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HomeMy WebLinkAbout2013 10 28 Consent 302 Tractor Purchase COMMISSION AGENDA     Informational Consent X ITEM302 Public Hearings Regular       October 28, 2013KSKL Regular MeetingCity ManagerDepartment         REQUEST: Request Commission Authorization to Purchase a Tractor by Piggybacking off of State of Florida Purchase Contract #760-000-10-1.   SYNOPSIS: Request Commission Authorization to Purchase a John Deere Tractor Model 6130D from John Deere Company by Piggybacking off of State of Florida Purchase Contract #760-000- 10-1 at a Cost of $56,748.00 from the Local Option Gas Tax Fund (#104). CONSIDERATIONS: This John Deere Model #6130D tractor is needed by the Public Works Department for bush hogging City properties and rights of way that only require periodic rough cutting.  Examples would include power easements and the Ranchlands rights of way.  The proposed tractor purchase would replace the current tractor which has fulfilled its useful life.  The current tractor was purchased in 1991 at a cost of $32,857.   The State of Florida has the 105 PTO HP tractor size we need included in their contract #760-000-10-1.  The John Deere Company of Cary, North Carolina is the approved vendor at a cost of $56,748.00 based on a 22% discount from the list price.   Used tractors of the same model were researched as an alternative to purchasing new with the following results; 2009 with 1,146 hours $58,500 2010 with 509 hours $61,900 2012 with 138 hours $58,500 Consent 302 PAGE 1 OF 2 - October 28, 2013 The high value for these tractors in the used market with a reduced warranty does not warrant buying used. FISCAL IMPACT: The tractor replacement cost was budgeted at $62,000 in the Transportation Improvement Fund (LOGT) equipment line code #104-64000.  Funds will be expended within 90 days. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals.   RECOMMENDATION: Staff Recommends Commission Authorization be given to Purchase a John Deere Tractor Model 6130D from John Deere Company by Piggybacking off of State of Florida Purchase Contract #760-000-10-1 at a Cost of $56,748.00 from the Local Option Gas Tax Fund (#104-64000). ATTACHMENTS: None Consent 302 PAGE 2 OF 2 - October 28, 2013