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HomeMy WebLinkAbout2013 09 23 Consent 204 Unapproved Minutes from the Regular Meeting on September 9, 2013 COMMISSION AGENDA Informational Consent X ITEM 204 public Hearings g Regular September 23, 2013 ALLL Regular Meeting City Manager Department REQUEST: Requesting the City Commission Review and Approve the Monday, September 9, 2013 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and/or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, September 9, 2013 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk Consent 204 PAGE 1 OF 2-September 23,2013 for the Approval by the City Commission. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to consider and offer their Approval of the Monday, September 9, 2013 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, September 9, 2013 City Commission Regular Meeting Minutes (20 pages). Consent 204 PAGE 2 OF 2-September 23,2013 . hment"A" CITY OF WINTER SP I1 GS, FLO A .,„4‘ArER 4 W 0 wawa, W • 1959 cow EwW3 CITY COMMISSION MINUTES REGULAR MEETING MONDAY, SEPTEMBER 9, 2013 — 5:12 P.M. CITY L—CO ISSION CH ERS 1126 EAST STATE ROAD 434,WINTER SP " GS,FLO tip Mayor Charles Lacey Deputy Mayor Cade Resnick- Seat Four Col issioner Jean Hovey- Seat One Co I H issioner Rick Bra - Seat Two Co issioner P.It C. oll - Seat ee Commissioner Joanne M. Krebs - Seat Five _ _ CITY OF WINTER SPRINGS,FLO IA MIN "5 C COMMISSION REGULAR MEETING-SEPTEtv113ER 9,2013 PAGE 2 OF 20 CALL TOO ' ER The Regular Meeting of Monday, September 9, 2013 of the City Co gl'ssion was called to Order by Mayor Charles Lacey at 5:18 p.m. in the Commission Ch. Hbers of the Municipal Building (City Hall, 1126 . t State :7-7 Road 434,Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Cade Resnick, pres- ,t Commissioner Jean Hovey, present Commissioner Rick Brown, present Commissioner P. u Carroll,present Cou uissioner Joanne M. -bs, arrived via skype at 5:21 p.m. City Manager Kevin L. Su th,present City Attorney Anthony A. Garganese, arrived at 5:19 p.m. City Clerk Andrea Lorenzo-Luaces, present A moment of silence was held,followed by the Pledge of Allegiance. Brief comments followed on tonight's Agenda. City Attorney Anthony A. Garganese arrived at 5:19 p.m. PUBLIC HE • INGS AGENDA- P• T I PUBLIC HE, • IGS 500. Finance and A ii 'nistrative Se .ces Depa lient REQUEST: The City Ma t ger is requesting that the City Commission hold a Public Hearing relative to the approval of Resolution No. 2013-15,which establishes the Tentative Operating " lage Rate for Fiscal Year 2013-2014 for the City of Winter Springs at 2.4300 mills which is 2.68% more than the rolled-back rate of 2.3665 mills and the Tentative Voted Debt Se *ce age Rate for Fiscal Year 2013-2014 for the City of Winter Springs at 0.1100 mills. FISC I I ACT: The decision to levy an operating millage rate of 2.4300 mills as opposed to the rolled-back rate of 2.3665 mills results in additional ad valorem General Fund revenues of approximately $100,000 (net of statutory discount). It should be noted that the City's property tax millage rate for FY 2014 has been held constant from last year. However, property values have increased and the City realized an increase in property values,attributable in part to new construction,leading to an overall increase in property tax revenue over last year. The decision to maintain the voted debt se 'ce millage rate at 0.1100 mills requires a subsidy from the General Fund to the Central Winds Debt Service Fund in the amount of$10,000 which would have been larger had the Central Winds General Obligation Bond not been refinanced in 2012. COMMUNICATION EFFORT This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager City Attorney/Staff, and is available on the City's Website, Laser Fiche, and the City's Server Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which ha: also been electronically forwarded to the individuals noted above, and which is also available on the City': Website, Laser Fiche, and the City's Server; has been sent to applicable City Staff, Media/Pres: Representatives who have requested Agendas/Agenda Item information, Homeowner': Associations/Representatives on file with the City, and all individuals who have 'sted suet information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at fiv- '5) different locations around the City. Furthermore, this information is also available to any individ—. requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Property Appraiser mailed each property owner a TRIM notice prior to this first Public Hearing (Sept 96). Additionally, the budget calendar has been on the City's website since its approval in March and notice of the 2014 tentative public hearing was advertised on the City Hall electronic sign and City newsletter. Upon approval and adoption of Resolution No. 2013-15,the appropriate advertising will run in the Orlando Sentinel on September 19, 2013 which will reflect the tentative millage rates for Fiscal Year 2013-2014 and announce the final Public Hearing for September 23,2013 at 5:15 p.m. RECOMMENDATION: Staff recommends that the CoL—ission adopt Resolution No. 2013-15 establishing the tentative operating millage rate at 2.4300 mills and tentative voted debt service millage rate at 0,1100 mills for Fiscal Year 2013-2014 and authorizing the City to advertise the City's intent to hold public hearings to adopt final millage rates and final budget in a newspaper of general circulation in compliance with Florida Statute 200.065. Ms.Kelly Balagia,Budget Analyst,Finance and Administrative Services Department presented this Agenda Item. Commissioner Joanne M.Krebs arrived via skype at 5:21 p.m. Mayor Lacey opened the "Public Input"portion of the Agenda Item. