia Bloom. RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat One — The Honorable Jean Hovey REPORTS 404. Office Of Commissioner Seat Two /Deputy Mayor — The Honorable Rick Brown REPORTS 405. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 406. Office Of Commissioner Seat Four— The Honorable Sally McGinnis CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - APRIL 26, 2010 PAGE 6 OF 10 REPORTS 407. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 408. Office Of The Mayor — The Honorable John F. Bush PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Utility Department REQUEST: Requesting The City Commission Approve On Second Reading Ordinance # (Number) 2010 -11 Which Amends The City's Irrigation Rules And Regulations. FISCAL IMPACT: No Funding Is Required At This Time. It Is Likely That The Reduction To Once Per Week Potable Water Irrigation Will Result In Some Reduction In Revenues In The Future. COMMUNICATION EFFORTS: The Lead Role In Educating The Public On Changes To The Rule Will Be Undertaken By The Water Conservation Coordinator Position Which Has Been Filled By Stephanie Wolfe. Efforts Will Include A New Water Conservation Web Page, Proactive Customer Contact With High Users, School Education Program, Mailers And Presentations To Any Interested Groups (HOA's, [Homeowner's Association] Etc.). The Approach Will Be Education Before Enforcement. RECOMMENDATION: Staff Recommends The City Commission Hold A Public Hearing And Adopt On Second Reading Ordinance 2010 -11 Amending Chapter 19 Of The Code Of Ordinances Regarding Landscape Irrigation. PUBLIC HEARINGS 501. Community Development Department — Planning Division And The Office Of The City Attorney REQUEST: Request That The City Commission Hold A Second Reading And Adoption Public Hearing For Ordinance 2010 -09, Which Abolishes The Board Of Adjustment And Provides For Its Responsibilities To Be Reallocated To The Planning And Zoning Board. FISCAL IMPACT: Elimination Of The Board Of Adjustment Will Reduce City Expenses Particularly Related To The City Clerk's Department. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - APRIL 26, 2010 PAGE 7 OF 10 COMMUNICATION EFFORTS: Feb. (February) 1, 2010 - Commission Workshop To Review Citizen Boards And Committees Commission Agenda Items Are Posted In City Hall And Posted On City's Website April 12, 2010 - 1s Reading Of Ordinance Before The City Commission April 15, 2010 - Public Noticing In Orlando Sentinel (10 [Ten] Days Prior To Adoption) RECOMMENDATION: The Community Development Department — Planning Division And The City Attorney Request That The City Commission Hold A Public Hearing For Second Reading And Adoption Of Ordinance 2010 -09 (Reallocating The Duties Of The Board Of Adjustment To The Planning And Zoning Board). PUBLIC HEARINGS 502. Community Development Department REQUEST: Requests The Commission Consider The Aesthetic Review For The Starlight Baptist Church Basketball Court Enclosure, Located At The Northwest Corner Of Hayes Road And East Bahama Road. FISCAL IMPACT: No Property Taxes Are Assessed On The Site. Permit, Utility Connection, And Impact Fees Will Be Collected. COMMUNICATION EFFORTS: No Further Efforts Have Been Made For The Aesthetic Review, Beyond Those Routinely Done By The City Clerk's Office. RECOMMENDATION: Staff Recommends That The City Commission Approve The Aesthetic Review Plans. PUBLIC HEARINGS 503. Community Development Department REQUEST: Presents To The City Commission The Districting Commission's Recommendation For The City Commission District Boundaries, Reflecting The January 31, 2010 Population, And Requests The City Commission Approve First Reading Of Ordinance 2010 -12, To Pass It To Second Reading. FISCAL IMPACT: The Only Impact Will Be New Maps, Staff Time, The City Attorney's Time To Draft Ordinance No. (Number) 2010 -12, And Payment To The Committee Members. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The Districting Commission And Staff Recommend That The City Commission Accept The Districting Commission's Proposed Districting Map With The Proposed District Boundaries And Approve The Associated Ordinance No. (Number) 2010 -12. REGULAR AGENDA REGULAR 600. Community Development Department REQUEST: Requests The Commission Consider The Final Engineering /Site Plan For The Starlight Baptist Church Basketball Court Enclosure And Other Improvements, Located At The Northwest Corner Of Hayes Road And East Bahama Road. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - APRIL 26, 2010 PAGE 8 OF 10 FISCAL IMPACT: No Property Taxes Are Assessed On The Site. Permit, Utility Connection, And Impact Fees Will Be Collected. COMMUNICATION EFFORTS: The Planning And Zoning Board Agenda Of April 2, 2010 Was Advertised In Accordance With City Clerk Policy Including Posting On The City's Web Site And Laser Fiche. No Further Efforts Have Been Made For The Final Engineering /Site Plan, Beyond Those Routinely Done By The City Clerk's Office. RECOMMENDATION: Staff Recommends Approval Of The Final Engineering /Site Plan For The Starlight Baptist Church. REGULAR 601. Public Works Departments REQUEST: Requesting The City Commission Validate The Solid Waste Survey Results Entitling The Franchisee To Receive The Performance Bonus And Receive The Annual Staff Solid Waste Review. FISCAL IMPACT: The Survey Cost Of $2,829.00 Has Been Paid From The Solid Waste Fund. Wastepro's Share Of The Survey Will Be Deducted From The $15,000.00 Performance Bonus For A Net Performance Bonus Of $13,585.50. The Current Residential Solid Waste Rate Of $18.10 Per Month Remains Unchanged Since 2006. COMMUNICATION EFFORTS: The Annual Survey Resulted In 451 Interviews With Residents Of Which 94.2% Were Satisfied With The Level Of Service. At The Request Of The Commission, The Survey Also Solicited