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HomeMy WebLinkAbout2012 09 24 Consent 206 Requesting Approval of City Commission Regular Meeting Minutes September 10, 2012COMMISSION AGENDA ITEM 206 September 24, 2012 Informational Consent x Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: Requesting the City Commission Review and Approve the Monday, September 10, 2012 City Commission Regular Meeting Minutes. SYNOPSIS: If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and/or City Commission feet something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, September 10, 2012 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the Consent 206 PAGE 1 OF 2 - September 24, 2012 City Clerk for the Approval by the City Commission. FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, September 10, 2012 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, September 10, 2012 City Commission Regular Meeting Minutes (18 pages) Consent 206 PAGE 2 OF 2 - September 24, 2012 CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION MINUTES* REGULAR MEETING MONDAY, SEPTEMBER 10, 2012 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor /Commissioner Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner S. Avery Smith - Seat Three Commissioner Cade Resnick - Seat Four Idft dM CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 10, 2012 PAGE 2 OF 18 Note*: After the September 10, 2012 City Commission Regular Meeting, some errors were noted in the original submitted Agenda; therefore, to correct the Record we made changes to two (2) Agenda Items as noted on the= Amended Agenda. The Amended Agenda was used for these Minutes. C% CALL TO ORDER The Regular Meeting of Monday, September 10, 2012 of the City Commission was called to Order by Mayo Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East Stat Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Joanne M. Krebs, absent Commissioner Jean Hovey present Commissioner Rick Brown, absent Commissioner S. Avery Smith, present Commissioner Cade Resnick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo - Luaces, present Brief comments. A moment of silence was held, followed by the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department - Planning Division REQUEST: Community Development Department, Planning Division is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 10, 2012 PAGE 3 OF 18 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item Q This Agenda Item was not discussed. INFORMATIONAL �11 101. Finance and Administrative Services and Utilities Departments REQUEST: Finance and Administrative Services and Utilities Departments are informing the Commission of a Water, Reclaimed Water and Wastewater Consumer Price Index adjustment. FISCAL IMPACT: A 2.3% CPI rate adjustment will increase the average Winter Springs customer's bill by approximately $1.49 per month. The aggregate increase in revenue to the utility will be approximately $160,000. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. INFORMATIONAL 102. Office of the City Clerk REQUEST: The City Clerk wishes to inform the City Commission of the Candidates that have Qualified for the November 6, 2012 City of Winter Springs General Municipal Election. FISCAL IMPACT: There is no Fiscal Impact to be considered with the Approval of this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 10, 2012 PAGE 4 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's■ Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Official Notice of the Results from Qualifying were posted in the Lobby at City Hall and sent to the Mayor and City Commission, Staff Candidates who Qualified and some media outlets who requested the information. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. "MOTION TO APPROVE (INFORMATIONAL AGENDA)." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. CONSENT AGENDA CONSENT 200. Community Development Department - Urban Beautification Services Division REQUEST: The Community Development Department, Urban Beautification Division, is requesting that the City Commission approve an agreement with Dora Landscaping Company, in the amount of $81,212, for landscape maintenance services for the State Road 434 Rights -of -Way, Medians and Ponds. FISCAL IMPACT: Funding for services provided pursuant to this agreement will be expended from Urban Beautification Services Line Code (1525 - 54682) in the amount of $81,212 over a twelve month period. FDOT reimburses the City $62,000 annually (FDOT - SR 434 Highway Maintenance Memorandum Of Agreement #APS70) for maintenance services including, but not limited to: sidewalk repairs, tree trimming, mowing, and litter removal. The initial term of the agreement is for one (1) year with the option to extend the agreement for five (5) one -year periods. The service provider may, at the City's option, be entitled to an increase in an amount not to exceed one -half (1/2) the change in the