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "I MAKE '11-1 TION TO APPROVE RESOLUTION 2013-15 ESTABLISHING AN OPERATING MILLAGE IRJ-v 'It THE CITY OF WINTER SPR'GS AT 2.4300 MILLS AND A VOTED DEBT MILLAGE RATE .1100 MULLS AND AUTHOPI7 THE ADVERTISEMENT OF THE CITY'S INTENT TO I LD BLIC HEARINGS TO ADO] TNAL MILLAGE RATES AND BUDGET. THE OPEL GE RATE OF 2.4 ILI is : 1% GREATER THAN THE ROLLED- ACK RATE MILLS." MOTION CO] IISSIONER BROWN. SECONDED BY ISSION Li CON ENTS FOLLOV N A PREVIOUS WORKSHOP, THE — AGE RATE, THE ROLLED- FE, EXPI ;ES iUS PRIORITIES, THE LEGA ESEMENT RELATED TO THE BUDGET AND MILL _ AND THE FUTURE OF CITY'S _ _ LAN. CITY OF WINTER SPRINGS,FLORIDA MINUTES C COMMISSION REGULAR ME G SEPTE :ER 9,2013 PAGE 4 OF 20 RELATED TO CO NTS ABOUT `1/HE crry's PENSION PL= , CO SMOKER BRO ASKED MANAGER SMITH TO NOTE FOR E RECO" "W T YOUR PLAN IS D HOW YOU YE BEEN ATTAC I . "S D T YOUR PL IS TO CONE I M AGER S STATED FOR'THE RECO• HIS EFFORTS RELATED TO THE PENSION. DISCUSSION. F 'T I R CO II I PENSION PL , STRENGTH OF M AGER SMITH = •• S I = BOYLE (DIRECTOR, FINANCE A ADMFNIS T SERVICES DEP TMENT)AND THE DEP NT HE S = WO I G TOGETHER Mayor Lacey stated, "Point of personal privilege"and commented on recent remarks. DISCUSSION CONTIN D. YOR LACEY STATED, -THE v - IN MOTION PUT ON BY CO I SSIO R BRO A SECONDED BY CO I SSIONER ' OLL, I MO G NI/MEET TO T T MOTION FOR YO ' CONSIDE TION: TO SUBSTITUTE 2.3665 TO THE 2.43 MILL A TO REWO' IT AS BEING EQUAL TO THE ROLLED-BACK TE, T 'R T GREATER T I T ROLLED-BACK ' TE." ENDMENT TO THE MOTION BY = YOR LACEY. MOTION DIED FOR LACK OF A SECOND. VOTE: (ON THE MOTION) CO II SSIONER BRO : A CO II SSIONER U BS: AYE DEPUTY MAYOR RESMCK: AYE CO SSIONER HOVEY: AYE CO SSIONER C OLL: AYE MOTION C- • D. PUBLIC HE ' NGS 501. Finance and Administrative Se *ces Depa ent REQUEST: The City Manager is requesting that the City Commission hold a Public Hea ' g relative to the approval of Resolution No.2013-16,establishing the Tentative Budget for Fiscal Year 2013-2014. FISCAL I I ACT: The tentative city-wide budgets by fund type currently reflect the folio appropriations to (from)fund balance: 4 General Fund - ($581,068); comprised of$1,410 of positive operatuAg coverage and ($582,4781 in capitalinon-recurring coverage Governmental Funds(exclusive of General Fund)-($3,120,019) • Entermise Funds-($508,9011 COMMUNICATION EFFORT This Agenda Item has been ell .onically forwarded to the Mayor and City Commission, City Manager City Attorney/Staff, and is available on the City's Website, Laser Fiche, and the City's Server Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which ha also been electronically forwarded to the individuals noted above, and which is also available on the City': Website, Laser Fiche, and the City's Server; has been sent to applicable City Staff, Media/Pres Representatives who have requested Agendas/Agenda Item information, Homeowner': Associations/Representatives on file with City, and all individuals who have requested sucl information. This information has also b fisted outside City Hall, posted inside City Hall with additional copies available for the General ruouc, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Property Appraiser mailed each property owner a TRIM notice prior to this first Public Hearing. Additionally,the budget calendar has been on the City's website since its approval in March and notice o the 2014 tentative public hearing was advertised on the City Hall electronic sign and City newsletter.Upon approval and adoption of Resolution No. 2013-16, a budget summary advertisement will be placed in the Orlando Sentinel on September 19,2013 reflecting the Tentative Budget for Fiscal Year 2013-2014. RECOMMENDATION: Staff recommends that the Commission adopt Resolution No. 2013-16 establishing the tentative budget for Fiscal Year 2013-2014 as approved by the Commission; and authorize the City to advertise its intent to hold public hearings to adopt final millage rates and final budget and to include a budget summary in a [s. Balagia began the discussion on this Agenda I Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. ' 1 WILL MAKE A MOTION TO APPP' RESOLUTH"" 2013-16 Fcry D1 'SHING TATIVE BUDGET FOR THE CITY OF !It SPRINGS FISCAL I ___3-120114 AND HORIZING ADVERT ENT OF TIT 0 HOLD PL HEARINGS TO Ti E. ELM IL 1 1 iuijn I MA •PM r, TNICLUSIVr., OF LNTERFI", RA .