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HomeMy WebLinkAbout2013 06 24 Consent 201 Requesting Approval of the June 10, 2013 Regular Meeting MinutesCOMMISSION AGENDA ITEM 201 June 24, 2013 Informational Consent X Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: Reauesting the Citv Commission Review and Approve the Monday, June 10, 2013 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and /or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, 'June 10, 2013 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk Consent 201 PAGE 1 OF 2 - June 24, 2013 for the Approval by the City Commission. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, June 10, 2013 City' Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, June 10, 2013 City Commission Regular Meeting Minutes (16 pages). Consent 201 PAGE 2 OF 2 - June 24, 2013 CITY OF WINTER SPRINGS, FLORIDA ��NTER 4 0 S` � Incorporated • 1959 ' /4,000 W F 'T CITY COMMISSION MINUTES REGULAR MEETING MONDAY, JUNE 10, 2013 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick - Seat Four Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Joanne M. Krebs - Seat Five Attachment "A" A 9;-J7 0 CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 10, 2013 PAGE 2 OF 16 CALL TO ORDER w The Regular Meeting of Monday, June 10, 2013 of the City Commission was called to Order by Mayor Chary Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 43 Winter Springs, Florida 32708). Roll Call: .or Mayor Charles Lacey, present Deputy Mayor Cade Resnick, present Commissioner Jean Hovey, present Commissioner Rick Brown, absent Commissioner Pam Carroll, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, absent Assistant City Attorney Kate Latorre, present City Clerk Andrea Lorenzo - Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Mayor Lacey asked the City Commission, "Do you have any changes to the Agenda ?" Hearing none, Mayor Lacey stated, "Stands Approved as published." INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects FISCAL IMPACT: There is no fiscal impact associated with this item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 10, 2013 PAGE 3 OF 16 wRECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. ;dp� This Agenda Item was not discussed. "I MAKE A MOTION TO APPROVE (INFORMATIONAL AGENDA)." MOTION BY MAYOR RESNICK. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. CONSENT AGENDA CONSENT 200. Police Department DEPUTY REQUEST: The Police Department requests the Commission accept a grant from the Spirit of Blue Foundation in the amount of $3,975 to be utilized to purchase AMPED 5 professional software for forensic digital photograph and video enhancement. FISCAL IMPACT: The potential grant revenues and related expenditures were not included in the FY 2013 Budget pending a decision on this award. The Budget was already submitted and in effect prior to this Grant being awarded. The software normally cost $3,975 which is covered by the grant. It will also include one year free support and free online training. Therefore, there is no additional fiscal impact on the FY 2013 Budget relative to this agenda item. However, there will likely be reoccurring cost to future budgets as it relates to software maintenance and any potential upgrades. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department recommends the Commission accept the grant from the Spirit of Blue Foundation in the amount of $3,975, approve utilization of these grant funds for purchase of AMPED 5 professional software for forensic digital photograph and video enhancement, and authorize the City Manager to execute all applicable documents. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 10, 2013 PAGE 4 OF 16 CONSENT r 201. Utility Department REQUEST: The Utility/Public Works Department requests that the City Commission approve Resolution Number 2013 -13 recognizing the retirement of Utility Department employee Tom Wise. FISCAL IMPACT: There is no fiscal impact if Resolution Number 2013 -13 is approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that the City Commission approve Resolution Number 2013 -13 in honor of Utility Department employee Tom Wise and his 29 years of dedicated service to the City of Winter Springs. No discussion. CONSENT 202. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 10, 2013 PAGE 5 OF 16 RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. 1Lm-_wj.___ This Agenda Item was not discussed. CONSENT 203. Office of the City Clerk REQUEST: Requesting the City Commission Review and Approve the Monday, May 13, 2013 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, May 13, 2013 City Commission Regular Meeting Minutes. No discussion. CONSENT 204. Community Development Department REQUEST: Pursuant to the requirements of the City Charter, Attorney requests the City Commission to extend prepare and file its report with the City Commission. Community Development Department and the City the time period for the Districting Commission to FISCAL IMPACT: There is no direct fiscal impact related to the adoption of the Resolution other than staff and attorney time to prepare the Resolution. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 10, 2013 PAGE 6 OF 16 COMMUNICATION EFFORTS: G�9 This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which haste' also been electronically forwarded to the individuals noted above, and which is also available on the City's. Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development Department and the City Attorney recommend that the City Commission approve Resolution 2013 -12 extending the time period for the Districting Commission to prepare and file its report with the City Commission until October 8, 2013. There was no discussion on this Agenda Item. CONSENT 205. Community Development Department - Building Division REQUEST: The Community Development Department, Building Division, is requesting consent from the City Commission to contract with GFA International, Inc., Nova Engineering and Environmental, LLC, and Quorum Services, LLC., for Building Inspections and Plans Review Continuing Services, with services to be performed on an as needed basis, for an initial period of one (1) year with the potential of up to four (4) annual extensions. FISCAL IMPACT: Funding for services performed pursuant to RFP 003 -03 -MS will be generated from plans review fees, permit fees and inspections services related to the 420 Fund (an enterprise fund), on an 'as needed' basis. From October 2012 to May 2013, over $48,000 had been collected and paid (from Line Code 2410- 53188) for contract inspections and plans review services of the Building Division. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 10, 2013 PAGE 7 OF 16 RFP 003 /031MS was broadcast to more than 800 prospective bidders through Demand Star and the City's Website on April 14, 2013. Proposals were due to the City by May 16, 2013 at 3pm with six (6) bidders responding with a complete proposal. RECOMMENDATION: The Community Development Department, Building Division, is recommending that the City Commission authorize separate continuing services agreements with GFA International, Inc., Nova Engineering and Environmental, LLC, and Quorum Services, LLC., for Building Inspections and Plans Review Continuing Services (RFP 003 /031MS), with services to be performed on an as needed basis, for an initial period of one (1) year with the potential of up to four (4) annual extensions. It is also recommended that the City Commission authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents required for the agreements with GFA International, Inc., Nova Engineering and Environmental, LLC, and Quorum Services, LLC. No discussion. CONSENT 206. Community Development Department - Planning Division REQUEST: The Community Development Department - Planning Division requests that the City Commission adopt Resolution 2013 -11, which updates and re- establishes the City's outdoor off - premises sign inventory. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission adopt Resolution 2013 -11, which updates and re- establishes the City's outdoor off - premises sign inventory. Mayor Lacey noted that Assistant City Attorney Kate Latorre "Has passed out to you, a modification of Resolution 2013 -11 from Item `206', to make two (2) word changes on items 3. and 4. ". CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 10, 2013 PAGE 8 OF 16 Assistant City Attorney Latorre pointed out, "The location of the signs were inadvertently referenced on the �1 wrong side of State Road 434 in items 3. and 4. They should be on the `North' side of the road, so the Resolution has been corrected to reflect the same." f! Continuing, Mayor Lacey suggested, "When we have a Motion to approve the Consent, if we could do that with the modifications on `206' as presented in this modified Resolution." "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY COMMISSIONER CARROLL... ' SECONDED BY DEPUTY MAYOR RESNICK. DISCUSSION.w, . COMMISSIONER KREBS SUGGESTED, "CAN WE ADD, THAT IT IS A MOTION TO APPROVE WITH THAT CAVEAT THAT KATE (LATORRE) WAS TALKING ABOUT WITH A CHANGE IN THE RESOLUTION 2013 -11." MAYOR LACEY THEN SAID TO THE COMMISSION, "DO I HAVE UNANIMOUS CONSENT TO AMEND THE MOTION TO REFLECT THE WORDING THAT COMMISSIONER KREBS ADDED TO INCORPORATE THE CHANGES FROM KATE (LATORRE) THAT WAS PASSED OUT FROM 2013- 11?" NO OBJECTIONS WERE VOICED. CONTINUING, MAYOR LACEY ADDED, "THE MOTION WILL STAND AMENDED." MOTION CONFIRMED BY COMMISSIONER CARROLL. MOTION SECONDED AGAIN BY DEPUTY MAYOR RESNICK." DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR RESNICK: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office of the City Manager REQUEST: Presentation of Resolution Number 2013 -13 recognizing Mr. Tom Wise for his 29 years of dedicated service as an Employee of the City of Winter Springs and expressing our Appreciation on behalf of the Mayor and City Commission, City Manager, City Staff, and Citizens of the City of Winter Springs. Mayor Lacey presented Mr. Tom Wise with a Resolution in honor of his dedicated service and contributions to the City of Winter Springs. The City Commission and City Manager also personally thanked Mr. Wise and showed their appreciation. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 10, 2013 PAGE 9 OF 16 REPORTS `p REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire 9=L--4 "M=1=4 Assistant City Attorney Latorre stated, "No Report." REPORTS 401. Office Of The City Manager — Kevin L. Smith No Report was given. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC No Report. REPORTS 403. Office of Commissioner Seat Four/Deputy Mayor - The Honorable Cade Resnick There was no Report given. REPORTS 404. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs No Report. REPORTS 405. Office of the Mayor - The Honorable Charles Lacey No Report was given. REPORTS 406. Office of Commissioner Seat One - The Honorable Jean Hovey There was no Report given. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — JUNE 10, 2013 PAGE 10 OF 16 REPORTS w 407. Office of Commissioner Seat Two - The Honorable Rick Brown Absent. REPORTS 408. Office of Commissioner Seat Three - The Honorable Pam Carroll Commissioner Pam Carroll commented on the recent Council of Local Governments in Seminole County (CALNO) meeting that she attended. PUBLIC INPUT Mr. William Fernandez, 250 East Panama Road, Winter Springs, Florida: spoke on Regular Agenda Item "600 ", and the proposed amending of the Lot Split Ordinance, and said he had supplied City Staff with his Application. Mr. Fernandez also remarked about changes to the Code, specifically 9 -10. (c)(1) and noted some different parcel sizes and issues with the Comprehensive Plan. Ms. Linda Fernandez, 250 East Panama Road Winter Springs, Florida: explained that due to health concerns, they had requested a Lot Split as they hoped to build a new, more accessible home which would allow them to stay in this area. Ms. Fernandez remarked that they hoped the City Commission could assist with an Ordinance Amendment. Mr. Gary Brook, 1631 Wood Duck Drive, Winter Springs, Florida: related to Regular Agenda Item "601", Mr. Brook noted that recent repairs to the Unit 12/12A wall area in the Tuscawilla community had been done very well, and that he thought Option `B" would work well and would also save the City money. Mr. Mike Welch 800 Honeysuckle Lane, Casselberry, Florida: offered an Invitation to the Mayor and City Commission and all who were in attendance to attend the American Radio Relay League (AARL) Field Day being held on Saturday, June 22nd, 2013 at 5:00 p.m. at Central Winds Park. Commissioner Krebs asked Mr. Welch if this organization assisted the Red Cross with emergency efforts to which Mr. Welch noted that they do. Mr. Ken Greenberg, 1635 White Dove Drive, Winter Springs, Florida: also spoke on Regular Agenda Item "601 ", and agreed that the repair work to the Unit 12/12A wall in Tuscawilla was completed nicely and also thought that Option "B" would be the best choice. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 10, 2013 PAGE 11 OF 16 PUBLIC HEARINGS AGENDA ra= PUBLIC HEARINGS .� 500. Not Used.• REGULAR AGENDA REGULAR 600. Community Development Department - Planning Division REQUEST: The Community Development Department, Planning Division is presenting the City Commission with a request for advisability as to whether or not to pursue modifications to Section 9 -10 (c)(1) of the City's Code of Ordinances relating to general conditions for approval of a lot split request. FISCAL IMPACT: There is no immediately measurable fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission consider the request and the information provided in this agenda item and provide direction to staff as they deem appropriate. The Commission can instruct staff to pursue a text amendment to the Code of Ordinances or choose to leave the Code as it currently reads relative to replat and lot split approval criteria. Mr. Bobby Howell, AICP, Planner, Community Development Department introduced this Agenda Item. Mayor Lacey asked Mr. Howell, "Do you foresee that there are other people who are looking at this and we would see large, perhaps unintended consequences ?" Mr. Howell remarked, "We've had — requests in the past via the Lot Split process. We've had Applicants that did not meet the requirements so it would apply to a broader area than just the Fernandez'. Yes." Mayor Lacey commented, "So, essentially, you are asking the Commission for direction, after which then you would propose the Text Amendment." Mr. Howell responded, "That is correct, Sir. We're looking for direction as to whether to prepare a Text Amendment to change the Code to allow basically the lot size to be the minimum of the Zoning District in which the property is located in; or if you so choose, to leave the Code as is." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 101, 2013 PAGE 12 OF 16 Furthermore, Mayor Lacey asked Mr. Howell, "If the Commission acquiesces to that now, when and in what form will we see the request from the Fernandez' come back?" Mr. Howell explained, "The Staff would prepare their request and it would be a form of a Text Amendment to the Code. It would be basically an Ordinance amending the Code as it is. So, you would see it in a subsequent meeting." Deputy Mayor Cade Resnick said, "1000 feet radius around the perimeter of the proposed lots — if we were to change that as direction — two (2) parts to the question. What would that have as a direct affect to the Ranchlands as a community of itself? And would that be something that changes the face of Winter Springs, due to that?" Mr. Howell pointed out, "It could change the character of the Ranchlands because there are lots out there that are larger than the one (1) acre minimum lot size of the RC-1 Zoning District. There is another Zoning District out