HomeMy WebLinkAbout2012 10 22 Consent 206 Hardware and Software Vendor Approval Request COMMISSION AGENDA
Informational
Consent X
ITEM 206 Public Hearings
g
Regular
October 22, 2012 KS JD
Regular Meeting City Manager Department
REQUEST:
The Information Services Department requests that the City Commission approve the
purchase of hardware from Carahsoft Technology Corporation in the amount of
$49,575, and software from Software House International (SHI) in the amount of
$4,118 and authorize the City Manager and City Attorney to prepare and execute any
and all applicable documents associated with this purchase.
SYNOPSIS:
On July 23, 2012, Regular Agenda Item 601, the City Commission approved the purchase
of storage area network (SAN) equipment and SQL database software to be utilized in the
Enterprise Resource Planning (ERP)project but the agenda item did not include the specific
vendors to be used for these purchases, per City Purchasing Policies and Procedures.
Therefore, this agenda item seeks Commission approval of the vendors to be used for the
purchase of the specified equipment and software and authorization for the City Manager
and City Attorney to prepare and execute any and all applicable documents associated with
this purchase.
CONSIDERATIONS:
On July 23, 2012, Regular Agenda Item 601, the City Commission approved the
purchase of Storage Area Network (SAN) equipment and SQL database software
necessary for the implementation of the Enterprise Resource Planning (ERP) project but
the agenda item did not include the specific vendors to be used for these purchases.
In adherence to the City's Purchasing Policy, and in order to seek the best and lowest
price and vendor, we researched available contracts that we could use for this purchase.
We found the SAN equipment offered by Carahsoft Technology Corporation on GSA
Consent 206 PAGE 1 OF 3-October 22,2012
contract #GS-3 517-0 1 19Y. After contacting Carahsoft, we were able to obtain far better
pricing which includes installation/configuration services, and 24X7 Next Business Day
(NBD) service and support for 3 years. Their proposal was less than GSA pricing as
outlined below
List Price JGSA Price Pur Price
Carahsoft 11$70,720 1$67,684 1$49,575
We were also able to find the SQL Server 2012 Software pricing through Software
House International on the FLSelectPlus Agreement# 252-001-09-1 through the State of
Florida for $4,118 for software and media.
Vendor information is as follows:
• Carahsoft Technology Corporation $49,575 equipment
• Software House International $4,118 SQL Server software
With this agenda item, we are seeking Commission approval of the specified vendors,
Carahsoft Technology Corporation and Software House International, for these
purchases, and authorization for the City Manager and City Attorney to prepare and
execute any and all documents associated with this purchase.
FISCAL IMPACT:
$53,693 previously approved in Regular 601 on July 23, 2012 from 317 Fund.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Information Services requests that the City Commission approve the purchase of SQL
Server 2012 software from Software House International in the amount of $4,118, SAN
equipment from Carahsoft Technology Corporation in the amount of$49,575, and authorize
the City Manager and City Attorney to prepare and execute any and all applicable
documents associated with this purchase.
ATTACHMENTS:
Consent 206 PAGE 2 OF 3-October 22,2012
ATTACHMENT 1- Carahsoft quote (1 page)
Consent 206 PAGE 3 OF 3-October 22,2012
nimble f.r„,,--,--,.,,-,�”-
Cara hsoft,
.... ... .. ........ . ... ... ... . ..... . ....... . ....... ....... .... ... .
....... .......... . ........ ........ . ..... ....: .... . .. ..... ....... ... ....
Joe Alcala
Phil Dunn
IT Coordinator/Security Administrator Carahsoft Technology Corp.
City of Winter Springs 12369 Sunrise Valley Drive
1126 East State Road 434 Suite D2
Reston,VA 20191
Writer Springs,FL 32708
maiIto:jaIcaIa@winterspringsfl.org
Phil.Dunn@carahsoft.com
(407)327-7589 (703)871-8596 (703)871-8505
GSA Schedule No:GS-35F-0119Y ...
4377416
Term: December 20,2011 -December 19,2016
05/23/2012
FTIN:52-2189693
06/22/2012
Shipping Point: FOB Destination
Credit Cards:VISA/MasterCard/AMEX
GROUND
Remit To:Same as Above
$49,574.38
Payment Terms:Net 30(On Approved Credit)
CAGE CODE: 1 P3C5
DUNS No:088365767 $49,574.38
Business Size:Small
1 CS220 Nimble CS220; Raw: 12TB Usable(50% $56,087.15 $38,433.00 1 $38,433.00
compression): 16TiB;Dual Controllers,2xHex
GigE
GSA PART#417-CS220-
2 SLA-CS220-NBD- N BID Service and Software Support for CS220, $8,764.81 $8,764.81 1 $8,764.81
3YR 24x7,3 Yrs
GSA PART#417-SLA-CS220-NBD-3YR-
3 PRO-INSTALL- Installation for Nimble Array $2,376.57 $2,376.57 1 $2,376.57
ARRAY
GSA PART#417-PRO-INSTALL-ARRAY-
$49,574.38
... $49,574.38
$49,574.38
***GSA Part#is in the description of each line item***
05/23/2012
4377416