Consumer Price Index (CPI) of the most recent twelve (12) month period. Limiting the potential increase upon contract extension to one -half (1/2) the change in CPI is an aggressive cost containment tool for future budget planning of the City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 10, 2012 PAGE 5 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. An Invitation to Bid (ITB) was published in the legal section of the Orlando Sentinel on July 1, 2012. Bids were released through the City's Website Bid System and Onvia's Demand Star reaching more than 500 potential vendors who could provide services for this type of project. RECOMMENDATION: It is recommended that authorization be given for the City to enter into an agreement with Dora Landscaping Company for ITB 005 /12 /SR State Road 434 Landscape Maintenance Program at a base cost of $81,212, with the agreement effective October 1, 2012, and that authorization be given to the City Manager and City Attorney to prepare and execute any and all applicable documents required for this project. There was no discussion on this Agenda Item. CONSENT 201. Community Development Department - Urban Beautification Services Division REQUEST: The Community Development Department, Urban Beautification Division, is requesting that the City Commission approve an agreement with Annan Landscaping Company, in the amount of $119,880, for landscape maintenance services for the City Rights of Way, Medians and Ponds Landscape Maintenance Program. FISCAL IMPACT: Funding for services provided pursuant to this agreement will be expended from Urban Beautification Services Line Code (1525 - 54682) in the amount of $111,780, and Storm Water/Utility Line Code (3800- 54682) in the amount of $8,100; over a twelve month period. The initial term of the agreement is for one (1) year with the option to extend the agreement for five (5) one -year periods. The service provider may, at the City's option, be entitled to an increase in an amount not to exceed one -half (1/2) the change in the Consumer Price Index (CPI) of the most recent twelve (12) month period. Limiting the potential increase upon contract extension to one -half (1/2) the change in CPI is an aggressive cost containment tool for future budget planning of the City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 10, 2012 PAGE 6 OF 18 COMMUNICATIONS EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such Q� information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. An Invitation to Bid (ITB) was published in the legal section of the Orlando Sentinel on July 1, 2012. Bids were released through the City's Website Bid System and Onvia's Demand Star reaching more than 500 potential vendors who could provide services for this type of project. RECOMMENDATION: It is recommended that authorization be given for the City to enter into an agreement with Annan Landscaping Company for ITB 004 /12 /SR City Rights of Way, Medians and Ponds Landscape Maintenance Program, at a base cost of $119,880, with the agreement effective October 1, 2012 and for authorization to be given to the City Manager and City Attorney to prepare and execute any and all applicable documents required for this project. No discussion. CONSENT 202. Community Development Department - Urban Beautification Services Division REQUEST: Community Development Deb+ -irtment, Urban Beautification Division, is requesting approval of Resolution 2012 -26, authorizing the City Manager to execute a contract renewal for an existing Highway Maintenance Memorandum of Agreement (APS70) with the Florida Department of Transportation for the maintenance of State Road 434. FISCAL IMPACT: As a result of this agenda item and approval of Resolution 2012 -26, FDOT will continue to reimburse $186,000 to the City of Winter Springs for MMOA (APS70) over a three year period. The funds will be credited to the General Fund and used to offset expenditures in Urban Beautification Line Code (1525- 54682) related to maintenance of the SR 434 Roadway. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is" available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- SEPTEMBER 10, 2012 PAGE 7 OF 18 RECOMMENDATION: Staff is recommending that approval of Resolution 2012 -26 be granted authorizing the City Manager to enter into a renewal agreement with the Florida Department of Transportation for Highway Memorandum of Agreement (APS70) for the maintenance of State Road 434, for a three year period, beginning in March 2013, and that authorization be given the City Manager and the City Attorney to prepare and execute any and all applicable documents required to renew the agreement. •� This Agenda Item was not discussed. Q� CONSENT 203. Finance and Administrative Services Department REQUEST: The Finance and Administrative Services Department is requesting that the City Commission approve an agreement with Severn Trent Environmental Services, in the amount of $135,000 for meter - reading services. FISCAL IMPACT: Funding is payable from the Utility Billing Division of the Finance and Administrative Services Department (General Fund 1360- 53188). The General Fund will be reimbursed by the Water and Sewer Utility Fund for 100% of the fees charged. The 2012 -2013 Tentative Budget has included $135,000 for this contract which includes our existing customer count plus estimation for new development. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. An Invitation to Bid was published in the legal section of the Orlando Sentinel on July 22, 2012. Bids were also released through the City's website bid system and Onvia's Demand Star reaching approximately 300 potential vendors. About thirty vendors downloaded the Meter- Reading Services bid package. RECOMMENDATION: It is recommended that authorization be given for the City to enter into an agreement with Severn Trent Environmental Services for ITB 003 /12/EG Meter - Reading Services at a base cost of $0.7448 per meter reading (approximately $135,000 annually), with the agreement effective October 1, 2012; and that authorization be given to the City Manager and the City Attorney to prepare and execute any and all applicable documents required for these contracted services. No discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- SEPTEMBER 10, 2012 PAGE 8 OF 18 CONSENT 204. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. There was no discussion on this Agenda Item. CONSENT 205. Public Works Department - Stormwater Division REQUEST: The Public Works Department / Stormwater Division requesting authorization to renew the contract with Clarke Aquatic Services, Inc. for one year in the amount of $43,241.59 for aquatic weed control and maintenance services of City- maintained lakes, ponds, and other stormwater facilities. FISCAL IMPACT: The total cost over the one -ear contract renewal period is $43,241.59. The funding source is the Stormwater Utility Fund, line code 3800 - 54693. The funds will be expended over a 12 month period beginning on October 1, 2012. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 10, 2012 PAGE 9 OF 18 RECOMMENDATION: Staff recommends the City Commission authorize a contract renewal with Clarke Aquatic Services, Inc. for one year in the amount of $43,241.59 for aquatic weed control and maintenance services of City - maintained lakes, ponds, and other stormwater facilities. No discussion. CONSENT 206. Office of the City Clerk REQUEST: Requesting the City Commission Approve the Monday, August 27, 2012 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, August 27, 2012 City Commission Regular Meeting Minutes. This Agenda Item was not discussed. "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER SMITH: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used A O CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 10, 2012 PAGE 10 OF 18 REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report. REPORTS 401. Office Of The City Manager — Kevin L. Smith City Manager Kevin L. Smith introduced the new Economic Development Director Brian Walters. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC No Report. REPORTS 403. Office Of Commissioner Seat One - The Honorable Jean Hovey Commissioner Jean Hovey commented that a few residents had contacted her about the Doran Drive not having many lights nor sidewalks. Mr. Kip Lockcuff, P.E., Director, Pu lic Works/Utility Departments stated, "The sidewalk will be built as part of the improvements of — the GrandeVi le project." As to a time line for completion, Mr. Randy Stevenson, AICP, ASLA, Director, Community Development Department noted, "They're in the process of finalizing their Engineering. We've been modifying a couple of things relative to their architecture, so they are moving forward. I can't give you a specific timeframe right now Commissioner, but I would say, first quarter..." Commissioner Hovey summarized by saying, "...It is in the works; and when that development is developed, that is when the sidewalk will be done..." Mr. Stevenson added, "...They will be developing Doran Drive all the way up to First Street or up at the High School." Next, Commissioner Hovey mentioned she had received some inquiries related to on- street parking. Chief of Police Kevin Brunelle, Poli a Department explained there was on- street parking in Mount Greenwood, George Street, and some parts of North Orlando Terraces, in addition to Oak Forest and regarding the initial survey noted, "I don't think we've done any more studying to see if we want to do it city- wide." Continuing, Chief Brunelle said, "It's something we could address — it's not something that I think is a problem right now but if the Commission desired to do another study or something, we could look into it." Commissioner Hovey remarked, "If people have issues, they can call you or they can call one of the other Captains and talk about it right ?" Ch of Brunelle responded, "Absolutely. If they have specific issues that they're having problems with or if they wan to look at something further. Be happy to go out and take a look at it for sure." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 10, 2012 PAGE I I OF 18 Mayor Lacey asked if Chief Brunelle was agreeable to the enforcement and the Ordinance. Chief Brunelle suggested that perhaps one day, he may come before the City Commission with a better way to handle this. With further comments, Mayor Lacey stated, "I think your Officers are going to be the first line of communication to let us know if changes are needed; so, I would rely upon you to let us know whether the Ordinance is working or not." Chief Brunelle stated, "Okay." Lastly, Commissioner Hovey mentioned she had attended the first Citizens Police Academy, and mentioned that Florida PTA (Parent- Teachers Association) will be meeting with the Governor this week. 15114 REPORTS 404. Office Of Commissioner Seat Two - The Honorable Rick Brown Absent. REPORTS 405. Office Of Commissioner Seat Three - The Honorable S. Avery Smith Commissioner S. Avery Smith noted she had attended a recent RPA (Redevelopment Planning Agency) meeting and that she would probably need to speak with City Attorney Anthony A. Garganese on some issues related to a billboard. Further comments. Discussion followed on two (2) billboard locations and related matters, and Manager Smith added, "As we move forward and have more information we'll bring you up to speed." REPORTS 406. Office Of Commissioner Seat Four - The Honorable Cade Resnick Commissioner Cade Resnick congratulated Deputy Mayor Joanne M. Krebs and Commissioner Hovey on their Re- Election. Secondly, Commissioner Resnick mentioned issues at the Dog park with standing water after rains and that some people had posted such photographs on "facebook ". Mr. Brian Fields, P.E., City Engineer, Public Works Department noted that, "The Dog Park Drainage Improvement Plan is out to Bid — Bids are due September 191h — our intent is to Award that at the first meeting of our next Fiscal Year which would be our first meeting in October, and hopefully be under construction by about November I" and that includes a perimeter underdrain system and some other improvements to help drainage at the Dog Park and that project is moving forward." Further comments followed. Commissioner Resnick then mentioned that Dede Schaffner of Seminole County Public Schools had contacted him to see our City Commission would be agreeable to her attending our next City Commission meeting to address their School Property Tax Referendum. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — SEPTEMBER 10, 2012 PAGE 12 OF 18 Mayor Lacey asked, "Is there any objection from the Commission to allowing the School Board to come present at our September 24`x', 2012 meeting and it would be a non - political statement from the School Board." Commissioner Hovey added that it was her understanding also that it would be for "Information only." No objections were voiced. REPORTS 407. Office Of Commissioner Seat Five/Deputy Mayor -The Honorable Joanne M. Krebs Absent. REPORTS 408. Office Of The Mayor - The Honorable Charles Lacey Mayor Lacey also offered his congratulations to Commissioner Hovey on her Re- Election. Mayor Lacey added, "To Deputy Mayor Krebs, when you listen to the meeting, my Congratulations to you also." Secondly under his Report, Mayor Lacey mentioned a recent "Invitation from the School Board for a meeting with the cities on October 2nd, 2012. I want to make sure the Commissioners received that and knew that they were invited." As Mayor Lacey had previously noted he had a prior engagement, Mayor Lacey asked the Clerk if she knew if Deputy Mayor Krebs could attend in his place. City Clerk Andrea Lorenzo - Luaces responded, "I did send her your email and your request." City Clerk Lorenzo - Luaces added, "I will follow -up." Mayor Lacey remarked, "Yes, please keep me advised so I know if we are going to be represented or find someone else, if she is not able to." City Clerk Lorenzo - Luaces then said, "Absolutely." I' ��M�1�11L1 Mr. Sebastian Gauza, 617 Pearl Road, Winter Springs, Florida: thanked the Mayor and City Commission and the Police Department for their assistance with noise issues at Kee Wee Entertainment District. Mr. Gauza added that when music was played indoors, there did not seem to be a problem, and also commented on the low frequency noise. Ms. Teresa Ailey, 3 LaVista Drive, Winter Springs, Florida: also thanked everyone who assisted with noise concerns at Kee Wee Entertainment District and said how her life was now much better; showed a map of Hacienda Village and the area affected by the noise from Kee Wee Entertainment District; commented on Petitions she was taking around, and thought that the constant drum sounds besides being bothersome, could possibly