HomeMy WebLinkAbout2012 09 24 Consent 205 Transportation Disadvantaged Services Agreement-Eighth AddendumCOMMISSION AGENDA
ITEM 205
Informational
Consent
X
Public Hearings
Regular
September 24, 2012 KS CC
Regular Meeting City Manager Department
REQUEST:
The Parks and Recreation Department requests the City Commission to authorize the Mayor
to execute the Eighth Addendum to the Transportation Disadvantaged Services Agreement
for Senior Center Transportation for a period not to exceed 90 days.
SYNOPSIS:
The City's current agreement with MV Transportation for Transportation Disadvantaged
Services Agreement for Senior Center Transportation expires September 30, 2012.
Representatives from MV Transportation have recently advised the City that they are
seeking a rate increase of approximately 40 %. Due to the cost - prohibitive nature of this
request, City staff intends to seek alternative providers for this service. MV Transportation
has agreed to continue our current contract at the current rates on a month -to -month basis
not to exceed 90 days. Staff is seeking Commission approval for this short -term extension
to afford staff sufficient time to seek an alternative provider.
CONSIDERATIONS:
• The Transportation Disadvantaged Services Agreement for Senior Center
Transportation with MV Transportation was originally approved on March 24, 2003,
and has been consistently and successfully renewed since that time.
• The City previously identified this specialized service to be needed for seniors
without transportation. Staff has reviewed the ridership and determined that all
current users need this service because they have no other means of transportation.
• The Senior Transportation serves between 11 -20 Winter Springs residents on a
weekly basis to and from the Senior Center.
• MV Transportation informed us last month that the current contract would not be
Consent 205 PAGE 1 OF 2 - September 24, 2012
renewed at the current price. They advised that the renewal cost would go up from
$85 /hr to $119 /hr.
• Staff is pleased with the service provided by MV Transportation, however a 40 %, or
approx. $18,000, increase is cost - prohibitive in this economic /budget environment.
• An alternative vendor, Transportation America, has shown an interest in providing
this service as well and we are currently in RFP process.
• The month to month agreement would be for a maximum of 90 days at the current
hourly rate of $85.27 per hour.
• Either party may terminate the agreement by providing ten (10) days prior written
notice.
. Service to our seniors remains intact while evaluating other options.
FISCAL IMPACT:
Budgeted in FY 13, Account 7250 - 53186.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations /Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
The Parks and Recreation Department recommends that the City Commission authorize the
Mayor to execute the Eighth Addendum to the Transportation Disadvantaged Services
Agreement for Senior Center Transportation, for a period not to exceed 90 days.
ATTACHMENTS:
Attachment A - Transportation Disadvantaged Services Agreement Eighth Addendum
Consent 205 PAGE 2 OF 2 - September 24, 2012
TRANSPORTATION DISADVANTAGED SERVICES AGREEMENT
EIGHTH ADDENDUM
THIS EIGHTH ADDENDUM, is made and entered by and between the CITY OF
WINTER SPRINGS, a Florida municipal corporation, whose address is 1126 East State Road
434, Winter Springs, Florida 32708 ( "City "), and MV CONTRACT TRANSPORTATION,
INC., a non - Florida corporation authorized to conduct business in the state, whose principal
address is 5910 N. Central Expressway, Suite 1145, Dallas, Texas, 75203 ( "Contractor ").
RECITALS:
WHEREAS, the parties previously entered into a Transportation Disadvantaged Services
Agreement ( "Agreement ") on March 25, 2003; and
WHEREAS, the Agreement has been periodically modified to extend the term and to
adjust rates by that First Addendum, Second Addendum, Third Addendum, Fourth Addendum,
Fifth Addendum, Sixth Addendum and Seventh Addendum (collectively "Addendums ") entered
into between the parties; and
WHEREAS, the parties desire to further extend the term of the Agreement under the
current contract terms while the City engages in its competitive bidding process for the services
provided pursuant to the Agreement; and
NOW, THEREFORE, in consideration of the mutual promises contained herein, the
sufficiency of which is hereby acknowledged, it is agreed by the parties as follows:
1.0 Recitals. The foregoing recitals are true and correct and are hereby incorporated herein
by reference as a material part of this Eighth Addendum
2.0 Term. The term of this Agreement, as amended by the Addendums, is hereby extended
until midnight on December 31, 2012.
3.0 Termination. Either party may terminate the Agreement by providing ten (10) days
prior written notice to the non - terminating party. Any such termination shall be without
penalty. The City shall compensate Contractor for any services rendered while the
Agreement was still in effect pursuant to the terms of the Agreement. This section shall
supersede any other conflicting provision of the Agreement.
4.0 All Other Terms and Conditions. All other terms and conditions of the Agreement, as
amended by the Addendums, not expressly modified herein shall remain in full effect and
shall be enforceable as provided therein.
5.0 Effective Date. The effective date of this Eighth Addendum shall be the last date signed
below.
IN WITNESS WHEREOF, and intending to be legally bound hereby, the parties cause
this Seventh Addendum to be executed and attested to by their respective authorized officials.
[EXECUTION PAGE FOLLOWS]
Eighth Addendum
City of Winter Springs / MV Contract Transportation, Inc.
I
ATTEST:
Andrea Lorenzo - Luaces, City Clerk
CITY OF WINTER SPRINGS,
a Florida municipal corporation.
Charles Lacey, Mayor
Date:
MV CONTRACT TRANSPORTATION, INC.
a non - Florida corporation.
Print Name:
Title:
Date:
Eighth Addendum
City of Winter Springs / MV Contract Transportation, Inc.