HomeMy WebLinkAbout2018 12 10 Consent 304 Unapproved Minutes from the November 19, 2018 Regular MeetingCOMMISSION AGENDA
ITEM 304
December 10, 2018
Informational
Consent
X
Public Hearings
Regular
ALLL
Regular Meeting City Manager Department
REQUEST:
The City Clerk is requesting the City Commission Review and Approve the Monday,
November 19, 2018 City Commission Regular Meeting Minutes.
SYNOPSIS:
One of the responsibilities of the City Clerk is to provide the Mayor and City Commission
with a submittal of all Meeting Minutes, as soon after a City Commission meeting as
possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired
at their most recent meeting, and also provides a record of the actions and directives of the
City Commission, for the future, and which becomes the official record.
If the City Commission is in agreement with what the City Clerk provides in these Minutes,
then the City Commission would be asked to Approve the Minutes, as submitted. Should
the Mayor and/or City Commission feel something is not appropriately documented in these
Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what
the majority of the City Commission would prefer.
CONSIDERATIONS:
This Agenda Item includes the Unapproved Minutes from the Monday, November 19, 2018
City Commission Regular Meeting.
Even though these Minutes are being submitted by the City Clerk, (with proofing by Office
of the City Clerk Staff), no other party has required that changes be made to the Minutes
before being submitted. These Minutes are being submitted by the City Clerk for Approval
by the City Commission.
Consent 304 PAGE 1 OF 2 - December 10, 2018
FISCAL IMPACT:
There is no fiscal impact related to this Agenda Item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends the City Commission review and consider offering their Approval of the
Monday, November 19, 2018 City Commission Regular Meeting Minutes.
ATTACHMENTS:
A - Unapproved copy of the Monday, November 19, 2018 City Commission Regular
Meeting Minutes (22 pages)
Consent 304 PAGE 2 OF 2 - December 10, 2018
Attachment " V
CITY OF WINTER SPRINGS, FLORIDA
t4 T
Incorporated
° 1959 '
00 WE"CRJ�•C
CITY COMMISSION
MINUTES
REGULAR MEETING
MONDAY', NOVEMBER 19,20 18 - 5:15 P.M.
CITY HALL — COMMISSION CHAMBERS
1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA
Mayor Charles Lacey
Deputy Mayor Geoff Kendrick - Seat Five
Commissioner Jean Hovey - Seat One
Commissioner Kevin Cannon - Seat Two
Commissioner Ted Johnson - Seat Three
Commissioner TiAnna Hale - Seat Four
CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19. 7618 PAGE 2 OF 22
CALL TO ORDER
The Regular Meeting of Monday, November 19, 2018 of the City Commission was called to Order by
Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall,
1126 East State Road 434, Winter Springs, Florida 32708).
Roll Call:
Mayor Charles Lacey, present
Deputy Mayor Geoff Kendrick, present
Commissioner Jean Hovey, present
Commissioner Kevin Cannon, present
Commissioner Ted Johnson, present
Commissioner TiAnna Hale, present
City Manager Kevin L. Smith, present
City Attorney Anthony A. Garganese, absent
Attorney William E. Reischmann, Jr., present
City CIerk Andrea Lorenzo-Luaces, present
A moment of silence was held, followed by the Pledge of Allegiance.
Mayor Lacey asked the City Commission, "We have a proposed Agenda, may we Adopt it as presented?
Commissioner Jean Hovey and Commissioner Kevin Cannon were agreeable to this. No objections
were voiced. Mayor Lacey remarked, "As there is no objection from the Commission, it will stand
Adopted.''
AWARDS AND PRESENTATIONS
AWARDS AND PRESENTATIONS
10,0. Not Used
INFORMATIONAL AGENDA
INFORMATIONAL
200. Community Development Department
REQUEST:
The Community Development Department is advising the City Commission of the status of
current development projects within the City.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 2018 PAGE 3 OF 22
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
RECOMMENDATION:
Staff recommends the City Commission receive and review the information provided.
