Loading...
HomeMy WebLinkAbout2017 01 09 Consent 308 Unapproved Minutes from the December 12, 2016 Regular MeetingCOMMISSION AGENDA ITEM 308 January 09, 2017 Informational Consent X Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, December 12, 2016 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and /or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Unapproved Minutes from the Monday, December 12, 2016 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk for Approval by the City Commission. Consent 308 PAGE 1 OF 2 - January 09, 2017 ),6&$/,03$&7 7KHUHLVQRILVFDOLPSDFWUHODWHGWRWKLV$JHQGD,WHP &20081,&$7,21())2576 7KLV$JHQGD,WHPKDVEHHQHOHFWURQLFDOO\IRUZDUGHGWRWKH0D\RUDQG&LW\&RPPLVVLRQ &LW\0DQDJHU&LW\$WWRUQH\6WDIIDQGLVDYDLODEOHRQWKH&LW\¶V:HEVLWH/DVHU)LFKHDQG WKH&LW\¶V6HUYHU$GGLWLRQDOO\SRUWLRQVRIWKLV$JHQGD,WHPDUHW\SHGYHUEDWLPRQWKH UHVSHFWLYH0HHWLQJ$JHQGDZKLFKKDVDOVREHHQHOHFWURQLFDOO\IRUZDUGHGWRWKHLQGLYLGXDOV QRWHGDERYHDQGZKLFKLVDOVRDYDLODEOHRQWKH&LW\¶V:HEVLWH/DVHU)LFKHDQGWKH&LW\¶V 6HUYHUKDVEHHQVHQWWRDSSOLFDEOH&LW\6WDII0HGLD3UHVV5HSUHVHQWDWLYHVZKRKDYH UHTXHVWHG$JHQGDV$JHQGD,WHPLQIRUPDWLRQ+RPHRZQHU¶V$VVRFLDWLRQV5HSUHVHQWDWLYHV RQILOHZLWKWKH&LW\DQGDOOLQGLYLGXDOVZKRKDYHUHTXHVWHGVXFKLQIRUPDWLRQ7KLV LQIRUPDWLRQKDVDOVREHHQSRVWHGRXWVLGH&LW\+DOOSRVWHGLQVLGH&LW\+DOOZLWKDGGLWLRQDO FRSLHVDYDLODEOHIRUWKH*HQHUDO3XEOLFDQGSRVWHGDWVL[  GLIIHUHQWORFDWLRQVDURXQGWKH &LW\)XUWKHUPRUHWKLVLQIRUPDWLRQLVDOVRDYDLODEOHWRDQ\LQGLYLGXDOUHTXHVWRUV&LW\6WDII LVDOZD\VZLOOLQJWRGLVFXVVWKLV$JHQGD,WHPRUDQ\$JHQGD,WHPZLWKDQ\LQWHUHVWHG LQGLYLGXDOV 5(&200(1'$7,21 6WDIILVUHTXHVWLQJWKH&LW\&RPPLVVLRQUHYLHZDQGFRQVLGHURIIHULQJWKHLU$SSURYDORIWKH 0RQGD\'HFHPEHU&LW\&RPPLVVLRQ5HJXODU0HHWLQJ0LQXWHV $77$&+0(176 $8QDSSURYHGFRS\RIWKH0RQGD\'HFHPEHU&LW\&RPPLVVLRQ5HJXODU 0HHWLQJ0LQXWHV SDJHV ŽŶƐĞŶƚϯϬϴW'ϮK&ϮͲ:ĂŶƵĂƌLJϬϵ͕ϮϬϭϳ Attachment "A" CITY OF WINTER SPRINGS, FLORIDA �t`t�NT�R O� S � Incorporated 0 • I9S9 ' 000 wE'T Jy�C CITY COMMISSION MINUTES REGULAR MEETING MONDAY, DECEMBER 12, 2016 - 5:1.5 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Pam Carroll - Seat Three Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Cade Resnick - Seat Four Commissioner Geoff Kendrick - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2016 PAGE 2 OF 16 CALL TO ORDER The Regular Meeting of Monday, December 12, 2016 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Pam Carroll, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Cade Resnick, present Commissioner Geoff Kendrick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo - Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Regarding the Agenda and whether there were any possible Agenda Changes, Commissioner Kevin Cannon asked to discuss Consent Agenda Item "304" before the Vote on the Consent Agenda is held. Mayor Lacey then said, "If there are no other objections, the Agenda will stand as adopted." AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. A a CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — DECEMBER 12, 2016 PAGE 3 OF 16 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. INFORMATIONAL 201. Parks and Recreation Department REQUEST: The Parks and Recreation Department wishes to provide the City Commission with our 2017 Community Events Calendar. FISCAL IMPACT: Funds are budgeted in FY17 line code 72- 7400 - 510140 for Public Safety costs. Event costs are budgeted in program promotional accounts and sponsorships /donations /vendor fees are collected to cover these costs. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. ir�r apft CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2016 PAGE 4 OF 16 RECOMMENDATION: rm�x Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. PUBLIC INPUT Mayor Lacey opened "Public Input". No one spoke Mayor Lacey closed "Public Input ". CONSENT AGENDA CONSENT 300. Utility Department REQUEST: The Utility Department is requesting authorization to LLC to perform Sanitary Sewer Line Rehab Work Orlando Contract for Cured -in -Place Pipe rehabilitation. FISCAL IMPACT: procure the services of Layne Inliner, by Piggybacking off of the City of The Utility Department has budgeted $250,000 in the Renewal and Replacement Fund for sewer and manhole relining for FY 2015. The project cost of $229,742.00 will be paid from this fund. Funds will be expended over the next 180 days. