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HomeMy WebLinkAbout2012 04 09 Consent 205 Requesting Approval of the City Commission Regular Meeting Mnutes of March 26, 2012COMMISSION AGENDA ITEM 205 April 09, 2012 Regular Meeting Informational Consent X Public Hearings Regular City Manager ALLL Department REQUEST: Requesting the City Commission Approve the March 26, 2012 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and /or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, March 26, 2012 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by the Deputy City Clerk), and signed for by the City Clerk, no other party has required that changes be made to the Minutes before being submitted. With agreement of the City Manager, the City Manager's initials on the cover of this Agenda Item only show that the Consent 205 PAGE 1 OF 2 - April 09, 2012 Agenda Item has been provided as part of the City Manager's Agenda, for the City Commission to review and Approve, and that the City Manager is aware that this Agenda Item meets his timeline for getting the Agenda to the City Commission. The City Manager's initials on the cover page, do not imply that the City Manager has "approved" the Minutes nor asked for any changes, prior to these Minutes being forwarded to the City Commission for their consideration. FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the March 26, 2012 City Commission Regular Meeting Minutes. ATTACHMENTS: A - March 26, 2012 City Commission Regular Meeting Minutes Consent 205 PAGE 2 OF 2 - April 09, 2012 ATTACHMENT 'A' CITY OF WINTER SPRINGS FLORIDA U � Incorporate 1959 .4 LOR►t t' CITY COMMISSION MINUTES REGULAR MEETING MONDAY, MARCH 26, 2012 — 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Gary Bonner - Seat Three Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five CIT OF W SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 2 OF 22 CALL TO ORDER The Regular Meeting of Monday, March 26, 2012 of the City Commission was called to Order by Mayor Charles Lacey at 5:17 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Gary Bonner, present Commissioner Jean Hovey, present Commissioner Rick Brown, present Commissioner Cade Resnick, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo - Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 3 OF 22 9:= INFORMATIONAL 101. Parks and Recreation Department '�— REQUEST: The Parks and Recreation Department wishes to inform the City Commission regarding an upcoming Easter Event presented and sponsored by Herba Chiropractic & ReMax. FISCAL IMPACT: All Parks and Recreation staffing will use regularly scheduled time or flex time for the event. There will be lip � no City of Winter Springs employees using overtime for this event. The cost of the recommended three (3) City of Winter Springs Police Officers for the event will be covered in full by the event sponsors. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. INFORMATIONAL 102. Community Development Department - Urban Beautification Services Division REQUEST: The Community Development Department, Arbor Division, wishes to provide additional information regarding recently approved changes to the City's Arbor Code found in Ordinance 2011 -16, as requested by Deputy Mayor Bonner at the City Commission Meeting on February 27, 2012. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 4 OF 22 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. �..� This Agenda Item was not discussed. "MOTION TO APPROVE (INFORMATIONAL AGENDA)." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. r „ MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. ❖❖ AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEMS WERE DISCUSSED, BUT NOT NECESSARILY IN THE ORDER DOCUMENTED. ❖ ❖ CONSENT AGENDA CONSENT 200. Finance and Administrative Services Department REQUEST: The Finance and Administrative Services Department requests the City Commission accept a Florida League of Cities Safety Grant in the amount of $938.00. FISCAL IMPACT: Total Cost of Safety Items Purchased $1,875.03 Total Amount of Safety Grant Award 93( 8.00) Net Cost of Safety Items $ 937.03 Note: The City has received $3,438 since the safety Committee was formed 18 months ago. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Additionally, information related to this Agenda Item have been placed on the Safety HQ tab on the City Intranet. RECOMMENDATION: The Finance and Administrative Services Department requests the City Commission accept the 4th Quarter (2011) Safety Grant from the Florida League of Cities in the amount of $938.00 to be used for purchase of ballistic vests for the Police Department, and safety training and technical clothing for the Parks Department. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- MARCH 26, 2012 PAGE 5 OF 22 CONSENT 201. Police Department G� REQUEST: The Police Department requests approval of utilization of $9,450.00 in Federal Law Enforcement Trust Fund monies as follows: to fund (2) employees to attend the Certified Public Manager Program at the �•�� Valencia College Criminal Justice Institute, in partnership with Florida State University, in the total amount of $8,000.00, and to fund software maintenance costs of the live scan finger print machine in the amount of $1,450.00. FISCAL IMPACT: Funding for this employee development and software maintenance will come from the Federal Law Enforcement Trust Fund in the amount of $9,450.00. Currently, there is a balance of $48,944.41 in the Federal Law Enforcement Trust Fund. There will be no impact to the General Fund budget for this purchase. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends approval of the expenditure from the Federal Law Enforcement Trust Fund as follows: $8,000 for two (2) employees of the police department to attend the Certified Public Managers Program at Valencia College. $1,450 for the remainder of the 2012 software maintenance costs for the live scan finger print system. No discussion. CONSENT 202. Utility Department REQUEST: Utility Department Requesting Commission Approval of a Five -Year Agreement with MaxWest Environmental Systems for Biosolids Disposal. FISCAL IMPACT: Annual costs for biosolids disposal was $261K in FY2010 and $247K in FY 2011. A savings of $15,000 over the next 12 months will be realized if this agreement is approved as a result of the City Manager negotiating a fee reduction from $0.085 per gallon to $0.080 per gallon. This savings would occur in the Utility Enterprise Fund sludge disposal line code. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 6 OF 22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the Biosolids Disposal Agreement with MaxWest Environmental Systems and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. Mayor Lacey noted the cost savings by Staff and remarked, "Whenever I see these things I like to commend the Staff for doing that. Appreciate the fifteen thousand dollars ($15,000.00)." CONSENT 203. Utility Department REQUEST: The Utility Department is requesting authorization to increase funding for the installation of a monitoring well by $13,870. FISCAL IMPACT: This project was budgeted in 3600 -62100 at a cost of $25,000. The increased cost for the well installation will be offset by reducing other project costs in this line code. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that the City Commission authorize the expenditure of $35,190 to Waterworks, Inc. for the installation of a monitoring Systems payable from the Utility Enterprise Fund and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. f Deputy Mayor Gary Bonner commented on procedural issues and suggested that City Commission Approval was needed for an expenditure that has already been done and inquired, "Should we have had this come before us in some format to give you that authorization prior to completing the project ?" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 7 OF 22 Deputy Mayor Bonner then said to City Manager Kevin L. Smith, Procedurally, do we need to give you a .--- vehicle that doesn't place you in that awkward situation should an occurrence of this nature happen again in the future where a surprise of this nature that exceeds your authority gives you a vehicle to quickly acquire the authority rather than placing you in the awkward position of extending your authority beyond officially your..a authority ?" �3s Manager Smith responded, "If you would afford myself an opportunity to speak with Anthony (Garganese, City Attorney) and Staff about a potential vehicle that will help with that, give us some time to do that, I would appreciate that." With further comments, Deputy Mayor Bonner added, "I welcome your feedback on that." CONSENT 204. Public Works Department REQUEST: The Public Works Department Requesting the City Commission validate the Staff recommendation finding the Winter Springs Village Phase 1 sitework to be built in substantial accordance with the Final Engineering plans and to accept the public infrastructure for ownership and maintenance, subject to satisfactory completion of the remaining open punchlist items. FISCAL IMPACT: There is no fiscal impact associated with this site acceptance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission validate the Staff recommendation finding the Winter Springs Village Phase 1 sitework to be built in substantial accordance with the approved Final Engineering plans, subject to completion of all open punchlist items as noted on Exhibit A prior to issuance of any Certificates of Occupancy, and to accept the public infrastructure for ownership and maintenance. Deputy Mayor Bonner wanted to confirm that adequate Bonds were in place for this project. Mr. Brian Fields, P.E., City Engineer, Public Works Department explained, "You have a Maintenance Bond that we just received for the improvements that are completed and now being accepted by the City. There's a Performance Bond with Phase I that because those improvements are complete, we will be releasing the portion that is complete; and then they're now moving into Phase II which they will be posting a Performance Bond for. In addition to that there's a Restoration Bond that's still on file that's going back to the beginning of the project, so we feel like where they're at right now is exactly where they should be, as far as having the appropriate Bonds on file with the City." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 8 OF 22 CONSENT 205. Office of the City Clerk REQUEST: Requesting the City Commission Approve the Monday, March 12, 2012 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, March 12, 2012 City Commission Regular Meeting Minutes. This Agenda Item was not discussed. "MOTION TO APPROVE (CONSENT AGENDA) ". MOTION BY DEPUTY MAYOR BONNER. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BONNER: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office of the Chief of Police REQUEST: Presenting A "Meritorious Action" Award From The Winter Springs Police Department to Officer Wayne Wagner, Officer Kyle Coffman, Officer Allison Muniz, Communications Specialist Tina Robinson, and Communications Specialist Shelly Brana. i. Chief of Police Kevin Brunelle presented a "Meritorious Action" Award from the Winter Springs Police Department to Officer Wayne Wagner, Officer Kyle Coffman, Officer Allison Muniz, Communications Specialist Tina Robinson, and Communications Specialist Shelly Brana. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 9 OF 22 REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report. REPORTS 401. Office Of The City Manager — Kevin L. Smith No Report. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC City Clerk Andrea Lorenzo - Luaces gave an update on the proposed Incubator Showcase currently scheduled for Wednesday, June 13' 2012 and said that she would keep the Mayor and City Commission apprised on the proposed date and function. REPORTS 403. Office Of Commissioner Seat Two — The Honorable Rick Brown Commissioner Rick Brown thanked Mayor Lacey, former Mayor John F. Bush and Winter Springs and Oviedo dignitaries who attended a celebration of his business in unincorporated Seminole County in honor of their fifth anniversary. Next, Commissioner Brown mentioned his schedule. Lastly Commissioner Brown commented on a Seminole County Public Schools School Board Meeting Consent Agenda which included an Agenda Item that a resident asked about, related to a one hundred thousand dollars ($100,000.00) summer training program for teachers at a Hilton at Walt Disney World. REPORTS 404. Office Of Commissioner Seat Three — The Honorable Gary Bonner No Report. REPORTS 405. Office Of Commissioner Seat Four — The Honorable Cade Resnick Commissioner Cade Resnick commented further on the Seminole County Public Schools training that Commissioner Brown just brought up and elaborated about the proposed training. Commissioner Resnick mentioned that Seminole County Public Schools could have handled the information differently. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 10 OF 22 Discussion followed on other options for training and concerned citizens. REPORTS 406. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs No Report. REPORTS 407. Office Of The Mayor — The Honorable Charles Lacey Mayor Lacey informed the City Commission that he informed the Council of Local Governments in Seminole County (CALNO), at their most recent meeting, that we did not support the suggested seven thousand dollars ($7,000.00) a year for two (2) years proposed assessment for the (Mud Walk) Environmental Studies Center; and that Commissioner Jean Hovey suggested that they increase fees for additional revenue. Secondly, Mayor Lacey commented about a recent Mayors and Managers Group meeting and that Dr. Tina Calderone, Chairman of the Seminole County Public Schools School Board had attended and she had noted that a joint meeting was being scheduled with Seminole County on revenue options. Mayor Lacey also mentioned that Seminole County Public Schools Superintendent Dr. Bill Vogel was pushing for an August Ballot related to some kind of revenue enhancement. Mayor Lacey also commented on a 2007 Interlocal Agreement with Seminole County related to Concurrency and said there was unanimous agreement from the cities to comply with the Agreement and that they encouraged Seminole County Public Schools to do the same and fulfill their responsibilities. REPORTS 408. Office Of Commissioner Seat One/Deputy Mayor — The Honorable Jean Hovey No Report. PUBLIC INPUT No one spoke at this time. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE I 1 OF 22 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used REGULAR AGENDA REGULAR 600. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission hear a presentation from the Parks and Recreation Advisory Committee related to their membership, efforts, accomplishments, and any issues they may wish to discuss. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Office of the City Clerk has provided information via email and in person regarding the Mayor and City Commission's interest in hearing from the Parks and Recreation Advisory Committee. The Parks and Recreation Advisory Committee has also discussed this matter in preparation for this meeting with the Mayor and City Commission. AM i RECOMMENDATION: The City Commission is requested to hear from members of the Parks and Recreation Advisory Committee and discuss any matters they deem of interest with the Parks and Recreation Advisory Committee and City Staff, as applicable. Parks and Recreation Advisory Committee Chairperson Arnie Nussbaum thanked Mayor Lacey, Deputy Mayor Bonner, the City Commission, the City Manager, and the City Attorney for this opportunity. Chairman Nussbaum introduced Vice Chairperson Pamela Carroll and Committee Member Arsenio Calle who were in attendance at tonight's meeting; and then named the other Members of the Parks and Recreation Advisory Committee who could not be at tonight's City Commission meeting. CITY OF WINTER S FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — MARCH 26, 2012 PAGE 12 OF 22 Continuing, Chairman Nussbaum then reviewed with the Mayor and City Commission what the Committee had been working on, such as Ordinances; needs of the community; quality of service; being conscious of costs; the many skills that each of the Committee Members brought to the Committee; recent surveys they had considered; Awards given to the Therapy Pool; how important their Seniors are; operational improvements at the Therapy Pool; the many merits of the Senior Center; Special Events; the Orlando Sentinel; and that Winter Springs was a "Hot zip ". Commissioner Hovey commented on the high visibility of the Parks and Recreation Department, which followed the high visibility of the Police Department and stated, "Thank you for all you are doing and continuing to make our City great." Committee Member Calle mentioned he was proud of being part of this Committee and of the City. Vice Chairperson Carroll appreciated being able to address the City Commission and commented on the diversity that each Committee Member brings to this Committee; the different projects their Committee has been involved with; and mentioned that she wished that the Parks and Recreation Advisory Committee had been able to discuss the recent Splash Pad issue. Chairman Nussbaum offered his thanks to "Chris Caldwell, (Director, Parks and Recreation Department), Michael Barclay (Recreation Superintendent, Parks and Recreation Department), and Brian Dunigan (Special Events Coordinator, Parks and Recreation Department) for giving so much support to everybody on the Committee." Commissioner Brown said to Chairman Nussbaum, "Thank you so much and thank you for the kind words — we are blessed to have Chris (Caldwell) and his team. They have made such a tremendous difference in Parks and Rec[reation] in this City and the way that they approach things; but moreover than that, thank you for your leadership and thank you for the participation of the entire board in this process." Continuing, Commissioner Brown remarked, "Without folks like you who give tirelessly of your time and talents, it just wouldn't be possible — you are the reason that we are able to do this. Everybody that sits on our boards and just gives of themselves because they care for no other reason, is just critically valuable to us and what we do." Further comments. Discussion followed on the Sunshine Law and Attorney Garganese explained, "It is okay for a Board Member to give the document to the Clerk to be distributed to the other members of the board; however, the other members of the Board cannot comment on that particular document. So, it becomes a very tricky issue when you have multiple Board Members trying to comment on the same subject — it could be misconstrued as a communication that occurs outside of a public meeting; so the board needs to be very careful." With additional comments, Attorney Garganese noted, "To set an Agenda for a meeting, will be construed as a preliminary decision made by the board." Mayor Lacey added, "The gavel to gavel rule, between the open and close of the gavel of your meeting is when all communication should occur." Commissioner Joanne M. Krebs stated, "I too wanted to thank each of you and those who aren't here, for the job you are doing." Tape 1 /Side B Continuing, Commissioner Krebs commented on adult playground equipment. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 13 OF 22 Discussion ensued on the merits of the Therapy Pool and adult playground equipment; and regarding the issue related to the Splash Pad Agenda Item, the City Commission did not want the Parks and Recreation Advisory Committee Members to feel disappointed that they were not able to be involved with this issue. Further comments followed on the quarterly meetings of the Parks and Recreation Advisory Committee. Committee Member Calle suggested if other meetings are needed, to please go ahead and call a Special Meeting; and commented further on the proposed adult playground equipment. Deputy Mayor Bonner offered his thanks to this Committee and said, "We are very blessed to have your participation and the trust on behalf of our citizens." Continuing, Deputy Mayor Bonner spoke of the Parks and Recreation Advisory Committee meeting more frequently when warranted and being involved with issues as possible in compliance with what City Staff can arrange; and addressed the "Hot zip" reference, in terms of how it could benefit our community and challenged the Committee Members to look into lowering costs while benefitting Winter Springs. Discussion. Vice Chairperson Carroll thanked the City and the City Commission for how the Parks and Recreation Advisory Committee was formed. Next, Mayor Lacey offered his thanks to the Parks and Recreation Advisory Committee. Chairperson Nussbaum commented on their concern with limited funds and commended the City Commission "For being able to work within the system that delivers value to our taxpayers is the real challenge and appreciate your sensitivity to that." Manager Smith spoke about issues related to this Committee, and how to best balance things and that Staff may need to reevaluate this Committee's scope of services going forward. With discussion, Deputy Mayor Bonner commented on Staff working with the Parks and Recreation Advisory Committee and within the Sunshine Law to further assist the City and suggested to Manager Smith, "I encourage you to continue to explore the evolution of this body." Further comments followed on how quickly Staff proceeded with this recent matter of the Splash Pad and Mayor Lacey stated, "I don't want any conversation to at all even give the impression to our Staff that we don't want them to act with alacrity when those opportunities present themselves — and without hesitation or fear of being second guessed, etc. I want that motivation to stay strong in their mind." Commissioner Brown and Deputy Mayor Bonner agreed with what Mayor Lacey recommended. Commissioner Brown added, "I believe the last time this issue came up it also revolved around the City saving substantial money and in that frame, I think it is perfectly appropriate for Staff to recommend to the Commission to act without going to an Advisory Board. If it comes to the point of saving a tremendous amount of money, such as we did the first time, and considerable amount of money this time, it is not only our obligation but our duty to make that happen as quickly as possible." Deputy Mayor Bonner said, "I will support exactly what the Mayor said, and again compliment Staff for finding a way to save us substantial dollars." Discussion. Concluding the conversation, Mayor Lacey offered thanks to the Committee. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 14 OF 22 ❖❖ AGENDA NOTE: THE FOLLOWING AGENDA ITEM WAS ADDRESSED AS NOTED, AND HEARD AGAIN LATER IN THE MEETING, AS SHOWN ON PAGES 17 -18 OF THESE MINUTES, AS DOCUMENTED. ❖ ❖ ..� REGULAR 601. Office of the City Manager REQUEST: The City Manager Is Requesting City Commission Acceptance Of The Comprehensive Annual Financial Report (CAFR) As Presented For The Fiscal Year Ended September 30, 2011. FISCAL IMPACT: This report has no direct financial impact on the City. However, the information presented in the CAFR is used by investors and citizens to help determine the overall financial health of the City of Winter Springs. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon acceptance by the Commission, the 2011 CAFR will also be placed on the City website. RECOMMENDATION: It is recommended that the Commission accept the Comprehensive Annual Financial Report (CAFR) as presented for the Fiscal Year Ended September 30, 2011. Mr. Shawn Boyle, Director, Finance and Administrative Services Department introduced this Agenda Item for discussion and introduced Ms. Kelly Leary of McDirmit Davis & Company, LLC. Ms. Kelly Leary, CPA, Director - Governmental Services, McDirmit Davis & Company, LLC, 605 East Robinson Street, Suite 635, Orlando, Florida: commented on a recent Audit, the Comprehensive Annual Financial Report (CAFR), and reviewed some information with the City Commission. In continuing her report, Ms. Leary stated, "The City of Winter Springs looks great!" Mr. Boyle offered further comments on the City's financial situation and spoke about the organization, and how Staff contributes to the overall effort. Furthermore, Mr. Boyle remarked, "We promised you and we will continue to promise you to overturn every single stone, regardless of how big to make sure that we're efficient." Commissioner Krebs asked about a copy of the Comprehensive Annual Financial Report (CAFR), and then commented on knowing how hard Staff works. Commissioner Krebs added, "I hope you feel that the Commission supports you, because we do —we really do support everything that you guys do, everything, and how hard you work. We know you work a lot of hours. And really, thank you. Great report – thank you." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - -MARCH 26, 2012 PAGE 15 OF 22 Next, Commissioner Brown further complimented Staff and stated, "The way that we conduct our business on behalf of our citizens, and I just couldn't be more proud of you guys. Thank you very much." The rest of the City Commission agreed with this and Commissioner Krebs said, "Really, thank you." Mayor Lacey summarized, "That is a Consensus. ", Discussion continued. . ---- - Commissioner Brown commented, "As incredibly as all these guys walk on water and we certainly think that they do, it is not capable without your leadership Kevin and thank you very much, for inspiring the vision to bring it all together, and get it all done. So, we certainly appreciate you." Further comments followed on when Manager Smith became the City Manager, and how pleased the City Commission has been with him being the City Manager and what he has brought to the position. Commissioner Krebs then suggested that the corner office be cleaned out; and complimented the City Manager for his truthfulness, adding, "And then, the people that you have helping you, I mean there is Kip (Lockcuff, P.E., Director, Public Works/Utility Departments), the Chief (Brunelle) was appointed as well. That was another great day. We have - six (6) Department Heads in here, new hired ones, and honest to God, what a team. You are so lucky — we are so lucky to have that team and we are lucky to have you and I really appreciate it." Commissioner Hovey also offered her thanks to the City Manager and Staff. Mayor Lacey added, "I think we should not let it go completely unnoticed that the Commission supports what Kevin is doing here tonight and are in support of that." Further discussion ensued on unplanned expenses and needs. Mayor Lacey then remarked, "I concur with everything else that was said about the Manager and his Staff." Commissioner Krebs added, "I didn't mean to neglect another person sitting up here, and that is Anthony (Garganese) - I mean Anthony (Garganese) has come up with some cost savers for us as well." Commissioner Krebs added, "I really appreciate it." Further comments. REGULAR 602. Parks and Recreation Department REQUEST: The Parks and Recreation Department respectfully requests the City Commission to review and provide input on the information presented regarding our Splash Park Operations, and consider approval of Resolution 2012 -11. FISCAL IMPACT: These adjustments are projected to result in an annual savings of $19,145 at the Splash Parks. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 16 OF 22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. A special press release will be sent out. All available communication efforts will be performed to inform Park Users of the new Splash Park days and hours of operation. In addition, signs will be posted, letters written to inform private providers that there are designated days & times to bring buses of kids and recommend scheduling trips through the Parks & Recreation Department. This was a disruption for our guests last season. The Opening weekend for the Splash Playgrounds this season will be March 31- April 1. Signs posted to inform all guests of the new Splash Park days and hours of operation during this event. RECOMMENDATION: The Parks and Recreation Department requests the City Commission to approve the recommended operational improvements and adopt Resolution 2012 -11 regarding Splash Playground Fees. Mr. Chris Caldwell, Director, Parks and Recreation Department gave an overview of this Agenda Item and noted, "We'll make sure that we inform everyone as best we can of those operational improvements and changes." Further discussion. Mr. Caldwell then spoke on this matter and added, "We want to look at that and if we can make any operational improvements, whether it's hours, whether it's Fees, whether it's days that we're going to be open to do that, through this first season. Absolutely." Manager Smith then commented on revisiting any issues that need to be reconsidered; to which Commissioner Resnick asked, "And that revisiting, will that be coming back to us or..." Manager Smith stated, "...Yes Sir." Manager Smith added, "It will go to the Parks and Rec[reation] Advisory Committee first and then it will come to you all." Commissioner Resnick then requested, "At the end of the season, if we can get a similar study; so, we have got more time to look through this, see what those numbers actually were, how much we changed..." Mr. Caldwell responded by saying, "...We will. We'll do the same Survey and gather the same data and be glad to share it with you and our Advisory Board." Commissioner Hovey added, "When the information is finalized, will you send it to me and I will forward it to the PTA (Parent- Teachers Association) Presidents in Winter Springs to send to their people ?" Mr. Caldwell said, "Yes, we will." r Furthermore, Commissioner Resnick suggested, "Now would be a great time to market it to all the elementary schools and middle schools around, not just Winter Springs, because they are finishing up." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 17 OF 22 Mayor Lacey asked, "Is there a Motion to approve Resolution 2012 -11?" "MOTION TO APPROVE." MOTION BY DEPUTY MAYOR BONNER. SECONDED COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE DEPUTY MAYOR BONNER: AYE COMMISSIONER BROWN: AYE COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. Tape 2 /Side A ,.,ten.► I' i ❖ ❖ AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM 11 601" WAS DISCUSSED AGAIN, AS PREVIOUSLY NOTED ON PAGES 14 -15 OF THESE MINUTES. .;..;. REGULAR AGENDA REGULAR 601. Office of the City Manager REQUEST: The City Manager Is Requesting City Commission Acceptance Of The Comprehensive Annual Financial Report (CAFR) As Presented For The Fiscal Year Ended September 30, 2011. FISCAL IMPACT: This report has no direct financial impact on the City. However, the information presented in the CAFR is used by investors and citizens to help determine the overall financial health of the City of Winter Springs. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon acceptance by the Commission, the 2011 CAFR will also be placed on the City website. RECOMMENDATION: It is recommended that the Commission accept the Comprehensive Annual Financial Report (CAER) as presented for the Fiscal Year Ended September 30, 2011. "MOTION TO APPROVE THE CAFR (COMPREHENSIVE ANNUAL FINANCIAL REPORT)." MOTION BY COMMISSIONER KREBS. SECONDED. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 18 OF 22�r��. -�--�yy VOTE: COMMISSIONER KREBS: AYE DEPUTY MAYOR BONNER: AYE COMMISSIONER BROWN: AYE �♦ COMMISSIONER RESNICK: AYE .� COMMISSIONER HOVEY: AYE MOTION CARRIED. �-- REGULAR 603. Community Development Department REQUEST: The Community Development Department requests that the City Commission consider approving a revision to the Oviedo Marketplace Parcel 14B Second Implementation Agreement to add fee simple, single family residential units, as an authorized residential use on Parcel 14B of the Oviedo Marketplace PUD (and Development of Regional Impact - DRI). FISCAL IMPACT: The applicant is requesting that the remaining portion of Parcel 14 -B, currently approved for a maximum of 184 independent living units (ILF), a maximum of 318 assisted living beds (ALF), or a combination of the two uses, also be allowed an option for 36 fee simple, detached single family residential units, in addition to the townhouse /condominium units permitted pursuant to the Development Order. Any approved use on Parcel 14B shall be subject to the conversion ratios set forth in the revised Second Implementation Agreement. The potential tax revenue of the three proposed development scenarios is as follows: Fee Simple Single Family Residential Units (36 units) Units (2327 square feet) - assessed at $90 /square foot: $7,539,480 assessed tax value $7,539,480/1000 = 7,539.48 7,539.48 (2.5600) = $19,301.07 $19,301.07 (less the 4% statutory discount) = $18,529.03 tax revenue Townhouse /Condominium (100 units) Units (1845 square feet) - assessed at $85 /square foot: $15,682,500 assessed tax value $15,682,500/1000 = 15,682.5 15,682.5 (2.5600) = $40,147.2 $40,147.2 (less the 4% statutory discount) = $38,541.31 tax revenue Independent living facility (184 units) 210,893 square feet — assessed at $70 /square foot: $14,762,510 assessed tax value $14,762,510/1000 = 14,762.51 14,762.51 (2.5600) = $37,792.03 $37,792.03 (less the 4% statutory discount) = $36,280.35 tax revenue Assisted livine facility (318 beds), aka: Continuous care retirement center 283,195 square feet — assessed at $70 /square foot: $19,823,650 assessed tax value $19,823,650/1000 = 19,823.65 19,823.65 (2.5600) = $50,748.54 $50,748.54 (less the 4% statutory discount) = $48,718.6 tax revenue CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 19 OF 22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the revision to the Second Implementation Agreement for Parcel 14 -B of the Oviedo Marketplace PUD to allow additional flexibility in the composition of the residential development of Parcel 14 -B to include fee simple, detached single - family residential units, townhouse /condominium units, an independent living facility; or an Assisted Living Facility ( also known as a continuous care retirement center) on the remainder of Parcel 14 -B, subject to the conversion ratios included in the revision to the Second Implementation Agreement. Any proposed development request will still be subject to staff review and City Commission approval. Mr. Randy Woodruff, AICP, Senior Planner, Community Development Department addressed the City Commission on this Agenda Item and stated, "Any development again, keep in mind, is subject to Staff Review as well as the Commission Approval." Discussion followed on the property, to which Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department explained, "The first two hundred fifty feet (250') is a buffer and they're proposing their retention areas in that which is allowable by the Agreement; but the single families would be a buffer." Mayor Lacey asked, "Motion to Approve the revision ?" "MOTION TO