This Agenda Item was not discussed.
INFORMATIONAL
201. Office of the City Clerk
REQUEST:
Office of the City Clerk is requesting the Mayor and City Commission receive the results of the
November 6, 2018 City of Winter Springs' General Municipal Election.
FISCAL IMPACT:
There is no Fiscal Impact related to the approval of this Agenda Item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
('FY)'OF NVIN"FER SPRINGS. FLORIDA MINUTES CITY COMMISSEON REGULAR MEETING- NOVEMBER 19. 2018 PAGE 4 OF 22
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this Agenda
Item.
No discussion.
INFORMATIONAL
202. Community Development Department
REQUEST:
The Communit-v Development Department is advising the City Commission on the upcoming
Districting process and the requirement for appointments to the 2019 Winter Springs Districting
Commission.
FISCAL IMPACT:
This agenda item is an informational reminder of upcoming appointments to the 2019 Winter
Springs Districting Commission and it has no fiscal impact.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, Cit'
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on rile with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
RECOMMENDATION:
Staff recommends the City Commission review the information provided in this agenda item and
give consideration to their respective upcoming appointments to the Districting Commission.
There was no discussion on this Agenda Item.
Next, as it relates to the upcoming, Consent Agenda, Commissioner Cannon mentioned a possible typing
error- in Consent Agenda Item "304."
CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 2418 PAGE 5 OF 22
PUBLIC INPUT
Mayor Lacey opened "Public Inpul "
Mr. Philip Kaprow, Esquire, 1005 Antelope Trail, Winter Springs, Florida: spoke of the recent
Election, some concerns he had with what a Commissioner had involved him in, and suggested the City
Commission file an inquiry into these concenis.
Mayor Lacey closed "Public Inpul ".
CONSENT AGENDA
CONSENT
340. Community Development Department
REQUEST:
The Community Development Department is requesting that the City Commission approve a
Neighborhood Public Street Improvement Agreement with the Tuskawilla Crossings developer,
Standard Pacific of Florida (Lennar Homes).
FISCAL IMPACT:
The City's streetlight expenditure for the new public streets will be $1,146 per year, which is offset
by new Ad Valorem Tax Revenue generated from the development.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeo-vvner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
RECOMMENDATION:
Staff recommends the City Commission approve the Neighborhood Public Street Improvement
Agreement with Standard Pacific of Florida, subject to final review and approval by the City
Attorney, and authorize the City Manager and City Attorney to prepare and execute any and all
applicable documents.
This Agenda Item was not discussed.
CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -NOVEMBER I9, 2018 PAGE 6 OF 22
CONSENT
301. Community Development Department
REQUEST:
The Community Development Department requesting the City Commission validate the Staff
recommendation finding the sitework for the Phase 1 portion of Tuskawilla Crossings to be built
in substantial accordance with the Final Engineering plans, subject to the enclosed punchlist.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
RECOMMENDATION:
Staff recommends that the City Commission validate the Staff recommendation finding the Phase
1 portion of the Tuskawilla Crossings sitework to be built in substantial accordance with the Final
Engineering plans, subject to satisfactory completion of the remaining open punchlist items.
No discussion.
CONSENT
302. Community Development Department
REQUEST:
The Community Development Department is requesting that the City
Neighborhood Public Street Improvement Agreement with The Blake
Winter Springs Apartments LP.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Commission approve a
Apartments developer,
CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 2018 PAGE 7 OF 22
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
RECOMMENDATION:
Staff recommends the City Commission approve the Neighborhood Public Street Improvement
Agreement with Winter Springs Apartments LP, subject to final review and approval by the City
Attorney, and authorize the City Manager and City Attorney to prepare and execute any and all
applicable documents.
There was no discussion on this Agenda Item.
