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Home My WebLink About2012 09 24 Consent 201 Interlocal Agreement - Reimbursement of 9-1-1 ExpensesCOMMISSION AGENDA ITEM 201 Informational Consent X Public Hearings Regular September 24, 2012 KS KB Regular Meeting City Manager Department REQUEST: The Police Department requests the Commission to approve the 2012 Interlocal Agreement between Seminole County Public Safety and the City and to authorize the city manager to execute any and all documents related to the agreement. SYNOPSIS: The Police Department requests the Commission to approve the 2012 Interlocal Agreement between Seminole County Public Safety and the City. This agreement outlines the criteria for reimbursement of expenses for approved equipment purchased for the Communications Center, as well as operator training and job - related education expenses. CONSIDERATIONS: Florida Statutes Chapter 365.172, known as the Florida Emergency Telephone Act, outlines criteria for the reimbursement of the above mentioned expenses from charges incurred by the county through the E911 Service Fee. The Board of County Commissioners has approved budgeted appropriations for FY13. The Police Department requests the Commission to approve the Interlocal Agreement and allow the city manager to approve and execute all documents to this effect. This agreement has been reviewed by the city attorney's office for content. This agreement will remain in effect for three (3) years starting October 1, 2012. FISCAL IMPACT: The General Fund budget will be reimbursed from these funds as purchases are made according to the agreement. There will be no adverse effects, as this is a reimbursement process. Consent 201 PAGE 1 OF 2 - September 24, 2012 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department requests the Commission to approve the 2012 Interlocal Agreement for Reimbursement of 911 Expenses and authorize the city manager to execute all documents related to this agreement. ATTACHMENTS: A- 2012 Interlocal Agreement Consent 201 PAGE 2 OF 2 - September 24, 2012 INTERLOCAL AGREEMENT FOR REIMBURSEMENT OF 9 -1 -1 EXPENSES BETWEEN SEMINOLE COUNTY, CITY OF LAKE MARY, CI'T'Y OF WINTER SPRINGS AND SEMINOLE COUNTY SHERIFF'S OFFICE THIS AGREEMENT is made and entered into this day of , 2412, by and between SEMINOLE COUNTY, a political subdivision of the State of Florida, whose address is Seminole County Services Building, 1101 East First Street, Sanford, Florida 32771, hereinafter referred to as "COUNTY ", the CITY OF LAKE MARY, a Florida municipal corporation, whose address is 100 North Country Club Road, Lake Mary, Florida. 32795, hereinafter referred to as "LADE MARY ", the CITY OF WINTER SPRINGS, a Florida municipal corporation, whose address is 1126 East State Road 434, winter Springs, Florida 32708, hereinafter referred to as "WINTER SPRINGS ", and the SEMINOLE COUNTY SHERIFF'S OFFICE, whose address i s hereinafter referred to as "SHERIFF ". 140 Bush Boulevard, Sanford, Florida 32773, r.L. .f. I `is WHEREAS, the parties to this Interlocal Agreement all participate in the joint use of the Seminole County E-911 Emergency Number System; and WHEREAS, Section 365.172, Florida Statutes, Florida Emergency Telephone Act, authorizes the State of Florida to collect the Enhanced 9 -1 -1 Emergency Telephone Service fee and remit such funds to the COUNTY for the recurring and non - recurring charges which may be incurred by the COUNTY for enhanced 9-1 -1 service, operation and maintenance of 9 -1 -1 service and equipment; and WHEREAS, the COtJNTY's Enhanced 9 -1 -1 Emergency Telephone Service fee set by the State of Florida. is to be collected and used for purposes as described in Section 3f 5,172(9), Florida Statutes; and Interlocal Agreement for. Reimbursement of 9 -1 -1 Expenses Page] of 5 WHEREAS, the Board of County Commissioners of Seminole County has approved budgeted appropriations of Enhanced 9 -1 -1 Emergency Telephone Service fee funds to be used for authorized expenses as described in Section 365.172(9), Florida Statutes; and WHEREAS, the process for