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. In addition, residents in the affected areas will be notified prior to the work being performed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2016 PAGE 5 OF 16 RECOMMENDATION: It is recommended that authorization be granted to piggyback off of the City of Orlando Contract No. IFB15 -0017 with Layne Inliner, LLC for the rehabilitation of sanitary sewer lines at a cost of $229,742.00 plus a 10% contingency payable from the Utility Enterprise Fund Pipe Relining CIP Ind line code (410 -36- 3600 - 560650 -005). No discussion. CONSENT 301. Office of the City Manager and Finance and Administrative Services Department REQUEST: The City Manager and the Finance and Administrative Services Department are requesting the Commission adopt Resolution 2016 -21 to authorize the City Manager to purchase from BB &T the City's Central Winds General Obligation Note Series 2012, not to exceed $2,400,000; to retire a portion of the debt; and to replace the remaining debt, not exceed $1.3 million, with a non - interest bearing note secured by pledge of revenues received by the Ad Valorem Tax approved by the voters in September 4, 2001. FISCAL IMPACT: Upon acceptance of the refinancing of the Central Winds General Obligation Note, Series 2012 with an internal note, the City will realize a Net Present Value savings of $766,561 (100% of interest) over the remaining 15 years until final maturity of the internal note 111/2031. This equates to a savings for the tax payers of $51,892 (nominal) annually. Note: This refinancing brings the total accumulated savings of all bonds refinanced over the past six years to approximately S4 million. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2016 PAGE 6 OF 16 RECOMMENDATION: The City Manager and Finance and Administrative Services Department recommend that the Commission adopt Bond Resolution 2012 -21, grant permission to the City Manager to purchase from BB &T the City's Central Winds General Obligation Note, Series 2012 not to exceed $2,400,000; to retire a portion of the debt, replace the remaining debt, not exceed $1.3 million, with a non - interest bearing note secured by pledge of revenues received by the Ad Valorem tax approved by the voters in September 4, 2001 and authorize the City Manager and City Attorney to execute all necessary documents to memorialize the loan agreement. This Agenda Item was not discussed. CONSENT 302. Office of the City Manager REQUEST: The City Manager requests that the City Commission consider approval of a contract extension with the University of Central Florida Research Foundation, Inc (UCF Incubator) for funding for FY 17 - 18 in an amount not to exceed $75,000 per year. FISCAL IMPACT: The fiscal impact of this request is $150,000 over the next two (2) years. The City's current budget (FY17) contains the funding of $75,000. If approved, the funding for both years would come from the City's General Fund Operating Income. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager recommends that the City Commission authorize the City Manager to execute an agreement with the University of Central Florida Research Foundation, Inc. (UCF Incubator) for funding in the amount of $75,000 per year for FY 17 -18. No discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2016 PAGE 7 OF 16 CONSENT 303. Police Department REQUEST: The Police Department requests Commission authorization to continue utilizing the State of Florida Department of Management Services contract DMS- 10/11 -008B for wireless air card services for laptop computers through January 12, 2022, in an amount not to exceed $40,700 annually, and to authorize the City Manager and City Attorney to prepare and execute all required documents. FISCAL IMPACT: The service cost for the current year is $35,073 and is funded in the FY 2017 Police operational budget. For future years additional funds may be budgeted, subject to availability and not to exceed $40,700 annually, to account for the possible addition of new units. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department recommends that the City Commission approve the use of State of Florida contract DMS- 10 /11 -008B for wireless air card services in the amount not to exceed $40,700 annually, approval to utilize this contract through January 12, 2022, and to authorize the City Manager and City Attorney to prepare and execute all required documents. There was no discussion on this Agenda Item. CONSENT 304. Community Development Department REQUEST: The Community Development Department requesting authorization to increase the construction contingency from 10% to 15% on the Central Winds Park Roadway Improvements project. FISCAL IMPACT: The additional 5% contingency, in the amount of $71,791.75, is to be funded by a supplemental appropriation from the Transportation Impact Fee Fund Balance. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2016 PAGE 8 OF 16 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize increasing the construction contingency from 10% to 15% on the Central Winds Park Roadway Improvements project. Commissioner Cannon asked about the contingency amount. Mr. Brian Fields, P.E., Director, Community Development Department spoke briefly on this matter. CONSENT 305. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, October 24, 2016 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2016 PAGE 9 OF 16 I RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, October 24, 2016 City Commission Regular Meeting Minutes. No discussion. CONSENT 306. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, November 21, 2016 City Commission Special Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, November 21, 2016 City Commission Special Meeting Minutes This Agenda Item was not discussed. "MOTION TO APPROVE CONSENT AGENDA." MOTION BY DEPUTY MAYOR CARROLL. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2016 PAGE 10 OF 16 PUBLIC HEARINGS AGENDA Gwz PUBLIC HEARINGS 400. Community Development Department REQUEST: The Community Development Department requesting the City Commission approve for final adoption the Second Reading of Ordinance No. 2016 -10 updating the City's Transportation Impact Fee Ordinance. FISCAL IMPACT: The new transportation impact fee rate schedule reduces City transportation impact fees for almost all residential and commercial land uses. The reduction in future transportation impact fee revenues is offset by a corresponding reduction in both the number and cost of the future projects planned to be funded by transportation impact fees. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the second and final reading adopting Ordinance No. 2016 -10 updating the City's Transportation Impact Fee Ordinance. City Attorney Anthony A. Garganese read Ordinance 2016 -10 by "Title" only. Mr. Fields noted that Staff had met with an Impact Fee Consultant and said, "We began the process of looking at the Impact Fees that are not covered — Police, the Parks and Fire Impact Fees with the intent to bring back recommendations on those, not just the rates of those Fees but also the timing of those Fees; whether they can be collected at the time of Certificate of Occupancy or some later time than up front. We'll be starting that study in January; we expect to have the recommendations back probably in the March/April time frame." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2016 PAGE 11 OF 16 Commissioner Cannon asked if there were any projects in the works which might be affected, to which Mr. Fields stated, "The Integra project and the Watermark Vistawilla ALF (Assisted Living Facility)." Commissioner Cannon added, "And they will enjoy the benefit." Mr. Fields confirmed this. Regarding the payment process of such Fees, Deputy Mayor Pam Carroll asked about the possibility of a split payment, with a payment at the Certificate of Occupancy as previously suggested. Mr. Fields responded by saying, "That is something our study is going to investigate as far as what options we have, and we'll bring back hopefully a good recommendation on the timing." With further comments, Mayor Lacey added, "Some of that is dependent on the County also relenting on some of their rules because they themselves collect a lot of these at C.O. (Certificate of Occupancy) but they require us to collect their share at Permitting; and