CONSENT
303. Community Development Department
REQUEST:
The Community Development Department requesting City Commission approval of Resolution
2018-24 for the vacation of a portion of the City right -of --way on Eagle Edge Lane.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19. 2018 PAGE 8 OF 22
RECOMMENDATION:
Staff recommends the City Commission approve Resolution 2018-24 and authorize the City
Manager and City Attorney to prepare and execute any and all applicable documents.
No discussion.
CONSENT
304. Community Development Department
REQUEST:
The Community Development Department requesting City Commission approval of Resolution
2018-23 and authorization to execute a deed for the donation of land to the Florida Department of
Transportation for the planned construction of a right turn deceleration lane on S.R. 434
eastbound at City Hall.
FISCAL IMPACT:
Resolution 2018-23 and the deed have no fiscal impact. The City Hall Turn Lane improvements,
including the items within the FDOT right-of-way, are funded for construction through the
Transportation Impact Fee Fund.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server, has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
RECOMMENDATION:
Staff recommends the City Commission approve Resolution 2018-23 and provide authorization to
execute a deed for the donation of land to the Florida Department of Transportation for the
planned construction of a right turn deceleration lane on S.R. 434 eastbound at City Hail, and
authorize the City Manager and City Attorney to prepare and execute any and all applicable
documents.
Commissioner Cannon referenced the Agenda, and on the first page of the actual Agenda Item "304",
sections "REQUEST" and "SYNOPSIS", and on the wording, "...a right turn deceleration lane on S.R.
434 eastbound at City Hall...", Commissioner Cannon thought it should say "westbound", instead of
"'eastbound". Mr. Brian Fields, P.E., Director, Community Development Department agreed that
Commissioner Cannon's point was correct.
CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 2018 PAGE 9 OF 22
CONSENT
305.. Finance and Administrative Services Department
REQUEST:
Finance and Administrative Services is requesting that the Commission consider approval of
Resolution 2018-22 amending the Fiscal Year 2017-2018 Budget.
FISCAL IMPACT:
This agenda item amends the FV2018 budget and is largely for reporting purposes and allows for
a reduction of the employee benefit liability in the amount of $250K.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
Within five days of approval and adoption of Resolution No. 2018-22, the Final Budget for Fiscal
Year 2017-2018 will be placed on the City's website.
RECOMMENDATION:
Staff recommends that the Commission consider approval of Resolution 2018-22 amending the
Fiscal Year 2017-2018 Budget.
This Agenda Item was not discussed.
CONSENT
306. Finance and Administrative Services Department
REQUEST:
Finance and Administrative Services Department requesting approval to contract with Eola
Technology Partners for the management of the City's IT infrastructure and support services,
piggybacking off Casselberry Bid Award RFP -2017-0232.
FISCAL IMPACT:
The cost of the proposed Eola Technology Partners contract is $180,000. The funds are budgeted
in Information Services. If approved, this contract will reduce the support cost of IT services by
$160,000 in FY 2014.
rr'
CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19,20 18 PAGE 10 OF 22
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Association s/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
RECOMMENDATION:
Staff recommends that authorization be given for the City Manager and City Attorney to prepare
and execute a contract and any related documents required with Eola Technology Partners for
the management of the City's IT infrastructure and support services, piggybacking off
Casselberry Bid Award RFP -2017-0232.
No discussion.
CONSENT
307. Office of the City Clerk
REQUEST:
The City Clerk is requesting the City Commission Review and Approve the Monday, October 22,
2018 City Commission Regular Meeting Minutes.
FISCAL IMPACT:
There is no fiscal impact related to this Agenda Item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- NOVEMBER 19, 2018 PAGE I i OF 22
RECOMMENDATION:
Staff recommends the City Commission review and consider offering their Approval of the
Monday, October 22, 2018 City Commission Regular Meeting Minutes.
There was no discussion on this Agenda Item.
MOTION TO APPROVE THE CONSENT AGENDA WITH THE REFERENCE THAT IN
CONSENT AGENDA ITEM 904", "EASTBOUND" SHOULD BE "WESTBOUND". MOTION
BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR KENDRICK.
