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HomeMy WebLinkAbout2018 10 08 Consent 302 Professional Building Department ServicesCOMMISSION AGENDA ITEM 302 REQUEST: Informational Consent X Public Hearings Regular October 08, 2018 KS BF Regular Meeting City Manager Department The Community Development Department is requesting City Commission authorization for Universal Engineering Sciences' performance of Professional Building Department Services, under their current contract, in the amount of $250,000. SYNOPSIS: Universal Engineering Sciences is currently under contract for Professional Building Department Services. This agenda item authorizes the expenditure of up to $250,000 for the performance of Building Department Services for August 2018 through February 2019. CONSIDERATIONS: At the September 12, 2016 City Commission meeting, the Commission authorized entering into an agreement with Universal Engineering Sciences for Professional Building Department Services. Universal was selected based on a piggyback of Universal's contract with the City of Lakeland for similar services. The Professional Building Department Services performed by Universal include: . Plans Review Services . Building Code Inspection Services . Building Code Administration / Building Official Services In the past, some or all of the above -listed services were performed using in-house personnel. Starting in November 2016, all of these services are being performed by an outside contractor (Universal). Consent 302 PAGE 1 OF 2 - October 08, 2018 Universal performs Building Department Services under the direction of the Community Development Department, on an as -needed basis. Universal has provided satisfactory service to date and they have been consistently responsive to the City's customer service needs. . Universal's contract services are funded on a month-to-month basis using budgeted funds in the Development Services Enterprise Fund. The requested funding authorization in the amount of $250,000 will be applied to Universal's final invoice for FY18, which is approximately $75,000, plus the first 5-6 months of FY19. FISCAL IMPACT: The requested authorization in the amount of $250,000 is funded by the Development Services Enterprise Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends City Commission authorization of $250,000 for Universal Engineering Sciences' performance of Professional Building Department Services, and authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: None Consent 302 PAGE 2 OF 2 - October 08, 2018