reimbursement for authorized 9 -1 -1 expenses will make it easier for the parties to utilize their respective purchasing agencies to obtain the authorized items at a competitive price, Now, THEREFORE, in consideration of the premises contained herein, the parties agree as follows: 1. The COUNTY agrees to reimburse LADE NARY, WINTER SPRINGS, and SHERIFF for 9-1..1 operators' education and training and other 9 -1 -1 related expenses as described in Section 365.172(9), Florida Statutes, provided that the following criteria are met for each reimbursement: (a) The purchase/expense must first be reviewed and approved by the COUNTY 9 -1 -1 Coordinator. The COUNTY 9-1 -1 Coordinator shall determine whether or not the purchase /expense for which reimbursement is sought meets the statutory definition for allowable reimbursement; that it meets the needs of the 9--1 -1 System - and that funds are available for reimbursement. Reimbursement may be denied if the approval of the COUNTY 9. 1 -1 Coordinator is not obtained prior to purchase. (b) After receiving approval for a purchase from the COUNTY 9 -1 -I Coordinator, the agency must utilize the agency's purchasing policies and procedures to make the purchase. InterloW Agreement for Reimbursement of 9 -) -1 Expenses Page 2 of 5 (c) Upon receipt of the approved purchased items, the agency must submit a copy of the purchase invoice or payment of other funds and/or proof of payment to the COUNTY along with an invoice for the reimbursement. 2. Reimbursement for approved 9 -1 -1 expenses and purchases shall be made on a fiscal year basis and are limited to the amount of funding approved by the Seminole County Board of County Commissioners. 3. This xnterlocal Agreement shall become effective on October 1, 2012 and shall terminate three (3) yews thereafter. Upon expiration of the initial three (3) year term, this lnterlocal Agreement shall automatically be renewed by all parties hereto for additional one (1) year terms unless a party shall express its intent to withdraw from this Agreement at a term expiration date by providing written notice to all other parties no less than ten (10) days prior to the next expiration date. 4. Notices provided for herein or related to the subject matter of this Interlocal Agreement shall be provided as follows: For COUNTY; Jinn Hartmann, County Manager Seminole County Services Building 1 10 1 Fast First Street Sanford, FL 32771 For LAKE MARY. Jackie Sova, City Manager City of Lake Mary 100 North Country Club Road Lake Mary, FL 32795 For WINTER. SPIUNGS: Kevin L. Smith, City Manager 1126 Bast State load 434 Winter Springs, FL 32708 For SHERIFF: Sheriff Don Edinger Seminole County Sheriff's Office 100 Bush Boulevard Sanford, FL 32773 Inter] ocal Agreement for Reimbursement of 9 -1 -1 Expenses Page 3 of 5 IN ''FITNESS VMER -ROF, the parties hereto have made and executed this Interloeal Agreement for the purposes stated herein. ATTEST: CITY OF LAKE MARY [The balance of this page is left intentionally blank Attestations continued on following page.] Interlocai Agreement for Reimbursement of 9-1 -1 Expenses Page 4 of 5 Ey. CAROL FOSTER, City Clerk DAVIT] MEALOR, Mayor Hate: ATTEST: CITY OF WINTER. SPRINGS $y. ANDREA LORENZO-LUACES, City Clerk CHARLES LACEY, Mayor Bate: SEMINOLE COUNTY SHERIFF'S OFFICE ,'W'itness By: DONALD F. ESLINOER, Sheriff Print Dame Dateb Witness Print Name [The balance of this page is left intentionally blank Attestations continued on following page.] Interlocai Agreement for Reimbursement of 9-1 -1 Expenses Page 4 of 5 ATTEST: BOARD OF COUN'T'Y COMMISSIONERS SEMINOLE COUNTY, FLORIDA By. MARYANNE MORSE BRENDA CAREY, Chairman Clerk to the Board of County Commissioners of Seminole County, Florida Date: For the use and reliance of As authorized for execution by the Board of County S mole County only. Conunissioners at its 20 , regular meeting. Approved as to form and legal sufficiency. County Attorney AECllpk 5/23/12 614/12 PAUsm\Lep1 Secretary CWTublic Safetymnterlocal 9 -1 -1 Expenses.docx lnterlocal Agreement for Reimbursement of 9 -1 -1 Expenses Page 5 of 5