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HomeMy WebLinkAbout2011 04 06 Consent 202 Approval of the Planning And Zoning Board/LPA Special Meeting Minutes of March 9, 2011 CITY OF WINTER SPRINGS, FLORIDA r' MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING MARCH 9, 2011 CALL TO ORDER The Special Meeting of Wednesday, March 9, 2011 of the Planning And Zoning Board/Local Planning Agency was called to Order at 7:00 p.m. by Chairman William H. Poe in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman William H. Poe, present Vice Chairperson Rosanne Karr, present Board Member Howard Casman, present Board Member Bart Phillips, present Board Member Helga Schwarz, present City Attorney Anthony A. Garganese, present A moment of silence was followed by the Pledge of Allegiance. Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department stated, "The original Agenda contained Item number `500' which is the Public Hearing tonight relative to the Winter Springs Village complex. You will also note that there were three (3) Items that were added, "600 ", "601" and "602 ", addressing various aspects of the CIP (Capital Improvement Plan) and the Pedestrian Plan. It is my understanding that, although not required for the P &Z (Planning And Zoning Board/[Local Planning Agency]) to review these, it was placed on your Agenda in order to give you information prior to this going to the City Commission on the 28 - (March 2011)." Chairman Poe asked, "Does it require any action on our part?" Mr. Stevenson stated, "I do not believe so." PUBLIC INPUT Mr. Jeff Porter, P.E., Land Development Manager, Meritage Homes of Florida, Inc., 5337 Millenia Lakes Boulevard, Suite 160, Orlando, Florida: thanked the Board Members for this Special Meeting and indicated he would be available to answer any questions. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING - MARCH 9, 2011 PAGE 2 OF 7 Mr. Todd A. Stewart, 103 St. John's Landing Drive, Winter Springs, Florida: spoke of supporting Mr. Porter and Meritage Homes of Florida, Inc. with the changes to the proposed Winter Springs Village project and thanked the City and Staff for their efforts in this proposed project. ti Mr. Michael J. Cannell, 221 Torcaso Court, Winter Springs, Florida: noted he was in MIN favor of the proposed changes and thanked the Planning And Zoning Board/Local Planning Agency Board Members for their recommendations. Mr. David Bowen, 105 St. John's Landing Drive, Winter Springs, Florida: addressed the Board Members and said he supported the changes for the proposed Winter Springs Village project. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department Requests The Planning And Zoning Board Review The Information Presented In This Agenda Item And Consider Four (4) Requests For The Proposed Winter Springs Village: (1) One Additional Special Exception Request, (2) Certain Modifications To The Concept Plan, (3) Aesthetic Review Drawings For A New Unit Type, And (4) Modification To A Previously Reviewed Special Exception/Deviation Request. Mr. Stevenson presented this Agenda Item and stated, "We are going to try to make you aware of the changes that the residents have spoken of that have been the result of numerous hours of negotiation and discussions among the three (3) parties involved; the residents, the Applicant, and the City Staff." Continuing, Mr. Stevenson remarked, "When we show you these Modifications tonight, we want to assure you that the basic engineering of the plan is as we showed you on February 5 (2011)." The "Winter Springs Village New Design" Plan was shown and Mr. Stevenson explained the modifications on this proposed project. Referencing the facades, Mr. Stevenson stated, "Staff recommends that you look favorably on these pieces of architecture as they are in the transition area." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING - MARCH 9, 2011 PAGE 3 OF 7 Lastly, Mr. Stevenson remarked, "We would ask that this Planning And Zoning 22 Board[ /Local Planning Agency] forward recommendation to the City Commission to .