DISCUSSION.
VOTE:
COMMISSIONER HOVEY: AYE
COMMISSIONER CANNON: AYE
COMMISSIONER HALE: AYE
DEPUTY MAYOR KENDRICK: AYE
COMMISSIONER JOHNSON: AYE
MOTION CARRIED.
PUBLIC HEARINGS AGENDA
PUBLIC BEARINGS
400. Community Development Department
REQUEST:
The Community Development Department requests that the City Commission hold a Public
Hearing to consider a Conditional Use for a proposed accessory dwelling unit (ADU) located at
270 East Bahama Road.
FISCAL IMPACT:
The proposed conversion of the existing garage into an ADU may increase the taxable value of the
property.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electroniealIy forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
CZ:
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CITY OF WINTER SPRINGS, FLORIDA MINLI ES CITY COMMISSION REGULAR MEETING -NOVEMBER 19, 2018 PAGE 12 OF 22
RECOMMENDATION:
Staff recommends that the City Commission forward a recommendation of approval for the
conditional use request for the 798 square foot accessory dwelling unit located at 270 East
Bahama Road.
Mr. Fields gave an overview of Accessory Dwelling Units (ADU's).
Discussion ensued that Accessory Dwelling Units (ADU's) must be used for residential needs, and
could be converted to a rental property.
Further comments.
Mayor Lacey opened ''Public Input " on this Agenda Item.
Mr, Donald Menzel, 270 East Bahama Winter Springs, Florida: commented that he was the owner of
the property being discussed and it was not the name listed in the Agenda Item.
Mayor Lacey closed "Public Input " on this Agenda Item.
"I WILL MAKE THE MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY.
SECONDED BY COMMISSIONER CANNON. DISCUSSION.
VOTE:
DEPUTY MAYOR KENDRICK: AYE
COMMISSIONER HOVEY: AYE
COMMISSIONER HALE: AYE
COMMISSIONER JOHNSON: AYE
COMMISSIONER CANNON: AYE
MOTION CARRIED.
PUBLIC HEARINGS
401. Community Development Department
REQUEST:
The Community Development Department requests that the City Commission hold a Public
Hearing to consider a Conditional Use for a proposed accessory dwelling unit (ADU) located at
120 East Panama Road.
FISCAL IMPACT:
The proposed conversion of the existing garage into an ADU may increase the taxable value of the
property.
('IT Y OF 1\ ITER SPRINGS. FLORIDA MINUTES CI I1' CO,MMISSION REGULAR MEETING- NOVEMBER 19, 2018 PAGE 13 OF 22
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City, Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
RECOMMENDATION:
Staff recommends that the City Commission approve the conditional use request for the 768
square foot accessory dwelling unit located at 120 East Panama Road.
This Agenda Item was briefly addressed by Mr. Fields who said that the owner of this property was Mr.
Michael Kahl.
Mayor Lacey opened "Public Input " on this Agenda Item.
No one spoke.
Mayor Lacey closed "Public Input " on this Agenda Item.
"MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY
DEPUTY MAYOR KENDRICK. DISCUSSION.
VOTE:
COMMISSIONER JOHNSON: AYE
COMMISSIONER HALE: AYE
CO.1IMISSIONER HOVEY: AYE
COMMISSIONER CANNON: AYE
DEPUTY MAYOR KENDRICK: AYE
MOTION CARRIED.
PUBLIC HEARINGS
402. Office of the City Manager
REQUEST:
The City Attorney and City Manager recommend that the City Commission consider, at its
discretion, adopting proposed Ordinance No. 2018-07 on Second and Final Reading amending the
start time for regular City Commission meetings to 6:00 p.m.
CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 2018 PAGE 14 OF 22
FISCAL IMPACT:
There is no direct fiscal impact related to the adoption of the Ordinance other titan staff and
attorney time to prepare the Ordinance.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, Cite
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
RECOMMENDATION:
Staff recommends that the City Commission consider, at its discretion, adopting Ordinance No.