— IN 1YW1_ MY my HT JN DRED AND TH1RTY-S EN—a D NLr 01 .90] 1) FOR THE GENERAL FUND, ILL DN ND N1 FOUR IUNDRED TWENTY DOLL FO] NT ND ELEVEN MILLION HINT 5E1— U bAINU UN] iif— ui'a±u THIRTY-SEVEN DOLL:— 4 0.711 3) ENT' 1313 =7 ri`rn [ON BY "MMISSIONER HON, _ )NI V COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AY1 COMMISSIONER BROWN: AYE COMMISSIONER KREBS: AYE 'EPUTY MAYOR RESNICK: AYE C OF W " SP' GS,FLORIDA MINUTES C COMMISSION REGULAR MEETING-S ' :ER 9,2013 PAGE 6 OF 20 INFO RI ATIONAL AGENDA INFO' TONAL 00. Community Development Department REQUEST: Community Development De pa 11 ent is advising the C4 Commission of tlie status of various current plan I ig projects. MSC 'ACT There h no fiscal impact as with this item. CO CATION EFFORTS: This Agenda Item has been electronically fo arded to the Mayor and City Comll'ssion, City Manager, City Attorney/Staff, and is available on the City's Website, Laserfiche, and the City's Server. Additionally,portions of this Agenda Item are typed verba "II on the respective Meeting Agenda which has also been electronkally fo arded to the individuals noted above,and which is also available on the City's Website, Lases:Fiche, and the City's Server; has been sent to applicable City Staff Media/Press Representatives who ham requested Agendas/Agenda Item info uation, Homeowner's Msociations/Representatives on file 'th the City, and all individuals who have requested such info liation. This information has Mso been posted outside C4 Hall, posted inside Thy Hall , Ii additional copies available for the General Public, and posted at five (R 0" erent locations around the CiM. Furth e ore, this in tiat!on is also available to any individual requestors. City Staff is always " '1g to discuss this Agenda Item or any Agenda Item "th any interested hidiiduals. REC O I ATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda hem was not discussed. MOTION TO AP ROV 1 0" TIOM AGENDA)" hhoTioN BY CO SSIONER BRO . SECO aED BY CO I I SSIONER HOVEY. DISCUSSION, MOTION C= • • ED UN= MOUSEY WITH NO 0 CTIONS. CONSENT AGENDA CONSENT 200. Parks and Recreation Department EQUEST: The Parks and Recreation Department is requesting the City C mttssi n autho " e the City Managm t execute the attached Recreation Program Agreement, as prepared by the City Afto te y, b een the City of inter Springs and Orlando City Youth S Meet Club. FISCAL I ACT: This agreement will provide to the City of Winter Springs$25,000 in FY14. COMMUNI I EFFORTS; This Agend: is biii electronically fo arded to Mayor and City Commission C: Manager, City Attorney : :•.: is available on the City's Website, LaserFiche, and tin : 's Server. Additionally,p: tins Agenda Item are typed verbatim on the respective Meeting Agenda which ha also been electi on; : ..warded to the individuals noted above, and which is also available on the City',5. Website, LaserFiLL: the City's Server; has been sent to applicable City Staff, Media/Prest Representatives wl: :.:: requested Agendas/Agenda Item information, Homeowner't. Associations/Represa : in file with the City, and all individuals who have requested such information. This infori As also been posted outside City Hall, posted inside City Hall with additional copies available for e General Public, and posted at five (5) different locations around the City. Furthermore, this infornion is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDAT1C, Staff commending C C mission authorize No discussion. 211: Parks .:I Recreation Department RJ. .......... . . The Par: . ! ecreation Department is requesting the City Commission • torize the City Manager to execute ed Recreation Program Agreement, as prepared by the y Were ey, between the City of Whitt: : ::: and the Florida Kraze Krush Soccer Club. FISC, IPA This Lwovide to the City of Winter Springs$25,000 in ItY14. COM.:.:::• :. : nlq EFFORTS: This la I . ss been electronically forwarded to the May and City Commission, C' Manager, City At: and is available on the City's Website, LaserFiche, and the C: 's Server. Addition s of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also beer : .•.ron forwarded to the individuals noted above, and which is also available on the City's Website, , and the City's Server; has been sent to applicable City Staff, Media/Press Representative:: ho have requested Agendas/Agenda Item information, Homeowner's Associations/R. ntatives on file with the City, and all individuals who have requested such information. This mation has also been posted outside City Hall, posted inside City Hall with additional copies : tile for the General Public, and posted at five (5) different locations around the . Thirthermor. : l'ormati . to any i: requestors. City Staff is always 41"1""1 10, _ Item with any • :d individuals. ' "OMM] :: : • : Si ing the City Commission authorize the C„: Manager 'cute the attached ecr: : : :: : .ment, as prepared by the City Attorm , between t City of Winter Springs li ke;:ada n nc discus—._ Information Services Department f innirmation Services Departs neip •eriests au,: +ti itispose of surplus assets according to IT attached disposition sheets. FISCAL IMPACT: There is : cost to dispose of these surplus assets. The City receives revenue generated from items so! : auction. CON ICATION EFFORTS: la Item has been eh :.onically forwarded to the Mayor and City Commission, City