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HomeMy WebLinkAbout2017 07 10 Consent 309 Purchase of Microsoft Windows Server DataCenter 2016COMMISSION AGENDA ITEM 309 Informational Consent X Public Hearings Regular July 10, 2017 KS JD Regular Meeting City Manager Department REQUEST: Information Services Department requests authorization to purchase Microsoft Windows Server DataCenter 2016 from Software House International (SHI) in the amount of $29,321.66 from State of Florida contract #43230000 -15 -02 and to authorize the City Manager and City Attorney to prepare and execute any and all necessary documents. SYNOPSIS: The City is currently running Microsoft Windows DataCenter 200882. In order to keep server operating systems current with the latest security patches and updates, and to provide additional features and functionality, we need to upgrade to the most current Microsoft Windows Server DataCenter available. We are requesting Commission authorization to purchase Microsoft Windows Server DataCenter 2016 in the amount of $29,321.66 from State of Florida contract #43230000 -15 -02 and to authorize the City Manager and City Attorney to prepare and execute any and all necessary documents. CONSIDERATIONS: The City is currently running Microsoft Windows DataCenter 2008R2. In order to keep server operating systems current and secure and to provide additional features and functionality, we need to upgrade to Microsoft Windows DataCenter 2016. Windows Server DataCenter allows us to spin up an unlimited number of servers in a virtual environment without the need to license each individual server operating system that is created. Currently, we have approximately 69 virtual machines running in our virtual environment. Consent 309 PAGE 1 OF 2 - July 10, 2017 Quotes were solicited and received as follows: Software House International (SHI) $29,321.66 CDW -G $32,054.00 Dell $43,898.48 SCW $48,344.50 FISCAL IMPACT: The Microsoft Windows DataCenter 2016 purchase will not require a supplemental appropriation from General Fund. Funding will come from existing capacity in the FY 2017 General Fund expenditure budget. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends Commission approve the purchas e DataCenter 2016 from SHI in the amount of $29,321. #43230000 -15 -02 and to authorize the City Manager execute any and all necessary documents. ATTACHMENTS: Windows Server DataCenter 2016 Quotes - 5 pages of Microsoft Windows Server 66 from Florida State Contract # and City Attorney to prepare and Consent 309 PAGE 2 OF 2 - July 10, 2017 Quotes for Windows DataCenter 2016 SHI $29,321.66 CDW $32,054.00 Dell $43,898.48 SCW $48,344.50 City of Winter Springs FL Lee Stender FL United States Phone: (407) 327 -5954 Fax: Email: Istender@winterspringsfl.org All Prices are in US Dollar (USD) Pricing Proposal Quotation #: 13218125 Created On: 3/29/2017 Valid Until: 7/31/2017 Inside Account Executive Jim Grogan 290 Davidson Ave Somerset, NJ 08873 Phone: 732 - 652 -0833 Fax: 732- 564 -8224 Email: Jim_Grogan @shi.com Product Qty Your Price Total 1 Microsoft Windows Server 2016 Datacenter -License - 2 cores -Select Plus - 62 $472.93 $29,321.66 minimum 16 cores per physical server - Single Language Microsoft- Part#: 9EA -00270 Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and Services Contract #: 43230000 -15 -02 Shipping $0.00 Total $29,321.66 Additional Comments Please note that all returns are subject to manufacturer /distributor approval and must be within 30 days of invoice date & factory sealed, unless defective. The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolic y. unless there is an existing agreement between SHI and the Customer. rt PEOPLE WHO GET IT DEAR BARBARA