there as well, I believe R -1 AA - I think the minimum lot size there is 10,000 square feet. So, you would have lots that could potentially be smaller than the current platted sizes that are out in the Ranchlands." Discussion followed on whether other communities were also breaking down large lots. Commissioner Joanne M. Krebs stated, "I don't think that this is just something that we should make a decision on right like that, a snap decision. I think this is something that we need some information in greater detail." Furthermore, Commissioner Krebs then commented about past Commission decisions on related issues and mentioned, "I think really that everybody here should understand the whole ramification of something like this, or maybe there is something that we can do that can help those that are in this situation. Maybe it is a different kind of a formula; but I still think it is something that this Commission should go through in a Workshop and do, before we start changing Codes. Just my suggestion, and that would be my Motion if nobody else has one." Commissioner Jean Hovey stated, "I agree with Commissioner Krebs because I have had people call me personally to have that same issue — changed. And while we do it for the Ranchlands, how is that going to affect the whole overall scope of all of the building in the City and I agree with you Commissioner Krebs; I think we need to have a Workshop before we make a decision on it." City Manager Kevin L. Smith commented on the suggested options, to which Commissioner Hovey noted, "I think we always should look at revising things, especially when we have our citizens coming to us and asking us to look at them. I am not saying I agree we are going to do it; but we should at least look at it and have Staff bring us new developments, new Laws, new whatever have come into play since this was voted on and passed." Continuing, Commissioner Hovey added, "I think we should have a Workshop", and suggested that one be held perhaps a month or so out. Deputy Mayor Resnick remarked, "I concur with what was started with the Workshop perspective, but I would like the Workshop to be very inclusive; a complete overview of what the look of Winter Springs might be, what the look of the Ranchlands might be — how you plan on considering this and then also, surrounding communities in respect to them as well, and surrounding cities. So, I would like it to be an extensive review, before we just look at one month, and to give Planning and Zoning [Board/Local Planning Agency] and everybody enough time." Commissioner Krebs said that she agreed with Commissioner Hovey and mentioned, "I don't think it is ever wrong to revisit anything. I think it is always a good policy to do that when people are asking for something." Mayor Lacey summarized, "For the construction of a Workshop, is the Commission's Consensus that you want it to be specifically on the topic of Lot Splits or is there a broader categorization we want to give direction to Staff for what it should include?" i Am CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 10, 2013 PAGE 13 OF 16 Commissioner Krebs stated, "What Cade (Resnick) brought up is right. It should look at the total picture and yes -, this is the center of it, but I think that there might be a little bit of broader scope, but — this issue is the foundation." Mayor Lacey asked, "Is there any dissent or tweaking of that direction from the Commission ?" Deputy Mayor Resnick noted being in agreement. Commissioner Hovey and Commissioner Carroll did not note any issues. No :jRF!: objections were voiced. Mayor Lacey then said to Manager Smith, "From what you have heard, do you understand what the request is..." Manager Smith stated, "...1 do." Lastly, Mayor Lacey said to Mr. and Mrs. Fernandez, "There will be a published meeting where this subject is the focus of that and it will be published like everything else. If you keep in touch with Bobby (Howell), you can find out when that is going to be." REGULAR 601. Community Development Department - Urban Beautification Services Division REQUEST: The Community Development Department, Urban Beautification Division is requesting that the City Commission review and approve Resolution 2013 -10, Initial Improvement and Maintenance Assessment Resolution for the Tuscawilla Phase 3 Assessment Area, set a date for the final public hearing and determine the desired entrance wall replacement option. FISCAL IMPACT: Approval of Resolution 2013 -10 will initiate the expenditure of approximately $1,000 in noticing costs related to the final public hearing on August 12, 2013. This expenditure has already been included in the FY '13 Budget for the Tuscawilla Phase 3 Wall Assessment Program and would be reimbursed to the City upon establishment of the assessment program. In addition and as previously stated, the City has agreed to front -load the formation costs of an assessment program in the amount of $36,517 ,plus a 10% contingency, to be paid back over 20 years. The City also agreed to absorb $5,125 that was previously expended for a wall survey including a structural evaluation. The assessment program will reimburse the City $3,000 for the cost of removal for five (5) sections of the wall at the subdivision entrances. No additional costs are anticipated at this time. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — JUNE 10, 2013 PAGE 14 OF 16 A Notice Of Hearing To Impose And Provide For Collection Of Non -Ad Valorem Assessments will be published in the Orlando Sentinel Legal Section and Notice mailed to the affected residents on or .a before July 23, 2013. n RECOMMENDATION: Staff is requesting approval of Resolution 2013 -10 and the date of August 12, 2013 for a final public hearing to establish the Tuscawilla Phase 3 Assessment Program. Staff is also requesting that the City Commission determine the desired entrance wall replacement option. • Option 'A' - Demolish the three (3) remaining entrance wall sections and rebuild all eight (8) at a total capital cost of $129,401.80. *Includes applicable expenditures and establishment costs. -or- Option 'B' - Allow the three (3) remaining entrance wall sections to be repaired and rebuild five (5) sections of wall with bricks reclaimed from the previous demolition at total a capital cost of $80,820. *Includes applicable expenditures and establishment costs. Choosing Option 'B' over Option 'A' will lower the initial capital costs of the program by more than $48,000, thereby reducing the base combined assessment $42 annually. Mr. Steve Richart, Urban Beautification Division Services, Community Development Department reviewed the Agenda Item with the Mayor and City Commission. Continuing with this Agenda Item discussion, Commissioner Krebs said to Mr. Richart, "Bottom line, all that said, the Wall in your opinion, for Option `B', is still a safe way to go about it? I mean, we are not jeopardizing any safety issues here ?" Mr. Richart responded, "I don't believe that it's any more dangerous than it was." With further comments, Mr. Richart noted, "If I was sitting in your seat, I would choose Option `B'. It's the right thing to do." "I MAKE A MOTION TO CHOOSE OPTION `B'." MOTION BY COMMISSIONER KREBS. Mayor Lacey stated that he could not recognize Commissioner Krebs' Motion just now, as other Commissioners wished to speak. Discussion followed on previous hurricanes, that Mr. Mike Masters of Alternative Wall Systems, Inc. seemed to be a trusted Contractor, and that he had done some related work at no cost to the City. Tape 1 /Side B Commissioner Carroll directed a question to the City Engineer and stated, "Are you comfortable that the work that has been accomplished so far, has increased the stability and enhanced the structural capabilities in that Wall ?" Mr. Brian Fields, P.E., City Engineer, Public Works Department responded, "The bricks as Steve ( Richart) mentioned, it's not bringing the Wall up to Code and addressing the foundation." Mr. Fields added, "It's made the bricks more stable." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 10, 2013 PAGE 15 OF 16 Discussion followed on prepayment and payment options; to which Deputy Mayor Resnick said to Mr. Richart, r "As we move forward with this, how are we going to share that with all of the residents as an option, if that is something they can afford to do." Mr. Richart pointed out, "They'll have that in the initial Notice." Further comments ensued. Manager Smith explained that "Although the Wall has stood for twenty-seven (27) some odd years without any C36-4 formalized type of maintenance program, this now will institute a new maintenance program. Steve ( Richart) will be overseeing it, like he does such a good job on all other programs. We'll also have a fully insured Wall so I think there is a difference, relative to the previous twenty-seven (27) years, even with the Option `B'." Mayor Lacey said, "Commissioner Krebs, I am ready to recognize your Motion." Commissioner Krebs added, "Regardless of which option we went with, that there is no risk to the City now." Mr. Richart added, "All our risk is pretty much insured." MAYOR LACEY SUMMARIZED, "WE HAVE A MOTION FROM COMMISSIONER KREBS TO APPROVE RESOLUTION 2013 -10 WITH OPTION `B'." MAYOR LACEY ADDED, "I HEARD THE SECOND FROM COMMISSIONER HOVEY." DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. Mr. Richart remarked, "This is the initial estimate for the cost. It could actually go down a little - the Assessment, when we do the final calculations." Mayor Lacey offered thanks to the Members of the Tuscawilla Unit 12/12A Wall Ad Hoc Advisory Committee. PUBLIC INPUT Mr. Jon Lee, 997 Sleeping Rock Court, Winter Springs, Florida: thanked the Mayor and City Commission for approving this Agenda Item and Option `B' and mentioned that he also served on the Tuscawilla Unit 12/12A Wall Ad Hoc Advisory Committee. Mr. Lee added, "What I would like to do is really thank the City Staff, particularly Mr. Richart." Furthermore, Mr. Lee noted, "Right here at this meeting, we have three (3) people that live on that Wall, we will make sure the Wall is taken care of." Additionally, Mr. Lee stated, "I think the City Staff does a great job. I've said it before, starting with the City Manager, going on down, and the Police Chief." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — JUNE 10, 2013 PAGE 16 OF 16 ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:09 p.m. �a RESPECTFULLY SUBMITTED: ANDREA LORENZO- LUACES, MMC CITY CLERK "9" 012"A MAYOR CHARLES LACEY NOTE: These Minutes were approved at the 1 2013 City Commission Regular Meeting.