Manager, ney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. A: :y,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has at Urea electronically forwarded to the individuals noted above, and which is also available on the City's laserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Reck , Media/Press Representatives who have requei '■gendas/Agenda Item information, Homeowner's Associations/Representatives on file with the : individuals who It: : ,sted such information. This information has also been posted outside tall, posted inside ( HI:: with additional copies available for the General Public, and posted at nye (5) different locations a: : e City. Furthermore, this information is also available to any individual requestors. City Stafi rays willing to discuss this Agenda Item or any Agenda Item with any interested individuals. ENDA No discussion. 'ENT Of :tanager and the Finance and Adininistt :1PrOPPS Department C: Malik Administrative Se :es Departme, , Ling the Commission approve modifier: : : : : . .. .::nel Policies to allow for performain ews to be conducted annually :• : ::wk; •:•:Mc anniversary date. Tfs tea ........t has no di:: t fiscal impact. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available or the' city's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item a: : • ,rerbatim on the respective Meetly:: kgenda which has also been electronically forwarded to the : noted above, and which is , e on the City's Website, LaserFiche, and the City's •: been sent to applicable ledia/Press Representatives who have requeste.: gendas/Agenda Item inform : meowncr's Associations/Representatives on file with tile and all individuals who ,sted such information. This information has also been tap pai outside City Hall, posted aLs. •: : Hall with additional copies available for the General Pr , and posted at five (5) different 1: around the City. Furthermore, this information is also availabl: D any individual requesto `Aaff is always willing to discuss 1i Agenda Item or any Agenda Item with any interested individi: C OF WINTER SPRINGS,'FLORIDA MINUTES CI IN COMMISSION REG •R MEETING-SEPTEMBER 9.2013 PAGE 9 OF 20 RECO ENDATION: The City Manager recommends that the City Commission adopt Resolution 2013-28, amending the City's Personnel Policies to allow for perfo i ance reviews to be conducted annually rather than on anniversary date, and to grant the City Manager the authority to execute these policies as recommended. There was no discussion on this Ag-Ida Item. CONSENT 204. Office of the City Clerk QUEST: The City Clerk requests that the City Corn u"ssion review and approve Resolution Number 2013-23 offering their appreciation and gratitude for the service of Ms. Laura-Leigh Wood as a recent Member of the Code Enforcement Board. FISCAL I 'ACT: There is no fiscal'ic pact related to Resolution Number 2013-23,if this Resolution is Approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Mai ,ger, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verba 'ii on the respective Meeting Agenda which has also been electronically fo arded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/P s Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file 'th the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this info ii ation is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon Approval of this Resolution,the City Clerk ' contact Ms.Wood on behalf of the Mayor and City Commission,in keeping with what the City Commission has previously requested, and invite Ms.Wood to attend a future City Commission meeting to receive her Resolution in person, from the Mayor and City Commission. RECOM I NDATION: The City Clerk is requesting that the City Commission review and Approve Resolution N uber 2013-23. Upon Approval of this Resolution, the City Clerk ' then contact Ms.Wood on behalf of Mayor Lacey and the City Commission regarding an official Presentation in her honor by the Mayor and City Commission. No discussion. CONSENT 205. Office of the City Clerk REQ ST: The City Clerk requests that the City Commission review and approve Resolution Number 2013-24 offe " g their appreciation and gratitude for the service of Mr. Marvin Kelly as a recent Member of the Code Enforcement Board. FISCAL IAL s': There is no fiscal impact related to Resolution Number 20i3- . his Resolution is Approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Managoi City Attorney/Staff, and is available on the City's Website, Laser Fiche, and the City's Server_ Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which ha! also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, Laser Fiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City posted inside City Hall with additional copies available for the General Public, and posted at fiv Afferent locations around City. Furthermore, this information is also available to any individ stors. City Staff is willing to discuss this Agenda Item or any Agenda Item with an d ilduals. Upon Approval of this Resolution, th:: rk will conta miff of the Mayor and C- Commission, in keeping with what th fission has ed, and invite Mr. I attend a future City Commission me ' ive his Resob from the