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HomeMy WebLinkAbout2013 10 14 Regular 600 Proposed Amendment to Charter and By-Laws of Tri-County Leauge of Cities COMMISSION AGENDA Informational Consent ITEM 600 public Hearings g Regular X October 14, 2013 KS Regular Meeting City Manager Department REQUEST: The City Attorney and City Manager request that the City Commission consider the proposed amendment to the Charter and By-Laws of the Tri-County League of Cities and determine whether the City is in favor or against the proposed amendment which authorizes the Tri-County League Board of Directors to establish, by resolution, rules and requirements for a second category of membership for associate non-voting members who are not local governmental entities; and designate a City representative to cast the City's vote in favor or against the proposed amendment at the next Tri-County League Meeting scheduled in October 2013. SYNOPSIS: The City is a voting member of the Tri-County League of Cities which currently consists of local governments from the counties of Seminole, Orange and Osceola. At the August 5, 2013 meeting of the Tri-County Board of Directors, the Board directed that a proposed Charter and By-Law Amendment be prepared and distributed to the membership for a formal vote that would authorize the Board to establish, by resolution, rules and requirements for a second category of membership of non-voting associate members who are not local government entities. As a voting member of the Tri-County League, the City has the right to cast one vote in favor or against the proposed amendment at the October meeting of the Tri-County League. CONSIDERATIONS: 1. The City is a voting member of the Tri-County League of Cities. 2. The Board of Directors of the Tri-County League recently proposed an amendment Regular 600 PAGE 1 OF 3-October 14,2013 to the League's Charter and By-Laws which would generally authorize the Board of Directors to establish, by resolution rules, and requirements for a second category of membership of"associate" members. 3. Associate members would be individuals, corporations or organizations that support the purposes and best interests of the Tri-County League of Cities and its local government members. Associate members would not be permitted to vote on League matters, not be able to serve on League committees, and not be able to hold League offices. However, associate members would be able to attend League meetings to the extent allowed by the rules and requirements established by the Board of Directors. 4. Under the existing League Charter, a minimum two-thirds (2/3) of the membership must vote in favor of the proposed amendment before it can become effective. 5. The Tri-County League will be conducting a formal vote of the membership at its general membership meeting in October. Members must vote in person. 6. The City Commission should take a formal position on the proposed amendment and designate a City representative to cast the City's vote at the Tri-County League's October 2013 meeting. FISCAL IMPACT: None. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney and City Manager recommend that the City Commission take a formal position in favor or against the proposed amendment to the Tri-County League Charter and By-Laws and designate a City representative to cast the City's vote at the October 2013 meeting of the Tri-County League. ATTACHMENTS: Regular 600 PAGE 2 OF 3-October 14,2013 Proposed Amendment to Tri-County League of Cities Charter and By-Laws Regular 600 PAGE 3 OF 3-October 14,2013 CHARTER TRI-COUNTY LEAGUE OF CITIES ARTICLE I Name The name of this corporation shall be TRI-COUNTY LEAGUE OF CITIES, and its principal office or any other offices shall be located at such place or places in the counties of Orange, Seminole, or Osceola, in the State of Florida, as its Board of Directors may determine. ARTICLE II Object The general purposes for which the Tri-County League of Cities is organized shall be: • To bring closer together the various units of local government situated in the counties of Orange, Seminole, and Osceola for the purpose of mutual assistance in the solution of local government problems; and • To study the challenges facing municipalities and to work for the general improvement of local government and its efficient administration in this State through cooperative effort and improved communication; • To promote the exchange of ideas and experiences in successful methods of local administration; • To foster municipal education and greater civic consciousness among all citizens; and • To_encourage and work for the welfare of the citizens of the respective cities within the Tri- county area. ARTICLE III Membership There shall be two categories of membership in the Tri-County League of Cities: Local Government Agency members ("Agency member')of this corporation shall be municipal corporations. Any incorporated municipality or county government located wholly or partly within the counties of Orange, Seminole, or Osceola may apply to become an Agency member of the League by transmitting such application to the Board of Directors for its determination. Each Agency member of the League that is represented and in good standing shall have one vote. In addition, subject to requirements and rules established by resolution of the Board of Directors. the Board of Directors may authorize