HomeMy WebLinkAbout2013 08 12 Regular 603 City Commission Meeting Schedule COMMISSION AGENDA
Informational
Consent
ITEM 603 public Hearings
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Regular X
August 12, 2013 KS
Regular Meeting City Manager Department
REQUEST:
The City Manager is requesting Commission input and direction on Commission Meeting
scheduling for the remainder of calendar year 2013.
SYNOPSIS:
This agenda item is needed to gain Commission input and direction on Commission
Meeting scheduling for the remainder of Calendar Year 2013.
CONSIDERATIONS:
As you know, regular Commission meetings are scheduled for the second and fourth
Monday of each month. Multiple holidays affect, either directly or indirectly, the regular
Commission meeting schedule for the remainder of calendar year 2013 as follows:
November 11: 1st regularly scheduled meeting for November. This date is
also Veteran's Day, a City holiday.
November 25: 2nd regularly scheduled meeting for November.
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Thanksgiving Day, a City holiday, is that same week on November 28 .
December 23: 2nd regularly scheduled meeting for December. Christmas
Day, a City holiday, is on Wednesday of that same week.
The Commission has multiple options in this regard, to include canceling and/or
rescheduling the related meeting (as has been the case previously). Per City Charter
(Section 4.13(a)), the Commission is required to meet regularly at least once every month.
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With this in mind, the Commission may want to consider utilizing the following schedule
for November& December 2013:
November
Cancel the November 11 meeting, in respect and observation of Veteran's
Day. Cancel the November 25 meeting in light of Thanksgiving week. Add
a November 18 meeting (3rd Monday in November) to effect City and
Commission business for the month of November.
December
Hold the regularly scheduled meeting of December 9 as planned to effect
City and Commission business for the month of December. Cancel the
December 23 meeting, in light of Christmas week.
Additionally, in order to begin preparing for planning for calendar year 2014, the following
is provided for Commission's information and consideration:
January
New Year's Day is on Wednesday in 2014 and Martin Luther King, Jr.
Day is on Monday January 20 in 2014. Neither date conflicts with a
regular Commission meeting date (January 13 and 27).
May
May 26: 2nd regularly scheduled meeting for May 2014. This date is also
Memorial Day, a City holiday. Thus, a conflict exists.
July
Jules: 1st regularly scheduled meeting for July 2014. This week is the
same week the Commission would likely hold its Budget Workshop.
Independence Day, a City holiday, is two Fridays preceding.
September
Sept 8: 1st regularly scheduled meeting for September. Labor Day, a City
holiday, is the preceding Monday, September 1 and thus does not conflict.
November
Nov 10: 1st regularly scheduled meeting for November. Veteran's Day, a
City holiday, is on Tuesday November 11 in 2014 and thus does not
conflict.
Nov 24: 2nd regularly scheduled meeting for November. Thanksgiving Day, a
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City holiday, is that same week on November 27h in 2014.
December
Dec 22: 2nd regularly scheduled meeting for December. Christmas Day, a
City holiday, is on Thursday of that same week.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
The City Manager recommends that the Commission provide input and direction on
meeting scheduling for the remainder of Calendar Year 2013.
ATTACHMENTS:
None.
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