Mayor al City Commission. lMFN 7141- v C that the C I Commission review and Approve Resolution Number 2013• is Resolution, if • Clerk will then contact Mr. Kelly on behalf of Mayor Lacey ion regard* Aficial is ho . Ma . COM This Agenda nem was not discussed. CONSENT 206. Office T -Clerk REQUEST: Requesting th ..... tission Rev w A- the Mont y, . ugust 26, 2013 City Commission Regular Meeti FISCAL ; There is impact related to the approval of this Agen" n. CON UN r sON EFFORT This Ag has been electronically forwarded to the Mayor and City Commission, City Manager, City Attor aff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,1,.j dons of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who I e requeste /Agenda Item information, Homeowner's Associations/Representatives on file with and all individuals who have requested such information. This information has also bven u outside City Hall, posted inside City Hall with additional copies available for the General Publi hid posted at five (5) different locations around the City. Furthermore, this information is also a' ) any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Ito fith any interested individuals. T nvitation to Bid TB)was published in the legal section of the Orlando Sentinel on May 6,2013. Bids were available to the public for download through the City's Website Bid System or for pick up at City Hall. -onsider and otter their Approval of '__c Mons.:v No di ion. C.:: ENT 207. Comn - :. Development Department-Building Division REQUEST: The Community Development Department, Building Division, is requesting approval from the c ny Commission to contract with PDCS LLC.,for Building Inspections and Plans Review Continuing Services, to be performed on an as needed basis,for an initial period of one (1) year with the potential of up to five (5 anal extensions. FISCAL IMPACT: Funding for services performed pursuant to RE!' 0031u311 be generated from plans review fees, permit fees and inspections services related to the 420 Fund( enterprise fund),on an'as needed' basis. COMMUNICATION EFFC . This Agenda Item has been electronically forwarded to the Mayor al ® City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RFP 003/03/MS was broadcast to more than S( ----pective bidders through Demand Star and the City's Website on April 14, 2013. Proposals were du lc City by May 16, ,1113 at 3pm with six (6) bidders responding with a complete proposal. RECOMMENDATION: The Community Development Department, Building Division, is recommending that the City Commission authorize a continuing services agreement with PDCS, LLC., for Building Inspections and Plans Review Continuing Services (RFP 003/03/MS), with services to be Performed on an as needed basis,for an initial period of one(1)year with the : . ::ial of up to five(5)a ::sal extensions. It is also recommended that the City Commission authorize th . Manager and ft . , .torney to prepare and execute any and all applicable documents required . . ;reement wits : . There r:>r_a .i;�°jssi n C OF WINTER SPRINGS,FLO A MINUTES CITY CO 1SSION REGU • M IRO-SEPTEMBER 9,2013 PAGE 12 OF 20 "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY CO I SSIONER BRO SECONDED BY CO SSIONER ROM% DISCUSSION. VOTE: CO SSIONER C OLL: ARE CO SSIO R HOVEY: AYE COMMISSIONER EBS: AYE DEP YOR RESNICK: ARE COMMISSIONER BRO : AYE MOTION C ' I D. AW S AND P &POTATIONS AW• • S • PRESENTATIONS 300. Not Used sosposspossossposposposspospospospospososssposposposposso REPORTS REPORTS 400. Office Of The City Attorney—Anthony A.Garganme,Esquire No Report. REPORTS 401. Office Of The City Manager—Kevin L. Smith No Report was given. REPORTS 402. Office Of The City Clerk Andrea Lorenzo-Linares, No Report. REPORTS 403. Office of Commissioner Seat Three-The Honorable Pam Carron Commissioner Pam Carroll noted that as part of the current Leadership Seminole Class 23,they voted to assist the Seminole Work Opportunity Program(SWOP). Continuing with her report, Commissioner Carroll suggested that it might be a good idea for Winter Springs to honor Mr. William Poe who just retired from the Seminole Work Opportunity Program(SWOP) organization after thirty-two (32)years, "To receive a presentation at a future City Commission meeting" for all of his contributions. Deputy Mayor Resnick concurred. CITY OF WINTER SPRINGS,FLO` A MINUTES CITY COMMISSION REGULAR MEETING-SE* i ER 9,2013 PAGE 13 OF 20 PORTS 404. Office of Commissioner Seat Fonr/Deputy Mayor-The Honorable Cade Resnick No Report was given. REPORTS 405- Office of Commissioner Seat Five-The Honorable Joanne M.Krebs No Report. PORTS 406. Office of the Mayor-The Honorable Charles Lacey Mayor Lacey reported that he had attended a Council of Local Governments in Seminole County (CALNO) meeting last week with presentations given on the Airport and Seminole County's Budget. REPORTS 40'1. Office of Commissioner Seat One-The Honorable Jean Hovey COMMISSIONER HO Y M I EA NO II ATION TO APPOINT P MATT W CRIS LL TO THE CODE ENFORCE I NT BO. ' TO FILL C " NT SEAT ONE VACANCY, MOTION BY CO I ISSIONER HO Y. SECONDED BY COMMISSIONER BRO . DISCUSSION. VOTE: DEP • TOR RESNICK: AYE COMMISSIO R BRO : AYE COMMISSIONER