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HomeMy WebLinkAbout2012 05 14 Regular 601 Board of Trustees presentation to CommissionCOMMISSION AGENDA ITEM 601 May 14, 2012 Regular Meeting REQUEST: Informational Consent Public Hearings Regular X KS City Manager ALLL Department The City Clerk requests that the City Commission hear a presentation from the Board of Trustees related to their membership, efforts, accomplishments, and any issues they may wish to discuss. SYNOPSIS: On several occasions, the City Commission has expressed a desire to have a review and discussion with each of its current (Advisory) Boards and Committees. This Agenda Item will be the sixth in a series, with each Agenda Item focusing on one particular Board or Committee with representation from each Board /Committee present at the City Commission meeting to interact with the Mayor and City Commission on the merits and accomplishments of their particular Board /Committee and to also address any concerns they may have.' CONSIDERATIONS: In early 2010, the City Commission received information on all of the Boards and Committees and made some changes. Since that meeting, the biggest change involved the sunsetting of the Board of Adjustment with the duties normally handled by the Board of Adjustment transferred over to the Planning and Zoning Board/Local Planning Agency. Prior to early 2010, the City Commission approved two (2) additional new Advisory Committees which have begun meeting, the Bicycle and Pedestrian Advisory Committee and the Parks and Recreation Advisory Committee. Related to this Agenda Item concept of all of your Boards /Committees coming before you, Regular 601 PAGE 1 OF 3 - May 14, 2012 the City Commission has now heard from five (5) other Board /Committees: 1) Code Enforcement Board 2) Bicycle and Pedestrian Advisory Committee 3) Beautification of Winter Springs Board 4) Tuscawilla Lighting and Beautification District Advisory Committee 5) Parks and Recreation Advisory Committee During this City Commission Regular Meeting, the City Commission will hear from the Board of Trustees and the information in this Agenda Item will deal specifically with this Board: Board of Trustees The Board of Trustees is a five (5) member Advisory Board appointed by the City Commission and they serve as Trustee and Retirement Committee of the Defined Benefit Plan and Trust, and the Board of Trustees is authorized to execute the Defined Benefit Plan. The Board of Trustees shall administer the Defined Benefit Plan pursuant to the provisions contained therein. Regular Meetings are held Quarterly, on the second Tuesday of February, May, August, and November. Staff Liaison: City Manager Kevin L. Smith Finance and Administrative Services Director Shawn Boyle This Board has Legal and Financial Consultants available for consultation as applicable. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Office of the City Clerk has provided information via email and in person regarding the Mayor and City Commission's interest in hearing from the Board of Trustees. The Board of Trustees has also discussed this matter a couple of times at recent Board meeting(s), prior to attending this City Commission Regular Meeting. Regular 601 PAGE 2 OF 3 - May 14, 2012 Additionally, this Agenda Item will be forwarded to the Members of the Board of Trustees prior to the May 14, 2012 City Commission Regular Meeting. RECOMMENDATION: The City Commission is being asked to hear from members of the Board of Trustees and discuss any matters they deem of interest with the Board of Trustees and City Staff, as applicable. ATTACHMENTS: Attachment A: Excerpt from the City of Winter Springs' Code of Ordinances related to the Board of Trustees. Regular 601 PAGE 3 OF 3 - May 14, 2012 ATTACHMENT "A" Winter Springs, Florida, Code of Ordinances >> PART it - CODE OF ORDINANCES >> Chapter 14 - PERSONNEL >> ARTICLE III. - PENSION PLAN >> ARTICLE III. - PENSION PLAN Sec. 14 -51. - Adopted. Sec. 14 -52. - Board of trustees. Sec. 14 -51. - Adopted. (a) The city does hereby elect to provide for its employees a pension plan and trust, such plan and trust to be known as the "Pension Plan for the Employees of the City of Winter Springs, Florida" (hereafter referred to as "the plan "). The plan shall be administered by a board of trustees as appointed in section 14 -52 (b) The city does hereby approve and adopt the plan, a copy of which is on file in the city clerk's office and authorizes the mayor and city manager to execute the plan on behalf of the city. The plan may be amended from time to time by resolution of the city commission. (c) The cost of the plan shall be paid entirely by the city from the pension fund. (d) The city shall be bound by the terms and conditions of the plan. (Code 1974, § 2- 6(a) —(c), (e); Ord. No. 2009 -01, § 2, 2- 23 -09) Sec. 14 -52. - Board of trustees. (a) There is hereby created and established a board of trustees consisting of five (5) members who shall be appointed and removed as set forth in _section._ 2.. -42 (b) The board of trustees shall meet no less than quarterly to review the performance of the pension plan and conduct such other business as the board deems appropriate and necessary. (c) The board of trustees shall administer the city's pension plans pursuant to the provisions contained therein as adopted by the city commission. (d) Staggering of terms. Beginning in January, 2012, seats two (2) and four (4) shall be appointed to four (4) year terms expiring in January 2016, and seats one (1), three (3) and five (5) shall be appointed to two (2) year terms expiring in January, 2014. Thereafter all appointments shall remain staggered and shall be made for a term of four years. (Code 1974, § 2 -6(d); Ord. No. 411, § 1, 3- 14 -88; Ord. No. 554, § 1, 1- 24 -94; Ord. No. 2002 -28, § 3, 9- 23 -02: Ord. No. 2010 -14, § 2, 5- 24 -10)