Associate members who shall include individuals, corporations, or organizations that support the purposes and best interests of the Tri-County League of Cities and its Agency members. Associate members in good standing tnav attend meetings consistent with the requirements and rules established by the Board of Directors, but shall not serve on League committees. hold League office, or vote on any matters brought before the League or Agency members. Dues for members shall be in an amount as fixed by resolution of the Board of Directors. Dues for county governments that become members shall be based on the population of the unincorporated portion of the county. ARTICLE IV Term The term for which this League shall exist shall be perpetual. ARTICLE V Officers and Directors The affairs of the League shall be managed by the following elected officers: A President, who shall be an official of some member municipality or county; a First Vice President; a Second Vice President,. and a Board of Directors, which shall be composed of the aforementioned officers and six (6) directors to be elected; and the two (2) immediate Past Presidents of the League if still eligible. Each elected officer and director of the League shall be, at the time of his/her election and during his/ her tenure of office, an official of some member municipality or county. In the event any such officer or director shall cease to be an official of a member city or county, then his/her office in this League shall thereupon become vacant and the Board of Directors may select some other official ofa member in good standing of this League to fill such vacancy during its unexpired term. All vacancies in office by reason of other causes maybe filled in like manner by the Board of Directors. 1 All officers shall be elected at the October meeting by the Agency members in good standing of the League, and shall hold office for one year beginning at the January meeting and until their successors are duly elected and qualified. One half(3)of the directors shall be elected at the October meeting by 1 the Agency members in good standing of the League and shall hold office for two years beginning at the January meeting and until their successors are duly elected and qualified. At the first election after this provision takes effect (October, 2000) three directors shall be elected for a one-year term of office and three directors shall be elected for a two year term of office_ Persons in office on the date of enactment of this provision shall remain in office, if otherwise qualified, until the following January meeting. The Board of Directors shall have power of removal for cause at any time. ARTICLE VI Executive Committee There shall be an Executive Committee whose membership and function shall be provided for in the Bylaws and shall not be inconsistent with this Charter. The President and Vice Presidents shall auto- matically become members of the Executive Committee upon their induction into office. The Executive Committee may appoint a part-time or full-time executive director who shall be confirmed by a majority of the Board of Directors at the December Board meeting and who shall have such powers and duties as the Board of Directors shall prescribe. The executive director shall be 2 reconfirmed at the January meeting of the League. ARTICLE VII Meetings The League shall hold an annual meeting in October and such other meetings as may be determined by the Agency members, the time and place in each instance to be fixed by the Board of Directors of the League. In the event that the necessity should arise as determined by the Executive Board, a special meeting of the League shall be called. ARTICLE VIII Amendments And Bylaws I This Charter may be amended and Bylaws adopted or amended by a two-thirds vote of the League Aueney membership at a regular meeting of the League,provided notice in writing, together with copies of all I proposed amendments or Bylaws, shall be given to all Agency members at Ieast thirty(30) days in advance of the meeting at which the amendment or Bylaws shall be voted upon. 3 BYLAWS TRI-COUNTY LEAGUE OF CITIES ARTICLE I Meetings of the Organization Section 1. The League shall meet as provided in its Charter. Notices of such meetings and of the time, place, and purpose of any special meeting, shall be given the membership by the Executive Director. No business shall be transacted at a special meeting other than as provided in the notice thereof. Section 2. A simple majority of the Agency members of the League present shall constitute a quorum for the transaction of business at any meeting of the League. Section 3. Each Agency member shall be entitled to send as many authorized representatives to League meetings as it may desire, and at all meetings of the League, each Agency member represented and in good standing shall have one vote. Associate members may attend meetings of the League as determined by the Board of Directors. Section 4. At all meetings of the League, all delegates shall be registered. Section 5. The date of the annual meeting and the dates of the regular meetings of the League and the program shall be determined by the Board of Directors. Section 6. Proposed resolutions shall be submitted to the Board of Directors at least thirty(30)days before the date of the meeting at which any such resolution would be considered except upon a two- thirds vote