201.8-07 on Second and Final Reading amending the start time for regular City Commission
meetings to 6:00 p.m. effective on January 1, 2019.
Attorney William E. Reischmann read Ordinance 2018-07 by "Title" only.
Commissioner Cannon said he would like to modify the start time of City Commission meetings to 6:30
p.m.
Much discussion followed on this new variation, an effective date, past decisions, what residents
wanted, trying the 6:00 p.m. start tinne at least for six (6) months and then if the City Commission did
not think that was working out, to then try a 6:30 p.m, Commission meeting start time, that a new
Ordinance would be needed if the City Commission agreed to go with a 6:30 p.m. start time, how
different age groups have different obligations and needs, transparency, various locations where people
work in the area and then traveling to our Commission meetings, that it was a bad precedent to change
the time after the Commission had agreed to this, and to just go forward.
Mayor Lacey opened "Public Input " on this Agrenda Item.
Ms. Loretta Ames, ISO 3"" Street, Winter Springs, Florida: spoke of commuting, traffic, and thought a
6:30 p.m. Commission meeting start time would be more reasonable for people to attend after work.
Ms. Vicki Anderson, 672 Lamoka Court, Winter Springs, Florida: mentioned that a 6:30 p.m. meeting
start time would not work for her family or for other families; and suggested the City Commission try
the 6:00 p.m. meeting start time, and if that does not work then reconsider other options.
Mr. Skip Arok, 1104 Pheasant Circle, Winter Springs, Florida: referenced local traffic, that he works in
Lake Mary, and thought a 6:30 p.m. meeting start time would be best.
CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19. 2u IR PAGE 15 OF 22
Mr. Phil Kapro��, Equir•e, 1005 Antelope Trail, Winter Springs, Florida: commented on leaving
downtown Orlando to attend meetings, that it would be better to attend a meeting right after work and
then be home with one's family, that his Dale was when he goes home, he was home for the evening; and
suggested that the City Commission should try 6:00 p.m. for six (6) months and that with the Ordinance,
also mandate that a head count be taken at each meeting.
Mr. Maurice KaprowPost 4ffrce Box 195233, Winter Springs, Florida: remarked about meetings of
the Code Enforcement Board, the Planning and Zoning Board/Local Planning Agency and thought that
if the City Commission moves the City Commission meeting start time, that the Ordinance should �
stipulate a standardized meeting time to require all City Boards/Committees meet at the same time, so
everyone has an opportunity to attend all City Commission and/or Board/Committee meetings.
Mayor Lacey closed "Public Input - on this Agenda Item. �
With further comments about Boards and Committees, and whether their meeting start times should be
included in the Ordinance, City Manager Kevin L. Smith suggested that "We could also handle the
Boards administratively."
Comments ensued.
Deputy Mayor Geoff Kendrick mentioned he had recently appointed a Board Member who most likely
would not be able to serve if the Board meeting time was changed.
Discussion.
"I WOULD LIKE TO MAKE A MOTION THAT WE DIRECT STAFF TO BRING BACK THE
ORDINANCE CHANGING [See.] 2-27. (k), THE MEETING TIME, RATHER THAN 6:00 P.M.
TO 6:30 P.M., WITH TWO (2) ADVERTISEMENTS." MOTION BY COMMISSIONER
CANNON.
FURTHERMORE, COMMISSIONER CANNON STATED, "I CAN MODIFY THE MOTION
TO MODIFY SECTION 2-27. (k) OF THE CODE, FOR A START TIME AT 6:30 P.M. WITH
TWO (2) ADVERTISEMENTS OF A NEWLY TO BE DRAFTED ORDINANCE..."
COMMISSIONER CANNON ADDED THAT REGARDING THE CURRENT SECOND
READING OF 2018-07, "...TO OPPOSE IT." SECONDED BY COMMISSIONER JOHNSON.
