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HomeMy WebLinkAbout2012 02 27 Consent 203 Tuscawilla Homeowner's Association Bench Donation at Sam Smith ParkCOMMISSION AGENDA ITEM 203 February 27, 2012 Regular Meeting Informational Consent X Public Hearings Regular KS City Manager CC Department REQUEST: The Parks and Recreation Department is requesting that the City Commission consider the request from the Tuscawilla Homeowners Association (THOA) to donate to the City an amount of $ 2,000. for the purchase and installation of one (1) park bench to be placed in Sam Smith Park. SYNOPSIS: The purpose of this agenda item is for the City Commission to consider a request of the Tuscawilla Homeowners Association (THOA) to provide funding for the purchase and installation of one (1) park bench to be placed in Sam Smith Park. CONSIDERATIONS: • There is currently an old bench in this area at Sam Smith Park that needs to be replaced. There is no concrete pad under current bench and area is worn and holds water when it rains. • The park has (4) other City purchased park benches and would maintain the additional bench along with the others with minimal impact on operations. • In January 2010, our City Commission approved the THOA donation of $6000 for installation of (3) benches in the Tuscawilla subdivision. • Staff met with Ms. Pam Carroll and Mr. Ted Johnson, representatives of THOA to thoroughly review the request, discussed issues and determined the agreed upon location. • The Bench and surfacing will compliment the current benches in the park. Cost of the bench, including shipping is $595. • A concrete pad will be needed for installation and best practices for bench location. Consent 203 PAGE 1 OF 2 - February 27, 2012 This concrete costs are $1,000 (one yard & labor) and will be covered by THOA donation. . Landscaping & sod to finish the area will cost $405, and is included in the donation amount. . THOA donation would cover all costs. FISCAL IMPACT: None COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department recommends that the City Commission approve the request from the Tuscawilla Homeowners Association (THOA) to donate to the City an amount of $ 2,000. for the purchase and installation of one (1) park bench to be placed in Sam Smith Park. ATTACHMENTS: Attachment A - Letter from Tuscawilla Home Owners Association - Dated 2/21/12 Attachment B - Bench Specifications Consent 203 PAGE 2 OF 2 - February 27, 2012 Tuscawilla Homeowners Association P.O. Box 195666 • Winter Springs, FL 32719 -5666 February 21, 2012 Mayor Charles Lacey Winter Springs Commissioners 1126 East S. R. 434 Winter Springs, FL 32708 Dear Mayor Lacey and City Commissioners: The Tuscawilla Homeowners Association's Board of Directors voted to make a donation to the City of Winter Springs to be used for the installation of a replacement bench for Sam Smith Park. This bench will take the place of the existing bench that is in disrepair. We are requesting that this bench match the three existing benches donated by the THOA in 2009. Given the proximity of the Sam Smith Park bench location near Winter Springs Boulevard, it would be appropriate that this bench be consistent in style and design with the others. The other benches were Ipe construction with recycled plastic slats with cast iron supports. Detailed information has been provided to the Department of Parks and Recreation. The THOA is prepared to donate an amount not to exceed $2,000 (two thousand dollars) for the purchase and installation of the bench and concrete pad. Our intention is to continue to provide enhancements to the Tuscawilla Community and promote the beautification of our parks. Sincerely, Ted Johnson President Tuscawilla Homeowners' Association Cc: THOA BOD 1