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2016 03 28 City Commission Regular Meeting AgendaCITY OF WINTER SPRINGS, FLORIDA 4 `SA O V � Incorporated • 1959 • 'GOD we Ia Jy� CITY COMMISSION AGENDA REGULAR MEETING MONDAY, MARCH 28, 2016 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five r 0 Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS CITY COMMISSION REGULAR MEETING - MARCH 28, 2016 PAGE 2 OF 12 100. Police Department and Parks and Recreation Department Helpful Hands, Inc. presenting a donation to the City of Winter Springs to be used for at -risk youths to attend Winter Springs Summer Camp. AWARDS AND PRESENTATIONS 101. Office of the City Manager Presentation of Resolution Number 2016 -07 recognizing Mr. Dan Williams for his years of dedicated service as an Employee of the City of Winter Springs and expressing our Appreciation on behalf of the Mayor and City Commission, City Manager, City Staff, and Citizens of the City of Winter Springs. AWARDS AND PRESENTATIONS 102. Office of the City Manager Presentation of Resolution Number 2016 -08 recognizing Mr. Richard Domenech for his years o dedicated service as an Employee of the City of Winter Springs and expressing our Appreciation of behalf of the Mayor and City Commission, City Manager, City Staff, and Citizens of the City of Winte Springs. INFORMATIONAL AGENDA INFORMATIONAL 200. Not Used CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING -MARCH 28, 2016 PAGE 3 OF 12 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi - judicial or emergency items. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CONSENT AGENDA CONSENT 300. Public Works Department - Urban Beautification Division 0 0 0 Scan with your smart device to view electronically REQUEST: The Public Works Department, Arbor Division, requests that the City Commission consider the request of Kimberlee Frank, 110 South Edgemon Avenue, to remove a specimen live oak from the rear of her home. FISCAL IMPACT: If approved, the applicant will pay a $25 permit fee to the arbor fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2016 PAGE 4 OF 12 RECOMMENDATION: Staff recommends that the City Commission approve the request to remove one specimen live oak from 110 South Edgemon Avenue. The tree is located less than V from the house and is touching the home in several places. While there is currently no obvious physical damage, there is potential for future damage to occur based on the proximity of the tree to the house. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in Section 5 -8(b) of Chapter 5, Tree Protection and Preservation. CONSENT 301. Office of the City Clerk 0� � 0 a_ R Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, March 14, 2016 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, March 14, 2016 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2016 PAGE 5 OF 12 CONSENT 302. Public Works Department 0 IN 0 - Scan with your smart device to view electronically REQUEST: The Public Works Department requesting authorization to enter into an agreement with Professional Services Group for construction of new Concrete Sidewalks and Parking Stalls at Central Winds Park (ITB #005 /16BF) in the amount of $69,513.72 plus a 20% contingency. FISCAL IMPACT: The project cost is $69,513.72 plus a 20% contingency, for a total of $83,416.46, funded by the Infrastructure Surtax Fund (One Cent Sales Tax, second generation). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve entering into an agreement with Professional Services Group for the ADA Improvements at Central Winds Park project in the amount of $69,513.72 plus a 20% contingency, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2016 PAGE 6 OF 12 CONSENT 303. Community Development Department %1' Scan with your smart device to view electronically REQUEST: The Community Development Department requests that the City Commission consider Resolution No. 2016 -10 which proposes to rename two streets within the Town Center. FISCAL IMPACT: There is no immediate fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development Department recommends that the City Commission review and approve Resolution 2016 -10 which proposes to change the name of the existing Doran Drive to Bear Springs Drive and the new roadway located north of The RiZE to City Center. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING -MARCH 28, 2016 PAGE 7 OF 12 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Community Development Department - Planning Division 0 % { d Scan with your smart device to view electronically REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a Public Hearing to consider a Conditional Use Permit for an accessory dwelling unit (ADU) located at 616 Fisher Road, Winter Springs. FISCAL IMPACT: Improvements that are installed on an existing residential property typically result in an increase to the taxable value of the property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Property owners within 150 ft have been notified by US mail. RECOMMENDATION: Staff and the Planning and Zoning Board recommend that the City Commission approve the conditional use permit request for an accessory dwelling unit located at 616 Fisher Road. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2016 PAGE 8 OF 12 PUBLIC HEARINGS 401. Community Development Department - Planning Division 0 .I0 S { Scan with your smart device to view electronically REQUEST: The Community Development Department — Planning Division requests the City Commission consider Ordinance 2016 -07, which proposes to amend the list of permitted, conditional and prohibited uses in the Town Center zoning district. FISCAL IMPACT: There is no direct fiscal impact associated with this agenda item. However, the revision of the permitted uses section within the Town Center District is anticipated to preserve areas for commercial development, which generates higher ad valorem taxes and furthers the City's goal of diversifying the tax base. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the Orlando Sentinel on March 3, 2016. RECOMMENDATION: Staff and the Planning & Zoning Board recommend the City Commission approve first reading of Ordinance 2016 -07, which proposes to amend the list of permitted, conditional and prohibited uses in the Town Center zoning district, and move said ordinance forward to second and final reading. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2016 PAGE 9 OF 12 REGULAR AGENDA REGULAR 500. Finance and Administrative Services Department 0� 0 Scan with your smart device to view electronically REQUEST: The City Manager is requesting City Commission acceptance of the Comprehensive Annual Financial Report as presented for the Fiscal Year Ended September 30, 2015. FISCAL IMPACT: This report has no direct financial impact on the City. However, the information presented in the CAFR is used by investors and citizens to help determine the overall financial health of the City of Winter Springs. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Additionally, the 2015 CAFR will be posted to the City's website within one week of acceptance. RECOMMENDATION: It is recommended that the Commission accept the Comprehensive Annual Financial Report (CAFR) as presented for the fiscal year ended September 30, 2015. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2016 PAGE 10 OF 12 REGULAR 501. Public Works Department R1 IN 0 Scan with your smart device to view electronically REQUEST: The Public Works Department requesting authorization to enter into an agreement with Cathcart Construction Company - Florida, LLC for construction of Central Winds Park Roadway Improvements, ITB #02- 16 -BF, in the amount of $1,435,835 plus a 10% contingency. FISCAL IMPACT: The construction project cost is $1,435,835 plus a 10% contingency for a total roadway construction authorization of $1,579,418.50. The project is 100% funded by the Transportation Impact Fee fund, including a supplemental appropriation from Transportation Impact Fee Fund Balance in the amount of $729,418.50. After project completion including the supplemental appropriation, the fund balance will be approximately $600,000. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize entering into an agreement with Cathcart Construction Company - Florida, LLC for construction of Central Winds Park Roadway Improvements, ITB #02- 16 -BF, in the amount of $1,435,835 plus a 10% contingency, and authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2016 PAGE 11 OF 12 REPORTS REPORTS 600. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 601. Office of the City Manager - Kevin L. Smith REPORTS 602. Office of the City Clerk - Andrea Lorenzo - Luaces, MMC REPORTS 603. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 604. Office of Commissioner Seat Four - The Honorable Cade Resnick REPORTS 605. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs REPORTS 606. Office of the Mayor - The Honorable Charles Lacey REPORTS 607. Office of Commissioner Seat One/Deputy Mayor - The Honorable Jean Hovey REPORTS 608. Office of Commissioner Seat Two - The Honorable Kevin Cannon CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2016 PAGE 12 OF 12 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. In its discretion, the City Commission may set aside up to thirty additional minutes at the end of each City Commission meeting for additional public input by any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress quasi - judicial and public hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.