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HomeMy WebLinkAbout_2010 03 22 City Commission Regular Agenda CITY OF WINTER SPRINGS FLORIDA E s _ Incorporated .� ` 0 R,QA . CITY COMMISSION AGENDA REGULAR MEETING MONDAY, MARCH 22, 2010 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 22, 2010 PAGE 2 OF 9 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. CONSENT AGENDA CONSENT 200. Police Department REQUEST: Requests The City Commission To Review And Approve The Attached Department Of Highway Safety And Motor Vehicles (DHSMV) Data Exchange Memorandum Of Understanding (MOU) #HSMV 0649 -09 And Allow The City Manager To Execute This Agreement On Behalf Of The City. FISCAL IMPACT: None. COMMUNICATION EFFORTS: None Required. RECOMMENDATION: The City Commission Is Being Requested To Review The MOU (Memorandum Of Understanding) And Approve The City Manager To Execute The Agreement On Behalf Of The City. CONSENT 201. Police Department REQUEST: Requesting The City Commission Adopt Resolution 2010 -09 Ratifying Various Local Law Enforcement Agreements Previously Executed And Currently In Effect. FISCAL IMPACT: No Current General Fund Monies Are Required For The Adoption Of Resolution 2010 -09. COMMUNICATION EFFORTS: None Required. RECOMMENDATION: Staff Recommends The City Commission Approve Resolution 2010 -09 Ratifying The Above - Listed Agreements. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 22, 2010 PAGE 3 OF 9 CONSENT 202. Police Department REQUEST: Requests The City Commission To Review And Approve The Attached Forfeiture Equitable Sharing Agreement And The Attached Addendum To That Agreement And Allow The City Manager To Execute These Agreements On Behalf Of The City. FISCAL IMPACT: None. COMMUNICATION EFFORTS: None Required. RECOMMENDATION: The Police Department Requests The City Commission To Review And Approve The Attached Forfeiture Equitable Sharing Agreement And The Attached Addendum To That Agreement And Allow The City Manager To Execute These Agreements On Behalf Of The City. CONSENT 203. Police Department REQUEST: Requests The City Commission Review The Attached Interlocal Agreement For The Family Focus Monitoring Enforcement Action Plan And Authorize The City Manager Execute And Enter The City Into Said Agreement. FISCAL IMPACT: To Approve This New Agreement And Continue Our Participation In This Program Has No Financial Impact To The Budget. COMMUNICATION EFFORTS: None Required. RECOMMENDATION: The City Commission Is Being Requested To Review The Interlocal Agreement And Approve The City Manager To Execute The Agreement On Behalf Of The City. CONSENT 204. Parks And Recreation Department REQUEST: Requesting The City Commission To Approve The Execution Of The Day Camp Provider Agreement With Seminole County Community Services For Summer Camp Scholarships. FISCAL IMPACT: $64,616.00 Was Budgeted For Summer Day Camp Revenue. Up To $23,490.00 May Come From Seminole County Funded Scholarships. COMMUNICATION EFFORTS: Parks And Recreation Will Promote The Scholarship Program Through Direct e -Mail And Mailing To Prior Year Participants. Also Through eAlerts, City Website And All Promotion Of The Summer Day Camp Program. RECOMMENDATION: Staff Recommends That The City Commission Approve The Execution Of The Day Camp Provider Agreement Which May Provide Up To $23,490.00 For Summer Day Camp Scholarships And To Authorize The City Manager/Mayor And City Attorney To Prepare And Execute Any And All Applicable Documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 22, 2010 PAGE 4 OF 9 CONSENT 205. Office Of The City Clerk REQUEST: Requests That The Mayor And City Commission Review And Approve Resolution Number 2010- 08 Offering Their Appreciation And Gratitude For The Service Of Mr. Justin Reviczky Who Recently Resigned From The Planning And Zoning Board/Local Planning Agency. FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2010 -08 Is Approved. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -08. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Reviczky Regarding An Official Presentation By The Mayor And City Commission. CONSENT 206. Community Development Department — Urban Beautification Services Division REQUEST: Requesting Approval For The City To Enter Into Contract Agreements Totaling $41,591.92 For Landscape Maintenance Services Pursuant To Public Bid ITB 004 /10 /SR For Tuskawilla Road, The Oak Forest Wall And Beautification District, And Winter Springs Town Center Phase 1. FISCAL IMPACT: The Scope Of Work For Bid # ITB 004 /10 /SR Encompasses Three (3) Funding Sources: Urban Beautification Line Code (1525 - 54682) At $24,316.92, The Oak Forest Maintenance Fund Line Code (191 - 54682) At $11,579.00, And Urban Beautification Line Code (1525 - 54644- 60003) At $5,696.00, For A Total Of $41,591.92. The Above Cost Represents A Savings Of More Than $17,000.00 Over The Current Cost For The Same Services. All Funds Will Be Expended Over A Twelve -Month Contract Period Beginning On May 1, 2010. COMMUNICATION EFFORTS: Bid # ITB 004 /10 /SR Tuskawilla Road ROW, The Oak Forest Entrances, And Town Center Phase 1 Was Broadcast To More Than 300 Bidders Throughout Central Florida Through Advertisements In The Orlando Sentinel, Demand Star And The City's Website Bid System. Twenty (20) Bid Proposals Were Submitted To The City For The Public Bid Opening On March 4, 2010 At 3 pm, Which Was Held In The City Commission Chambers At City Hall. RECOMMENDATION: Staff Recommends The City Commission Review The Information Provided And Determine If Approval Should Be Given To Contract With D &A Building Services, Inc., For Landscape And Irrigation Services At A Cost Of $34,440.00, And Trugreen, L.P., For Chemical Services At A Cost Of $7151.92; Totaling $41,591.92 For One (1) Year. If Approval Is Granted Staff Recommends The Commission Authorize The City Manager And The City Attorney To Prepare And Execute Any And All Applicable Documents Required For This Project. CONSENT 207. Finance And Administrative Services Department REQUEST: Requesting The City Commissions Approval Of Resolution Number 2010 -10 Recognizing The Retirement Of Finance Department- Purchasing Coordinator Nancy Vobornik. FISCAL IMPACT: N/A COMMUNICATION EFFORTS: N/A CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 22, 2010 PAGE 5 OF 9 RECOMMENDATION: It Is Recommended That The City Commission Approve Resolution Number 2010 -10 In Honor Of Finance Department Nancy Vobornik Retirement. CONSENT 208. Office Of The Mayor REQUEST: Requests That The City Commission Review And Approve Resolution 2010 -11 Which If Approved, Would Offer Our Support For The City Of Oviedo's State Road 426 /County Road 419 4 -Lane Widening Project. FISCAL IMPACT: Approving Resolution Number 2010 -11 Does Not Have Any Fiscal Impact To The City Of Winter Springs. COMMUNICATION EFFORTS: The City Of Oviedo Is Aware That Mayor Bush Is Bringing This Resolution To The Winter Springs City Commission For Their Consideration. Additionally, Copies Or Access To This Agenda Item And Resolution Have Been Given To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: Mayor John F. Bush Is Asking The City Commission To Approve Resolution Number 2010 -11. CONSENT 209. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The March 8, 2010 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The March 8, 2010 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The City Manager Presentation Of Resolution Number 2010 -10 Recognizing Nancy Vobornik For Her 24 Years Of Dedicated Service As An Employee Of The City Of Winter Springs And Expressing Our Appreciation On Behalf Of The Citizens Of The City Of Winter Springs. AWARDS AND PRESENTATIONS 301. Office Of The Mayor Presentation Of A Proclamation Recognizing April 4 2010 As "Parents And Children's Day "; And April 11, 2010 To April 17, 2010 As Children's Week - "Celebrating Parents And Children" In The City Of Winter Springs As Requested By Ms. Jennifer Grant, Executive Director Of The Early Learning Coalition Of Seminole. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 22, 2010 PAGE 6 OF 9 AWARDS AND PRESENTATIONS 302. Office Of The Mayor Presentation Of A Proclamation Recognizing May l 2010 As "Loyalty Day" In The City Of Winter Springs As Requested By Mr. Bill Poe, Representing Pack/Troop 196 And VFW Post 5405, Winter Springs. RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 404. Office Of The Mayor — The Honorable John F. Bush REPORTS 405. Office Of Commissioner Seat One — The Honorable Jean Hovey REPORTS 406. Office Of Commissioner Seat Two/Deputy Mayor — The Honorable Rick Brown REPORTS 407. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 408. Office Of Commissioner Seat Four— The Honorable Sally McGinnis CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 22, 2010 PAGE 7 OF 9 PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department REQUEST: Presents To The City Commission An Aesthetic Review Request For An Approximately 27,931 Square Foot (0.641 Acre) Amphitheater Site Within The Town Center Zoning District. FISCAL IMPACT: The Amphitheater Is Expected To Stimulate Business And The Associated Property And Sales Taxes Within The Town Center. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: STAFF RECOMMENDATION: Staff Recommends That The City Commission Approve The Aesthetic Review Plans. REGULAR AGENDA REGULAR 600. Public Works Department REQUEST: Requesting The City Commission Review The Final Engineering And Landscape Plans For The Proposed Magnolia Park Amphitheater Located At The Intersection Of Tuskawilla Road And Blumberg Boulevard In The Winter Springs Town Center. FISCAL IMPACT: No Funding Is Requested With This Agenda Item. After The Trail Swap Progresses, The Project Will Be Advertised For Bidding And A Future Agenda Item Will Be Submitted For The City Commission's Approval To Award The Construction Contract. COMMUNICATION EFFORTS: No Extra Communication Efforts Are Necessary At This Time. RECOMMENDATION: Staff Recommends The City Commission Approve The Final Engineering And Landscape Plans For The Proposed Magnolia Park Amphitheater. REGULAR 601. Office Of The City Manager REQUEST: Requesting City Commission Acceptance Of The Comprehensive Annual Financial Report (CAFR) As Presented For The Fiscal Year Ended September 30, 2009. FISCAL IMPACT: None. COMMUNICATION EFFORTS: The 2009 CAFR (Comprehensive Annual Financial Report) Will Be Posted To The Website Within A Week Of Acceptance. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 22, 2010 PAGE 8 OF 9 RECOMMENDATION: It Is Recommended That The Commission Accept The Comprehensive Annual Financial Report (CAFR) As Presented For The Fiscal Year Ended September 30, 2009. REGULAR 602. Public Works Department REQUEST: Requesting The City Commission's Review And Approval Of The Final Design For The Ranchlands Roadway Improvements — Phase II. FISCAL IMPACT: No Funding Is Requested At This Time. A Funding Request Will Be Made With The Request To Award The Construction Contract For Phase II, Currently Scheduled For May 2010. Phase II Is Estimated To Cost $1.0 Million, Based On The Phase I Bids Received. COMMUNICATION EFFORTS: • All Property Owners Abutting The Phase II Streets (Approximately 120) Were Mailed "Request For Input" Notices In October 2009. The "Request For Input" Notices Included A Preliminary Design Sketch Of Each Property's Street Frontage And A Request To Schedule An Onsite Appointment With City Staff To Meet And Discuss Items Such As The Pavement Width, Driveway Connections, Drainage Concerns, Tree Impacts, Pedestrian Accommodations, And Any Other Issues. • Approximately 60% Of The Abutting Property Owners Contacted The City And Participated In Individual Onsite Design Review Meetings. The Onsite Meetings Were Highly Productive And They Provided Valuable Resident Input That Has Been Incorporated Into The Design. The Onsite Meetings Also Helped The Residents Better Understand The Project And Enabled Them To Ask Site - Specific Questions That Would Be Difficult To Address In An Offsite Group - Meeting Format. • When The Phase II Design Was Finalized In January 2010, All Phase II Abutting Property Owners Were Mailed An Informational Notice Consisting Of The Following Items: o Project Status Update o Final Drawing For Their Street Frontage o Request For Final Review And Input o Frequently Asked Questions o Notice Of City Commission Approval Scheduled For March 22, 2010 • Residents Will Continue To Be Advised Of The Project Status Prior To And During Construction, Through Mailings, City Website Updates, And Direct Communication With City Staff At The Field Level. RECOMMENDATION: Staff Recommends The City Commission Approve The Final Design For The Ranchlands Roadway Improvements — Phase II. REGULAR 603. Utility Department REQUEST: Requesting The City Commission Approve The Bulk Reclaimed Water Agreement With Tuscawilla Country Club. FISCAL IMPACT: The Proposed Initial Cost Of The Reclaimed Water At $0.18/1K Is Estimated To Cost The Golf Course $14,900.00 Annually Based The Last Three Years Average Usage Including The Well Credit. COMMUNICATION EFFORTS: Staff And The City Attorney Have Met Or Discussed The Terms Of The Agreement With The Golf Course Representatives On Numerous Occasions. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 22, 2010 PAGE 9 OF 9 RECOMMENDATION: It Is Recommended That The City Commission Authorize The City Manager And City Attorney To Prepare And Execute The Bulk Reclaimed Water Agreement With Winter Springs Golf, LLC (Tuscawilla Country Club) Fourth Addendum To The Effluent Disposal Agreement Which Extends The Terms Of The First Addendum For An Additional Six Months To April 1, 2010. REGULAR 604. Public Works Department REQUEST: Updating And Requesting The City Commission's Direction Regarding Options For Improving Access From S.R. (State Road) 434 To Sunoco And Papa Tony's. FISCAL IMPACT: No Funding Is Requested As Part Of This Agenda Item. COMMUNICATION EFFORTS: Staff Discussed The Access Issue With Papa Tony, Mr. Vijay Patel From Sunoco, And Mrs. Cynthia Miller From Miller's School Supply In Preparation Of This Agenda Item. RECOMMENDATION: Staff Recommends That The Commission Review The Information Provided Herein And Provide Additional Direction As Needed. ADJOURNMENT I. PUBLIC NOTICE 44 This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.