mask danger, should such be the case. Ms. Ailey added that signage by Kee Wee Entertainment District was an eyesore. Commissioner Hovey asked Chief Brunelle if their noise specialist had checked out the sounds coming from Kee Wee Entertainment District. Chief Brunelle said that this had happened and that they were reviewing a draft Report "To see if there are any recommendations we need to make to the Commission." Mayor Lacey closed "Public Input" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 10, 2012 PAGE 13 OF 18 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office of the City Manager REQUEST: The City Manager is requesting that the City Commission hold a Public Hearing relative to the approval of Resolution No. 2012 -28, which establishes the Tentative Operating Millage Rate for Fiscal Year 2012 -2013 for the City of Winter Springs at 2.4300 mills which is 2.25% less than the rolled -back rate of 2.4859 mills and the Tentative Voted Debt Service Millage Rate for Fiscal Year 2012 -2013 for the City of Winter Springs at 0.1100 mills. FISCAL IMPACT: The decision to levy an operating millage rate of 2.4300 mills as opposed to the rolled -back rate of 2.4859 mills results in reduced ad valorem General Fund revenues of approximately $85,000. The decision to maintain the voted debt service millage rate at 0.1100 mills required a subsidy from the General Fund to the Central Winds Debt Service Fund in the amount of $27,000, which would have been larger had the Central Winds General Obligation Bond not been refinanced in 2012. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon approval and adoption of Resolution No. 2012 -28, the appropriate advertising will run in the Orlando Sentinel on September 20, 2012 which will reflect the tentative millage rates for Fiscal Year 2012- 2013 and announce the final Public Hearing on September 24, 2012 at 5:15 pm. RECOMMENDATION: • Recommend that the Commission adopt Resolution No. 2012 -28 establishing the tentative operating millage rate at 2.4300 mills and tentative voted debt service millage rate at 0.1100 mills for fiscal year 2012 -2013. • Recommend that the Commission adopt Resolution No. 2012 -28 authorizing the City to advertise the City's intent to hold public hearings to adopt final millage rates and final budget in a newspaper of general circulation in compliance with Florida Statute 200.065. Mr. Shawn Boyle, Director, Finance and Administrative Services Department presented this Agenda Item. Mayor Lacey opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the " Public Input "portion of the Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- SEPTEMBER 10, 2012 PAGE 14 OF 18 Attorney Garganese stated for the Record and publicly announced, "The proposed Resolution states that the City Commission would adopt its Tentative Millage Rate of 2.4300 Mills and its tentatively Voted Debt Service Millage Rate of 0.1100 Mills for the Fiscal Year October 1, 2012 and ending September 30th, 2013 and we need to note that this tentative Operating Millage Rate of 2.4300 Mills is less than the computed Rolled -Back Rate of 2.4859 by 2.25 %." "I MAKE THE MOTION THAT THE CITY OF WINTER SPRINGS ADOPT RESOLUTION NUMBER 2012 -28 ESTABLISHING THE TENTATIVE OPERATING MILLAGE RATE OF 2.4300 MILLS AND 2 THE TENTATIVE VOTED DEBT SERVICE MILLAGE RATE AT 0.1100 MILLS FOR THE FISCAL YEAR 2012 -2013; AND PUBLICLY ANNOUNCE THAT THE TENTATIVE OPERATING MILLAGE RATE IS 2.25% LESS THAN THE COMPUTED ROLLED -BACK RATE OF 2.4859 MILLS AND AUTHORIZING THE CITY'S INTENT TO ADVERTISE IN A NEWSPAPER OF GENERAL CIRCULATION THE FINAL PUBLIC HEARING." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER SMITH: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Office of the City Manager REQUEST: The City Manager is requesting that the City Commission hold a Public Hearing relative to the approval of Resolution No. 2012 -29, establishing the Tentative Budget for Fiscal Year 2012 -2013. FISCAL IMPACT: The tentative city-wide budgets by fund type currently reflect the following appropriations to (from) fund balance: General Fund — ($594,127); comprised of $2,983 of positive operating coverage and ($597,110) in capital/non- recurring coverage Governmental Funds (exclusive of General Fund) — ($2,054,174) Enterprise Funds — $453,643 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 10, 2012 PAGE 15 OF 18 Upon approval and adoption of Resolution No. 2012 -29, a budget summary advertisement will be placed in the Orlando Sentinel on September 20, 2012 reflecting the Tentative Budget for Fiscal Year 2012 -2013. Full detail of the Budget can be viewed at http: / /www.wintersprin sfl.org,/EN /web /find/codes /DocsFormsPubs /43915 /43924 /proposedbudget2Ol3 html RECOMMENDATION: ■ Recommend that the Commission approve the tentative budget for fiscal year 2012 -2013 or amend it as it deems necessary. ESL ■ Recommend that the Commission adopt Resolution No. 2012 -29 establishing the tentative budget for Fiscal Year 2012 -2013 as approved by the Commission; and authorizing the City to advertise the City's intent to hold public hearings to adopt final millage rates and final budget and to include a budget summary in a newspaper of general circulation in compliance with Florida Statute 200.065. Mayor Lacey opened the `Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input" portion of the Agenda Item. "I MOVE THAT THE CITY OF WINTER SPRINGS ADOPT RESOLUTION 2012 -29 ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2012 AND ENDING ON SEPTEMBER 30TH, 2013." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER SMITH. DISCUSSION. VOTE: COMMISSIONER SMITH: AYE COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. PUBLIC HEARINGS 502. Community Development Department and Office of the City Attorney REQUEST: The Community Development Department and the City Attorney requests that the City Commission hold a Second Reading and Public Hearing for Ordinance 2012 -11, which effectively dissolves the Beautification of Winter Springs Advisory Board and delegates to the City Manager the responsibility of coordinating the City's Urban Beautification efforts with city staff, various other City Boards and Committees, and other parties deemed appropriate by the City Manager. FISCAL IMPACT: If Ordinance 2012 -11 is approved, there will be a cost savings of at least $250 per meeting related to not having staff prepare for and attend the quarterly Beautification of Winter Springs Advisory Board Meetings. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 10, 2012 PAGE 16 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This proposed amendment was publicly advertised in the Orlando Sentinel on August 30, 2012. RECOMMENDATION: The Community Development Department and the City Attorney requests that the City Commission approve on second reading, Ordinance 2012 -I1, which dissolves the Beautification of Winter Springs Advisory Board and delegates to the City Manager the responsibility of coordinating the City's Urban Beautification efforts with city staff, various city boards and committees, and other parties deemed appropriate by the City Manager. Mayor Lacey opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input " portion of the Agenda Item. Attorney Garganese read Ordinance 2012 -11 by "Title" only. REGARDING ORDINANCE 2012 -11, "MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER SMITH: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. PUBLIC HEARINGS 503. The Office of the City Attorney and the Urban Beautification Division REQUEST: The City Attorney and the Urban Beautification Division requests that the City Commission consider Ordinance 2012 -12 on Second Reading which proposes to amend Section 5 -8 of the City Code to require that the City Arborist make a recommendation to the City Commission regarding historic tree process. FISCAL IMPACT: If the Ordinance is approved, there may be incidental and nominal cost savings, from time to time, related to not having to staff advisory board meetings in order to process a historic tree application. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 10, 2012 PAGE 17 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such Q� information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the PA City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This proposed amendment was publicly advertised in the Orlando Sentinel on August 30, 2012. RECOMMENDATION: The City Attorney and the Urban Beautification Division requests recommend that the City Commission approve Ordinance 2012 -12 on second reading. Attorney Garganese read Ordinance 2012 -12 by "Title" only. Mayor Lacey opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input" portion of the Agenda Item. "MOTION TO APPROVE (ORDINANCE 2012 -12)." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER SMITH. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER SMITH: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Not Used PUBLIC INPUT No one addressed the City Commission at this time. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING— SEPTEMBER 10, 2012 PAGE 18 OF 18 In other City business, Commissioner Resnick spoke of an opening on the Parks and Recreation Advisory Committee, and suggested he could Nominate the same individual recently Appointed to the Beautification of Winter Springs Board, before the Beautification of Winter Springs Board was just sunsetted, that being Mr. Richard Lecky. Ro MOTION TO NOMINATE MR. RICK LECKY TO THE PARKS AND RECREATION ADVISORY COMMITTEE AS AN AT -LARGE APPOINTMENT. MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER SMITH: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 5:47 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO- LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were Approved at the 1 2012 City Commission Regular Meeting.