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HomeMy WebLinkAbout2018 12 10 Consent 304 Unapproved Minutes from the November 19, 2018 Regular MeetingCOMMISSION AGENDA ITEM 304 December 10, 2018 Informational Consent X Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, November 19, 2018 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and/or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Unapproved Minutes from the Monday, November 19, 2018 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk for Approval by the City Commission. Consent 304 PAGE 1 OF 2 - December 10, 2018 FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, November 19, 2018 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, November 19, 2018 City Commission Regular Meeting Minutes (22 pages) Consent 304 PAGE 2 OF 2 - December 10, 2018 Attachment " V CITY OF WINTER SPRINGS, FLORIDA t4 T Incorporated ° 1959 ' 00 WE"CRJ�•C CITY COMMISSION MINUTES REGULAR MEETING MONDAY', NOVEMBER 19,20 18 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Geoff Kendrick - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Ted Johnson - Seat Three Commissioner TiAnna Hale - Seat Four CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19. 7618 PAGE 2 OF 22 CALL TO ORDER The Regular Meeting of Monday, November 19, 2018 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Geoff Kendrick, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Ted Johnson, present Commissioner TiAnna Hale, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, absent Attorney William E. Reischmann, Jr., present City CIerk Andrea Lorenzo-Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Mayor Lacey asked the City Commission, "We have a proposed Agenda, may we Adopt it as presented? Commissioner Jean Hovey and Commissioner Kevin Cannon were agreeable to this. No objections were voiced. Mayor Lacey remarked, "As there is no objection from the Commission, it will stand Adopted.'' AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 10,0. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of current development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 2018 PAGE 3 OF 22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission receive and review the information provided. This Agenda Item was not discussed. INFORMATIONAL 201. Office of the City Clerk REQUEST: Office of the City Clerk is requesting the Mayor and City Commission receive the results of the November 6, 2018 City of Winter Springs' General Municipal Election. FISCAL IMPACT: There is no Fiscal Impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. ('FY)'OF NVIN"FER SPRINGS. FLORIDA MINUTES CITY COMMISSEON REGULAR MEETING- NOVEMBER 19. 2018 PAGE 4 OF 22 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. INFORMATIONAL 202. Community Development Department REQUEST: The Communit-v Development Department is advising the City Commission on the upcoming Districting process and the requirement for appointments to the 2019 Winter Springs Districting Commission. FISCAL IMPACT: This agenda item is an informational reminder of upcoming appointments to the 2019 Winter Springs Districting Commission and it has no fiscal impact. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, Cit' Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on rile with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review the information provided in this agenda item and give consideration to their respective upcoming appointments to the Districting Commission. There was no discussion on this Agenda Item. Next, as it relates to the upcoming, Consent Agenda, Commissioner Cannon mentioned a possible typing error- in Consent Agenda Item "304." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 2418 PAGE 5 OF 22 PUBLIC INPUT Mayor Lacey opened "Public Inpul " Mr. Philip Kaprow, Esquire, 1005 Antelope Trail, Winter Springs, Florida: spoke of the recent Election, some concerns he had with what a Commissioner had involved him in, and suggested the City Commission file an inquiry into these concenis. Mayor Lacey closed "Public Inpul ". CONSENT AGENDA CONSENT 340. Community Development Department REQUEST: The Community Development Department is requesting that the City Commission approve a Neighborhood Public Street Improvement Agreement with the Tuskawilla Crossings developer, Standard Pacific of Florida (Lennar Homes). FISCAL IMPACT: The City's streetlight expenditure for the new public streets will be $1,146 per year, which is offset by new Ad Valorem Tax Revenue generated from the development. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeo-vvner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the Neighborhood Public Street Improvement Agreement with Standard Pacific of Florida, subject to final review and approval by the City Attorney, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -NOVEMBER I9, 2018 PAGE 6 OF 22 CONSENT 301. Community Development Department REQUEST: The Community Development Department requesting the City Commission validate the Staff recommendation finding the sitework for the Phase 1 portion of Tuskawilla Crossings to be built in substantial accordance with the Final Engineering plans, subject to the enclosed punchlist. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission validate the Staff recommendation finding the Phase 1 portion of the Tuskawilla Crossings sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open punchlist items. No discussion. CONSENT 302. Community Development Department REQUEST: The Community Development Department is requesting that the City Neighborhood Public Street Improvement Agreement with The Blake Winter Springs Apartments LP. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Commission approve a Apartments developer, CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 2018 PAGE 7 OF 22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the Neighborhood Public Street Improvement Agreement with Winter Springs Apartments LP, subject to final review and approval by the City Attorney, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. There was no discussion on this Agenda Item. CONSENT 303. Community Development Department REQUEST: The Community Development Department requesting City Commission approval of Resolution 2018-24 for the vacation of a portion of the City right -of --way on Eagle Edge Lane. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19. 2018 PAGE 8 OF 22 RECOMMENDATION: Staff recommends the City Commission approve Resolution 2018-24 and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 304. Community Development Department REQUEST: The Community Development Department requesting City Commission approval of Resolution 2018-23 and authorization to execute a deed for the donation of land to the Florida Department of Transportation for the planned construction of a right turn deceleration lane on S.R. 434 eastbound at City Hall. FISCAL IMPACT: Resolution 2018-23 and the deed have no fiscal impact. The City Hall Turn Lane improvements, including the items within the FDOT right-of-way, are funded for construction through the Transportation Impact Fee Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server, has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve Resolution 2018-23 and provide authorization to execute a deed for the donation of land to the Florida Department of Transportation for the planned construction of a right turn deceleration lane on S.R. 434 eastbound at City Hail, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. Commissioner Cannon referenced the Agenda, and on the first page of the actual Agenda Item "304", sections "REQUEST" and "SYNOPSIS", and on the wording, "...a right turn deceleration lane on S.R. 434 eastbound at City Hall...", Commissioner Cannon thought it should say "westbound", instead of "'eastbound". Mr. Brian Fields, P.E., Director, Community Development Department agreed that Commissioner Cannon's point was correct. CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 2018 PAGE 9 OF 22 CONSENT 305.. Finance and Administrative Services Department REQUEST: Finance and Administrative Services is requesting that the Commission consider approval of Resolution 2018-22 amending the Fiscal Year 2017-2018 Budget. FISCAL IMPACT: This agenda item amends the FV2018 budget and is largely for reporting purposes and allows for a reduction of the employee benefit liability in the amount of $250K. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Within five days of approval and adoption of Resolution No. 2018-22, the Final Budget for Fiscal Year 2017-2018 will be placed on the City's website. RECOMMENDATION: Staff recommends that the Commission consider approval of Resolution 2018-22 amending the Fiscal Year 2017-2018 Budget. This Agenda Item was not discussed. CONSENT 306. Finance and Administrative Services Department REQUEST: Finance and Administrative Services Department requesting approval to contract with Eola Technology Partners for the management of the City's IT infrastructure and support services, piggybacking off Casselberry Bid Award RFP -2017-0232. FISCAL IMPACT: The cost of the proposed Eola Technology Partners contract is $180,000. The funds are budgeted in Information Services. If approved, this contract will reduce the support cost of IT services by $160,000 in FY 2014. rr' CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19,20 18 PAGE 10 OF 22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Association s/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that authorization be given for the City Manager and City Attorney to prepare and execute a contract and any related documents required with Eola Technology Partners for the management of the City's IT infrastructure and support services, piggybacking off Casselberry Bid Award RFP -2017-0232. No discussion. CONSENT 307. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, October 22, 2018 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- NOVEMBER 19, 2018 PAGE I i OF 22 RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, October 22, 2018 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. MOTION TO APPROVE THE CONSENT AGENDA WITH THE REFERENCE THAT IN CONSENT AGENDA ITEM 904", "EASTBOUND" SHOULD BE "WESTBOUND". MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR KENDRICK. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER HALE: AYE DEPUTY MAYOR KENDRICK: AYE COMMISSIONER JOHNSON: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA PUBLIC BEARINGS 400. Community Development Department REQUEST: The Community Development Department requests that the City Commission hold a Public Hearing to consider a Conditional Use for a proposed accessory dwelling unit (ADU) located at 270 East Bahama Road. FISCAL IMPACT: The proposed conversion of the existing garage into an ADU may increase the taxable value of the property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electroniealIy forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CZ: �y :;rte CITY OF WINTER SPRINGS, FLORIDA MINLI ES CITY COMMISSION REGULAR MEETING -NOVEMBER 19, 2018 PAGE 12 OF 22 RECOMMENDATION: Staff recommends that the City Commission forward a recommendation of approval for the conditional use request for the 798 square foot accessory dwelling unit located at 270 East Bahama Road. Mr. Fields gave an overview of Accessory Dwelling Units (ADU's). Discussion ensued that Accessory Dwelling Units (ADU's) must be used for residential needs, and could be converted to a rental property. Further comments. Mayor Lacey opened ''Public Input " on this Agenda Item. Mr, Donald Menzel, 270 East Bahama Winter Springs, Florida: commented that he was the owner of the property being discussed and it was not the name listed in the Agenda Item. Mayor Lacey closed "Public Input " on this Agenda Item. "I WILL MAKE THE MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: DEPUTY MAYOR KENDRICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER HALE: AYE COMMISSIONER JOHNSON: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. PUBLIC HEARINGS 401. Community Development Department REQUEST: The Community Development Department requests that the City Commission hold a Public Hearing to consider a Conditional Use for a proposed accessory dwelling unit (ADU) located at 120 East Panama Road. FISCAL IMPACT: The proposed conversion of the existing garage into an ADU may increase the taxable value of the property. ('IT Y OF 1\ ITER SPRINGS. FLORIDA MINUTES CI I1' CO,MMISSION REGULAR MEETING- NOVEMBER 19, 2018 PAGE 13 OF 22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City, Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the conditional use request for the 768 square foot accessory dwelling unit located at 120 East Panama Road. This Agenda Item was briefly addressed by Mr. Fields who said that the owner of this property was Mr. Michael Kahl. Mayor Lacey opened "Public Input " on this Agenda Item. No one spoke. Mayor Lacey closed "Public Input " on this Agenda Item. "MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR KENDRICK. DISCUSSION. VOTE: COMMISSIONER JOHNSON: AYE COMMISSIONER HALE: AYE CO.1IMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KENDRICK: AYE MOTION CARRIED. PUBLIC HEARINGS 402. Office of the City Manager REQUEST: The City Attorney and City Manager recommend that the City Commission consider, at its discretion, adopting proposed Ordinance No. 2018-07 on Second and Final Reading amending the start time for regular City Commission meetings to 6:00 p.m. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 2018 PAGE 14 OF 22 FISCAL IMPACT: There is no direct fiscal impact related to the adoption of the Ordinance other titan staff and attorney time to prepare the Ordinance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, Cite Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission consider, at its discretion, adopting Ordinance No. 201.8-07 on Second and Final Reading amending the start time for regular City Commission meetings to 6:00 p.m. effective on January 1, 2019. Attorney William E. Reischmann read Ordinance 2018-07 by "Title" only. Commissioner Cannon said he would like to modify the start time of City Commission meetings to 6:30 p.m. Much discussion followed on this new variation, an effective date, past decisions, what residents wanted, trying the 6:00 p.m. start tinne at least for six (6) months and then if the City Commission did not think that was working out, to then try a 6:30 p.m, Commission meeting start time, that a new Ordinance would be needed if the City Commission agreed to go with a 6:30 p.m. start time, how different age groups have different obligations and needs, transparency, various locations where people work in the area and then traveling to our Commission meetings, that it was a bad precedent to change the time after the Commission had agreed to this, and to just go forward. Mayor Lacey opened "Public Input " on this Agrenda Item. Ms. Loretta Ames, ISO 3"" Street, Winter Springs, Florida: spoke of commuting, traffic, and thought a 6:30 p.m. Commission meeting start time would be more reasonable for people to attend after work. Ms. Vicki Anderson, 672 Lamoka Court, Winter Springs, Florida: mentioned that a 6:30 p.m. meeting start time would not work for her family or for other families; and suggested the City Commission try the 6:00 p.m. meeting start time, and if that does not work then reconsider other options. Mr. Skip Arok, 1104 Pheasant Circle, Winter Springs, Florida: referenced local traffic, that he works in Lake Mary, and thought a 6:30 p.m. meeting start time would be best. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19. 2u IR PAGE 15 OF 22 Mr. Phil Kapro��, Equir•e, 1005 Antelope Trail, Winter Springs, Florida: commented on leaving downtown Orlando to attend meetings, that it would be better to attend a meeting right after work and then be home with one's family, that his Dale was when he goes home, he was home for the evening; and suggested that the City Commission should try 6:00 p.m. for six (6) months and that with the Ordinance, also mandate that a head count be taken at each meeting. Mr. Maurice KaprowPost 4ffrce Box 195233, Winter Springs, Florida: remarked about meetings of the Code Enforcement Board, the Planning and Zoning Board/Local Planning Agency and thought that if the City Commission moves the City Commission meeting start time, that the Ordinance should � stipulate a standardized meeting time to require all City Boards/Committees meet at the same time, so everyone has an opportunity to attend all City Commission and/or Board/Committee meetings. Mayor Lacey closed "Public Input - on this Agenda Item. � With further comments about Boards and Committees, and whether their meeting start times should be included in the Ordinance, City Manager Kevin L. Smith suggested that "We could also handle the Boards administratively." Comments ensued. Deputy Mayor Geoff Kendrick mentioned he had recently appointed a Board Member who most likely would not be able to serve if the Board meeting time was changed. Discussion. "I WOULD LIKE TO MAKE A MOTION THAT WE DIRECT STAFF TO BRING BACK THE ORDINANCE CHANGING [See.] 2-27. (k), THE MEETING TIME, RATHER THAN 6:00 P.M. TO 6:30 P.M., WITH TWO (2) ADVERTISEMENTS." MOTION BY COMMISSIONER CANNON. FURTHERMORE, COMMISSIONER CANNON STATED, "I CAN MODIFY THE MOTION TO MODIFY SECTION 2-27. (k) OF THE CODE, FOR A START TIME AT 6:30 P.M. WITH TWO (2) ADVERTISEMENTS OF A NEWLY TO BE DRAFTED ORDINANCE..." COMMISSIONER CANNON ADDED THAT REGARDING THE CURRENT SECOND READING OF 2018-07, "...TO OPPOSE IT." SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. MAYOR LACEY SUMMARIZED THE MOTION WAS TO "BRING HACK AN ORDINANCE TO MODIFY [See.] 2-27. (k) TO 6:30 P.M. AND TO ASSERTIVELY OPPOSE THE SECOND READING OF ORDINANCE 2018-07." COMMENTS FOLLOWED THAT ANY CHANGES TO BOARDS AND COMMITTEES WOULD BE HANDLED ADMINISTRATIVELY. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 2018 PAGE 16 OF 22 FURTHERMORE, MAYOR LACEY POINTED OUT, "A `YES' VOTE MEANS THAT THE ORDINANCE BEFORE US GOES AWAY WITHOUT ANY ACTION AND THE NEW ORDINANCE WILL BE BROUGHT BACK IN DECEMBER — SPECIFYING 6:30 P.M. FOR FIRST READING." VOTE: COMMISSIONER CANNON: AYE COMMISSIONER JOHNSON: AYE DEPUTY MAYOR KENDRICK: AYE COMMISSIONER HOVEY: NAY COMMISSIONER HALE: AYE MOTION CARRIED. PUBLIC HEARINGS 403. Community Development Department REQUEST: The Community Development Department requests the City Commission hold a Public Hearing to consider a special exception request to the Town Center District Code to permit a freestanding monument sign along S.R. 434 serving the new Starbucks and a future adjacent retail building. FISCAL IMPACT: The special exception has no direct or immediate fiscal impact; however, it does enhance the ability for Starbucks and future tenants of the retail building to be successful at this location. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the requested special exception to permit a freestanding monument sign along S.R. 434 serving the new Starbucks and a future adjacent retail building. This Agenda Item was presented by Mr. Fields who spoke Of signage styles and images were shown of the proposed signage. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITE' COMMISSION REGULAR MEETING -NOVEMBER 19, 2018 PAGE 17 OF 22 Discussion ensued on the signage planned for the new Starbucks building, signage dimensions, extra potential signs, and other local businesses. Deputy Mayor Kendrick inquired about the ownership of the signage and who would be responsible for maintenance, to which Mr. Fields noted, "The sign itself will be on the retail building property. I would imagine they would have an agreement between the two (2) if they're sharing the signs off of one property." Furthermore, Deputy Mayor Kendrick asked, "And the retail building is purely fee simple?" Mr. Fields responded, "To be determined. Right now, it is owned by JBDS, LLC that owns the four (4) parcels out there. I don't know how they're going to move forward with that." Deputy Mayor Kendrick then said, "Would that come before the Commission if they wanted to divide it?" Mr. Fields stated, "Yes." Next, Deputy Mayor Kendrick inquired, "Will Starbucks be paying a rental fee for that monument sign or is it all part of the Developer's Agreement?" Mr. Fields remarked, "They pay a lease. I don't know if that includes a separate fee to be on the sign - this owner bought the land from Catalyst and with that they had an agreement to put in one (1) sign." With further remarks, Deputy Mayor Kendrick said he would like more information on this, and the logistics of fee simple or not fee simple as well as how it might be divided. Additionally, Mr. Fields remarked, "That will be in front of the Commission when the retail building is brought forward with Final Engineering and Aesthetic Review; and in fact, I would suggest, to protect the space on the sign, it could be a condition of approval." Deputy Mayor Kendrick thought everyone would want to see the sign maintained. Commissioner Cannon suggested perhaps two (2) monument signs could be considered and perhaps more information could be requested of the Developer. Further remarks continued. Mayor Lacey opened "Public Input " on this Agenda Item. Ms. Kathleen Wallace, 254 Morton Lane, Winter Springs, Florida: said that she did not want our City to look like U.S. Highway 17192, commented on growth in the City, thought the sign would only be seen going west on State Road 434, referenced the Town Center Code and wondered if this would set a precedent for other businesses in the area. Mayor Lacey closed "Public Input " on this Agenda Item. "MOTION TO APPROVE AGENDA ITEM `403'." MOTION BY DEPUTY MAYOR KENDRICK. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. CHT OF WIN1 LR SPRINGS. FLORIDA \4 IN U TES CITY COMMISSION REGULAR MEETING - NOVEMBER 19. 2018 PAGE l8 OF 22 VOTE: COMMISSIONER HALE: AYE DEPUTY MAYOR KENDRICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER JOHNSON: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 500. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission consider nominating a Depute Mallor as stipulated in the Charter of the City of Winter Springs. FISCAL IMPACT: With a new Appointment, new name badges and business cards may need to be ordered, (and could run to approximately $300.00). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission Appoint a Member of the City Commission to serve as Deputy Mayor. Mayor Lacey began the discussion on this Agenda Item and then opened Nominations. Commissioner Hovey stated, "1 would like to nominate Deputy Mayor Kendrick." Commissioner Johnson remarked,"] would like to nominate Kevin Cannon.- CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 2018 PAGE 19 OF 22 VOTE: DEPUTY MAYOR KENDRICK: "DEPUTY MAYOR KENDRICK" COMMISSIONER CANNON: "COMMISSIONER CANNON" COMMISSIONER HOVEY: "COMMISSIONER KENDRICK" COMMISSIONER HALE: "COMMISSIONER CANNON" COMMISSIONER JOHNSON: "COMMISSIONER CANNON" MOTION CARRIED FOR DEPUTY MAYOR KEVIN CANNON. REPORTS REPORTS 600. Office of the City Attorney — Anthony A. Garganese, Esquire Attorney Reischmann had no Report. REPORTS 601. Office of the Cit' Manager — Kevin L. Smith Manager Smith mentioned the upcoming Winter Wonderland event. REPORTS 602. Office of the City Clerk — Andrea Lorenzo-Luaces, MMIC City Clerk Andrea Lorenzo-Luaces presented a Certificate of Election to all four (4) newly sworn in Elected Officials. REPORTS 603. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Geoff Kendrick Commissioner Kendrick thought the recent Hometown Harvest event was excellent and the attendance seemed to be the best yet. Next, Commissioner Kendrick congratulated those recently Elected and Re -Elected. Commissioner Kendrick spoke highly of the great Veterans' Day event and also thought it was well attended; and also mentioned he was looking forward to the upcoming Winter Wonderland event. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- NOVEMBER 19, 2018 PAGE 20 OI 22 Regarding the Florida League of Cities' "Transportation and Intergovernmental. Relations" Policy Committee that Commissioner Kendrick serves on, Commissioner Kendrick spoke of the issues his Committee is working on which will deal with transportation funding and affordable housing. REPORTS 604. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey mentioned the Hometown Harvest, that the weather was great and complimented Mr. Chris Caldwell, Director, Parks and Recreation Department on that; and also noted that the Veterans' Day event went well, and he was looking forward to the upcoming Winter Wonderland event. REPORTS 605. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Hovey also spoke highly of the Hometown Harvest and the Veteran's Day events, commended Mr. Caldwell on the weather, and hoped there would be snore or bubbles for the City s Winter Wonderland event. Next, Commissioner Hovey mentioned that the upcoming Christmas Eve day and New Year's Eve will be on a Monday and suggested the Commission follow past examples and give extra days off. "I WOULD LIKE TO MAKE A MOTION THAT WE GIVE TWO (2) ADDITIONAL HOLIDAYS THIS YEAR TO OUR STAFF IN APPRECIATION FOR ALL THEY HAVE DONE FOR US." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. MAYOR LACEY ADDED THAT THE MOTION WAS "TO ADD DECEMBER 241`1 AND DECEMBER 3IST TO OUR PAID EMPLOYEE HOLIDAY SCHEDULE." Mayor Lacey opened -Public Input ". No one spoke. Mayor Lacey closed "Public Input" VOTE: COMMISSIONER KENDRICK: AYE DEPUTY MAYOR CANNON: AYE COMMISSIONER HALE: AYE COMMISSIONER HOVEY: AYE COMMISSIONER JOHNSON: AYE MOTION CARRIED. Mayor Lacey added, "Thank you to the employees. Thank you Commissioner Hovey for bringing it up." CITY OF WINTER SPRINGS. I LORIUA NIIN1; ILS CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 20121 PAGE 21 OF 22 REPORTS 606. Office of Commissioner Seat Two - The Honorable Kevin Cannon Deputy Mayor Cannon mentioned that he recently attended a "Cycle for Life' event in Volusia County which was a great success. EA Next, Deputy Mayor Cannon brought up the Veterans' Day event and thought the crowd was larger than past events. Regarding the Florida League of Cities' Utilities, Natural Resources & Public Works" Policy Committee that Deputy Mayor Cannon serves on, Deputy Mayor Cannon said his Committee was focused on solar power, and improving water quality, to include potable water. REPORTS 607. Office of Commissioner Seat Three — The Honorable Ted Johnson Commissioner Ted Johnson thanked Manager Smith and Staff for their assistance with information and insights for his new role. Continuing, Commissioner Johnson mentioned meeting with Chief of Police Kevin Brunelle and Corporal Tracy Fugate, Police Department on details related to the upcoming Shop with a Cop event and was looking forward to attending this event in mid-December. REPORTS 608. Office of Commissioner Seat Four — The Honorable TiAnna Hale Commissioner TiAnna Hale thanked Staff for their time and for the work they do. Secondly, Commissioner Hale commented on the recent Florida League of Cities Legislative Conference which she thought was very interesting. PUBLIC INPUT Mayor Lacey opened "Public Input - No one addressed the Mayor and City Commission. Mayor Lacey closed "Public Input - CITY OF WINTER SPRINGS, FLOR IDA MINUTES CITY COMMISSION REGULAR MEETING—NOVEMBER 19,2018 PAGE 22 OF 22 ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:39 p.m. F RESPECTFULLY SUBMITTED: L7;�j t= ANDREA LORENZO-LUACES, MMC CITY CLERK APPR O VED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the 2018 City Commission Regular Meeting,