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HomeMy WebLinkAbout2012 01 09 Consent 204 Requesting Approval of the City Commission Regular Meeting Minutes of December 12, 2011COMMISSION AGENDA ITEM 204 January 09, 2012 Regular Meeting Informational Consent X Public Hearings Regular City Manager ALLL Department REQUEST: Requesting the City Commission Approve the Monday, December 12, 2011 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and /or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, December 12, 2011 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by the Deputy City Clerk), and signed for by the City Clerk, no other party has required that changes be made to the Minutes before being submitted. Consent 204 PAGE 1 OF 2 - January 09, 2012 FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the December 12, 2011 City Commission Regular Meeting Minutes. ATTACHMENTS: A - December 12, 2011 City Commission Regular Meeting Minutes Consent 204 PAGE 2 OF 2 - January 09, 2012 CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION MINUTES REGULAR MEETING MONDAY, DECEMBER 12, 2011 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- DECEMBER 12, 2011 PAGE 2 OF 18 CALL TO ORDER The Regular Meeting of Monday, December 12, 2011 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Jean Hovey present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Cade Resnick, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present A moment of silence was held, followed by the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- DECEMBER 12, 2011 PAGE 3 OF 18 INFORMATIONAL 101. Office Of The City Manager And Finance And Administrative Services Department REQUEST: The Finance Department and the City Manager are pleased to announce that the City of Winter Springs has received the Certificate of Achievement for Excellence in Financial Reporting for the 2010 fiscal year. FISCAL IMPACT: The award program application fees for the Certificate of Excellence in Financial Reporting are about $450. These fees are routinely budgeted in Finance and Administrative Services (1300 division). The benefits of this award continue to contribute to the low capital cost of borrowing for the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. INFORMATIONAL 102. Office Of The City Manager And Finance and Administrative Services Department REQUEST: City Manager and Finance Department transmitting the City's fiscal year -end financial reports for the 2011 fiscal year via the Executive Dashboard. FISCAL IMPACT: The fiscal impact of this new modeling will be measurable over the next several years. The cost of the software is nominal. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- DECEMBER 12, 2011 PAGE 4 OF 18 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. INFORMATIONAL 103. Office Of The City Manager And Finance and Administrative Services Department REQUEST: The City Manager and Finance Department providing the Investment Report for the last quarter of fiscal year 2011 (quarter ending September 30, 2011) as prepared by PFM Asset Management LLC. FISCAL IMPACT: The weighted average yield at September 30, 2011 is .42 %. The weighted average yield at June 30, 2011 was .42 %. This portfolio has an average duration of .78 (less than one year). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Furthermore, the investment report will be placed on the City's website within one week of acceptance in the section titled Budgets and Financial Documents. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion INFORMATIONAL 104. Police Department And The Office Of The City Manager REQUEST: The Police Department and the City Manager are pleased to announce that the City of Winter Springs Police Department has received its third reaccreditation from the Commission on Accreditation for Law Enforcement Agencies. FISCAL IMPACT: The accreditation program budget of $5,500 annually covers maintenance, software updates, application fees and general assistance while preparing for both mock onsite and actual on site review of our policy and procedures. These fees are routinely budgeted yearly in (2114 -55441 Community Services Bureau). The benefits of this award continue to contribute to our standard of excellence in Law Enforcement. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- DECEMBER 12, 2011 PAGE 5 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. INFORMATIONAL 105. Parks and Recreation Department REQUEST: The Parks and Recreation Department wishes to inform the City Commission about the 2012 Winter Springs Community Events. FISCAL IMPACT: Funds are budgeted in account 7260 -51214 for public safety. Program promotional accounts as sponsorships /donations /vendor fees are collected. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: No discussion. INFORMATIONAL 106. Police Department REQUEST: The Police Department wishes to update the Commission on the city's red light traffic safety program. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- DECEMBER 12, 2011 PAGE 6 OF 18 FISCAL IMPACT: There is no fiscal impact related to this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. "MOTION TO APPROVE (INFORMATIONAL AGENDA)." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER BONNER. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. CONSENT AGENDA CONSENT 200. Office of the City Clerk REQUEST: Requesting the City Commission Approve the Monday, November 28, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- DECEMBER 12, 2011 PAGE 7 OF 18 RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, November 28, 2011 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. CONSENT 201. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission to authorize the City Attorney to prepare the one year extension agreement and the City Manager to execute the one year agreement between the City of Winter Springs and Dawnalee Corporation for neighborhood parks landscape maintenance service as stated in section 2.1 of the 2011 contract. FISCAL IMPACT: Funding for Landscaping Maintenance is currently budgeted in the Parks and Recreation — Parks and Grounds Budget Line Code (7230 - 53186) in the amount of $56,388. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department is requesting the City Commission to authorize the City Attorney to prepare the one year extension agreement and the City Manager to execute the one year agreement between the City of Winter Springs and Dawnalee Corporation for neighborhood parks landscape maintenance service as stated in section 2.1 of the 2011 contract. No discussion. CONSENT 202. Not Used CONSENT 203. Police Department REQUEST: The Police Department requests to use Alan Jay Chevrolet located in Sebring, Florida, via Florida Sheriffs Association Bid Process, to purchase four (4) police package Chevrolet Tahoes in the amount of $98,564.00 from FY 2011/2012 approved budget line code 2115- 64100. The Police Department would also request to use Dana Safety Supply in Jacksonville, Florida and piggy back off of the Tallahassee Police Department Contract number 1489 to purchase emergency lighting and equipment for the vehicles. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- DECEMBER 12, 2011 PAGE 8 OF 18 FISCAL IMPACT: Funding is requested from FY 2011/2012 approved budget line code 2115- 64100. The total cost for the four (4) Tahoes and emergency equipment is $114,021.28. The balance in line code 2115 -64100 is $123,068.50 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the use of Alan Jay Chevrolet to purchase four (4) Chevrolet Tahoes through the Florida Sheriffs Bid from FY 2011/20112 approved budget line code 211 -64100 for a total expenditure of $98,564.00. Staff recommends the use of Dana Safety Supply to purchase emergency equipment for the four (4) Tahoes off of Tallahassee Police Department contract number 1489 from FY 2011/20112 approved budget line code 211 -64100 for a total expenditure of $15,457.28. This Agenda Item was not discussed. CONSENT 204. Public Works Department And Community Development Department REQUEST: The Public Works and Community Development Departments requesting authorization to enter into a contract agreement with Wal -Rose, Inc. for the Shepard Road Streetscape (ITB# 001 /12 /BF) in the amount of $403,441.74 FISCAL IMPACT: The project cost is $403,441.74 plus a 5% contingency, for a total of $423,613.83 funded by the US 17 -92 CRA Redevelopment Trust Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- DECEMBER 12, 2011 PAGE 9 OF 18 RECOMMENDATION: Staff recommends that the City Commission approve the award of the Shepard Road Streetscape to the low bidder, Wal -Rose, Inc. in the amount of $403,441.74 plus a 5% contingency, funded by the US 17 -92 CRA Redevelopment Trust Fund, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 205. Office Of The City Manager And Finance And Administrative Services Department REQUEST: The City Manager and Finance and Administrative Services Department are requesting the Commission consider adoption of Resolution 2011 -57, clarifying the Winter Springs Defined Pension Plan benefits and to allow the City Manager and City Attorney to complete any and all documents necessary to execute the plan changes. FISCAL IMPACT: The direct monetary impact of the changes previously approved (via Resolution 2011 -52) and those outlined above (via Resolution 2011 -57) over the next 30 years will be approximately $28,444,574.00. 30 years is used because that is the State mandated planning horizon for most retirement plans. These changes and the corresponding savings ($579,000.00) have been budgeted for FYI 1-12. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: City Manager and Director of Finance and Administrative Services recommend the Commission adopt Resolution 2011 -57 and permit the City Manager and City Attorney to prepare and execute any and all applicable documents necessary to execute the pension modifications. There was no discussion on this Agenda Item. "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- DECEMBER 12, 2011 PAGE 10 OF 18 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Presentation of the City's Fiscal Year End Financial Reports for the 2011 Fiscal Year The Executive Dashboard. (This is related to Information Agenda Item "102 "). City Manager Kevin L. Smith introduced this Agenda Item. A presentation was shown and was followed by comments from Mr. Shawn Boyle, Director, Finance and Administrative Services Department. Mayor Lacey stated, "I just want to congratulate you, the Staff, the 200 people who work for the City, for this significant accomplishment." Mayor Lacey added, "I think it is remarkable. Thank you very much!" Members of the City Commission noted they agreed. AWARDS AND PRESENTATIONS 301. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Presentation of Investment Report for the 2011 Fiscal Year via The Executive Dashboard. (This is related to Informational Agenda Item "103 ".) Mr. Boyle gave a brief presentation related to the status of Investments to the Mayor and City Commission. Commissioner Gary Bonner stated, "Well done!" ❖❖ AGENDA NOTE: THE FOLLOWING AWARDS AND PRESENTATIONS WERE HEARD IN ORDER, AS DOCUMENTED. ❖❖ AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 303. Office Of The Mayor REQUEST: Presentation of a Mayoral Proclamation to the Grove Counseling Center, Inc., in recognition of their numerous and remarkable contributions to the Central Florida community, and in celebration of the Grove Counseling Center's 40 Anniversary of touching so many for the better — for empowering area youth, for strengthening family bonds, and for turning around the lives of many area citizens. Mayor Lacey presented a Proclamation to The Grove Counseling Center, Inc. Ms. dennifer L. Small, MBA, Executive Director /CEO, The Grove Counseling Center Inc., 111 West Magnolia Avenue, Longwood, Florida: addressed the City Commission and thanked the City for being so supportive. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING— DECEMBER 12, 2011 PAGE 11 OF 18 AWARDS AND PRESENTATIONS 302. Seminole County Public Schools REQUEST: Representing Seminole County Public Schools School Board, Ms. Dede Schaffner will address the Mayor and City Commission on matters related to Seminole County Public Schools. School Board Member Dede Schaffner, Seminole County Public Schools, 400 East Lake Mary Boulevard, Sanford, Florida: addressed the City Commission and introduced Mr. John Pavelchak who was in attendance also. Board Member Schaffner reviewed a PowerPoint presentation followed by some documents that were provided to the Mayor and City Commission and addressed funding, capital outlay, and the Operating Budget they are working on at the present time. Mr. John Pavelchak, CPA, Executive Director for Finance and Budgeting, Seminole County Public Schools, 400 East Lake Mary Boulevard, Sanford, Florida: spoke on monetary issues. School Board Member Schaffner then reviewed cuts and changes they have taken. Mayor Lacey asked if Charter Schools were included in their Budget. School Board Member Schaffner explained, "The Charter Schools are included in our numbers, because the dollars actually come to us and then we reallocate them to the Charter Schools. Further comments followed on homeless students, classroom sizes, and the Legislature Deputy Mayor Jean Hovey stated, "In hopes that if you do have to close another school, you will give people more notice than what happened last year in Longwood, and I know you are only one person but it does affect everyone. It is not just one school it is all those other schools that are affected along the way. And, I think at the last school Board meeting, you decided or it was discussed, hopefully you can make a decision in January, if that is something that is going to be done." School Board Member Schaffner stated, "That is what our hope is. Because we knew it was disruptive. Again, we got such short notice. As you were saying earlier, you get short notice and you have to react in a hurry.' Discussion followed and School Board Member Schaffner added, "We're very cognizant of the fact that we need to make some decisions early on." Tape 1 /Side B Regarding whether any schools might be closed, Mayor Lacey asked for more information on the process. School Board Member Schaffner explained that their Staff was working on providing data and explained that with positive changes in the economy, "There is a possibility that we can always re -open a school that's why we had temporarily suspended it and worded it that way. What we will do Mayor is go forward and look at all the factors involved in it and make decisions based on all the factors involved in it and make decisions based on all the factors involved. Certainly, the surrounding schools and whether or not there is an opportunity for them to absorb more students — speaking as only one (1) School Board Member, and please understand, as one (1) School Board Member, I would not want to disrupt the Longwood children a second time. I would hate to do that." Discussion followed on Winter Springs students going to Winter Springs schools as opposed to Oviedo schools; and re- zoning of schools in the past. