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HomeMy WebLinkAbout2018 07 09 Consent 300 Three Playground Expansion & ReplacementsCOMMISSION AGENDA ITEM 300 REQUEST: Informational Consent X Public Hearings Regular July 09, 2018 SB CC Regular Meeting City Manager Department The Parks and Recreation Department requests the City Commission authorize entering into an agreement with Playworx Playsets, LLC in the amount of $709,302 plus a 10% contingency, for playground replacement projects at Central Winds Park, Torcaso Park, and Trotwood Park (RFP# 005/18/MR). SYNOPSIS: The Parks Master Plan approved by City Commission in 2016 included the replacement of all end of life playground equipment and shade canopies. A Request for Proposal (RFP) was issued in June 2018 for playground replacement at Central Winds Park, Torcaso Park, and Trotwood Park Seven (7) vendors submitted responses. Playworx Playsets, LLC was selected based on factors including price, product design /quality, and experience. Included in the bid was poured -in-place rubber ground surfaces which will be installed at each of the three playgrounds greatly increasing the esthetics and playability. CONSIDERATIONS: The Parks Master Plan approved by City Commission in 2016 included the replacement of all end of life playground equipment and shade canopies. In addition, the City's risk management department audited the City's playgrounds in 2015 and determined some equipment was reaching end of life. Staff regularly performs detailed inspections of all playgrounds and shade coverings in the parks and identifies any playgrounds or shade covering in need of repair or replacement. Growth in terms of population and popularity necessitate the expansion and Consent 300 PAGE 1 OF 3 - July 09, 2018 improvement to all city parks. . Request for Proposal (RFP) 4005/18/MR was issued in June 2018 for playground replacement at Central Winds Park, Torcaso Park, and Trotwood Park Seven (7) vendors submitted detailed responses, which included at least two suggested design options at each of the three playgrounds. A selection committee comprised of City Staff reviewed all of the proposals and ranked them based on factors including price, product design /quality, and experience. The selection committee's final ranking of the top four responsive firms is listed below: 1. Playworx Playsets, LLC $709,302 2. RepServices, Inc $890,754 3. Topline Recreation $776,992 4. Playmore Recreation $873,000 Based on Staff s review, Staff is recommending award of the contract to Playworx Playsets, LLC in Lake Mary, Florida, in the amount of $709,302. Playworx has successfully completed similar playground work for many municipalities within Florida, and their design concepts fit with the City's overall objectives for playground design. If approved by the City Commission, Staff will soon meet with representatives of Playworx to discuss and finalize items including: design concepts and themes, playground layout, product selection, agreement terms, and scheduling. . In addition to the new playground equipment, a poured -in-place rubber ground surface is proposed for installation at each of the three playground replacement areas by Playworx. The rubber playground surface will replace the existing mulch surface material. Each park playground will be planned, designed, and constructed as separate projects, tentatively scheduled as follows: o Central Winds Park FY 19 o Torcaso Park FY19 o Trotwood Park FY19/FY20 FISCAL IMPACT: The total project cost for all three playgrounds is $709,302, plus a 10% contingency, funded by the Parks Impact Fees & General Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and Consent 300 PAGE 2 OF 3 - July 09, 2018 the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize entering into an agreement with Playworx Playsets, LLC in the amount of $709,302 plus a 10% contingency, for playground replacement projects at Central Winds Park, Torcaso Park, and Trotwood Park (RFP# 005/18/MR), and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: Exhibit A - Example of Playgrounds with rubber surfacing Consent 300 PAGE 3 OF 3 - July 09, 2018 City of Winter Springs Playgrounds Proposal #RFP/005/18/MR PRESENTED BY PLAYWORX PLAYSETS LLC TRACY GILL (little Ma