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HomeMy WebLinkAbout2012 12 10 Regular 603 Parks and Recreation Advisory Committee Appointment COMMISSION AGENDA Informational Consent ITEM 603 Public Hearings g Regular X December 10, 2012 KS ALLL Regular Meeting City Manager Department REQUEST: The City Clerk requests that an Appointment be made for the Parks and Recreation Advisory Committee to fill a current open Seat, due to the recent resignation of Advisory Committee Member Pam Carroll. SYNOPSIS: The City Commission has a number of Advisory Boards and Committees and from time to time there are openings due to various reasons. In this case, Committee Member Pam Carroll recently resigned from the Parks and Recreation Advisory Committee in consideration of being Elected to the City Commission, thus this open seat needs to be filled. Ms. Carroll held one of the four(4) "At Large" seats on this Advisory Committee. CONSIDERATIONS: The Parks and Recreation Advisory Committee is a nine (9) Member Advisory Committee with five (5) seats related to the five (5) City Commission Seats, and four (4) "At Large" seats. Regular Meetings of the Parks and Recreation Advisory Committee are held Quarterly, on the first Tuesday of February, May, August, and November, beginning at 7:00 p.m. Currently, the Term of Office for Parks and Recreation Advisory Committee Members is four (4) years; however, the individual appointed to this Term of Office will complete the current Term of Office which expires in January of 2015. The enacting Ordinance for this Advisory Committee is attached to this Agenda Item and Regular 603 PAGE 1 OF 2-December 10,2012 addresses related Appointment criteria for the Parks and Recreation Advisory Committee. FISCAL IMPACT: There is no specific fiscal impact to this proposed Appointment. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Mayor Lacey and the current City Commission are aware of this "At Large" open seat as this was mentioned by the City Clerk at the November 19, 2012 City Commission Special Meeting. RECOMMENDATION: The City Clerk requests that an Appointment be made to fill the currently open "At Large" seat on the Parks and Recreation Advisory Committee. ATTACHMENTS: Attachment "A" - Ordinance 2010-07 Regular 603 PAGE 2 OF 2-December 10,2012 - - - _ Attachment"A" ORDINANCE NO. 2010-07 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, CREATING THE PARKS AND RECREATION ADVISORY COMMITTEE; ESTABLISHING PURPOSE AND DUTIES;PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT ORDINANCES AND RESOLUTIONS,INCORPORATION INTO THE CODE, SEVERABILITY,AND AN EFFECTIVE DATE. WHEREAS,the City is granted the authority,under Section 2(b),Article VIII,of the State Constitution, to exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS, the City Commission adopted the Evaluation and Appraisal Report Amendments to the Comprehensive Plan on September 28, 2009; and WHEREAS,Recreation and Open Space Element Policy 1.1.2 directs the establishment of a Parks and Recreation Advisory Committee; and WHEREAS,a Parks and Recreation Advisory Committee is needed to advise in the planning and implementation of city parks and recreation programs; and WHEREAS,the City Commission of the City of Winter Springs, Florida,hereby finds this Ordinance to be in the best interests of the public health,safety,and welfare of the citizens of Winter Springs. NOW, THEREFORE, THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS HEREBY ORDAINS, AS FOLLOWS: Section 1. Recitals. The foregoing recitals are hereby incorporated herein by this reference. Section 2. Code Amendment. The City of Winter Springs Code,Chapter 2, is hereby amended to create new sections 2-45 and 2-46 as follows(underline d type indicates textual additions to the City Code): Sec.2-45. Creation; composition; appointment of members. (a) Pursuant to Recreation and Open Space Element Policy 1.1.2 of the city's comprehensiveplan, the City hereby creates a Parks and Recreation Advisory Committee. (b) The Committee shall have nine (9) members and membership on the Committee shall be in accordance with the terms of Section 2-42 of this code except as expressly provided in this Section. The membership of the Committee shall, whenever possible, include the following:. a an active member of the Winter Springs Senior Association; ii an active member of a youth sports organization or program; City of Winter Springs Ordinance No.2010-07 Page 1 of 3 (iii) an individual who is active in planning or assisting with special events of the City; iv an individual who is active in an adult sports organization or program; (y) an individual who uses or accompanies children in the use of City playgrounds; (vi) an active member of a conservation group or agency,or an individual with experience in the use of parks for public purposes; (vii) an individual who participates in or supervises children who participate in the City's summer program(s),civic center program(s), camp(s) or other similar program(s). (viii) an individual who is active in fundraising efforts; (ix) an individual with general interest in Parks and Recreation. (c1 Appointees to the Committee shall have knowledge and experience or interest in the planning and implementation ofcity parks and recreational facilities,as determined by application. No person shall be appointed withprivate or personal interests likely to conflict with the general public interest. (d) The Committee shall conduct four(4) quarterly regular meetings each year and may conduct additional special meetings as may be necessary to properly perform its duties and functions. (e) The Committee shall establish rules and or bylaws to govern the manner in which its meetings and affairs are conducted,provided that such rules and procedures are not inconsistent with federal and state law,the city code or direction of the city commission. (f)The Parks and Recreation Advisory Committee shall be subject to the Florida Public Records Act and the Sunshine Law. Sec. 2-46. Purpose and duties. (a) The purpose of the Parks and Recreation Advisory Committee is to promote park and recreation programs of the city and to recommend to the Parks and Recreation Director, as well as other city staff and the city commission as needed, policies and actions to promote,plan,design,construct and utilize city parks and related special events fundraising and recreation programs. The Committee shall perform the following duties: (I) Advise and assist the Parks and Recreation Director, as well as other city staff and the city commission as needed, in matters involving or affecting city parks and recreation; (2) Keep the Parks and Recreation Director, as well as other city staff and the city commission as needed, informed of the status and progress of recreational and parks services,plans, special events, fundraisers and activities: (3) Advise and make recommendations to the Parks and Recreation Director, as well as other city staff and the city commission as needed, regarding the promotion of citizen participation in recreation and park programs and distribution of information about leisure activities offered by the city., and City of Winter Springs Ordinance No.2010-07 Page 2 of 3 (4) Assist the Parks and Recreation Director as well as other city staff and the city commission as needed, in the implementation of the goals, objectives and policies of the Recreation and Open Space Element of the city's comprehensive plan. Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior inconsistent ordinances and resolutions adopted by the City Commission,or parts of prior ordinances and resolutions in conflict herewith,are hereby repealed to the extent of the conflict. Section 4. Incorporation Into Code. This Ordinance shall be incorporated into the Winter Springs City Code and any section or paragraph, number or letter, and any heading may be changed or modified as necessary to effectuate the foregoing. Grammatical,typographical,and like errors may be corrected and additions,alterations,and omissions, not affecting the construction or meaning of this ordinance and the City Code may be freely made. Section 5. Severability. If any section, subsection, sentence, clause, phrase, word or provision of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, whether for substantive,procedural,or any other reason, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions of this Ordinance. Section 6. Effective Date. This Ordinance shall become effective immediately upon adoption by the City Commission of the City of Winter Springs, Florida, and pursuant to City Charter. ADOPTED by the City Commission of the City of Winter Springs, Florida, in a regular meeting assembled on the 23rd day of August,2010. JOi' F. : USH, ayor t A TESL / ANDR r ORENZO-LUACES, City Clerk ApprI • A as to legal form and sufficiency for the ! i f inter Spri • ly: di ANTHONY A. GARGANESE, City Attorney First Reading: April 12,2010 Second Reading: August 23, 2010 Effective Date: August 23, 2010 City of Winter Springs Ordinance No.2010-07 Page 3 of 3