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HomeMy WebLinkAbout2013 10 28 Consent 305 Unapproved Minutes from the October 14, 2013 Regular Meeting COMMISSION AGENDA Informational Consent X ITEM 305 public Hearings g Regular October 28, 2013 ALLL Regular Meeting City Manager Department REQUEST: Requesting the City Commission Review and Approve the Monday, October 14, 2013 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and/or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, October 14, 2013',City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk Consent 305 PAGE 1 OF 2-October 28,2013 for the Approval by the City Commission. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to consider and offer their Approval of the Monday, October 14, 2013 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, October 14, 2013 City Commission Regular Meeting Minutes (14 pages). Consent 305 PAGE 2 OF 2-October 28,2013 Attachment"A" 1 CITY OF WINTER SPRINGS, FLORIDA . :k . t) 0 Incorporated • 1959 • GOD WEJ) CITY COMMISSION MINUTES REGULAR MEETING MONDAY, OCTOBER 14, 2013 - 5:15 P.M. CITY HALL—COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick - Seat Four Commissioner Jean Hovey - Seat One Commissioner Rick Brown- Seat Two Commissioner Pam Carroll - Seat Three Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 2 OF 14 CALL TO ORDER ° y4 The Regular Meeting of Monday, October 14, 2013 of the City Commission was called to Order by Mayor? 1- rs Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State �i•-• Road 434, Winter Springs,Florida 32708). why; Roll Call: " Mayor Charles Lacey, present Deputy Mayor Cade Resnick, present Commissioner Jean Hovey, present Commissioner Rick Brown, present Commissioner Pam Carroll, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo-Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Mayor Lacey said to the City Commission, "You have the new Agenda before you — does it meet with your satisfaction?" Commissioner Jean Hovey and Commissioner Rick Brown stated, "Yes." Mayor Lacey then remarked, "No objections, it will stand approved." Continuing, Mayor Lacey explained to those present that the new Agenda is a slightly new format, and was done "In response to some legislative dictates on how we structure the Agenda, so we have put things towards the front that don't require a Vote, and then everything that does require a Vote comes after Public Input; so we have a chance to hear from the public before we address any issue with a Vote of the Commission." AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING--OCTOBER 14,2013 PAGE 3 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Managemi -E'h" City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server%,- , Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which ha v ra also been electronically forwarded to the individuals noted above, and which is also available on the City' ;;t ;`';"`"'°`, Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press'r:�".r', Representatives who have requested Agendas/Agenda Item information, Homeowner's- :7; Associations/Representatives on file with the City, and all individuals who have requested such>=: information. This information has also been posted outside City Hall, posted inside City Hall with"`'. additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. INFORMATIONAL 201. Finance and Administrative Services Department REQUEST: The Finance and Administrative Services Department would like to advise the Commission of a recent upgrade to the City's Water and Sewer Bond credit rating. FISCAL IMPACT: This rating increase will lower the cost of borrowing in the future if such a need should arise. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING--OCTOBER 14,2013 PAGE 4 OF 14 rsra�ra-- PUBLIC INPUT F� C Mayor Lacey opened the "Public Input"portion of the Agenda Item. r3 No one spoke. `•t1 Mayor Lacey closed the "Public Input"portion of the Agenda Item. Addressing those in attendance, Mayor Lacey stated, "I will note for the Record, that we do have written comment from some individuals concerned about the raise in Membership Fees at the Senior Center but they didn't wish to speak." CONSENT AGENDA CONSENT 300. Public Works Department REQUEST: The Public Works Department requesting authorization to enter into a contract agreement with The Middlesex Corporation for Asphalt Resurfacing of Various City Streets in the amount of$328,751.80 plus a 5% contingency FISCAL IMPACT: The project cost is $328,751.80 plus a 5% contingency for a total authorization of $345,189.39. The budgeted funding sources are the Roadway Improvement Fund (One Cent Sales Tax) in the amount of $200,000 (line code 115-65000-30075) and the Transportation Improvement Fund (Local Option Gas Tax) for the remaining authorization of$145,189.39 (line code 104-65000-30075). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Staff will notify residents and businesses that may be impacted by the asphalt resurfacing, as needed, several days in advance of construction. Asphalt resurfacing of City streets is performed without road closures and each segment can be milled and resurfaced in 1-2 days. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING--OCTOBER 14,2013 PAGE 5 OF 14 RECOMMENDATION: Staff recommends that the City Commission approve The Middlesex Corporation for Asphalt Resurfacing of Various City Streets in the amount of $328,751.80 plus a 5% contingency, funded from the Roadway s_ Improvement Fund and Transportation Improvement Fund, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. There was no discussion on this Agenda Item. ) CONSENT 301. Public Works Department- Stormwater Division REQUEST: The Public Works Department/ Stormwater Division requesting authorization to renew the contract with Clarke Aquatic Services, Inc. for one year in the amount of $45,579.32 for aquatic weed control and maintenance services of City-maintained lakes, ponds,and other stormwater facilities. FISCAL IMPACT: The total cost over the one-ear contract renewal period is $45,579.32. The funding source is the Stormwater Utility Fund, line code 3800-54693. The funds will be expended over a 12 month period beginning in October 2013. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize a contract renewal with Clarke Aquatic Services, Inc. for one year in the amount of $45,579.32 for aquatic weed control and maintenance services of City- maintained lakes,ponds,and other stormwater facilities. No discussion. CONSENT 302. Public Works Department- Stormwater Division REQUEST: The Public Works Department / Stormwater Division Requests City Commission authorization to enter into an Agreement with Seminole County for participation in the Florida Yards and Neighborhoods Program and to fund the five-year program from the Stormwater Utility Fund in the amount of$20,000 ($4,000 per year). CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 6 OF 14 -a_ram FISCAL IMPACT: -`rV The total cost of the City's participation in the FYN program is $20,000 over the five-year contract tern_^=,-: : ($4,000 per year). Funding for the first year in the amount of$4,000 is budgeted in the Stormwater Fund, line code 3810-53188. COMMUNICATION EFFORTS: ' =� This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager 'P . City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server;; Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has,,---,-:=1; also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize entering into a five-year Agreement with Seminole County for participation in the Florida Yards and Neighborhoods Program, at a total cost of $20,000 ($4,000 per year), funded by the Stormwater Utility Fund, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. This Agenda Item was not discussed. CONSENT 303. Office of the City Clerk REQUEST: Requesting the City Commission Review and Approve the Monday, September 23, 2013 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 7 OF 14 RECOMMENDATION: ter" The City Commission is respectfully requested to consider and offer their Approval of the Monday u""= f September 23,2013 City Commission Regular Meeting Minutes. No discussion. Vii•`.rr..l'_TiA.. CONSENT 304.Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached agreement as prepared by the City Attorney, between the City of Winter Springs and the Winter Springs Rotary Club for the 2013 Veteran's Day Event. FISCAL IMPACT: City Public Safety costs not exceed $385 and waiver of$25 City special event permit fee. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and the Winter Springs Rotary Club for the 2013 Veteran's Day Event, and approve the waiver of the $25 City special event permit fee for this event. There was no discussion on this Agenda Item. CONSENT 305. Police Department REQUEST: The Police Department requests Commission approval to expend budgeted funds and utilize Stingray Chevrolet in Plant City Florida to purchase replacement police vehicles under the Florida Sheriffs Bid. In addition,the Police Department also requests approval to utilize Dana Safety Supply for the purchase and installation of vehicle emergency equipment by piggy-backing off of the Tallahassee Police Department contract# 1489. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 8 OF 14 FISCAL IMPACT: The cost of each vehicle is $20,453.00, using the Florida Sheriffs Bid, the total cost of five (5)vehicle's is $102,265.00. The cost for emergency equipment and other turn key equipment for each vehicle is '. $6,547.00, for a total equipment cost of$ 32,735.00. The Police Department budgeted 5135,000.00 in line code 2115-64100 which is police operation capital for 2013/2014. ? : COMMUNICATION EFFORTS: 'T-v This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, ".:. City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department recommends the Commission approve the purchase of five (5) 2013 police vehicles from Stingray Chevrolet in Plant City, Florida under the Florida Sheriffs Bid; and the purchase of the emergency equipment and installation for the five (5) police vehicles from Dana Safety Supply in Jacksonville,Florida piggy-backing off of the Tallahassee Police Department contract# 1489. Commissioner Hovey commented on this Agenda Item and proposed savings. Chief of Police Kevin Brunelle noted the total savings was approximately one thousand to twelve hundred dollars ($1,000.00 - $1,200.00). Discussion followed on availability of the proposed cars being purchased and Commissioner Hovey added her thanks for the savings! Mayor Lacey then stated,"Good job Chief." "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY COMMISSIONER CARROLL. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: DEPUTY MAYOR RESNICK: AYE COMMISSIONER BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 9 OF 14 REPORTS REPORTS 400. Office Of The City Attorney—Anthony A. Garganese,Esquire City Attorney Anthony A. Garganese commented on an Administrative Appeal scheduled for a Special Meeting of the Planning and Zoning Board/Local Planning Agency tomorrow evening and asked if the City Commission wanted to consider expediting the Administrative Appeal. Discussion followed on Staff's approval, City Code, affected parties,the Appeal process,why this matter is going to the Planning and Zoning Board/Local Planning Agency, the proposed addition, expediting this matter, due process, and why is this issue coming before the City Commission. Remarks followed on a possible date for the City Commission to hear this topic after tomorrow's Planning and Zoning Board/Local Planning Agency Special Meeting had concluded. Attorney Garganese suggested as potential dates, either this Wednesday, October 16th, 2013 or Thursday, October 171h, 2013. With further comments, City Manager Kevin L. Smith said to the City Commission, "Does anybody have a problem with Wednesday, (October 16th, 2013) at seven o'clock (p.m.)? Commissioner Hovey noted she could attend. No objections were voiced. Mayor Lacey summarized that they would hold a Special Meeting of the City Commission on Wednesday, October 16th, 2013 at 7:00 p.m. REPORTS 401. Office Of The City Manager--Kevin L. Smith No Report. REPORTS 402. Office Of The City Clerk—Andrea Lorenzo-Luaces,MMC No Report was given. REPORTS 403. Office of Commissioner Seat Five- The Honorable Joanne M. Krebs Commissioner Krebs mentioned that she provided the City Clerk with some Advocacy documents from the Florida League of Cities including some geared towards the Parks and Recreation Department. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—OCTOBER 14,2013 PAGE 10 OF 14 REPORTS s?`? 404. Office of the Mayor-The Honorable Charles Lacey No Report. REPORTS 405. Office of Commissioner Seat One-The Honorable Jean Hovey Commissioner Hovey thanked Mr. Chris Caldwell, Director, Parks and Recreation Department for the nice "Hometown Harvest" event, and that another tractor might be needed. Commissioner Hovey also thought that the children enjoyed the Fire Truck. REPORTS 406. Office of Commissioner Seat Two-The Honorable Rick Brown Commissioner Brown agreed with what Commissioner Hovey commented on, and added, "Thank you." REPORTS 407. Office of Commissioner Seat Three-The Honorable Pam Carroll Commissioner Pam Carroll also agreed with the remarks from Commissioner Hovey and Commissioner Brown. Next, Commissioner Carroll offered her appreciation to Mr. Brian Fields, P.E., City Engineer, Public Works Department and Mr. Gerald Sullivan, Maintenance Mechanic I, Utility Department for assisting last Friday night with a street issue. REPORTS 408. Office of Commissioner Seat Four/Deputy Mayor-The Honorable Cade Resnick Deputy Mayor Cade Resnick additionally noted that the "Hometown Harvest" event was great and extended his thanks to the Parks and Recreation Department. Secondly, Deputy Mayor Resnick remarked that this coming weekend is the "Winter Springs' Festival of the Arts" event. Mayor Lacey stated that in his communications with the Chamber, that City Commission introductions would be done at the Artist's party on Saturday at 5:00 p.m. Thirdly, Deputy Mayor Resnick mentioned that the Harbor Winds community was appreciative of Mr. Fields' recent assistance. Lastly, Deputy Mayor Resnick said he had been receiving a lot of comments from individuals affiliated with the Senior Center and recent changes in Fees and that he is talking with Staff on this matter. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE I I OF 14 ❖❖ AGENDA NOTE: THE FOLLOWING ADDITIONAL REPORT WAS DISCUSSEr =`" NEXT,IN ADDITION TO WHAT WAS NOTED ON PAGE 10 OF THESE MINUTES. ❖•• '-µ° REPORTS L£kuy`.s REPORTS 406. Office of Commissioner Seat Two-The Honorable Rick Brown Commissioner Brown noted that he had been contacted by former Code Enforcement Board Member Laura-Leigh Wood who offered her thanks to the Mayor and City Commission for recently recognizing her for her services as a member of the Code Enforcement Board. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used REGULAR AGENDA REGULAR 600. Office of the Commissioner Seat Five—The Honorable Joanne M.Krebs REQUEST: The City Attorney and City Manager request that the City Commission consider the proposed amendment to the Charter and By-Laws of the Tri-County League of Cities and determine whether the City is in favor or against the proposed amendment which authorizes the Tri-County League Board of Directors to establish, by resolution, rules and requirements for a second category of membership for associate non- voting members who are not local governmental entities; and designate a City representative to cast the City's vote in favor or against the proposed amendment at the next Tri-County League Meeting scheduled in October 2013. FISCAL IMPACT: None. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 12 OF 14 RECOMMENDATION: The City Attorney and City Manager recommend that the City Commission take a formal position in favor ; or against the proposed amendment to the Tri-County League Charter and By-Laws and designate a representative to cast the City's vote at the October 2013 meeting of the Tri-County League. Commissioner Krebs began the discussion on this Agenda Item. Remarks followed on whether Commissioner Krebs would be in attendance at the October Tri-County League ofe'i' Cities meeting, and Commissioner Krebs said she would. F' '^ Mayor Lacey stated, "I would suggest that since you have been so heavily involved in it, rather than put a straightjacket on "'Yes' or `No' on the By-Laws, I would just say we leave it in your discretion since you have been involved in it, that you make the decision on whether you think the By-Laws should be changed, and we do two (2)things--grant you that discretion and appoint you as our designee." "I WILL MAKE THAT MOTION." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MAYOR LACEY ADDED, "MAY WE HAVE A BACK-UP JUST IN CASE COMMISSIONER KREBS' PLANS CHANGE." COMMISSIONER HOVEY STATED THAT SHE COULD ATTEND AND THE CITY CLERK COULD CONTACT THE TRI-COUNTY LEAGUE OF CITIES FOR HER. CITY CLERK ANDREA LORENZO-LUACES NODDED IN AGREEMENT. COMMISSIONER KREBS SAID SHE WOULD BE APPRECIATIVE OF COMMISSIONER HOVEY ALSO ATTENDING. MAYOR LACEY ADDED, "IF THERE IS NO OBJECTION FROM THE COMMISSION, I WOULD LIKE TO INCLUDE IN THE MOTION THAT COMMISSIONER HOVEY WOULD BE THE DESIGNATED BACK-UP IF COMMISSIONER KREBS CAN'T MAKE IT." VOTE: COMMISSIONER BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 13 OF 14 REGULAR 601. Office of the City Clerk _ ? REQUEST: The City Clerk requests the City Commission consider the information in this Agenda Item as it pertains to Clerk's Performance Review for the period from September 28,2012—September 27,2013. (The actual Anniversary"j4' ''4' Date was September 27 for the City Clerk). FISCAL IMPACT: As no Merit Raises were approved during the 2012-2013 Fiscal Year, no funding is requested as part of this Agenda;='Y- Item for the period being considered. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City,and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. As agreed to by the Mayor and City Commission, I provided an Informational Agenda Item approximately one month prior to my Anniversary Date,as a reminder that my Performance Evaluation would be forthcoming. RECOMMENDATION: The Mayor and City Commission are requested to review this Agenda Item including the submitted "Performance Evaluation Form" for the purpose of evaluating the City Clerk's performance for the review period which ended on September 27th, 2013, via the attached "Performance Evaluation Form" or any other method deemed appropriate. Deputy Mayor Cade Resnick asked if a word version of the evaluation could be sent. City Clerk Lorenzo-Luaces stated, "Sure." PUBLIC INPUT No one addressed the Mayor and City Commission. Brief discussion followed by the Mayor and City Commission. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING--OCTOBER 14,2013 PAGE 14 OF 14 ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 5:46 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the ,2013 City Commission Regular Meeting.