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- DECEMBER 12, 2011 PAGE 12 OF 18 Commissioner Rick Brown asked, "So can the parents be comfortable then that before any decision was made on Keeth (Elementary School), Winter Springs students would be going to or be back into a Winter Springs school where the population belongs ?" School Board Member Schaffner responded, "I can't promise you that because again — we don't do it based on their address, we do it based on the parameters around the individual school and where the population is." Further comments followed on parents who elect to send their students to magnet schools and busing issues, textbooks, virtual learning, and studying foreign languages. Related to capital expenditures in the schools, Commissioner Brown mentioned the inquiries he gets asked most are about a player piano and a million dollar BOSE® Acoustic Wave® ceiling in one of the schools. School Board Member Schaffner stated, "Never heard of that before but I'll sure check that out." Commissioner Brown then asked about Tuskawilla Middle School's number of libraries. School Board Member Schaffner addressed changes and changes in the media center to accommodate computers, and mandated computer based testing. Commissioner Brown then inquired, "Did we inventory all those rooms? Are they all stocked with books? School Board Member Schaffner remarked, "I can't answer that for you. I don't know. They were at one point." Smaller classrooms for more quality times with students, virtual textbooks, and budget for resources was discussed next. Further comments followed on the cap for the number of elementary school students and what number elementary schools were designed for. Mr. Pavelchak stated, "It has been 675 for a few years now. I think they were designed for over 600 students." Trends related to virtual education, and that their students are not interested in being lectured to in classrooms and that education is being delivered in different ways than years before; and forty -four (44) National Merit Scholars were addressed next. Commissioner Bonner thanked School Board Member Schaffner for the very thorough discussion this evening. Discussion ensued on the new Choices In Learning Charter School and budgetary issues; and the viability of Charter Schools. Commissioner Bonner stated, "I am very pleased to hear your personal comments about not disrupting those children a second time. I think that that if that could at all be accomplished, I think that would definitely be something that those families would greatly appreciate." Mayor Lacey asked School Board Member Schaffner how the City could assist Seminole County Public Schools. School Board Member Schaffner asked that the City support all the District's schools and funding. Mayor Lacey then said, "Have you gotten feedback from the Legislature yet on how receptive they are to opening up the schools to the charter county transportation penny? School Board Member Schaffner stated, "I have not. I don't have that information but I certainly could ask." Further discussion followed on skeleton costs; the potential costs for their own election; and potential cuts being considered; and costs for unfunded mandates. Related to the unfunded mandates, Deputy Mayor Hovey suggested that Legislators be called. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- DECEMBER 12, 2011 PAGE 13 OF 18 School Board Member Schaffner closed by thanking the Commission for asking her to attend and added, "If I can ever be of assistance, if you have any other questions, please be sure and give me a call or I'll come back at any time." REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report. REPORTS 401. Office Of The City Manager — Kevin L. Smith Manager Smith commented on his schedule, and offered his wishes for a Merry Christmas and a Happy New Year. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC City Clerk Andrea Lorenzo - Luaces referenced a previously presented Agenda Item which noted a proposed Agenda Item related to having the City's Boards and Committees address the City Commission at a future City Commission meeting; and then to have a follow -up Agenda Item for the City Commission to further discuss the City's Advisory Boards and Committees. Commissioner Bonner said, "I think the original letter and intent of your proposal still holds water to have our Board leadership come and discuss their Board representation to us and allow us to take a look at any possible changes that might come out of that. We were blessed last year to add actually two (2) new Boards to our community to serve us in two (2) new ways and it probably makes sense for once a year for us to take a look at our Boards and how they are serving our citizens and us as well, on behalf of the citizens. So, I think it is a good thing to do." Commissioner Joanne M. Krebs and Deputy Mayor Hovey noted, "I agree." No objections were voiced. Mayor Lacey summarized, "There seems to be Consensus." City Clerk Lorenzo - Luaces then said, "Very good — then we'll bring that back." REPORTS 403. Office Of Commissioner Seat Two — The Honorable Rick Brown Commissioner Brown stated, "Chris (Caldwell, Director, Parks and Recreation Department), great job to you and your team on the Tree Lighting and Parade. Very, very nice. I think everyone had a great time. Great crowd, great events — thank you so much!" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- DECEMBER 12, 2011 PAGE 14 OF 18 Further comments followed on costs. Secondly, Commissioner Brown commented on the recent Boys Town of Central Florida's Christmas Tree Lighting event and thanked all the people who attended for their support. Thirdly, Commissioner Brown remarked about a great fundraising event for Lieutenant Doug Seely and his new extended family; and thanked the Police Department and City families for their support. Commissioner Brown then commented on his schedule in late December. Mayor Lacey said to Commissioner Brown, "And thank you for putting on that event for Doug Seely — that was very good." REPORTS 404. Office Of Commissioner Seat Three — The Honorable Gary Bonner "I WOULD LIKE TO NOMINATE MR. BRIAN FRICKE TO JOIN THE BOARD OF TRUSTEES." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: DEPUTY MAYOR HOVEY: AYE COMMISSIONER BONNER: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Commissioner Bonner mentioned his daughter was getting married and thanked all for their kind wishes. Before concluding his Report, Commissioner Bonner offered a Merry Christmas and Happy New Year. REPORTS 405. Office Of Commissioner Seat Four — The Honorable Cade Resnick Commissioner Cade Resnick remarked, "I am going to thank both Chris (Caldwell) and the Chief (Brunelle, Police Department) for a great event this past weekend." REPORTS 406. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs Commissioner Krebs passed out some information from the Tri- County League of Cities which identifies their upcoming priorities. On a related note, Commissioner Krebs commented on the Florida League of Cities and the upcoming Legislative Action Day. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING— DECEMBER 12, 2011 PAGE 15 OF 18 Further discussion. Commissioner Krebs then referenced an email the City Commission may have received related to helping to "Preserve and protect Police and Fire Pensions, Pension Reforms" and added, "If something doesn't happen this year, it will be next year; but they're going to keep moving forward on that. What they are asking us to do and maybe Kevin, by next meeting, we can have something — is to adopt a Resolution, so maybe you could bring it up and we could - have a sample; and we can decide whether we want to have a Resolution; but they really are encouraging every City to have a Resolution on this and to understand what this really is about." Next, Commissioner Krebs wished everyone a "Merry Christmas ". Continuing her Report, Commissioner Krebs remarked about recognizing citizens and suggested we could have a "Citizens Corner" or something like that in our City Newsletter to recognize citizens. Commissioner Krebs then mentioned a citizen who had given an inspiring speech about his life and thought that there are probably many other citizens who have inspiring stories to tell. Commissioner Krebs added, "If we could look into doing something like that — I don't know who would take this up in the City — but if we could have some type of recognition for our citizens; those that come right here from Winter Springs, that we grow. I would really like to see something like that happen." Lastly, Commissioner Krebs asked about the status of negotiations with the CSX Corporation. With brief comments, Mayor Lacey pointed out, "The County and the City have been notified formally that it was approved through the CSX (Corporation) chain. The next bureaucratic step to follow is for an actual contract to be sent from CSX's (Corporation) Design Consultants to the County." Commissioner Krebs asked further how this would occur, to which Mayor Lacey mentioned that he would call tomorrow. Mr. Caldwell said to Commissioner Krebs, "I wanted to address your concern about recognizing a local. We do have something that we can — we do a community spotlight and where we've recognized youth and we've had two (2) young high school students that we've recognized in the past. So, we could take that on and move that in the direction that you're referring to." Commissioner Krebs added, "It could be Artists — I believe this with the bottom of my heart that everybody has a talent, everybody; and there are a lot of people out there and they don't ever come forward and say that they are talented." Mr. Caldwell added, "We will take the lead on that." REPORTS 407. Office Of The Mayor — The Honorable Charles Lacey Mayor Lacey recognized former Commissioner Sally McGinnis who was in attendance at this meeting. Secondly, Mayor Lacey mentioned that the State of the County is being held in February 2012 and noted, "The City has traditionally purchased a table - is there a Consensus from the Commission for Kevin (Smith) to purchase another table this year ?" Commissioner Krebs noted that she would like to attend. No objections were voiced. Next, Mayor Lacey noted an upcoming reception to honor local Teacher's of the Year and that tables could be purchased for $250.00. Tape 2 /Side A CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- DECEMBER 12, 2011 PAGE 16 OF 18 Discussion followed on the details of this event, and if there was support, then the City Manager would need to find some dollars to purchase a table. Mayor Lacey said he would get more information and bring it back to the City Commission for their consideration in January 2012. REPORTS 408. Office Of Commissioner Seat One /Deputy Mayor — The Honorable Jean Hovey Deputy Mayor Hovey remarked, "I too want to thank Chris Caldwell and the group from Parks and Rec[reation]." Furthermore, Deputy Mayor Hovey thought that the timing of the Tree Lighting after the Parade was great. Next, Deputy Mayor Hovey also mentioned that on Wednesday, she would be attending the first meeting for the Seminole County Public Schools Superintendent Search Committee, and that they were still interested in receiving Public Input. PUBLIC INPUT Ms. Cindy Barson, 1674 Canton Lane, Oviedo, Florida: invited the Mayor and City Commission to attend a Town Hall meeting hosted by "Stand Up for Seminole County Public Schools ", a group formed to support Seminole County Public Schools' Budget crisis. Ms. Barson said that they will be hosting a series of Town Hall meetings with the first being held at Winter Springs High School on Thursday, January 19, 2012 at 6:00 p.m. and asked that our Mayor and City Commission attend; and if they can attend, to please let them know. Ms. Barson mentioned that invitations had been emailed although the Mayor and the City Commission had not yet received an email /invitation; and Ms. Barson said she would follow -up on this. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used REGULAR AGENDA REGULAR 600. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission consider nominating the next Deputy Mayor as stipulated in the Charter of the City of Winter Springs, consistent with actions in the past. FISCAL IMPACT: There is no specific fiscal impact to this Appointment. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- DECEMBER 12, 2011 PAGE 17 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is being requested to appoint a Member of the City Commission to serve as the next Deputy Mayor. "I WOULD LIKE TO NOMINATE COMMISSIONER BONNER." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. PUBLIC INPUT No one addressed the Mayor and City Commission at this time. Mayor Lacey closed this Public Input portion. In other City business, Mayor Lacey mentioned that the Shop with a Cop event is scheduled for Saturday, December 17 2011; that the next Regular Meeting of the City Commission is scheduled for January 9 2012; and that on January 19 2012, will be the first 2012 Tri- County League of Cities meeting, and that Winter Springs will host this meeting, and Commissioner Krebs will be sworn in as the next President. Continuing this discussion, Commissioner Krebs mentioned she had been elected to Florida League of Cities Board of Directors. Commissioner Brown noted that for any runners, on December the 17 2011, beginning at 8:00 a.m. at the Winter Springs Town Center, is the Boys Town of Central Florida 5K. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING— DECEMBER 12, 2011 PAGE 18 OF 18 Further, related to the Tri- County League of Cities meeting that Winter Springs will be hosting on January 19 2012, Chief Brunelle asked Commissioner Krebs if there was a need for the Honor Guard. Commissioner Krebs stated, "I would love that." Further comments followed on the January program. Commissioner Bonner thanked the City Commission for the Deputy Mayor nomination. Additionally, Deputy Mayor Bonner added, "I want to recognize the Public Works Department for a couple of accomplishments. First of all, I want to thank you for the outstanding effort at the intersection of Vistawilla [Drive] and Seneca [Boulevard]. It really turned out quite nice. I have heard lots of compliments on the milder grade in that drainage culvert that historically has been a bit jarring to everyone that takes that turn. So, thank you for that." Continuing, Commissioner Bonner offered his compliments to the Public Works Department regarding Consent Agenda Item "204" and mentioned that he was impressed that "You did identify a couple of cost saving opportunities within the Bid which further saved the City, I believe it was way north of sixty thousand dollars ($60.000.00). So, I do want to thank again, our team - Kevin (Smith), I want to recognize your team for their diligence in not only combing through the Award, find great Contractors to do this work, and awarding the low cost Bidder; but then subsequently, even paring down their Bid to save even more money for our citizens; so, well done!" Lastly, Commissioner Krebs noted that she had additional brochures related to Tri- County League of Cities' upcoming priorities. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 7:00 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO- LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the 1 2012 City Commission Regular Meeting. CITY OF WINTER SPRINGS FLORIDA 4 0NT R S ki i F— u c o Incorporate 1959 CITY COMMISSION MINUTES REGULAR MEETING MONDAY, DECEMBER 12, 2011 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2011 PAGE 2 OF 18 CALL TO ORDER The Regular Meeting of Monday, December 12, 2011 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Jean Hovey present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Cade Resnick, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present A moment of silence was held, followed by the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2011 PAGE 3 OF 18 INFORMATIONAL 101. Office Of The City Manager And Finance And Administrative Services Department REQUEST: The Finance Department and the City Manager are pleased to announce that the City of Winter Springs has received the Certificate of Achievement for Excellence in Financial Reporting for the 2010 fiscal year. FISCAL IMPACT: The award program application fees for the Certificate of Excellence in Financial Reporting are about $450. These fees are routinely budgeted in Finance and Administrative Services (1300 division). The benefits of this award continue to contribute to the low capital cost of borrowing for the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. INFORMATIONAL 102. Office Of The City Manager And Finance and Administrative Services Department REQUEST: City Manager and Finance Department transmitting the City's fiscal year -end financial reports for the 2011 fiscal year via the Executive Dashboard. FISCAL IMPACT: The fiscal impact of this new modeling will be measurable over the next several years. The cost of the software is nominal. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2011 PAGE 4 OF 18 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. INFORMATIONAL 103. Office Of The City Manager And Finance and Administrative Services Department REQUEST: The City Manager and Finance Department providing the Investment Report for the last quarter of fiscal year 2011 (quarter ending September 30, 2011) as prepared by PFM Asset Management LLC. FISCAL IMPACT: The weighted average yield at September 30, 2011 is .42 %. The weighted average yield at June 30, 2011 was .42 %. This portfolio has an average duration of .78 (less than one year). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Furthermore, the investment report will be placed on the City's website within one week of acceptance in the section titled Budgets and Financial Documents. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. INFORMATIONAL 104. Police Department And The Office Of The City Manager REQUEST: The Police Department and the City Manager are pleased to announce that the City of Winter Springs Police Department has received its third reaccreditation from the Commission on Accreditation for Law Enforcement Agencies. FISCAL IMPACT: The accreditation program budget of $5,500 annually covers maintenance, software updates, application fees and general assistance while preparing for both mock onsite and actual on site review of our policy and procedures. These fees are routinely budgeted yearly in (2114 -55441 Community Services Bureau). The benefits of this award continue to contribute to our standard of excellence in Law Enforcement. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2011 PAGE 5 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. INFORMATIONAL 105. Parks and Recreation Department REQUEST: The Parks and Recreation Department wishes to inform the City Commission about the 2012 Winter Springs Community Events. FISCAL IMPACT: Funds are budgeted in account 7260 -51214 for public safety. Program promotional accounts as sponsorships /donations /vendor fees are collected. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: No discussion. INFORMATIONAL 106. Police Department REQUEST: The Police Department wishes to update the Commission on the city's red light traffic safety program. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2011 PAGE 6 OF 18 FISCAL IMPACT: There is no fiscal impact related to this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. "MOTION TO APPROVE (INFORMATIONAL AGENDA)." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER BONNER. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. CONSENT AGENDA CONSENT 200. Office of the City Clerk REQUEST: Requesting the City Commission Approve the Monday, November 28, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2011 PAGE 7 OF 18 RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, November 28, 2011 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. CONSENT 201. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission to authorize the City Attorney to prepare the one year extension agreement and the City Manager to execute the one year agreement between the City of Winter Springs and Dawnalee Corporation for neighborhood parks landscape maintenance service as stated in section 2.1 of the 2011 contract. FISCAL IMPACT: Funding for Landscaping Maintenance is currently budgeted in the Parks and Recreation — Parks and Grounds Budget Line Code (7230 - 53186) in the amount of $56,388. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department is requesting the City Commission to authorize the City Attorney to prepare the one year extension agreement and the City Manager to execute the one year agreement between the City of Winter Springs and Dawnalee Corporation for neighborhood parks landscape maintenance service as stated in section 2.1 of the 2011 contract. No discussion. CONSENT 202. Not Used CONSENT 203. Police Department REQUEST: The Police Department requests to use Alan Jay Chevrolet located in Sebring, Florida, via Florida Sheriffs Association Bid Process, to purchase four (4) police package Chevrolet Tahoes in the amount of $98,564.00 from FY 2011/2012 approved budget line code 2115- 64100. The Police Department would also request to use Dana Safety Supply in Jacksonville, Florida and piggy back off of the Tallahassee Police Department Contract number 1489 to purchase emergency lighting and equipment for the vehicles. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2011 PAGE 8 OF 18 FISCAL IMPACT: Funding is requested from FY 2011/2012 approved budget line code 2115- 64100. The total cost for the four (4) Tahoes and emergency equipment is $114,021.28. The balance in line code 2115 -64100 is $123,068.50 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the use of Alan Jay Chevrolet to purchase four (4) Chevrolet Tahoes through the Florida Sheriffs Bid from FY 2011/20112 approved budget line code 211 -64100 for a total expenditure of $98,564.00. Staff recommends the use of Dana Safety Supply to purchase emergency equipment for the four (4) Tahoes off of Tallahassee Police Department contract number 1489 from FY 2011/20112 approved budget line code 211 -64100 for a total expenditure of $15,457.28. This Agenda Item was not discussed. CONSENT 204. Public Works Department And Community Development Department REQUEST: The Public Works and Community Development Departments requesting authorization to enter into a contract agreement with Wal -Rose, Inc. for the Shepard Road Streetscape (ITB# 001/12/BF) in the amount of $403,441.74 FISCAL IMPACT: The project cost is $403,441.74 plus a 5% contingency, for a total of $423,613.83 funded by the US 17 -92 CRA Redevelopment Trust Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2011 PAGE 9 OF 18 RECOMMENDATION: Staff recommends that the City Commission approve the award of the Shepard Road Streetscape to the low bidder, Wal -Rose, Inc. in the amount of $403,441.74 plus a 5% contingency, funded by the US 17 -92 CRA Redevelopment Trust Fund, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 205. Office Of The City Manager And Finance And Administrative Services Department REQUEST: The City Manager and Finance and Administrative Services Department are requesting the Commission consider adoption of Resolution 2011 -57, clarifying the Winter Springs Defined Pension Plan benefits and to allow the City Manager and City Attorney to complete any and all documents necessary to execute the plan changes. FISCAL IMPACT: The direct monetary impact of the changes previously approved (via Resolution 2011 -52) and those outlined above (via Resolution 2011 -57) over the next 30 years will be approximately $28,444,574.00. 30 years is used because that is the State mandated planning horizon for most retirement plans. These changes and the corresponding savings ($579,000.00) have been budgeted for FY11 -12. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlertieCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: City Manager and Director of Finance and Administrative Services recommend the Commission adopt Resolution 2011 -57 and permit the City Manager and City Attorney to prepare and execute any and all applicable documents necessary to execute the pension modifications. There was no discussion on this Agenda Item. "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2011 PAGE 10 OF 18 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Presentation of the City's Fiscal Year End Financial Reports for the 2011 Fiscal Year The Executive Dashboard. (This is related to Information Agenda Item "102 "). City Manager Kevin L. Smith introduced this Agenda Item. A presentation was shown and was followed by comments from Mr. Shawn Boyle, Director, Finance and Administrative Services Department. Mayor Lacey stated, "I just want to congratulate you, the Staff, the 200 people who work for the City, for this significant accomplishment." Mayor Lacey added, "I think it is remarkable. Thank you very much!" Members of the City Commission noted they agreed. AWARDS AND PRESENTATIONS 301. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Presentation of Investment Report for the 2011 Fiscal Year via The Executive Dashboard. (This is related to Informational Agenda Item "103 ".) Mr. Boyle gave a brief presentation related to the status of Investments to the Mayor and City Commission. Commissioner Gary Bonner stated, "Well done!" ❖❖ AGENDA NOTE: THE FOLLOWING AWARDS AND PRESENTATIONS WERE HEARD IN ORDER, AS DOCUMENTED. ❖❖ AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 303. Office Of The Mayor REQUEST: Presentation of a Mayoral Proclamation to the Grove Counseling Center, Inc., in recognition of their numerous and remarkable contributions to the Central Florida community, and in celebration of the Grove Counseling Center's 40 Anniversary of touching so many for the better — for empowering area youth, for strengthening family bonds, and for turning around the lives of many area citizens. Mayor Lacey presented a Proclamation to The Grove Counseling Center, Inc. Ms. Jennifer L. Small, MBA, Executive Director /CEO, The Grove Counseling Center, Inc., 111 West Magnolia Avenue, Longwood, Florida: addressed the City Commission and thanked the City for being so supportive. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — DECEMBER 12, 2011 PAGE 11 OF 18 AWARDS AND PRESENTATIONS 302. Seminole County Public Schools REQUEST: Representing Seminole County Public Schools School Board, Ms. Dede Schaffner will address the Mayor and City Commission on matters related to Seminole County Public Schools. School Board Member Dede Schaffner, Seminole County Public Schools, 400 East Lake Mary Boulevard, Sanford, Florida: addressed the City Commission and introduced Mr. John Pavelchak who was in attendance also. Board Member Schaffner reviewed a PowerPoint presentation followed by some documents that were provided to the Mayor and City Commission and addressed funding, capital outlay, and the Operating Budget they are working on at the present time. Mr. John Pavelchak, CPA, Executive Director for Finance and Budgeting, Seminole County Public Schools, 400 East Lake Mary Boulevard, Sanford, Florida: spoke on monetary issues. School Board Member Schaffner then reviewed cuts and changes they have taken. Mayor Lacey asked if Charter Schools were included in their Budget. School Board Member Schaffner explained, "The Charter Schools are included in our numbers, because the dollars actually come to us and then we reallocate them to the Charter Schools. Further comments followed on homeless students, classroom sizes, and the Legislature. Deputy Mayor Jean Hovey stated, "In hopes that if you do have to close another school, you will give people more notice than what happened last year in Longwood, and I know you are only one person but it does affect everyone. It is not just one school it is all those other schools that are affected along the way. And, I think at the last school Board meeting, you decided or it was discussed, hopefully you can make a decision in January, if that is something that is going to be done." School Board Member Schaffner stated, "That is what our hope is. Because we knew it was disruptive. Again, we got such short notice. As you were saying earlier, you get short notice and you have to react in a hurry.' Discussion followed and School Board Member Schaffner added, "We're very cognizant of the fact that we need to make some decisions early on." Tape 1 /Side B Regarding whether any schools might be closed, Mayor Lacey asked for more information on the process. School Board Member Schaffner explained that their Staff was working on providing data and explained that with positive changes in the economy, "There is a possibility that we can always re -open a school that's why we had temporarily suspended it and worded it that way. What we will do Mayor is go forward and look at all the factors involved in it and make decisions based on all the factors involved in it and make decisions based on all the factors involved. Certainly, the surrounding schools and whether or not there is an opportunity for them to absorb more students — speaking as only one (1) School Board Member, and please understand, as one (1) School Board Member, I would not want to disrupt the Longwood children a second time. I would hate to do that." Discussion followed on Winter Springs students going to Winter Springs schools as opposed to Oviedo schools; and re- zoning of schools in the past. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2011 PAGE 12 OF 18 Commissioner Rick Brown asked, "So can the parents be comfortable then that before any decision was made on Keeth (Elementary School), Winter Springs students would be going to or be back into a Winter Springs school where the population belongs ?" School Board Member Schaffner responded, "I can't promise you that because again — we don't do it based on their address, we do it based on the parameters around the individual school and where the population is." Further comments followed on parents who elect to send their students to magnet schools and busing issues, textbooks, virtual learning, and studying foreign languages. Related to capital expenditures in the schools, Commissioner Brown mentioned the inquiries he gets asked most are about a player piano and a million dollar BOSE® Acoustic Wave® ceiling in one of the schools. School Board Member Schaffner stated, "Never heard of that before but I'll sure check that out." Commissioner Brown then asked about Tuskawilla Middle School's number of libraries. School Board Member Schaffner addressed changes and changes in the media center to accommodate computers, and mandated computer based testing. Commissioner Brown then inquired, "Did we inventory all those rooms? Are they all stocked with books? School Board Member Schaffner remarked, "I can't answer that for you. I don't know. They were at one point." Smaller classrooms for more quality times with students, virtual textbooks, and budget for resources was discussed next. Further comments followed on the cap for the number of elementary school students and what number elementary schools were designed for. Mr. Pavelchak stated, "It has been 675 for a few years now. I think they were designed for over 600 students." Trends related to virtual education, and that their students are not interested in being lectured to in classrooms and that education is being delivered in different ways than years before; and forty -four (44) National Merit Scholars were addressed next. Commissioner Bonner thanked School Board Member Schaffner for the very thorough discussion this evening. Discussion ensued on the new Choices In Learning Charter School and budgetary issues; and the viability of Charter Schools. Commissioner Bonner stated, "I am very pleased to hear your personal comments about not disrupting those children a second time. I think that that if that could at all be accomplished, I think that would definitely be something that those families would greatly appreciate." Mayor Lacey asked School Board Member Schaffner how the City could assist Seminole County Public Schools. School Board Member Schaffner asked that the City support all the District's schools and funding. Mayor Lacey then said, "Have you gotten feedback from the Legislature yet on how receptive they are to opening up the schools to the charter county transportation penny? School Board Member Schaffner stated, "I have not. I don't have that information but I certainly could ask." Further discussion followed on skeleton costs; the potential costs for their own election; and potential cuts being considered; and costs for unfunded mandates. Related to the unfunded mandates, Deputy Mayor Hovey suggested that Legislators be called. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2011 PAGE 13 OF 18 School Board Member Schaffner closed by thanking the Commission for asking her to attend and added, "If I can ever be of assistance, if you have any other questions, please be sure and give me a call or I'll come back at any time." REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report. REPORTS 401. Office Of The City Manager — Kevin L. Smith Manager Smith commented on his schedule, and offered his wishes for a Merry Christmas and a Happy New Year. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC City Clerk Andrea Lorenzo - Luaces referenced a previously presented Agenda Item which noted a proposed Agenda Item related to having the City's Boards and Committees address the City Commission at a future City Commission meeting; and then to have a follow -up Agenda Item for the City Commission to further discuss the City's Advisory Boards and Committees. Commissioner Bonner said, "I think the original letter and intent of your proposal still holds water to have our Board leadership come and discuss their Board representation to us and allow us to take a look at any possible changes that might come out of that. We were blessed last year to add actually two (2) new Boards to our community to serve us in two (2) new ways and it probably makes sense for once a year for us to take a look at our Boards and how they are serving our citizens and us as well, on behalf of the citizens. So, I think it is a good thing to do." Commissioner Joanne M. Krebs and Deputy Mayor Hovey noted, "I agree." No objections were voiced. Mayor Lacey summarized, "There seems to be Consensus." City Clerk Lorenzo - Luaces then said, "Very good — then we'll bring that back." REPORTS 403. Office Of Commissioner Seat Two — The Honorable Rick Brown Commissioner Brown stated, "Chris (Caldwell, Director, Parks and Recreation Department), great job to you and your team on the Tree Lighting and Parade. Very, very nice. I think everyone had a great time. Great crowd, great events — thank you so much!" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2011 PAGE 14 OF 18 Further comments followed on costs. Secondly, Commissioner Brown commented on the recent Boys Town of Central Florida's Christmas Tree Lighting event and thanked all the people who attended for their support. Thirdly, Commissioner Brown remarked about a great fundraising event for Lieutenant Doug Seely and his new extended family; and thanked the Police Department and City families for their support. Commissioner Brown then commented on his schedule in late December. Mayor Lacey said to Commissioner Brown, "And thank you for putting on that event for Doug Seely — that was very good." REPORTS 404. Office Of Commissioner Seat Three — The Honorable Gary Bonner "I WOULD LIKE TO NOMINATE MR. BRIAN FRICKE TO JOIN THE BOARD OF TRUSTEES." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: DEPUTY MAYOR HOVEY: AYE COMMISSIONER BONNER: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Commissioner Bonner mentioned his daughter was getting married and thanked all for their kind wishes. Before concluding his Report, Commissioner Bonner offered a Merry Christmas and Happy New Year. REPORTS 405. Office Of Commissioner Seat Four — The Honorable Cade Resnick Commissioner Cade Resnick remarked, "I am going to thank both Chris (Caldwell) and the Chief (Brunelle, Police Department) for a great event this past weekend." REPORTS 406. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs Commissioner Krebs passed out some information from the Tri- County League of Cities which identifies their upcoming priorities. On a related note, Commissioner Krebs commented on the Florida League of Cities and the upcoming Legislative Action Day. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — DECEMBER 12, 2011 PAGE 15 OF 18 Further discussion. Commissioner Krebs then referenced an email the City Commission may have received related to helping to "Preserve and protect Police and Fire Pensions, Pension Reforms" and added, "If something doesn't happen this year, it will be next year; but they're going to keep moving forward on that. What they are asking us to do and maybe Kevin, by next meeting, we can have something — is to adopt a Resolution, so maybe you could bring it up and we could - have a sample; and we can decide whether we want to have a Resolution; but they really are encouraging every City to have a Resolution on this and to understand what this really is about." Next, Commissioner Krebs wished everyone a "Merry Christmas ". Continuing her Report, Commissioner Krebs remarked about recognizing citizens and suggested we could have a "Citizens Corner" or something like that in our City Newsletter to recognize citizens. Commissioner Krebs then mentioned a citizen who had given an inspiring speech about his life and thought that there are probably many other citizens who have inspiring stories to tell. Commissioner Krebs added, "If we could look into doing something like that — I don't know who would take this up in the City — but if we could have some type of recognition for our citizens; those that come right here from Winter Springs, that we grow. I would really like to see something like that happen." Lastly, Commissioner Krebs asked about the status of negotiations with the CSX Corporation. With brief comments, Mayor Lacey pointed out, "The County and the City have been notified formally that it was approved through the CSX (Corporation) chain. The next bureaucratic step to follow is for an actual contract to be sent from CSX's (Corporation) Design Consultants to the County." Commissioner Krebs asked further how this would occur, to which Mayor Lacey mentioned that he would call tomorrow. Mr. Caldwell said to Commissioner Krebs, "I wanted to address your concern about recognizing a local. We do have something that we can — we do a community spotlight and where we've recognized youth and we've had two (2) young high school students that we've recognized in the past. So, we could take that on and move that in the direction that you're referring to." Commissioner Krebs added, "It could be Artists — I believe this with the bottom of my heart that everybody has a talent, everybody; and there are a lot of people out there and they don't ever come forward and say that they are talented." Mr. Caldwell added, "We will take the lead on that." REPORTS 407. Office Of The Mayor — The Honorable Charles Lacey Mayor Lacey recognized former Commissioner Sally McGinnis who was in attendance at this meeting. Secondly, Mayor Lacey mentioned that the State of the County is being held in February 2012 and noted, "The City has traditionally purchased a table - is there a Consensus from the Commission for Kevin (Smith) to purchase another table this year ?" Commissioner Krebs noted that she would like to attend. No objections were voiced. Next, Mayor Lacey noted an upcoming reception to honor local Teacher's of the Year and that tables could be purchased for $250.00. Tape 2 /Side A CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2011 PAGE 16 OF 18 Discussion followed on the details of this event, and if there was support, then the City Manager would need to find some dollars to purchase a table. Mayor Lacey said he would get more information and bring it back to the City Commission for their consideration in January 2012. REPORTS 408. Office Of Commissioner Seat One/Deputy Mayor — The Honorable Jean Hovey Deputy Mayor Hovey remarked, "I too want to thank Chris Caldwell and the group from Parks and Rec[reation]." Furthermore, Deputy Mayor Hovey thought that the timing of the Tree Lighting after the Parade was great. Next, Deputy Mayor Hovey also mentioned that on Wednesday, she would be attending the first meeting for the Seminole County Public Schools Superintendent Search Committee, and that they were still interested in receiving Public Input. PUBLIC INPUT Ms. Cindy Barson, 1674 Canton Lane, Oviedo, Florida: invited the Mayor and City Commission to attend a Town Hall meeting hosted by "Stand Up for Seminole County Public Schools ", a group formed to support Seminole County Public Schools' Budget crisis. Ms. Barson said that they will be hosting a series of Town Hall meetings with the first being held at Winter Springs High School on Thursday, January 19, 2012 at 6:00 p.m. and asked that our Mayor and City Commission attend; and if they can attend, to please let them know. Ms. Barson mentioned that invitations had been emailed although the Mayor and the City Commission had not yet received an email/invitation; and Ms. Barson said she would follow -up on this. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used REGULAR AGENDA REGULAR 600. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission consider nominating the next Deputy Mayor as stipulated in the Charter of the City of Winter Springs, consistent with actions in the past. FISCAL IMPACT: There is no specific fiscal impact to this Appointment. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2011 PAGE 17 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is being requested to appoint a Member of the City Commission to serve as the next Deputy Mayor. "I WOULD LIKE TO NOMINATE COMMISSIONER BONNER." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. PUBLIC INPUT No one addressed the Mayor and City Commission at this time. Mayor Lacey closed this Public Input portion. In other City business, Mayor Lacey mentioned that the Shop with a Cop event is scheduled for Saturday, December 17 2011; that the next Regular Meeting of the City Commission is scheduled for January 9 2012; and that on January 19 2012, will be the first 2012 Tri- County League of Cities meeting, and that Winter Springs will host this meeting, and Commissioner Krebs will be sworn in as the next President. Continuing this discussion, Commissioner Krebs mentioned she had been elected to Florida League of Cities Board of Directors. Commissioner Brown noted that for any runners, on December the 17 2011, beginning at 8:00 a.m. at the Winter Springs Town Center, is the Boys Town of Central Florida 5K. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — DECEMBER 12, 2011 PAGE 18 OF 18 Further, related to the Tri- County League of Cities meeting that Winter Springs will be hosting on January 19 2012, Chief Brunelle asked Commissioner Krebs if there was a need for the Honor Guard. Commissioner Krebs stated, "I would love that." Further comments followed on the January program. Commissioner Bonner thanked the City Commission for the Deputy Mayor nomination. Additionally, Deputy Mayor Bonner added, "I want to recognize the Public Works Department for a couple of accomplishments. First of all, I want to thank you for the outstanding effort at the intersection of Vistawilla [Drive] and Seneca [Boulevard]. It really turned out quite nice. I have heard lots of compliments on the milder grade in that drainage culvert that historically has been a bit jarring to everyone that takes that turn. So, thank you for that." Continuing, Commissioner Bonner offered his compliments to the Public Works Department regarding Consent Agenda Item "204" and mentioned that he was impressed that "You did identify a couple of cost saving opportunities within the Bid which further saved the City, I believe it was way north of sixty thousand dollars ($60.000.00). So, I do want to thank again, our team - Kevin (Smith), I want to recognize your team for their diligence in not only combing through the Award, find great Contractors to do this work, and awarding the low cost Bidder; but then subsequently, even paring down their Bid to save even more money for our citizens; so, well done!" Lastly, Commissioner Krebs noted that she had additional brochures related to Tri - County League of Cities' upcoming priorities. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 7:00 p.m. RESPECTFULLY SUBMITTED: :dr! REA LORENZO - LUACES, MMC CI Y CLERK APPROVED: � /Lamoyx M' t . R i>iir — ACEY. NOTE: These Minutes were approved at the January 9, 2012 City Commission Regular Meeting.