HomeMy WebLinkAbout2012 11 19 Informational 102 Winter Wonderland EventCOMMISSION AGENDA
ITEM 102
November 19, 2012
Special Meeting
Informational
X
Consent
Public Hearings
Regular
KS
CC
City Manager Department
REQUEST:
The Parks and Recreation Department wishes to inform the City Commission about the
planning efforts of the City's 2012 Winter Wonderland event.
SYNOPSIS:
The City's 2012 Winter Wonderland event will be held on Saturday, December 1, 2012
from 5:00 pm — 9:00 pm in the Winter Springs Town Center. Parade will begin at 5:00 pm
and run approximately one hour; Christmas Tree Lighting is scheduled at 6:00 pm.
CONSIDERATIONS:
• This year will be the 31st year of the Winter Springs Holiday Parade and the 5th year
at the Winter Springs Town Center location. It is the 9th year of the very popular
Christmas Tree Lighting. We have branded this special event this year as "Winter
Wonderland."
• Since October 18th, the City of Winter Springs Special Event ICS has been meeting
to plan this year's Winter Wonderland event.
• Post event evaluations from 2011 were reviewed and considerations were given to
any improvements that were recommended.
• The event will include performances by local schools and churches. Activities include
Pictures with Santa, Face painting, Balloon artists, contests, prizes and giveaways.
Food and general vendors will also be on hand offering a great variety of unique
seasonal products.
• Projected event expenses for the 2012 event are $3,833 (exclusive of $4,500 in Public
Safety costs).
• Staff is expecting $5,500 of revenue in sponsorships and donations to cover fixed
Informational 102 PAGE 1 OF 2 - November 19, 2012
costs. This covers over 100% of the projected expenses, not including public safety.
FISCAL IMPACT:
Projected Revenue $5,500
Projected Expenses $3,833 (Budget attached)
Projected Income $1,667
City Public Safety costs are projected at $4,500. These funds are available in the FY 13
Budget in line code 7260 - 51214.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations /Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this
Agenda Item.
ATTACHMENTS:
Attachment A - 2012 Winter Wonderland Budget
Informational 102 PAGE 2 OF 2 - November 19, 2012
ATTACHMENT "A"
2012 WINTER WONDERLAND
PROJECTED COSTS
$2,200.00
STAGE /SOUND
$150.00
PORTALETS
$150.00
BANNER REVISIONS
$200.00
BARRICADES
$140.00
LIGHT TOWERS
$500.00
MISCELLANEOUS
$493.00
CITY STAFFING (OT)
$3,833.00