HOVEY: A COMMISSIONER 11 BS: A CO 1 ISSIONERC• 'OLL: AYE MOTION CARRIED. REPORTS 408. Office of Commissioner Seat Two-The Honorable Rick Brown Commissioner Rick Brown commented on electrical service prohl- s and asked if a complaint could be filed? Deputy Mayor Cade Resnick also noted he had experienced similar issues. Manager S Ih said that work was being done near the Vistawilla Drive area City Manager Kevin L. Smith added, "The answer to your question is Yes" and that he had contacted Duke Energy with his concerns. Commissioner Jean Hovey mentioned that she had experienced sin ler issues at her business office in Orange Comity. CITY OF WINTER SPRINGS, IRIIJA MINUTES C CO ISSION REGULAR MEETING-SE' MBER 9,2013 PAGE 14 0F20 PUBLIC INPUT Mr, Bill Fernandez, 250 East Panama Road, Winter Springs, Florida: said his comments related to Regular Agenda Item "600" and the proposed Workshop; that there is a 150 foot Power Easement directly behind their property;that he had asked for a Lot Split in March of this year, and the City had changed Lot Split requirements. Continuing, Mr. Fernandez referenced "GOALS, OBJECTIVES, D POLICIES 1.1.3.:", an Opinion from Assi . t City Attorney Kate Latorre, lot specifications and Easements, and how they could affect a potential Lot Split. Mr. Ron Ligthart, 1036 Winding Waters Circle, Winter Springs, Florida: commented on the City's Pension Plan which he was opposed to, that he thought it was a very generous Plan and the City Commission's responsibility was to 11 . e sure it is a sound Pension Plan, and that he thought the overtime and contributions were excessive. Mr.Ligthart suggested he could meet with City Officials to review details of the City's Pension Plan. Mayor Lacey referenced a proposed Workshop on the Pension Plan and asked for clarification on the percentage of how funded the Pension Plan was. Mr.Boyle addressed Mayor Lacey's inquiry. Mr. David Leavitt, Chairman, Libertarian Party of Seminole County, 1000 Ridgepoint Cove, Longwood, Florida: mentioned he was attending Seminole County cities' meetings and asked about a reference to the City's Pension and related overtime. PUBLIC HEARINGS AGENDA - P ' T II PUBLIC HEARINGS 502. Community Development Department-Planning Division ' QUEST: The Community Development Department — Plan • g Division requests that the City Commission consider second reading and final approval of Ordinance 2013-09, which proposes: 1) to amend Chapter 16, Signs of the City Code of Ordinances, and 2) to revise the State Road 434 sign regulations set forth in Sections 20-470 and 20-486,and incorporate said regulations into Chapter 16. FISCAL IMPACT: While there is no direct fiscal impact to the City, staff has heard numerous requests from the business comm "ty for some flexibility and for additional options for signage. Staff is of the opinion that the proposed new code language will facilitate more diversified development and increase the chance of local businesses remai g viable over the long te II because of the signage options provided.Business retention and expansion, along • ath attracting new businesses, will have a positive fiscal impact to the City's tax base. COM 'CATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is av • ble on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbs ' 11 on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This info n ation has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) erent locations around the City. F he u ore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item • 'th any interested individuals. CITY OF TER SPRINGS,FLORIDA MINUTES C CO ISSION REG M ING-SEPTEMBER 9,2013 PAGE 15 OF 20 On July 11, 2013, a City Commission first reading date of July 22, 2013, and a City Commission second reading date of August 12, 2013 was advertised in the Orlando Sentinel. At the request the request of the Pla I I ing and Zo ° g Board at their July 10, 2013 me g, the revisions were sent back to the Police Depa ent for one additional review. Because of this delay, the advertisement was preserved at the July 22,2013 City Com II Min meeting by postponing the first reading to a date certain of August 26,2013. RECO ENDATION: Staff and the Planning & Zoning Board recommend approval of second and final reachig of Ordinance 2013-09,which proposes: 1) amend Chapter 16, Signs of the City Code of Ordinances, and 2) to revise the State Road 434 sign regulating set forth in Sections 20-470 and 20-486, and incorporate said regulations into Chapter 16. Attorney Gargaoese - d Ordinance 2013-09 by"'Title"only. Brief comments. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO 'PROVE (SECO READING D APPROVAL tali 0- MN CE 2013-09)." MOTION BY COMMISSIONER BRO . SECO ED BY CO I ISSIONER C ' OLE. DISCUSSION. VOTE: CO I SSIONER BS: AYE DEPE MAYOR RESNICK: AYE CO ISSIONER C ' 'OLL: A Co I ISSIONERBRO : AYE COMMISSIO R HOVEY: AYE MOTION CA• • ED. PUBLIC BRINGS 503. Comm ity Development Department-Pauiig Division REQUEST: The Community Development Department—Plai ' g Division requests that the City Commission hold a public hea "Ig for second reading and final approval of Ordinance 2013-07,which proposes to annex one parcel totaling approximately 4.51 acres, generally located on the northwest co icr of the intersection of DeLeon Street and Florida Avenue. FISCAL I ACT: The proposed a exation of the property allows the subject parcel to be developed into a retention pond and active recreation area for a proposed residential development. Development of the subject property is anticipated to provide an increase to the City's taxable value. A detailed fiscal analysis will be part of the agenda item for the City Corn ii ssion's consideration of final engineering for the Southern Oaks project. C OF R SPRINGS,FLO" A MINUTES CITY COMMISSION REG R M ING-SE' MEER 9,2013 PAGE 16 OF 20 CO I ICATION EFFORTS: This Agenda to has been electronically M arded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, Laser Fiche, and the City's Server. Additionally,portions of this Agenda Item are typed verba ti on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Rep wentatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such info 11 ation. This info e ation has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations aro d the City. Furthermore, this info u ation is also available to any individual requesters. City Staff is always ng to discuss this Agenda to or any Agenda Item with any interested individuals. A yellow sign noting the dates and times of the public hearings has been posted on the property. Additionally,this item has been advertised in the Orlando Sentinel in accordance with the req ements of Florida Statute 171.044(2). RECO I ATION: Staff recommends the City Corn 11'ssion approve second reading of Ordinance 2013-07, which proposes annexation of one parcel of land located on the northwest corner of the intersection of DeLeon Street and Florida Avenue. Beginning the discussion on this Agenda Item,Attorney Garganese read Ord` . ce 2013-07 by"Title"only. Mr. Bobby Howell, A1CP, Planner, Community Development Den: ent stated, "There have been no changes since First Reading." Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one addressed the Mayor : Id City Commission. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO APPROVE (SECO RE. ING I APPROND OF 0 INANCE 2013-0'7)." MOTION BY CO ISSIONER HOVEY. SECO ED BY CO SSIONER CARROLL. DISCUSSION. VOTE: CO SSIONER HOVEY: A CO I I SSIONER BRO : A COMMISSIONER 'EBS: AYE DEP MAYOR RESNICK: AYE COMMISSIONER C 'OLL: AYE MOTION C&RHI D. C OF WIN " SPRINGS, •MEM MINUTES C COMMISSION REGU • • MEETING—SE" MBER 9,2013 PAGE 1/OF 20 PUBLIC HEARINGS 504. Community Development Department-Plai I lug Division QUEST: The Community Development Depa ii ent-Planning Division requests the City Corn ii 'ssion hoid a public bearing for the approval of 1) Preliminary Subdivision Plan, and 2) Waivers to Section 20-451(f)(2), Section 20465, and Section 9427(c) of the Code of Ordinances for Southern Oaks, a single-family residential subdivision located north of SR 434 and west of the intersection of DeLeon Street and Cress Run. FISCAL 1 I ACT: Approval of the Preliminary Subdivision Plan and the three associated waiver requests allows the subject property to be developed into a single-fa y residential subdivision. Development of the subject property is anticipated to provide an increase to the City's able value. The potential revenue of the proposed project is as follows: • Fee S pk Single Family Residential Units-52 units • Units-52 assessed at$200,000=$10,400,000 assessed tax value O $10,400,000/1000=10,400 O $10,400.00 x(2.4300)=$25,272 o $25,272(less the 4% statutory discount)=$24,26L12 tax revenue CO I CATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda to are typed verbatim on the respective Me 11"1g Agenda which has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Med 'ress Representatives who have requested Agendas/Agenda to information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such info ii aims. This info ii ation has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) erent locations around the City. Furthermore, this info it ation is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. A large yellow sign has been posted on the property noting the date and time of the meeting. COM I I ATION: Staff reco ii tends the City Commission approve: 1) Waivers to Section 20-451(f)(2), Section 20465, and Section 9427(c) of the Code of Ordinances for Southern Oaks 2)Preliminary Subdivision Plan a0, Mr.Howell gave a brief overview of this Agenda It- Tape 1/Side 13 The requested Waivers for the City Commission's consideration were reviewed next. Commissioner -bs remarked about the cell tower and noted, "You said the way the tower is built,that it can be built so that it collapses upon itself. Has that been tested against hurricane winds?" CITY OF WINTER SPRINGS,FLORIDA MINUTES C COMMISSION REGULAR MEETING-SEPT BER 9,2013 PAGE 18 OF 20 Mr. Howell responded, "To my knowledge, no, but probably during when they issued a Building Permit for the tower, it bad to go through Florida Building Code requirements and that would probably address Hurricane Code Requirements/Hurricane Wind Requirements?' Commissioner Krebs added,"I have a concern about that—only that Waiver I had a concern about" Mr. ' . •dy Stevenson, AICP, Director, Community Development Department commented on having first-hand experience with a cell tower collapsing during a hurricane event in Port St.Lucie,Florida. Commissioner Krebs then mentioned a cell tower and a related fire event. Mr. Stevenson said he thought in this situation,the cell tower did not fall but was dismantled later. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO APPROVE." MOTION BY CO ISSIONER BRO . SECONDED BY CO SSIONER C ' OLL. DISCUSSION. MAYOR LACEY T THE MOTION WAS TO APPROVE AGENDA ITE'M "504" - THE "PRELIMINARY SUBD SION PL AND T ENE TED WAIVERS." VOTE: CO SSIONER C 'OLL: AYE DEPU MAYOR ' SNICK: AYE CO ISSIONER HOVEY: AYE CO ISSIONER ' BS: AYE RR II CO ISSIONER BRO : AYE MOTION CA REGULAR AGENDA REGU 600. Community Development Department REQUEST: The Community Development Depa ent is requesting that the City Commission establish a date and e for a workshop to discuss the City's process for considering lot split requests. FISCAL IMPACT: There is no direct fiscal*II pact associated with this request C OF I TER SPRINGS,FLO A MIN S C COMMISSION • ULAR MEETING-SEP a BER 9,2013 PAGE 19 OF 20 COMM CATION EFFORTS: This Agenda Item has been electronically fo arded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verba hi on the respective Meeting Agenda which has also been electronically fo arded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item info ii ation, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such info II ation. This info u ation has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this info ii ation is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. ' CO I NDATION: The Community Development Depa iii ent requests that the City Commission establish a date and i' e du ig the month of October 2013,or later,for a workshop to discuss the City's process for considering lot split requests. Mr. Howell briefly provided some background information on this Agenda Item for discussion. Mayor Lacey asked the Commission if they thought it should be a stand-alone Workshop or if it could be on a Regular City Commission Meeting Agenda? Next,Mr.Howell noted that October was the earliest Staff would be ready and available to discuss this matter. Commissioner Hovey asked, "How much information will we have to review and go over?" Mr. Howell responded, "We can prepare as much information as you'd like. We can have a history of why the Ordinance was adopted; we can take a look at the character of the areas in general — areas of the City where this Code is not applicable and compare it for you." Manager Smith added, "It would be our attempt to provide you with as much detailed information to really frame this issue as much as possible. Secondly, relative to the Mayor's comments, we anticipate that the presentation of those items would probably take somewhere between thirty (30) minutes and an hour. So,we could accommodate either way." With further comments on timing and date, Commissioner -Hovey suggested this issue be held on the 28" of October and hold the Regular City Commission Meeting and the Workshop. Commissioner Krebs thought that an actual Workshop permitted more time "To ask questions and then basically take it home and mull over it before making a decision— I don't want us to feel pressured in making a decision" before all of the information can be considered by the City Commission. Commissioner Carroll noted, "If you are going to be preparing it anyway, so if you could send to the Mayor and Commission,the history and what areas of the City are affected and what is currently in place, we would have an opportunity to review it before we reached a Workshop." Mr. Howell stated, "We would be happy to do that. We could prepare just a Regular Agenda Item for you, if you would like on the City Commission Meeting that's your choice." Commissioner Brown recommended, "It would not necessarily have to be an Agenda Item on the Regular Agenda; we could adjourn the City Commission Meeting and convene a Workshop at the end of the City Commission Meeting to uphold the integrity of the conversation." Commissioner Krebs added, "That is a good idea." CITY OF WINTER SP GS,FLO" A ES C CO BRION REGULAR MEETING—SEPT PER 9,2013 PAGE 20 OF 20 Summarizing,Mayor Lacey asked for any objections to a date of October 28th, 2013 to handle this issue,to which none were noted. Furthermore, Mayor Lacey stated, "Commissioner Brown's suggestion in concert with Commissioner Krebs was that we make it a separate Workshop -that day, and I think the su.lestion was to do it after we adjourn the Regular Meeting. So, we still start at 5:15 (p.m.) for the Regular Meeting, and we finish our regular business, then we go into Workshop session on the 28th (October 2013). Everyone agreed?" Commissioner Krebs stated,"Yes." No objections were voiced. PUBLIC INPUT At this time,no one addressed the Mayor and City Commission. ADJOU MEET Mayor Lacey adjourned the Regular Meeting at 6:16 p.m. RESPECTFULLY SUBMITTED: REA LORENZO-LUACES, C CITY CLE' APPROVED: MAYOR CH "LES LACEY NOTE: These h4inutes were approved at the 2013 City Commission Regular A4,- g.