of the Executive Committee. Resolutions determined by the presiding officer to be of an 1 emergency nature maybe introduced on the floor but will require a two-thirds vote of the Agency members for passage. Section 7. Robert's Rules of Order shall govern the proceedings of all meetings of the organization and of the Board of Directors and all committees, except where otherwise provided in the Charter and Bylaws of the League. ARTICLE II Elections Section 1. The President shall appoint a nominating committee composed of two members of the Board of Directors and three representatives of the Agency membership a minimum of 30 days before the October meeting. I Section 2. The nominating committee shall present a slate of officers and directors to the Agency membership at the October meeting. Section 3. Nominations from the floor may be taken if the individual nominated has agreed to have his/her name submitted. I } Section 4. Each Aizcncy member organization present will receive a ballot and may vote for the positions indicated. Individuals receiving a majority of the votes cast shall be deemed elected. ARTICLE III Duties of the Officers Section 1. The President shall preside at all meetings of the League and of the Board of Directors and its Executive Committee. He/she shall have all the duties and powers customarily incident to the office of President. Section 2. The Vice Presidents shall perform the duties of the President during the President's absence or inability to act. Other definite or special duties may be assigned to the Vice Presidents by the President. Section 3. The Executive Director, if any, shall manage the affairs of the League under the general direction of the Board of Directors and its committees on such terms and for such compensation as the Board of Directors may from time to time prescribe. He/she shall keep an accurate record of the proceedings of all general and special meetings of the League, of its Board of Directors;and of its Executive and League Committees and shall make a full report of League activities at the December Board of Directors meeting each year. He/she shall promote the general welfare of this organization and keep in contact with its members. The Executive Director shall issue notices of all meetings; shall collect and receipt for all fees and dues; shall conduct correspondence; shall have charge of all research and informative data collected and distributed by the League; shall have custody of and be responsible for all records, papers,and documents of the League; and shall supervise all publications of the League. He/she shall, in general, be charged with the conduct of the activities of the League and shall also perform all other duties incident to the office. If no Executive Director is provided for, the applicable preceding functions shall fall to the President, and Vice Presidents. Section 4. The Board of Directors shall meet at the call of the President or of a majority of its Agency members. There shall be an Executive Committee of the Board of'Directors, which shall be composed of the President, and the Vice Presidents_The Executive Committee shall exercise the powers of the Board of Directors between meetings of the Board. Three members of the Executive Committee shall comprise a quorum. The Executive Committee shall meet at the call of the President or of a majority I of its members. The Board may appoint such other committees from its Auency members as it may desire. Section 5. All officers and members of the Board of Directors shall be obligated to attend all meetings of the Board and meetings of all committees established by these Bylaws to which an officer or Director may be assigned. Any Board member missing, without reasonable excuse unanimously approved by the Executive Committee, more than one-half in number of Board or Committee meetings to which he/she is assigned during his/her full tenure of office shall be ineligible for re- election to the Board of Directors in the next succeeding year. Section 6. The Board of Directors may designate a Certified Public Accountant to make an annual audit, with an opinion on the financial statement by the Certified Public Accountant, and such other audits as may be desired. 2 ARTICLE IV Committees Section 1. The President shall appoint annually such committees as may be deemed necessary for the proper conduct of the work of the League and such other committees as may be created by resolution of the Board of Directors. Section 2. No committee shall be vested with power to enter into any agreement or contract to obligate this organization or create any financial liabilities for the League, except upon the authority of the Executive Committee. ARTICLE V Dues Section 1. The annual dues for members shall be payable in advance in such amounts as fixed and determined by resolution of the Board of Directors. Section 2. Dues shall be considered delinquent thirty(30) days after billing. However, members shall remain in good standing until dues are delinquent for a period of six (6) months from time of billing. Members delinquent for more than six (6) months will not be considered in good standing and shall not have voting or other membership privileges. ARTICLE VI Amendments These Bylaws may be amended as prescribed in the Charter of the League. The Charter may be amended in the same manner. I Adopted January 19, 2000: as amended on , 2013. 3