DISCUSSION.
MAYOR LACEY SUMMARIZED THE MOTION WAS TO "BRING HACK AN ORDINANCE
TO MODIFY [See.] 2-27. (k) TO 6:30 P.M. AND TO ASSERTIVELY OPPOSE THE SECOND
READING OF ORDINANCE 2018-07."
COMMENTS FOLLOWED THAT ANY CHANGES TO BOARDS AND COMMITTEES
WOULD BE HANDLED ADMINISTRATIVELY.
CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 2018 PAGE 16 OF 22
FURTHERMORE, MAYOR LACEY POINTED OUT, "A `YES' VOTE MEANS THAT THE
ORDINANCE BEFORE US GOES AWAY WITHOUT ANY ACTION AND THE NEW
ORDINANCE WILL BE BROUGHT BACK IN DECEMBER — SPECIFYING 6:30 P.M. FOR
FIRST READING."
VOTE:
COMMISSIONER CANNON: AYE
COMMISSIONER JOHNSON: AYE
DEPUTY MAYOR KENDRICK: AYE
COMMISSIONER HOVEY: NAY
COMMISSIONER HALE: AYE
MOTION CARRIED.
PUBLIC HEARINGS
403. Community Development Department
REQUEST:
The Community Development Department requests the City Commission hold a Public Hearing
to consider a special exception request to the Town Center District Code to permit a freestanding
monument sign along S.R. 434 serving the new Starbucks and a future adjacent retail building.
FISCAL IMPACT:
The special exception has no direct or immediate fiscal impact; however, it does enhance the
ability for Starbucks and future tenants of the retail building to be successful at this location.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable
City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information,
Homeowner's Associations/Representatives on file with the City, and all individuals who have
requested such information. This information has also been posted outside City Hall, posted inside
City Hall with additional copies available for the General Public, and posted at six (6) different
locations around the City. Furthermore, this information is also available to any individual
requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any
interested individuals.
RECOMMENDATION:
Staff recommends the City Commission approve the requested special exception to permit a
freestanding monument sign along S.R. 434 serving the new Starbucks and a future adjacent
retail building.
This Agenda Item was presented by Mr. Fields who spoke Of signage styles and images were shown of
the proposed signage.
CITY OF WINTER SPRINGS, FLORIDA MINUTES CITE' COMMISSION REGULAR MEETING -NOVEMBER 19, 2018 PAGE 17 OF 22
Discussion ensued on the signage planned for the new Starbucks building, signage dimensions, extra
potential signs, and other local businesses.
Deputy Mayor Kendrick inquired about the ownership of the signage and who would be responsible for
maintenance, to which Mr. Fields noted, "The sign itself will be on the retail building property. I would
imagine they would have an agreement between the two (2) if they're sharing the signs off of one
property."
Furthermore, Deputy Mayor Kendrick asked, "And the retail building is purely fee simple?" Mr. Fields
responded, "To be determined. Right now, it is owned by JBDS, LLC that owns the four (4) parcels out
there. I don't know how they're going to move forward with that."
Deputy Mayor Kendrick then said, "Would that come before the Commission if they wanted to divide
it?" Mr. Fields stated, "Yes." Next, Deputy Mayor Kendrick inquired, "Will Starbucks be paying a
rental fee for that monument sign or is it all part of the Developer's Agreement?"
Mr. Fields remarked, "They pay a lease. I don't know if that includes a separate fee to be on the sign -
this owner bought the land from Catalyst and with that they had an agreement to put in one (1) sign."
With further remarks, Deputy Mayor Kendrick said he would like more information on this, and the
logistics of fee simple or not fee simple as well as how it might be divided.
Additionally, Mr. Fields remarked, "That will be in front of the Commission when the retail building is
brought forward with Final Engineering and Aesthetic Review; and in fact, I would suggest, to protect
the space on the sign, it could be a condition of approval."
