HomeMy WebLinkAbout2013 08 12 Informational 101 4th of July Update COMMISSION AGENDA
Informational X
Consent
ITEM 101 public Hearings
g
Regular
August 12, 2013 KS CC
Regular Meeting City Manager Department
REQUEST:
The Parks and Recreation Department wishes to provide the City Commission with a recap
of the 2013 Celebration of Freedom event.
SYNOPSIS:
The purpose of this agenda item is to provide the Commission with a recap of the 2013
Celebration of Freedom event.
CONSIDERATIONS:
• The City received many positive comments from attendees regarding this year's
event.
• Staff conducted an evaluation meeting on July 11 to evaluate the event and discuss
any recommended changes.
• Estimated attendance of this year's event was 11-13K, including many families, kids
and honored guests.
• Total revenue for the 2013 July 4 Celebration of Freedom event was
$29,100. (Attachment A)
• Total expenditures for the 2013 July 4 Celebration of Freedom event were
$22,427. (Attachment A)
• It was a City wide effort to put on a successful event. We are very thankful for valued
relationships with City personnel for their assistance with new sponsors & vendors.
• Central Winds Park was kept safe & guests all left the designated parking areas
within 25-35 minutes.
FISCAL IMPACT:
Informational 101 PAGE 1 OF 2-August 12,2013
. $29,100 Revenue-Sponsorships/Donations
. $22,427 Expenditures
. $ 2,150 Total In Kind Donations
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this
Agenda Item.
ATTACHMENTS:
Attachment A - 4th of July 2013 Expenses/Revenue/In-Kind
Informational 101 PAGE 2 OF 2-August 12,2013
4TH OF JULY 2013 ATTACHMENT A
EXPENSES/REVENUE/IN-KIND
EXPENSES REVENUE IN-KIND
VENDOR DESCRIPTION AMOUNT BOOTH RENTALS AMOUNT VENDOR AMOUNT
Creative Pyrotechnics Fireworks $10,000.00 Robert Yost $131.34 Chick-fil-A- Hospitality Food $200.00
Axispro Events Stage/Sound $3,500.00 Mark Ciotti $131.34 Salamanders- Hospitality Food $100.00
Sunbelt Rentals Light Towers/Generators $3,372.00 Grill Masters $131.34 Chick-fil-A- Prizes $100.00
Superior Coach of Florida, Inc. Shuttle Buses $1,680.00 ABC Therapies $131.34 Publix- Hospitality Food/Event Supplies $175.00
Comfort House Portable Restrooms $1,060.00 Lou A Zubowicz $131.34 Brighthouse CF News 13 $500.00
Nelson's Tents Hospitality Tent $516.00 Bruster's $131.34 Remax-Talent Show prizes $600.00
All Service Electric Electrical Support $200.00 Boy Scouts $131.34 WS Got Talent Prizes
Fastsigns New Banner $425.00 AD Alta Business Ventures $131.34 -Wal-Mart/Sams $100.00
Spacewalk of Florida Kids Games/Activities $1,074.00 -Stonewood Grille and Tavern $200.00
Ennis Pruitt/Ted Torres Entertainment $600.00 DONATIONS/SPONSORSHIPS - Regal Cinemas $100.00
Meritage Homes $10,000.00 -Great Clips $75.00
Duke Energy $6,000.00
Wastepro $5,000.00 TOTAL IN-KIND $2,150.00
Modern Plumbing $1,000.00
VFW Post 5405 $1,300.00
Remax $500.00
Leading Edge Title $250.00
Herba $1,000.00
Scottish American Society $3,000.00
TOTAL EXPENSES $22,427.00 TOTAL REVENUE $29,100.72
0
Public Safety OT Estimated Cost $6,000.0