� Approve the modifications to the Winter Springs Development as follows: The additional Special Exception deviation and the modified Special Exception deviation to be memorialized in the DA (Developer's Agreement), that will go to the City Commission, the Aesthetic Review for the new estate homes, and the minor "" modifications that we discussed here tonight to the Concept Plan." Discussion. Board Member Helga Schwarz asked, "Was there a requirement in the Town Center to have a two (2) story and is Elevation `A' through `C' considered within the Code ?" Mr. Porter stated, "What you see on "The Palermo" — the base option is a single story that you see on the left side, and then we also have a — second floor option which we would use here in this plan to meet the two (2) story requirement." Mr. Stevenson added, "All units must still be two (2) story. That is a Comp[rehensive] Plan issue." Board Member Schwarz inquired about the Elevations. Mr. Porter stated, "What we are doing is, this is a black and white concept of what we call `F' and `G' Elevations. These are additional Elevations that we do not have completed yet, but we submitted these to give you a flavor and let you see the ideas behind the new Elevations — we are actually doing these Elevations for all the products that we have. So, we have an upgraded `F' and `G' Elevation for multiple plans and not just the ones you see here. This was just what we had available at the time. We are still incorporating and completing those Elevations, but they are all going to be this type of style with stone work and exposed tails." Discussion ensued on the Bungalows as the Elevations were shown. Referencing the square footage of the Bungalows, Mr. Porter noted, "They actually range from 1900 [square feet] to about 2,300 square feet." Chairman Poe opened the "Public Input" portion of this Agenda Item. Mr. Todd A. Stewart, 103 St. John's Landing Drive, Winter Springs, Florida: spoke of traffic concerns if Spine Road is not completed. Mr. Stewart then noted, "We also totally agree with the design differences and the change." Mr. Stewart commented, "I just wanted to really support those two (2) things that came up and also make sure we put on Record - Spine Road - and there also is an agreement that the — lots on the back side of our property that they will not be allowed balconies as well as lights and speakers over the first floor. So, I want to at least put that on the Record." Mr. Stewart then added, "We haven't talked about that. That should be in the DA (Developer's Agreement) when it comes through, and we support that as well." Chairman Poe closed the "Public Input" portion of this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING - MARCH 9, 2011 PAGE 4 OF 7 r "I RECOMMEND APPROVAL OF STAFF'S RECOMMENDATION THAT WE Y SUBMIT IT TO THE CITY COMMISSION TO APPROVE THE MODIFICATIONS IN THE WINTER SPRINGS VILLAGE DEVELOPMENT AS FOLLOWS; THE ADDITIONAL SPECIAL EXCEPTION DEVIATION AND C MODIFICATION; SPECIAL EXCEPTION DEVIATION TO BE C MEMORIALIZED IN THE DEVELOPMENT AGREEMENT THAT WILL GO TO THE CITY COMMISSION; THE AESTHETIC REVIEW FOR THE NEW ESTATE HOMES; AS WELL AS THE MINOR MODIFICATIONS TO THE CONCEPT PLAN." MOTION BY CHAIRMAN POE. SECONDED BY VICE CHAIRPERSON KARR. DISCUSSION. VOTE: BOARD MEMBER CASMAN: AYE BOARD MEMBER SCHWARZ: AYE BOARD MEMBER PHILLIPS: AYE VICE CHAIRPERSON KARR: AYE CHAIRMAN POE: AYE MOTION CARRIED. Chairman Poe explained Ordinance 2011 -05 Amending the Uniform Requirements for City Boards and Committees that was Approved by the City Commission on February 28, 2011 to the Board Members. ❖ ❖ AGENDA NOTE: THE FOLLOWING THREE (3) REGULAR AGENDA ITEMS "600 ", "601" AND "602" WERE DISCUSSED NEXT, SIMULTANEOUSLY, AS DOCUMENTED. ❖ ❖ REGULAR AGENDA REGULAR 600. Community Development Department — Planning Division And Public Works — Engineering Division ADD -ON Request The Local Planning Agency Make A Recommendation Regarding The Attached Pedestrian Plan, Which Was Adopted By The Bicycle And Pedestrian Advisory Board And Which Includes An Inventory Of Public Sidewalk Gaps With Priority Ranking Based On A % Mile Proximity To The Greatest Number Of Pedestrian Attractors. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING - MARCH 9, 2011 PAGE 5 OF 7 REGULAR 601. Community Development Department — Planning Division And Public Works — Engineering Division ADD -ON Request The Local Planning Agency Make A Recommendation Regarding The Attached 2030 Bicycle Plan, Which Was Adopted By The Bicycle And Pedestrian Advisory Board Which Includes An Inventory Of Existing And Proposed Bike Lanes, Bike Routes And Multi -Use Paths Or Trails Desired For The City's Long- Term Bicycle Network. REGULAR 602. Community Development Department — Planning Division ADD -ON Requests That The Local Planning Agency Review And Make A Recommendation Regarding The Requested Revisions To The Existing Capital Improvements Program For FY (Fiscal Year) 2010/11 Thru FY (Fiscal Year) 2015/16. Next, Chairman Poe addressed the Board Members and stated, "We have three (3) items here that Randy (Stevenson) has brought to us for informational purposes only. It does not require any action on our part. Do you wish to address these, this evening, or do you wish to take them home and review them at your convenience ?" Mr. Brian Fields, P.E., City Engineer, Public Works Department asked, "Do you want a brief overview ?" There were no objections voiced. Mr. Fields explained that Agenda Items "600 ", "601" and "602" were just for information and they pertained to recent Bicycle And Pedestrian Advisory Board recommendations. Continuing, Mr. Fields stated, "Eloise (Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department) asked if this Committee could review this and provide a recommendation. She did not believe there was a legal requirement to do so, but we felt it was important to follow our normal process in front of this Board to review and provide input. You can provide a recommendation tonight if you like; you can review this and informally provide comments to the Staff. These items will be brought to the City Commission at the March 28 (2011) Meeting — this is our last chance to get in front of you to answer any questions." Furthermore, Mr. Fields remarked, "And then (Regular) `602' is the Capital Improvement Plan of the projects that qualify as Capital Improvements. This is Amending our current year Capital Improvement Plan and that is important because to get some Grants, you have to show a project in your Capital Improvement Plan." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING - MARCH 9, 2011 PAGE 6 OF 7 r .. Chairman Poe inquired, "Would this Board be comfortable with providing a recommendation on these three (3) items with the stipulation that we as individuals have y the ability to provide comments to Staff after we have had an opportunity to review these at our convenience, so that they can proceed with the Grant process ?" Board Member Bart Phillips asked, "What is the percentage of the Grants being paid ?" Mr. Fields replied, "These are one hundred percent (100 %) Grants in most cases. In fact, in the Capital Improvement Plan, these are not new funding initiatives that are being proposed. They are either Grants or mitigation. Some of them would be through METROPLAN (Orlando) or through a potential third generation One Cent Sales Tax which is out there and being considered at the County level at this point. No new City funding initiatives are proposed to cover these projects." Discussion. Board Member Howard Casman asked, "You are going forward with the Grant Application regardless of what we do. Is that correct? You do not need our Approval or our recommendation to go forward with the Grants. Is that correct ?" Mr. Fields answered, "That is correct." Board Member Casman remarked, "Because I am uncomfortable giving a recommendation without really knowing — but I also do not want to impede you and stop you from going forward." Vice Chairperson Rosanne Karr commented, "I agree with Mr. Casman." Board Member Helga Schwarz remarked, "I agree as well." Board Member Phillips commented, "I agree also." Chairman Poe stated, "That being said, there is no requirement for us to do that. We will take these and review these and at some point in time, if there is a requirement to review and make a recommendation, I am certain that Randy (Stevenson) will bring it back to us and we will do that at that time." Mr. Fields added, "These will come back, the Capital Improvement Plan as part of our overall current update for next year and you will have an opportunity to review these in more detail at that time. Just wanted to get these in front of you so at least you are aware of the projects and the progress of the BAPAC (Bicycle And Pedestrian Advisory Committee) Committee and as far as being in the loop on these projects." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING — MARCH 9, 2011 PAGE 7 OF 7 ADJOURNMENT z Chairman Poe adjourned the Special Meeting at 7:46 p.m. I C'7 RESPECTFULLY SUBMIT 7 ED: JOAN L. BROWN DEPUTY CITY CLERK APPROVED: WILLIAM H. POE, VICE CHAIRMAN PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY NOTE: These Minutes were approved at the , 2011 Planning And Zoning Board/Local Planning Agency Regular Meeting.