HomeMy WebLinkAbout2013 11 18 Informational 201 Hometown Harvest Financial Report COMMISSION AGENDA
Informational X
Consent
ITEM 201 public Hearings
g
Regular
November 18, 2013 KS CC
Special Meeting City Manager Department
REQUEST:
The Parks and Recreation Department wishes to provide the Commission a financial recap
of the 2013 Hometown Harvest Community Event.
SYNOPSIS:
The purpose of this item is to inform the City Commission regarding the financial
report from the 2013 Hometown Harvest Community Event.
CONSIDERATIONS:
• The 2013 Winter Springs Hometown Harvest was held on October 12, 2013. Staff
received many positive comments from event attendees.
• On September 23, 2013, the City Commission approved Agenda Item #101 with a
maximum Hometown Harvest event budget of $3,950. Staff worked diligently to
reduce expenditures and increase income.
• Revenue of $3,900 was brought in through vendors, sponsors and donations. Total
expenses were $3,854.37. These details are outlined in Attachment A.
• In-kind donations for supplies was $1,000.00. The in-kind donations
helped tremendously and kept us from spending additional funds to provide supplies,
pumpkins & prizes.
• Brian Dunigan is doing a great job managing the expenses, including sponsors and
securing donations.
• The Community Events Escrow account has a positive balance to date of$8,482.
Informational 201 PAGE 1 OF 2- November 18,2013
FISCAL IMPACT:
$ 3,900.00 Revenue from Sponsors & Vendors
$ 3,854.37 Expenses for Hometown Harvest Community Event
$ 45.63 Net Gain
In-kind donations of$1,000.00 for pumpkins, supplies & prizes.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this
Agenda Item.
ATTACHMENTS:
Attachment A - 2013 Hometown Harvest Revenue and Expense Report
Informational 201 PAGE 2 OF 2- November 18,2013
ATTACH M ENT"A"
2013 HOMETOWN HARVEST EXPENSES 2013 HOMETOWN HARVEST REVENUE 2013 HOMETOWN HARVEST IN-KIND DONATIONS
AMOUNT VENDOR/DESCRIPTION VENDORS: AMOUNT SPONSOR
$2,200.00 STAGE/SOUND AMOUNT VENDOR $600.00 TODD'S TOMATOES(PUMPKINS)
$150.00 MISC.ENTERTAINMENT $100.00 TIJUANA FLATS $100.00 PUBLIX(CONTEST PRIZES,WATER)
$300.00 HAY $100.00 CONCESSION SERVICE,LLC $100.00 STONEWOOD PRIZES FOR STAGE
$603.71 EQUIP RENTAL(LIGHT TOWERS AND BARRIERS) $100.00 SCOTT JOHNSON ENT
$600.66 CITY STAFFING(OT) $100.00 VFW $200.00 CHICK-FIL-A(HOSPITALITY DONATION)
TOTAL EXPENSES: $3,854.37 $100.00 MADDIE'S DELECTIBLE DESSERTS
$100.00 MATHNASIUM Total: $1,000.00
$100.00 AUSTIN LLOYD GREEN
$100.00 ROBERT YOST
$100.00 SECURITY CENTER NETWORKS
Total: $900.00
SPONSORS:
AMOUNT SPONSOR
$1,000.00 HERBA CHIROPRACTIC
$1,000.00 MODERN PLUMBING
$750.00 REMAX/LEADING EDGE TITLE
$250.00 FBC MORTGAGE
Total: $3,000.00
TOTAL REVENUE: $3,900.00