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HomeMy WebLinkAbout2017 03 13 Consent 303 East Water Reclamation Facility Plant RepairsCOMMISSION AGENDA ITEM 303 Informational Consent X Public Hearings Regular March 13, 2017 KS SM Regular Meeting City Manager Department REQUEST: The Utility Department requesting approval for Pat's Professional Cleaning of Apopka to perform repairs at the East Water Reclamation Facility in the amount of $107,923 plus a 20% contingency. SYNOPSIS: This project consists of performing repairs to wastewater treatment plant at the East Water Reclamation Facility (WRF) on Winter Springs Boulevard which includes taking the plant out of service, removing accumulated debris, structural repairs to support ring and walls, weir replacement, safety repairs, air diffuser replacement, and additional influent trough repairs. CONSIDERATIONS: This project is needed to rehabilitate the wastewater plants at the East WRF. The two steel treatment plants were built in 1972 and 1989 in a ring steel configuration which provides aeration, clarification, and digestion of the wastewater. The highly corrosive environment has deteriorated much of the steel structure requiring periodic welding to reinforce the structure as needed. In addition, recent FDEP inspections performed in conjunction with our operating permit renewal mandated some of these repairs be completed in 2017. Consent 303 PAGE 1 OF 3 - March 13, 2017 Replace piping /splitter box /troughs - P1 $21,438.15 Replace C channel /walls /paint - P2 $16,789.52 Cut and remove old steel $625.00 Wall Repairs and repainting $34,873.56 Weir Replacement $7,207.19 Replace Air piping and diffusers $21,947.36 Walkway bracing /kick panel replacement $5,042.44 20% contingency $21,584.64 $129,507.86 Pat's Professional Cleaning just recently began performing this type of work and has completed several smaller jobs for us as a trial. The Commission previously approved a portion of these repairs on October 24, 2016 by the Huntington Group at a cost of $68,953 but they were unable to provide the necessary paperwork and have subsequently relocated their business. Other vendors were contacted and declined interest in this specialized scope of work. Staff continues to use all available resources to find other vendors to perform this type of work. Pat's proposal for this scope of work is $107,923.22. A 20% contingency is requested due to the likelihood that additional problems will be identified for repair when the plant is Consent 303 PAGE 2 OF 3 - March 13, 2017 removed from service. No disruption of wastewater service to the customer is anticipated during this project which should be completed 30 days after commencement. FISCAL IMPACT: The project cost is $107,923.22 plus a 20% contingency funded by the Utility Enterprise Fund Capital Improvements line code. $280K was budgeted for wastewater plant refurbishment in FY17. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize Pat's Professional Cleaning to perform repairs to the East WRF at a cost of $107,923.22 plus 20% contingency for a total authorization of $129,507.86 payable from the Utility Enterprise Fund Capital Improvements line code and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: None Consent 303 PAGE 3 OF 3 - March 13, 2017