HomeMy WebLinkAbout2012 01 23 Consent 200 Spring Family FestivalCOMMISSION AGENDA
ITEM 200
January 23, 2012
Regular Meeting
Informational
Consent X
Public Hearings
Regular
KS
City Manager
CC
Department
REQUEST:
The Parks and Recreation Department is requesting the City Commission to approve a
March 10 special event which is currently called the Spring Family Festival.
SYNOPSIS:
The Parks and Recreation Department is requesting the City Commission to approve a
March 10, 2012 special event which is currently called the Spring Family Festival.
CONSIDERATIONS:
. In 2010 the City Commission directed the Parks and Recreation Department to
consider a Spring 2012 Community Event located in the town center.
. The Parks and Recreation Department proposes a Spring Family Festival similar to
the Hometown Harvest for our residents and Town Center Businesses.
. Some of the featured aspects of the event will be a kid's zone with games and
attractions for children of all ages, spring themed craft vendors, and a variety of food
vendors. Live entertainment will be unique and provided by Winter Springs Schools,
local bands, and performing arts groups.
. Parks and Recreation department has discussed the ideas and preliminary plans for
the event with the Special Events ICS committee. Subsequent meetings will continue
in the planning process.
. Upon the future completion of the Magnolia Park Amphitheatre, the Parks and
Recreation Department envisions this event being an ideal fit for this new amenity.
Consent 200 PAGE 1 OF 2 - January 23, 2012
e Recommended event hours are 5:00pm — 9:00pm.
FISCAL IMPACT:
Attachment A contains an initial budget for the Spring Family Festival which totals $4,772.
This figure does not include cost for public safety. The Parks and Recreation Department
expects to cover all of the Attachment A costs through Sponsorships, Vendor Fees, and
Donations.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press
Representatives who have requested Agendas /Agenda Item information, Homeowner's
Associations/Representatives on file with the City, and all individuals who have requested
such information. This information has also been posted outside City Hall, posted inside
City Hall with additional copies available for the General Public, and posted at five (5)
different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any
Agenda Item with any interested individuals.
RECOMMENDATION:
The Parks and Recreation Department is requesting the City Commission to approve a
March 10, 2012 special event which is currently called the Spring Family Festival
ATTACHMENTS:
Attachment A - Projected 2012 Spring Family Festival Budget.
Consent 200 PAGE 2 OF 2 - January 23, 2012
2012 Spring Family Festival
EXPENSES:
AMOUNT
VENDOR
COMMENTS
$2,200.00
AXISPRO
Stage /Sound
$150.00
DISPOSALL
Portalets
$450.00
FAST SIGNS
Event Signage /Banners
$435.00
FLASH -RITE, INC.
Message Boards /Barricades
$137.00
SUNBELT RENTALS
Light Towers
$800.00
Kids Games Area
Attractions /Games /Supplies
$600.00
CITY STAFFING (OT)
CITY STAFFING (OT)
TOTAL:
$49772.00