then there is also the Fire Fee which is entirely under their control." Mayor Lacey suggested that if any of our City Commissioners happen to speak to a County Commissioner, that perhaps this matter could be addressed with them. Commissioner Cannon asked about the funds collected for Seminole County by Winter Springs. City Manager Kevin L. Smith briefly addressed the process. Commissioner Cannon mentioned he would like to learn more about the process. Mayor Lacey opened the "Public Input" portion of the Agenda Item. No one spoke Mayor Lacey closed the "Public Input" portion of the Agenda Item. "MOTION TO ADOPT ORDINANCE 2016 -10." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: DEPUTY MAYOR CARROLL: AYE COMMISSIONER CANNON: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 500. Office of the City Manager REQUEST: The City Manager is requesting Commission set the Commission meeting schedule for calendar year 2017. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2016 PAGE 12 OF 16 FISCAL IMPACT: There is no significant fiscal impact associated with this agenda item. There would be some savings in Clerk and IT staff time resulting from any meeting cancelation(s). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager recommends that the Commission adopt the calendar year 2017 meeting schedule presented herein or amended as deemed appropriate. Commissioner Cade Resnick asked, "As we work through this, can we work to memorialize this that it becomes a permanent calendar, and that the only reason we would bring it back — at all during the year would be to adjust something ?" Commissioner Resnick then inquired if the selection of a Deputy Mayor could be brought back as an annual December Agenda Item. Mayor Lacey said to Manager Smith, "Would it be sufficient for your needs if you had direction to just make this the regular schedule absent some changes going forward ?" Manager Smith responded, "Certainly Mayor." Commissioner Resnick also suggested that the normal Budget Workshop held in July, could possibly be held prior to a Regular Meeting (perhaps around 4:00 p.m.), and then only one (1) meeting date in July would be needed. Commissioner Cannon said, "Sounds good to me." Mayor Lacey asked if that would be okay with the City Manager. Manager Smith stated, "I can make that work." Deputy Mayor Carroll mentioned that there was usually not a large turn -out for Budget Workshops. No objections were voiced. As to which July meeting date would be best, Mayor Lacey suggested the second Monday in July - July 10, 2017, and there would not be a meeting scheduled for July 24, 2017. Mayor Lacey summarized, "We have voiced Consensus here." With further discussion, Manager Smith spoke of November Meetings, and noted, "Perhaps we should adopt the third Monday in November as the normal schedule and for 2017, adopt the second Monday." 1 :amp& CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2016 PAGE l3 OF 16 Additionally, Manager Smith stated "I would recommend that we memorialize the third Monday as the traditional meeting in November and for 2017, we would make that the exception - of course you all have the right to do so, and we'll set it as the second Monday or the 13th for 2017." Mayor Lacey summarized that "We are going to memorialize for this year and future years absent change from the Commission, the schedule that you put in this Agenda Item, with the exception of the fourth Monday of July being removed from the schedule and the Workshop combined on the second Monday of July and..." Manager Smith added, "...With the Regular Meeting to be held on the second Monday of July..." Mayor Lacey continued, "...The Workshop to be added to that Meeting, a part of it, or beforehand. And November, would be normally the third Monday of November; except for 2017, would be the second Monday of November." Manager Smith then said, "That would be my recommendation." "I MAKE THAT MOTION." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR CARROLL: AYE MOTION CARRIED. REPORTS REPORTS 600. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report. REPORTS 601. Office Of The City Manager — Kevin L. Smith No Report was given. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2016 PAGE 14 OF 16 REPORTS PQ 602. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC City Clerk Andrea Lorenzo - Luaces mentioned she would provide an Agenda Item in January 2017 related to open (Advisory) Board and Committee Appointments for the City Commission's consideration. REPORTS 603. Office of Commissioner Seat Two - The Honorable Kevin Cannon No Report. REPORTS 604. Office of Commissioner Seat Three/Deputy Mayor - The Honorable Pam Carroll Deputy Mayor Carroll acknowledged that Antonia Della Donna, Assistant to the City Clerk, Office of the City Clerk decorated the dais and said, "She did an outstanding job." Secondly, Deputy Mayor Carroll spoke of the "Winter Wonderland" event and said to Mr. Chris Caldwell, Director, Parks and Recreation Department. "It was exceptionally good" and referenced there were new event features. Lastly, Deputy Mayor Carroll offered Season's Greetings to all. REPORTS 605. Office of Commissioner Seat Four - The Honorable Cade Resnick Commissioner Resnick asked Mr. Caldwell about the "Hometown Harvest" and if he had received any feedback on the change in the date. Mr. Caldwell stated, "We did get feedback, it was a great change and we'll continue that with 2017." Next, Commissioner. Resnick noted that at the recent Florida League of Cities meetings he attended, there was a discussion on a possible change in the collection of Impact Fees and asked if Staff was aware of anything related to this. Manager Smith briefly addressed this inquiry and added, "We will certainly take a look at that." Commissioner Resnick shared Season's Greetings with all. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - DECEMBER 12, 2016 PAGE 15 OF 16 REPORTS �' 606. Office of Commissioner Seat Five - The Honorable Geoff Kendrick � Commissioner Geoff Kendrick also spoke of the recent "Winter Wonderland" and thanked Mr. i Caldwell, Mr. Mike Barclay, Recreation Superintendent, Parks and Recreation Department and their Department and said, "You did an outstanding job!" d ■I Lastly, Commissioner Kendrick offered Season's Greetings.' REPORTS 607. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey additionally said to Mr. Caldwell, "Great job," recognized Mr. Caldwell's colleagues and added, "As far as I could tell, the entire event was flawless and I think that does credit the entire City Staff for how well it came off." REPORTS 608. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Jean Hovey thanked Chief of Police Kevin Brunelle, Police Department and his Staff for the recent "Shop with a Cop" event. Secondly, Commissioner Hovey commented on how nice the Banners looked. Discussion followed on the selection and replacement process of the banners. Manager Smith offered "Kudos to Chris (Caldwell)" for his work on this effort. Thirdly, Commissioner Hovey spoke of area lawn watering restrictions, the water shortage in Florida, and asked Chief Brunelle to give an update on this situation for now and mentioned that later, they would get an update out on Facebook and in the City Newsletter. Chief Brunelle noted that one (1) day a week for residential lawn watering was currently in effect, odd number residences can water on Saturdays and even number residences can water on Sundays, that homeowners who recently put down new sod can inform the Police Department, commercial watering restrictions are somewhat different, that homeowners need to re- adjust their timers as applicable, and if one is using a hose with a shut off valve, you can water anytime, and if someone was washing their car, the Police Department suggests they do so on a grassy area. Concluding her Report, Commissioner Hovey offered Season's Greetings. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — DECEMBER 12, 2016 PAGE 16 OF 16 PUBLIC INPUT ~ J Mayor Lacey opened "Public Input".> Chief Brunelle addressed the Mayor and City Commission and thanked them for their support and appreciation and wished them Season's Greetings. vex =� Mayor Lacey closed "Public Input ". ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 5:46 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO- LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the _ 2017 City Commission Regular Meeting.