Deputy Mayor Kendrick thought everyone would want to see the sign maintained. Commissioner
Cannon suggested perhaps two (2) monument signs could be considered and perhaps more information
could be requested of the Developer.
Further remarks continued.
Mayor Lacey opened "Public Input " on this Agenda Item.
Ms. Kathleen Wallace, 254 Morton Lane, Winter Springs, Florida: said that she did not want our City
to look like U.S. Highway 17192, commented on growth in the City, thought the sign would only be seen
going west on State Road 434, referenced the Town Center Code and wondered if this would set a
precedent for other businesses in the area.
Mayor Lacey closed "Public Input " on this Agenda Item.
"MOTION TO APPROVE AGENDA ITEM `403'." MOTION BY DEPUTY MAYOR
KENDRICK. SECONDED BY COMMISSIONER HOVEY. DISCUSSION.
CHT OF WIN1 LR SPRINGS. FLORIDA \4 IN U TES CITY COMMISSION REGULAR MEETING - NOVEMBER 19. 2018 PAGE l8 OF 22
VOTE:
COMMISSIONER HALE: AYE
DEPUTY MAYOR KENDRICK: AYE
COMMISSIONER CANNON: AYE
COMMISSIONER JOHNSON: AYE
COMMISSIONER HOVEY: AYE
MOTION CARRIED.
REGULAR AGENDA
REGULAR
500. Office of the City Clerk
REQUEST:
The City Clerk requests that the City Commission consider nominating a Depute Mallor as
stipulated in the Charter of the City of Winter Springs.
FISCAL IMPACT:
With a new Appointment, new name badges and business cards may need to be ordered, (and
could run to approximately $300.00).
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
RECOMMENDATION:
Staff recommends that the City Commission Appoint a Member of the City Commission to serve
as Deputy Mayor.
Mayor Lacey began the discussion on this Agenda Item and then opened Nominations.
Commissioner Hovey stated, "1 would like to nominate Deputy Mayor Kendrick."
Commissioner Johnson remarked,"] would like to nominate Kevin Cannon.-
CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 2018 PAGE 19 OF 22
VOTE:
DEPUTY MAYOR KENDRICK: "DEPUTY MAYOR KENDRICK"
COMMISSIONER CANNON: "COMMISSIONER CANNON"
COMMISSIONER HOVEY: "COMMISSIONER KENDRICK"
COMMISSIONER HALE: "COMMISSIONER CANNON"
COMMISSIONER JOHNSON: "COMMISSIONER CANNON"
MOTION CARRIED FOR DEPUTY MAYOR KEVIN CANNON.
REPORTS
REPORTS
600. Office of the City Attorney — Anthony A. Garganese, Esquire
Attorney Reischmann had no Report.
REPORTS
601. Office of the Cit' Manager — Kevin L. Smith
Manager Smith mentioned the upcoming Winter Wonderland event.
REPORTS
602. Office of the City Clerk — Andrea Lorenzo-Luaces, MMIC
City Clerk Andrea Lorenzo-Luaces presented a Certificate of Election to all four (4) newly sworn in
Elected Officials.
REPORTS
603. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Geoff Kendrick
Commissioner Kendrick thought the recent Hometown Harvest event was excellent and the attendance
seemed to be the best yet.
Next, Commissioner Kendrick congratulated those recently Elected and Re -Elected.
Commissioner Kendrick spoke highly of the great Veterans' Day event and also thought it was well
attended; and also mentioned he was looking forward to the upcoming Winter Wonderland event.
CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- NOVEMBER 19, 2018 PAGE 20 OI 22
Regarding the Florida League of Cities' "Transportation and Intergovernmental. Relations" Policy
Committee that Commissioner Kendrick serves on, Commissioner Kendrick spoke of the issues his
Committee is working on which will deal with transportation funding and affordable housing.
