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HomeMy WebLinkAbout2012 11 19 Consent 203 Police Radio and In-Car Camera PurchaseCOMMISSION AGENDA ITEM 203 November 19, 2012 Special Meeting Informational Consent X Public Hearings Regular KS KB City Manager Department REQUEST: The Police Department requests the Commission to approve: 1) the purchase of police portable and mobile radios as part of the ongoing radio replacement plan through Motorola as a sole source provider using Broward County Sheriffs Office contract, and 2) eight in -car camera systems from Digital Ally via sole- source letter using approved budgeted FY13 funds. SYNOPSIS: The Police Department has been purchasing replacement digital mobile and portable radios for communication for the past several years. The need for these radios stems from the switch from analog to digital communication as mandated by changes to the radio system county -wide. Motorola is the sole source provider for the Seminole County radio system equipment which the police departments and public safety agencies use. This year, we budgeted funds for the purchase of twelve (12) mobile and eight (8) portable radios through Motorola in the amount of $74,863. Additionally, we have been equipping all of our marked police vehicles with in -car camera systems. This year, we are requesting eight (8) systems, one for each vehicle purchased. These systems will be purchased through Digital Ally company through sole- source letter in the amount of $40,000. CONSIDERATIONS: The police radio conversion has been an ongoing process over the last several years. In order to put the police department and city in the best fiscal position, we have requested replacement radios in purchases broken down over several years instead of requesting one large purchase for the capital. These radios will replace units which will be obsolete with the new technology. Consent 203 PAGE 1 OF 2 - November 19, 2012 It has been the desire of the department to equip all of our marked police vehicles with in- car camera systems. These cameras are being purchased as part of the replacement vehicle equipment and are being obtained through a sole- source provider through Digital Ally. This equipment allows for the recording of police scenes, citizen contacts, and evidentiary issues officers encounter on the road during their duty and have proven to be a valuable tool. FISCAL IMPACT: This agenda item impacts line code 64000 (Capital- General) from approved budgeted funds both in General Fund and Police Impact Fee Funds (150): Motorola- $74,863 Digital Ally- $40,000 (150- 64000) Total Expenditure- $114,863 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Approve the purchase of portable and mobile radios from Motorola as a sole source provider and in -car camera systems from Digital Ally via sole source letter. ATTACHMENTS: A- Quote from Motorola B- Quote and sole source letter from Digital Ally Consent 203 PAGE 2 OF 2 - November 19, 2012 Attachment "A" MOTOROLA SOLUTIONS Bill -To: WINTER SPRINGS POLICE DEPT, CITY OF 300NMOSSRD WINTER SPRINGS, FL 32708 United States Attention: Name: Capt C. Deisler Phone: 407- 327 -7550 Contract Number: Freight terms: Payment terms: Quote Number: Effective: Effective To: QU0000208449 25 OCT 2012 24 DEC 2012 Ultimate Destination: WINTER SPRINGS POLICE DEPT, CITY OF 300NMOSSRD WINTER SPRINGS, FL 32708 United States Sales Contact: Name: John (A) Gambrell Email: john.gambrell@wtecmss.com Phone: 4076485333 BROWARD COUNTY SHERIFF'S OFFICE FOB Destination Net 30 Due Item Quantity Nomenclature Description Your price Extended Price 1 8 PMMN4060A 2 8 PMAF4002A 3 8 WPLN7080A 4 8 NNTN7038A 5 16 PMLN5657A 6 12 M25 URS9PW1AN 6a 12 G806BE 6b 12 G67BC 6c 12 W22BA 6d 12 G442A.1 6e 12 G24AX 6f 12 G51AU 6g 12 QA01648AA 6h 12 W484AF 6i 12 B 1 BCR 6j 12 G361 AH 6k 12 G444AF 7 8 H98UCF9PW6AN 7a 8 Q806BM 7b 8 H38BT 7c 8 Q361AR 7d 8 QA01648AA 7e 8 H885BK 7f 8 QA01837AA 7g 8 H301CN PSM IP55 WITH 3.5MM JACK RX 24" $126.28 APX 7000 700 /800MHZ PSM ANTENNA 59.24 IMPRES CG SU APX7000 US/NA/CA/LA 596.25 BATT IMP STD IP67 LiION 2900M 3100T 5107.80 BLK APX6000 CC 2.75" SWLBL 550.05 2900 &2150MAH APX6500 7/800 MHZ MID POWER 53,734.50 MOBILE ENH: ASTRO DIGITAL CAI OP APX ADD: REMOTE MOUNT MID POWER ADD: PALM MICROPHONE ADD: APX 05 CONTROL HEAD ENH: 2 YEAR REPAIR SERVICE ADVANTAGE ENH: SMARTZONE OPERATION APX6500 ADD: ADVANCED SYSTEM KEY - HARDWARE KEY ALT: ANT 3DB GAIN 762- 870MHZ ADD: AUXILARY SPKR 7.5 WATT ADD: P25 TRUNKING SOFTWARE ADD: CONTROL HEAD SOFTWARE APX6000 700/800 MODEL 2.5 PORTABLE ADD: ASTRO DIGITAL CAI OPERATION ADD: SMARTZONE OPERATION ADD: P25 9600 BAUD TRUNKING ADD: ADVANCED SYSTEM KEY - HARDWARE KEY ENH: 2 YEAR REPAIR SERVICE ADVANTAGE ALT: LIION IMPRES 1P67 2900MAH (NNTN7038) DEL: DELETE BELT CLIP/ BASIC CARRY HOLDER $3,316.50 51,010.24 57192 5770.00 5862.40 5800.80 $44,814.00 526,532.00 Total Quote in USD $74,863.36 APX6000 Portable Universal Carry Case Deleted, PMLN5657 Leather Case with Belt Loop /Swivel & D Ring is supplied. Public Safety Mic & Antenna supplied, Impres Charger and Spare NNTN7038A Battery is included. Mobile APX6500 is specified with Remote Mount (Trunk Mount) Option hardware. PO Issued to Motorola Solutions Inc. must: >Be a valid Purchase Order (PO) /ContractfNotice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted Have a PO Number /Contract Number & Date >Identify "Motorola Solutions Inc." as the Vendor Have Payment Terms or Contract Number >Be issued in the Legal Entity's Name Include a Bill -To Address with a Contact Name and Phone Number Include a Ship -To Address with a Contact Name and Phone Number Include an Ultimate Address (only if different than the Ship -To) >Be Greater than or Equal to the Value of the Order >Be in a Non - Editable Format Identify Tax Exemption Status (where applicable) Include a Signature (as Required) Attachment "B" 4* *$Ii u yaw A MN MGM OM a MUM ... ■ .Id 1 1J. .:1101J€ _1j ILL :1UL1.1_t • 111. D • nuts' igitalsAll- MM TD WHOM IT MAY CONCERN: The Digital Ally Model DVM -500 Plus, In- Vehicle Digital Video Rear View Mirror System manufactured by Digital Ally, Inc. of Overland Park, KS is a Sole Source item. There are no other In- Vehicle digital or analog video systems that offer the following unique features: 1. A one piece in- vehicle digital video system with all of the digital video and audio recording electronics integrated in a replacement rear -view mirror module. 2. A one piece in- vehicle digital video system with a 900 MHz audio transceiver and antenna integrated into a replacement rear -view mirror module. 3. A one piece in- vehicle digital video system with a USB 2.0 port, Audio and Video input and output ports, built in speaker for audio playback and built in Audio and Video LED record status lights. 4. A one piece in- vehicle digital video system with an internal battery backup to provide up to 30 minutes of operation during unexpected power loss. 5. A one piece in- vehicle digital video system with a GPS and "Mark" button integrated into a replacement rear -view mirror module. 6. A one piece in- vehicle digital video system with a Color TFT Monitor (1000 NITS) to view recordings or real time scenes integrated into a replacement rear -view mirror module and is invisible when not activated. 7. A one piece in- vehicle digital video system with an interior infrared camera integrated into a replacement rear -view mirror module. 8. A one piece in- vehicle digital video system with a pre -event record feature integrated into a replacement rear -view mirror module. 9. A one piece in- vehicle digital video system utilizing advanced M PEG 4 recording format integrated into a replacement rear -view mirror module. 10. A one piece in- vehicle digital video system recording onto a removable 4 Gigabyte compact flash card located behind an electronic locking door integrated into a replacement rear -view mirror module. 11. A one piece in- vehicle digital video system that offers three different recording resolution levels that allow for selection from 4 to 16 hours of recording time on a 4 Gigabyte removable compact flash card. is Alin 7311 West 130th Street, Suite 170 ■ Overland Park, Kansas 66213 a PHONE: 913.814.7774 ■ FAX: 913.814.7775 ■ TOLL FREE: 800.440.4947 WEBSITE: www.digitalallyinc.com . EMAIL: sales@diRitalallyinc.com ariii■ ma i • NNW NUN ■ 101011010101101001E3010101001101 ill IINNIN 1111 MINIM 1011111 MAW Dinta1 • �. Bill To: Winter Springs Police Dept Captain Chris Deisler 300 N Moss Rd Winter Springs, FL 32708 Office: 407- 327 -7550 Fax: 407- 327 -6652 cdeislerpwinterspringsfl.org Local Representative : Date Quote Number 10/25/2012 1 Qty 8 8 8 8 8 1 Notes: Item # 001 - 0550 -30 006 - 0808 -00 Ship To: • Winter Springs Police Dept Captain Chris Deisler 300 N Moss Rd Winter Springs, FL 32708 Office: 407- 327 -7550 Fax: 407- 327 -6652 cdei sler©wi nterspri ng sfl .org Troy McCoy CeII: 620.432.1283 mccoytroy@hotmail.com Sales Representative Troy McCoy Descri • tion End User: Winter Springs Police Dept Captain Chris Deisler 300 N Moss Rd Winter Springs, FL 32708 Office: 407- 327 -7550 Fax: 407- 327 -6652 cd ei sl er @wi me rspri ng sfl .org DVM500 Plus Digital Video Mirror Kit Upgrade, 8GB Compact Flash Card Ignition Power-Up Option At Purchase Wireless Transfer Module Kit Camera Kit, Rear External 500/500+ Shipping Payment _Method_ Fed Ex Unit Price 1- Discount $4,295.00 $13.00 $150.00 $595.00 $175.00 Net30 Net 30 Total QUOTE $1,200.00 $760.00 $480.00 Subtotal Shipping Subtotal Sales tax rate Sales tax on purchase Total $34,360.00 $104.00 $4,000.00 $920.00 $39,384.00 $240.00 $39,624.00 $39,624.00 7311 W. 130th Street Suite 170 • Overland Park, Kansas 66213 • PHONE: 800.440.4947 • FAX: 913.814.7775 WEBSITE: www.digitalallyinc.com • EMAIL: sales @digitalallyinc.com