APPROVE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. MAYOR LACEY ADDED, MOTION TO APPROVE "ITEM `603', THE REVISION TO THE PARCEL 14 -B SECOND IMPLEMENTATION AGREEMENT." FURTHER DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR BONNER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 20 OF 22 REGULAR 604. Office of the City Manager REQUEST: City Manager requesting the Commission make its appointment to the Public Schools Facilities Planning Committee (PSFPC) in accordance with the Interlocal Agreement for Public Schools Facility Planning and School Concurrency. ..0 FISCAL IMPACT: y There is no fiscal impact associate with this appointment. ~ ~� COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager recommends that the City Commission appoint the Mayor or a Commissioner to the Public Schools Facilities Planning Committee (PSFPC), in accordance with the Interlocal Agreement for Public Schools Facility Planning and School Concurrency. Commissioner Hovey commented on a section in the Interlocal Agreement for Public Schools Facility Planning and School Concurrency related to five (5) year population numbers and asked if we have notified Seminole County Public Schools? Discussion. Mayor Lacey mentioned, "I did send a letter to them that enumerated housing developments and the unit count - so there was some discussion of it there." Mayor Lacey added, "I think what you are asking for, the PTAC (Planning Technical Advisory Committee) would be the best vehicle for that to occur going forward in the future." Commissioner Hovey then suggested, "If others agree, I think we should have it ready to go out to them as soon as possible." "I WOULD LIKE TO NOMINATE THE MAYOR TO BE OUR REPRESENTATIVE ON THE PSFPC COMMITTEE (PUBLIC SCHOOLS FACILITIES PLANNING COMMITTEE)." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. MAYOR LACEY STATED, "I AM WILLING TO SERVE." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 26, 2012 PAGE 21 OF 22 DEPUTY MAYOR BONNER COMMENTED ON WHAT COMMITMENTS EACH OF THE ELECTED w „" OFFICIALS ARE ASSOCIATED WITH AND ASKED IF COMMISSIONER HOVEY WAS INTERESTED IN SERVING ON THE PUBLIC SCHOOLS FACILITIES PLANNING COMMITTEE (PSFPC). =6.4 COMMISSIONER HOVEY NOTED HER INTEREST IN SCHOOLS AND SAID, "DEPENDING ON "Rzel WHAT THE MAYOR WANTS TO DO, I HAVE NO PROBLEM SERVING ON IT EITHER." COMMISSIONER RESNICK SAID, "WITH YOUR REVIEW OF YOUR SCHEDULE MAYOR, THEN I WAS GOING TO OFFER MYSELF." BRIEF FURTHER COMMENTS FOLLOWED ON WHEN THE PUBLIC SCHOOLS FACILITIES PLANNING COMMITTEE (PSFPC) WOULD MEET, WHICH SHOULD BE SEMI - ANNUALLY. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. Commissioner Krebs asked that Mayor Lacey advise the City Commission should he have any scheduling issues. Mayor Lacey stated, "Absolutely." Next, discussion followed on possibly nominating an Alternate. "I WOULD LIKE TO MOTION THAT WE NOMINATE COMMISSIONER HOVEY TO BE YOUR ALTERNATE." MOTION BY DEPUTY MAYOR BONNER. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BONNER: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. Commissioner Hovey again spoke about notifying Seminole County Public Schools about our five (5) year population numbers in writing. Mr. Stevenson stated, "I would agree with you." Mr. Stevenson added, "We can formalize that even more. I'll get with Kevin and we'll work something out relative to documenting our development activity in the form of a letter, or maybe even some type of miniaturization of our item `100' or something of that nature." Mayor Lacey inquired of the City Commission if there was Consensus for Staff to forward information on our development numbers to Seminole County Public Schools? Commissioner Resnick, Deputy Mayor Bonner and others said, "Yes." No objections were voiced. Further comments followed on the Amphitheater to which Manager Smith stated, "The next Agenda there will be a detailed timeline on where we go from here." With further comments, Mr. Caldwell added that it would also be brought forward to the next Parks and Recreation Advisory Committee meeting. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — MARCH 26, 2012 PAGE 22 OF 22 PUBLIC INPUT Mr. Arsenio Calle, 110 Arrowhead Court, Winter Springs, Florida: remarked about his retiring to Winter Springs and the favorable changes he has seen in the City. Mr. Calle also spoke of concerns he had with how funds are used by Seminole County Public Schools and how could he bring up such issues. Commissioner Resnick explained how and when to address the School Board for Seminole County Public �..:•� Schools. In closing, Mayor Lacey mentioned the City Commission Workshop scheduled for Wednesday, March 28` 2012 at 6:00 p.m.; a Police football game scheduled for this Saturday, March 31, 2012; and that the next City Commission Regular meeting was in two (2) weeks. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 7:14 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO- LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the 2012 City Commission Regular Meeting.