REPORTS
604. Office of the Mayor - The Honorable Charles Lacey
Mayor Lacey mentioned the Hometown Harvest, that the weather was great and complimented Mr. Chris
Caldwell, Director, Parks and Recreation Department on that; and also noted that the Veterans' Day
event went well, and he was looking forward to the upcoming Winter Wonderland event.
REPORTS
605. Office of Commissioner Seat One - The Honorable Jean Hovey
Commissioner Hovey also spoke highly of the Hometown Harvest and the Veteran's Day events,
commended Mr. Caldwell on the weather, and hoped there would be snore or bubbles for the City s
Winter Wonderland event.
Next, Commissioner Hovey mentioned that the upcoming Christmas Eve day and New Year's Eve will
be on a Monday and suggested the Commission follow past examples and give extra days off.
"I WOULD LIKE TO MAKE A MOTION THAT WE GIVE TWO (2) ADDITIONAL
HOLIDAYS THIS YEAR TO OUR STAFF IN APPRECIATION FOR ALL THEY HAVE
DONE FOR US." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY
MAYOR CANNON. DISCUSSION.
MAYOR LACEY ADDED THAT THE MOTION WAS "TO ADD DECEMBER 241`1 AND
DECEMBER 3IST TO OUR PAID EMPLOYEE HOLIDAY SCHEDULE."
Mayor Lacey opened -Public Input ".
No one spoke.
Mayor Lacey closed "Public Input"
VOTE:
COMMISSIONER KENDRICK: AYE
DEPUTY MAYOR CANNON: AYE
COMMISSIONER HALE: AYE
COMMISSIONER HOVEY: AYE
COMMISSIONER JOHNSON: AYE
MOTION CARRIED.
Mayor Lacey added, "Thank you to the employees. Thank you Commissioner Hovey for bringing it
up."
CITY OF WINTER SPRINGS. I LORIUA NIIN1; ILS CITY COMMISSION REGULAR MEETING - NOVEMBER 19, 20121 PAGE 21 OF 22
REPORTS
606. Office of Commissioner Seat Two - The Honorable Kevin Cannon
Deputy Mayor Cannon mentioned that he recently attended a "Cycle for Life' event in Volusia County
which was a great success. EA
Next, Deputy Mayor Cannon brought up the Veterans' Day event and thought the crowd was larger than
past events.
Regarding the Florida League of Cities' Utilities, Natural Resources & Public Works" Policy Committee
that Deputy Mayor Cannon serves on, Deputy Mayor Cannon said his Committee was focused on solar
power, and improving water quality, to include potable water.
REPORTS
607. Office of Commissioner Seat Three — The Honorable Ted Johnson
Commissioner Ted Johnson thanked Manager Smith and Staff for their assistance with information and
insights for his new role.
Continuing, Commissioner Johnson mentioned meeting with Chief of Police Kevin Brunelle and
Corporal Tracy Fugate, Police Department on details related to the upcoming Shop with a Cop event and
was looking forward to attending this event in mid-December.
REPORTS
608. Office of Commissioner Seat Four — The Honorable TiAnna Hale
Commissioner TiAnna Hale thanked Staff for their time and for the work they do.
Secondly, Commissioner Hale commented on the recent Florida League of Cities Legislative
Conference which she thought was very interesting.
PUBLIC INPUT
Mayor Lacey opened "Public Input -
No one addressed the Mayor and City Commission.
Mayor Lacey closed "Public Input -
CITY OF WINTER SPRINGS, FLOR IDA MINUTES CITY COMMISSION REGULAR MEETING—NOVEMBER 19,2018 PAGE 22 OF 22
ADJOURNMENT
Mayor Lacey adjourned the Regular Meeting at 6:39 p.m.
F
RESPECTFULLY SUBMITTED: L7;�j
t=
ANDREA LORENZO-LUACES, MMC
CITY CLERK
APPR O VED:
MAYOR CHARLES LACEY
NOTE: These Minutes were approved at the 2018 City Commission Regular Meeting,