Loading...
HomeMy WebLinkAbout2013 09 09 Consent 202 Surplus Assets COMMISSION AGENDA Informational Consent X ITEM 202 public Hearings g Regular September 09, 2013 KS JD Regular Meeting City Manager Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. SYNOPSIS: Each month, the Information Services Department coordinates the disposal of assets from each department. Once the assets have been inventoried a list is provided to the City Manager for approval for disposal by various methods based upon the requesting department's preference. The disposal of these items must then be approved by Commission. CONSIDERATIONS: The disposal of surplus assets is governed by Section 2-194 of the City's Code of Ordinances. Items that have been identified as surplus no longer provide a useful purpose for the City. Each month, the City's surplus assets list is compiled and reviewed by the Information Services Department in order to identify any potentially usable computers or technology-related items to determine if any may provide added value in other locations throughout the City. The process is as follows: 1. Information Services reviews the list to identify any functioning computers that may potentially be utilized as a spare PC or as a replacement for someone with an older PC. 2. Once this review has been completed, the entire list of surplus asset items (which includes technology and non-technology items) is sent to all departments to see if they may be able to utilize any of the items on the list. Consent 202 PAGE 1 OF 3-September 09,2013 3. Once the departments have completed their review, a final list of the surplus computers is forwarded to the Winter Springs Senior Center Association to determine if they might be interested in purchasing any of the equipment. 4. Then a final list of surplus assets is compiled and included with the Commission consent agenda item requesting authorization to dispose of the listed surplus assets. Functioning computers on the final list are generally out of warranty and are unable to meet the computing demands placed upon them with the present suite of applications utilized by the City. A vast majority of these assets are no longer functioning properly, and are either beyond repair or the cost to repair such items is prohibitive. The following includes a brief explanation of the methods of disposal for the City's assets which are deemed surplus: • Auction -Items that do hold some market value are sold at auction. • eWaste — Some electronic items that no longer work, are beyond repair, are not eligible for auction, and contain some hazardous parts/materials are considered eWaste and must be disposed of properly. We currently take advantage of Seminole County's "Electronic Collection and Recycling Program" for these items. • Destroy/Salvage - Occasionally there are items from Public Safety that cannot be sent to auction and must be destroyed due to the function they performed. Items that cannot be repaired, traded, or sold at auction are destroyed or may be sold for salvage. • Trade-in - Some items may be used as a trade-in on newer or better items; this includes but is not limited to network equipment and vehicles. The trade-in must be approved by Commission. • Totaled/Accident - Vehicles that have been totaled in an accident. • Lost—Items that have been lost. • Stolen—Items that have been stolen— a police report is required for these items. • Donated — Items to be given to another person or entity. The donation must be approved by Commission. Most surplus items are sold at public auction held by George Gideon Auctioneers in Zellwood on the 3rd Saturday of every month, with the exception of December. Depending on the vehicle, surplus vehicles are sold at public auction by Fleet Auto Sales and Leasing in Longwood or by George Gideon Auctioneers in Zellwood. When disposing of items that are beyond repair, the Information Service Department attempts to provide the most cost effective and environmentally friendly method for their disposal. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals Consent 202 PAGE 2 OF 3-September 09,2013 noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. ATTACHMENTS: Surplus Asset List Sheet(s) - 1 Consent 202 PAGE 3 OF 3-September 09,2013 SurplusAssetsCommissionForm_2013-09-09.xm1 Page 1 of 1 Submit Close Print View Powered by: Surplus Assets Final List to Commission Provided by City of Winter Springs Commission Date Methods of Disposal 1-Auction 5-Trade-in 9-Donated 2-e-Waste 6-Totaled/Accident 10-Transfer 9/9/2013 3-Destroy 7-Lost 11-Sell 4-Salvage 8-Stolen Surplus Assets ;Department 'Description 'Asset# 1,,Vin#/Serial# 'Original Cost Model# -Transfer From Transfer To 'Method of 'Disposal --��-�---��------��------��------��------��------� x -- -----%------------------ ------------------%--------------------------------------------------------------------------------- x x IS 'Toshiba M205 Tablet 1300275 ',94050858H x 2966.59 M205 None None '3 -------------------------------------------- ------- K K IS Mitel SX2000 Lightware 1300595 N/A %4719.00 N/A x None None 3 Software xxxxxxxxx......................xx.. ....................... :....................................'xxxx K.............................xxxxxxxixxxxxxxxxxxxxxxxxxxxxxxx....................... xxxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxxxxx xx x xxxxxxxxx xxxxxxxxx - xxxxxxxxx xxxxxx U CLARIFIER DRIVE FOR WERE '838 NA x 18824.66 NA K'None None 4 x x U RETROFIT CLARIFIER DRIVE UNIT K 689 NA 11728.00 SX-BE 'None None '4 KK K K � v U CORROSION CONTROL %5075 NA %17262.42 NA 'None None 4 x EQUIPMENT K K x REBUILD VARIABLE SPEED PUMP 4 NA . NA K U '5033 '8167.55 'None H.None 94 .................................... ....... ............................................................ ........ ........ ........ .......M U SAND DRYING BEDS NA None None x 5014 N A x 100000.00 9;4 xxxxxxxx xxxxxxxxx xxxxxxxxx xx xx K � K xxxxxxxxx xxxxxxxxx xxxxxxxx xxxxxxxxx xxxxxxxxx:........................................................xxxxx xxxxxxxxx xxxxxxxxx xxxxxxxxx U VACUUM DRYING BEDS K 5013 NA K 300973.00 NA ''None None 4 K K x U '4980 NA '1000.00 36701 x None None 4 POLYMER PUNPS FOR BED- MOYNO PRODUCTS K K K x..x.:x::x..x..x..x..x..x..x.:x::x..x..x..x..x..x..x.:x::x x..x::x x..x::x x..x::x x..x::x x..x::x x..x::x..x..x..x..x..x..K.x::x:.x..x..x..x..x..x..x::x:.x..x..x..x..x..x..x....x..x..x..x..x..x..x.:x:.x..x..x..x..x..x..x.:x:.x..x..x..x..x..x..x..�.x..x..x..x..x..x..x.:x:.x..x..x..x..x..x..x.:x:.x..x..x..x..xxx..x.:x..x..x..x..x..x..x..x.:x..x..x..x..x..x..x..x..x.�..x..x..x..x..x..x::x:.x..x..x..x..x..x..x::x:.x..x..x..x..x..x..x::x:�..x..x..x..x..x..x::x:.x..x..x..x..x..x..x::x:.x..x..x..x..x..x..x::x:.x..x..x..x..x..x..x. U I GEAR BOX FOR SKIMMER- '4973 NA 167688 K None None 4 PERFECTION GEAR U FILTRATION PUMP(VACUUM '4961 NA K 1000.00 2000 'None None '4 BED)HYDRO AIR �xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxa�xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx:x xxx�xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx..................................xxx�xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx:xxx xxxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxx K xxxxxxxxx xxxxxxxxx xxxxxx K � K �- U EMERGENCY PUMP STATION 2 '4953 NA '65000.00 NA 'None None 4 PUMPS x wwwwwwwwwwwwwwwwwwwww --------------------------------------------------r---------------- -----------------------t---------------- ww wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww�wwwwwwwwwwwwwwwwwwwwwwwwwwwww- wwwwwwwwwwwwwwwwwwwwwwwwwwww� U SURGE PUMPS(3) ;NA '21000.00 NA 'None H.None 4 U SERVICE PUMP#1-AURORA '4908 4 NA '8000.00 411BF None None '4 -----------------------------------------------------------------------m--------------------------------------%-----------------------------------------%-----------------------°------------------------------------------------------------ U 'SERVICE PUMP#2-AURORA K 4907 NA K 8000.00 41106E 'None None 4 ----------------------�--------------------- -------- U LIFT STATION REHAB '2408 NA K 6806.76 NA 'None None ''4 I(CONTROLS) x xxxxxxxxxxxxxxxxxxx x xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx K xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxx xxxxxxxx' x x U PANEL ELECTRIC CONROL AND K 2209 NA K 18151.34 NA K'None None 4 PLANTS wwwwwwwwwwwwwwwwwwwww wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww www.-wwwwwwwwwwwwwwww wwwwwwwwwwwwwwww wwwwww wwwwwwwwwwwwwwww ww wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww�wwwwwwwwwwwwwwwwwwwwwwwwwwwww-wwwwwwwwwwwwwwwwwwwwwwwwwwwww� U GOLF COURSE LIFT STATION 3 K 4991 NA K 63335.46 25HP %None None g 4 PUMP K K i -------------------- -------------------------------------------------.----------------4----------------------- U MASER LIFT STATION 3 PUMPS K 4992 4,NA K 490541.29 25HP 'None None '4 JOCKER �xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xx:�..................................�xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx�xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx�xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxxxxx'xxxxxx K K xxxx xxxxxxxxx xxxxxxxxx K K PD Kustom Pro Laser III Lidar '303016 'PL24998 K 3552 PLIII None None 3 System I -------------------------------------------------------------- --,K----------- K PW 1994 FORD F-150 PW#4 %307648 1FTEF15N9RN %12080.00 F-150 %None None 1 B67505 x::x::x::x..x..x..x..x..x..x::x::x..x..x..x..x..x..x::x::x..x...x..x..x..x::x::x..x..x..x..x..x..x::x::x..x..x..x..x..x..x::x::x..x..x..x..x..x..x::x::x..x..x..x..x..x..x::x::x..x..x..x..x..x..x::x::x..x..x..x..x..x%::x::x..x..x..x..x..x..x.:x::x..x..x..x..x..x..x...x x..xx x..xx x..x..x:..x..x..x..x..x..x::x::x..x..x..x..x..x..x::x::x..x..x..x..x..�..x::x::x..x..x..x..x..x..x::x::x..x..x..x..x..x..x.:x:::..x..x..x..x..x..x::x::x..x..x..x..x..x..x::x::x..x..x..x..x..x..x::x::�x..x..x..x..x..x.:x::x..x..x..x..x..x..x.:x::x..x..x..x..x..x..x.:x::x..x..x..x..x..x..x..:x PW OFC RICOH AFICIO COPY 1307578 A7227010472 %4995.00 AF200 'None None g 2 MACHINE i K...................................................................................x............................................................................................................................................................................................................................................................................................................................................................................................................................... ISF-1006-SAFLC-Template Last Modified:March 23,2012 I Submit I I Close the Form I http://wsportal/Docs/surplus_asset/_layouts/FormServer.aspx?XmILocation=/Docs/surplus... 8/29/2013