HomeMy WebLinkAbout2012 09 24 Informational 101 Hometown HarvestCOMMISSION AGENDA
ITEM 101
Informational
X
Consent
Public Hearings
Regular
September 24, 2012 KS CC
Regular Meeting City Manager Department
REQUEST:
The Parks and Recreation Department wishes to inform the City Commission about
planning efforts for the 2012 Hometown Harvest event.
SYNOPSIS:
The Winter Springs 8th Annual Hometown Harvest will be held on Saturday, October 13,
2012 from 5:00- 9:00pm on North Tuscawilla Road to Blumberg Blvd in the Winter Springs
Town Center.
CONSIDERATIONS:
• Since August 2nd The City of Winter Springs Special Event ICS has been meeting
to plan this year's Hometown Harvest Event.
• Post event evaluation from 2011 was reviewed and considerations were given to
any improvements that were recommended.
• The event will include live entertainment with Ennis Pruitt and Straight Deal.
Other special guests include our own Senior Line Dancers. Family & Kids
activities include Musical Hayride, Chick -Fil -A Kids Zone, Pumpkin Painting by
Plaster House, Face Painters, and lots of great food vendors.
• The Hope Food Pantry will also be on hand to collect non - perishable food items
for those in need.
• Current Community Business Partnerships include: Waste Pro, Progress Energy,
Tijuana Flats, Herba Family Chiropractic, Remax Town and Country, Modern
Plumbing, & The Music Box.
Informational 101 PAGE 1 OF 2 - September 24, 2012
FISCAL IMPACT:
• In 2011, the Hometown Harvest event had final expenditures totaling $5,083, and
final revenues totaling $6,050.
• Staff has conducted a thorough evaluation of the budget and is proposing expenses
for 2012 of $4,156. (Attachment 91).
• Current projection for revenues from sponsorship and vendor booths for 2012 total
$5,500.
• Thus, projected Net revenue for the 2012 event is $1,344.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations /Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
Promotional efforts related to the 2012 Hometown Harvest event include the City
Newsletter, City website, City Hall electronic sign, e- Alerts, WS /Oviedo Chamber website,
WS Life, Seminole Chronicle, Seminole Voice, and CF News 13 Community Calendar.
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this
Agenda Item.
ATTACHMENTS:
Attachment A - 2012 Hometown Harvest Projected Budget
Informational 101 PAGE 2 OF 2 - September 24, 2012
2012 HOMETOWN HARVEST EXPENSES
AMOUNT
Item
$2,200.00
STAGE /SOUND
$150.00
PORTALETS
$400.00
HAY
$450.00
ENTERTAINMENT
$200.00
LIGHT TOWERS
$756.00
CITY STAFFING (OT)
$4,156.00
TOTAL PROJECTED EXPENESE