COMMERCIAL SECTION 00300 BID PRICE FORM I. GENERAL 1.01 Description The following Bid Price is hereby made to the City of Winter Springs, hereafter called the OWNER, Bid Price is submitted by: Legal tName (indicate whether sole proprietorship, partnership, or corporation): l C��i '.1 � i' � i� X � � C/�� � r��� � I� •�. L� Address: Contact N�''''�' j 1 ,r t-, r' -1 CI 1 Contact Phone Number: Contact E -Mail Address: 1.02 The Undersigned: A. Acknowledges receipt of: 1 Project Manual for Playgrounds dated May _& 2018 1 J + 2 Addenda: 00 "_-,b C_ f Number .i dated A- � 1i 'bus Number —, dated 14 U 1 ate+ B. Has examined the site and all RFP Documents and understands that in submitting his Bid Price, he waives all right to plead any misunderstanding regarding the same. C. Agrees: 1. To hold this Bid Price open for 60 calendar days after the bid opening date. 2. To accept the provisions of the Instructions to Proposers 3. To receive a City Purchase Order issued to the OWNER at the submitted Bid Price 4. To accomplish the work in accordance with the contract documents. 5. Contractor applies for, provides all documentation necessary, and pays for the building permits; the City will reimburse the contractor for the actual amount of building permit paid. 11 6. To complete the work within 120 calendar days of date of the issuance of all Building Permits. If working multiple playground projects, schedule will be discussed and agreed upon. 1.03 Stipulated Amount A. Base Bid Price I will provide the services under this project for a Total Base Bid Price Amount of: :lr -�5Zvex-, y.<�Or,d A4,(ge1-,Ayidred oIlars(S ,lU�� The Proposer hereby agrees to perform all work as required by the Contract Documents for the following Unit Prices. All work required to be performed by the Contract Documents is to be included within the following Pay Items, inclusive of furnishing all manpower, equipment, materials and performance of all operations relative to construction of the project. Work for which there is not a Pay item will be considered incidental to the Contract and no additional compensation will be allowed. The OWNER, at his sole option and discretion, may choose to add or deduct from the contract work at the unit prices set forth below. The Proposer shall be paid for actual quantities completed in accordance with the Contract Documents. The following is the order of precedence which will be used in case of conflicts within the Bid Schedule provided by each Bidder: Unit Price, Total Price, Total Base Bid (See attached Bid Form). 1.04 Proposal Schedule A. Proposals shall include the following documents: 1. Completed and Signed Bid Price Form 2. Proposed Design Information. Provide detailed design information about the proposed playgrounds, including items such as: manufacturer's product data, materials of construction, colors, drawings, renderings, photographs, and any other pertinent information to clearly convey to owner the proposed products. Please refer to Appendix A for the general design criteria. 3. Proposer's Experience Summary. Provide a summary of the Proposer's company and its experience performing similar work on playground projects in Florida. Also provide a minimum of three references, including name, organization, position, e-mail, and phone number. 4. List of subcontractors and suppliers. 1.05 Submittal RESPECTFULLY SUBMITTED, signed and sealed this __L day of % n ' 2018. Proposer By �� 11C� J' / �J Title v 12 Plavmund & Shade BID FORM 2018 # Item Unit Quantity Unit Price Total 1 Playground #1- Central Winds Park 1 4 JO 1S, -)3rl,ttV 2 Shade for Playground #1- Central Winds _ rokr,d , 1,13��7D�' � 13 Park 1�(�` 3 Playground #2- Trotwood Park 1 30cl j 73 4 Shade for Playground #2-Trotwood Park 1� PDD a r U U 5 Playground #3- Torcaso Park cl 0'7 6 Shade For Playground #3- Torcaso Park BID ADDITIVES 4 Certified Playground Mulch 18yd 6 Site Work & Grading (additional) HR 7•� 7 Total 'io 3()�,,.2 Company: Name: c( C -y . Phone: -3'bL' r (t' 977 - Address: Signature: .. L. �1( cz T, k, o{1 rx!et,cI * ---i i i L L a- H cw r_ rL 32-1, [late/Time: ! d 1 V 0 x`51 {aiolr;-t� '�ic. cjr,,tt++d q�4•-,�LuL•ie5 n%r rad'�'d -::K 1 C q- d ee: par MD ti,nclUve.C �q � �: ;T��r,% = leiye t LAncf, lhn��S , ��eevaC{ 1011 u ►;t�, 1 ✓1@;,�.; :'2> W:% a j 'I App Saxe ry t PROPOSER'S EXPERIENCE SUMMARY • Playworx Playsets, LLC a manufacturers sales agency for Little Tikes Commercial Play Structures. • PlayworxPlaysets represents Little Tikes Commercial Play Structures in Georgia and Florida and has been doing so since 2003. • Little Tikes Play Structures is owned by Playpower LT Farmington. Little Tikes Commercial has been designing and fabricating playground systems for mor e than 35 years. • Playworx provides turnkey solutions that meet the needs of our customers. • Playworx Playsets was awarded in 2017 as the global agency of the year by Playpower for outstanding sales and service. Certifications • Staff members and installers hold CPSI Certifications Experience 2017-2018 Playworx Playsets recently completed the three parks with playground equipment, shade systems and synthetic turf for the city of St. Pete. • Seminole Park • Crisp Park • Azalea Park Playworx Playsets recently completed renovations for Panama City Beach largest Sports Complex that included numerous playgrounds, park amenities and shade systems. • Frank Brown Park Playworx Playsets recently completed playground renovations and PIP safety surfacing and Shade structure at Pine Castle Elementary School — Orange County Public Schools Torcaso Park Fire Engine 2-12 themed playground — Unit includes panels that will simulate a firetruck engine, cab, fire pole, double slides, spiral slide, interactive panels, climbers, and matching swings. This playground unit was based on the proximity to the fire station, Central Winds Park - 2 -5 Area — Baseball Theme playground that includes a wobbly sphere that simulates a baseball. Unit has baseball themed panels as well as base icons. Playground includes matching swing set with 2 generation seats where parent or caretaker and child can swing together, and 2 toddler seats. 5-12 Area — Nature themed playground inspired by the area surroundings - this unit has our NU Edge components: WHERE NATURE MEETS THE BUILT ENVIRONMENT The [-jU-edge t :y t;ysteni is designed around the stFlking cjlcf�Olemv of mature lite. V1fith iov,,cwig rooftcps. nature -Inspired play events. and non- linear clinching paths. this bold fusion allows kids tc jump into a world of discovery. rmagination. and adventure—no me -liter vvhere they life. NATURTEKTM ExolusiVe lightweight and durable Naturteku'-' material is easy to install. maintain and looks and feels exactly like read trees. rocks. slumps and logs MAINTENANCE FREE No touch-ups necessary when chipping because the color in NaWrtekT1,, is infused all the vrvay through the product Trotwood Park Aqua Theme — Both playground areas include pour in place rubber with a design to match the aqua theme. Playground was based on proximity to lake. 2-5 area features an inclusive ship themed structure that will allow children of all abilities to learn, play and imagine. Ramp will be available per at no additional charge to make rocking ship fully accessible. 5-12 area includes our GeleFish System which provides a fresh modern look complementing our aqua theme. To further enhance and provide additional exciting play events, we have included the following: A Raft Rider, Free Styler/Surf swing, Dragon challenge, and a two -bay swing set. Additionally, we included our Hypar Net; this play event delivers a dynamic visual statement and lots of play value. BIBA — SMART PLAYGROUNDS Our BIBA interactive system has been included in all playground units — Biba is a mobile game system that blends the digital play that kids love with the active outdoor play and joyful imaginative fun that parents remember from their own childhood. REFERENCES Susan P. Ajoc, AICP, FCP Director, Community Services City of St. Petersburg P.O. Box 2842, St. Petersburg, FL 33731 727-892-5141 (main)/ 727-893-7356 (desk)/727-892-5289 (fax) susan.ajoc@stpete.org Jim Ponek, Director of Parks and Recreation City of Panama City Beach 16200 Panama City Beach Pkwy, Panama City Beach, FL 32413 www.panamacitvbeachparksandrecreation.com email iponek@pcbgov.com Work Phone 850 233-5045 -Cell Phone 850 819-3035 Jon McGavin The Ritz-Carlton Orlando, Grande Lakes 4012 Central Florida Pkwy, Orlando, FL 32837 Jon.McGavin@ritzcarlton.com 407393-4141 nip" jw rr 1