MARTIN, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL IBBG134 6/15/2017 IBBG134 2747513 $32,054.00 ITEM QTY CDW# UNIT PRICE EXT. PRICE MS GSA WIN SVR DCCORE 2016 SNGL 62 4325434 $517.00 $32,054.00 Mfg. Part #: 9EA -00270 Electronic distribution - NO MEDIA Contract: CDW -G GSA Schedule (GS- 35F- 01953) PURCHASER BILLING INFO SUBTOTAL $32,054.00 Billing Address: SHIPPING $0.00 CITY OF WINTER SPRINGS GRAND TOTAL $32,054.00 A /P -- JOANNE DALKA 1126 E STATE ROAD 434 WINTER SPRINGS, FL 32708 -2799 Phone: (407) 327 -1800 Payment Terms: Net 30 Days -Govt State /Local Please remit payments to: COW Government DELIVER TO Shipping Address: CITY OF WINTER SPRINGS 75 Remittance Drive A /P -- JOANNE DALKA Suite 1515 1126 E STATE ROAD 434 Chicago, IL 60675 -1515 WINTER SPRINGS, FL 32708 -2799 Phone: (407) 327 -1800 Shipping Method: ELECTRONIC DISTRIBUTION 0 Gina Sperando 1 (877) 535 -5650 This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http: / /www.cdwg.com/ content / terms - conditions /product- sales.asrx For more information, contact a COW account manager @ 2017 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 1 of 1 ginaspe @cdwg.com Sales rep: Megan Green I Quote number: 1021623119547.1 A quote for your consideration! D "L Based on your business needs, we put the following quote together to Total: $43,898.48 help with your purchase decision. Please review your quote details below, then contact your sales rep when you're ready to place your order. Quote number: Quote date: Quote expiration: 1021623119547.1 Jun. 20, 2017 Jul. 20, 2017 Company name: Customer number: Phone: CITY OF WINTER SPRINGS 9081473 (407) 327 -1800 Sales rep information: Bill to: Megan Green CITY OF WINTER SPRINGS Megan_Green@Dell.com 1126 EAST STATE RD 434 (800) 456 -3355 ATTN /JOANNE DALKA Ext: 5131353 WINTER SPRINGS FL 32708 US (407) 327 -1800 Pricing Summary Item Qty Unit price Subtotal VLA WINDOWS SERVER DATACENTER PER 2 CORE LICENSES 2016 62 $708.04 $43,898.48 Subtotal: $43,898.48 Shipping: $0.00 Environmental Fees: $0.00 Non - Taxable Amount: $0.00 Taxable Amount: $0.00 Estimated Tax: $0.00 Total: $43,898.48 Page 1 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. bc;w Conventional Products Urlicor►ve,r►+imal Kople. Sold to: I Ship to: Southern Computer Warehouse 1395 S. Marietta Parkway I Building 300 -106 Marietta, GA 30067 (P) 877 -468 -6729 (F) 770 - 579 -8937 SCW.com Payable Accounts Payable Accounts City of Winter Springs City of Winter Springs 1126 E State Rd 434 Accounts Payable 1126 E State Rd 434 Accounts Payable Winter Springs, Winter Springs, Florida, 32708 Florida, 32708 United States United States T: 000 - 000 -0000 T: 000 - 000 -0000 bmartin @winterspringsfl.org bmartin @winterspringsfl.org Lf Method Shipping Method:Free Shipping No Payment Information Required Free Shipping (Total Shipping Charges 0.00) # Products SKU Price Qty Subtotal 1 Microsoft Windows Server 2016 Datacenter -License - Microsoft Qualified - MOLP: Open Business - Single Language 9EA -00128 This item is special order & non - returnable per the manufacturer; excluding damaged, defective, or DOA items. MSF -9EA -00128 779.75 62 48344.50 Subtotal: 48344.50 Shipping 0 Tax: 0 Grand Total (Incl. Tax): 48344.50 Thank you for your quote. We value your business and will continue to provide you excellent service in addition to our comprehensive product line. All returns must be authorized and clearly marked with a valid RMA number. Returns are subject to restock fees when applicable. Quotes are valid for 30 -days unless otherwise noted. Camille Salmon camille.salmon @scw.com Southern Computer Warehouse 1395 S. Marietta Parkway I Building 300 -106 Marietta, GA 30067 (P) 877- 468 -6729 (F) 770- 579 -8937