Contact Information From Respondents Who Had Concerns Or Questions Who Were Contacted By Both The City Staff And Wastepro Staff. RECOMMENDATION: It Is Recommended That The City Commission Validate The Solid Waste Survey Results Entitling The Franchisee To Receive The Performance Bonus Of $13,585.50 Payable From The Solid Waste Fund And Also Accept The Annual Evaluation Report For Waste Pro For The Period Of March 1, 2009 — February 28, 2010 As Submitted By Staff. REGULAR 602. Land Design Innovations, Inc. - City Consultant REQUEST: Presenting The Results Of A Limited Economic Analysis Report On The Jetta Point Park Property Located In The Southwest Quadrant Of The S.R. (State Road) 434 And S.R. (State Road) 417 (GreeneWay) Interchange. FISCAL IMPACT: There Is No Fiscal Impact Inherent In The Preparation Of The Report But The Obvious Fiscal Impact Is Tied To The Differences In The Potential Taxable Value Of The Property As Detailed In The Report. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: Staff Recommends That The City Commission Receive The Jetta Point Economic Impact Analysis As Prepared By LDI (Land Design Innovations, Inc.) And Take Any Action They Deem Appropriate. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - APRIL 26, 2010 PAGE 9 OF 10 REGULAR 603. Land Design Innovations, Inc. - City Consultant REQUEST: Land Design Innovations, Inc. (City Consultant) Is Presenting The Results Of A Business Retention Survey Conducted For Approximately One (1) Month Beginning In Early February 2010. FISCAL IMPACT: The Cost To Mail The Surveys To The Businesses In Winter Springs Was Approximately $595.00 COMMUNICATION EFFORTS: The Survey Mail -Out Was Introduced At Two Oviedo - Winter Springs Chamber Of Commerce Luncheons. In Addition, Survey Mail -Out Press Releases Were Sent To The Seminole Chronicle, The Seminole Voice, The Orlando Sentinel, The Orlando Business Journal, And The Sanford Herald. The Survey Was Also Posted On The Oviedo - Winter Springs Chamber And The Seminole County Regional Chamber Of Commerce Websites. RECOMMENDATION: Staff Recommends That The City Commission Receive The Information And Recommendations Contained In The Business Survey Results Document And Provide Any Direction They Deem Appropriate. REGULAR 604. Not Used. REGULAR 605. Office Of The City Attorney REQUEST: Formally Delivers On Behalf Of The (Winter Springs) Ad Hoc Charter Review Committee The Committee's Final Report Pursuant To Resolution 2010 -04, And Requests That The City Commission Formally Accept The Report Into The Official Record And Provide Direction Regarding The Manner In Which The City Commission Desires To Review The Report Of The Committee. FISCAL IMPACT: None. COMMUNICATION EFFORTS: RECOMMENDATION: The City Attorney Recommends That The City Commission Formally Accept The Final Report Into The Official Record Of The Commission's Proceedings. In Addition, The City Attorney Recommends That The City Commission Provide Direction Regarding The Manner In Which The City Commission Desires To Review The Final Report And To Take Formal Action On The Committee's Recommendation. REGULAR 606. Office Of The City Attorney And Community Development Department REQUEST: Request That The City Commission Consider Approving An Agreement With Winter Springs Holdings, Inc. To Terminate The Town Center Phase II Implementation Agreement Under The Terms And Conditions Set Forth In A New Agreement. FISCAL IMPACT: 1. The Fiscal Impact To The City Is That It Will Reimburse The Property Owner $247,561.80 For The "Reasonable Costs" Associated With The Design, Permitting And Construction Of The Road Including Wet Detention, Stormwater Conveyance Systems, And Wetland Mitigation Costs. 2. The City Would Be Relieved Of Its Financial Commitment To Purchase 62 Garage Public Parking Spaces Which Amounts To $93,000.00 (62 x $15,000.00 Per Space), And Any Other Incidental Financial Commitments Under The Agreement. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - APRIL 26, 2010 PAGE 10 OF 10 3. The Construction Costs Related To Spine Road (Approx. [Approximately] $900,000.00) Will Be Deferred To A Time Uncertain Rather Than Subject To The Terms Of The Current Agreement. 4. The City Will Be Relieved Of The Reconstruction Of East Tuskawilla Road Sidewalks And Parking ($250,000.00) 5. The City Will Be Relieved Of The Relocation Of Water Mains Along East Tuskawilla Road ($50,000.00). 6. The City Receive The Value Associated With The Land Conveyed To The City For Spine Road (Inclusive Of The SR [State Road] 434 Turn Lane) And Neighborhood Parks 44 And 45. 7. The City Receives The Value Of A Long Term Commitment To Use Portions Of The Vacant Land For Town Center Parking And Events And For Disaster Relief (If Necessary). COMMUNICATION EFFORTS: 1. No Public Advertisements Are Required For This Item. However, This Item, And Any Subsequent Related Item, Will Be Placed On A City Commission Agenda And Posted At City Hall And On The City's Website. 2. A Copy Of The Agenda Item Has Been Delivered To The Representatives Prior To The Commission Meeting. The Representatives Should Be In Attendance At The Commission Meeting To Answer Any Questions Regarding The Property Owner's Request. RECOMMENDATION: 1. The City Attorney, City Manager And City Staff Recommend The City Commission Consider Approving The Attached Agreement, And Authorize The Mayor To Execute The Same On Behalf Of The City. 2. In Addition, Some Technical Changes To The Documents May Need To Be Made If The City Commission Approves The Attached Agreement. The City Attorney Requests That The City Commission Also Authorize The City Attorney And City Manager To Make Technical Revisions To The Attached Agreement Before Final Signature By The Parties, If Necessary. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.