Loading...
HomeMy WebLinkAbout2016 08 08 Consent 303 Unapproved Minutes from July 25, 2016 Regular MeetingCOMMISSION AGENDA ITEM 303 August 08, 2016 Informational Consent X Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, July 25, 2016 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and /or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Unapproved Minutes from the Monday, July 25, 2016 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk for Approval by the City Commission. Consent 303 PAGE 1 OF 2 - August 08, 2016 FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, July 25, 2016 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, July 25, 2016 City Commission Regular Meeting Minutes (33 pages) Consent 303 PAGE 2 OF 2 - August 08, 2016 Attachment "A° CITY OF WINTER SPRINGS, FLORIDA t�TEZ: � so incorporated 1959 • OD WE TR Jy.� CITY COMMISSION MINUTES REGULAR MEETING MONDAY, JULY 25, 2016 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2096 PAGE 2 OF 33 CALL TO ORDER The Regular Meeting of Monday, July 25, 2016 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Jean Hovey, present Commissioner Kevin Cannon, present via telephone Commissioner Pam Carroll, present Commissioner Cade Resnick, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, presents City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo- Luaces, present A moment of silence was held. The Pledge of Allegiance followed and was led by Cub Scouts Nathan Orsine and Brant Cupit. Regarding the Agenda and whether there were any possible Agenda Changes, Mayor Lacey commented, "Unless there are any objections, the Agenda will stand as adopted, although I understand we will be having some questions on the Consent Agenda." AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the Mayor REQUEST: Presenting a Proclamation from Governor Rick Scott of the State of Florida recognizing July 2016 as "Recreation and Parks Month In Florida ". Mayor Lacey read a Proclamation from Florida's Governor Rick Scott recognizing "Recreation and Parks Month In Florida". INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 3 OF 33 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. PUBLIC INPUT Mayor Lacey opened "Public Input ". Ms. Janell Nelson, 416 David Street, Winter Springs, Florida: spoke of a flyer handed out in her neighborhood related to parking and having new driveways put in, that she has lived at her address for twenty -five (25) years, suggested that property owners need to advise tenants about parking and driveway matters, and due to health issues, she did not want to change her driveway. Brief comments. Ms. Brenda Dagnon Kormylo, 210 Bennett Street, Winter Springs, Florida: has lived in her neighborhood for twenty (20) years and commented on issues related to parking in the street, concerns with emergency vehicles trying to get through with on- street parking, that she thought the neighborhood has deteriorated over time, that property owners should make sure to provide enough parking, and would leave some photographs for the City. Ms. Rusty Lenhof, 208 Bennett Street, Winter Springs, Florida: has been in this neighborhood for thirty -six (36) years, spoke of fines and tickets, driveways and parked cars in yards, that property owners should be held responsible for providing driveways and did not think mulch driveways were the best, was also concerned about emergency vehicles getting though with consideration of on- street parking, and mentioned that the City of Winter Park had a similar parking issue they had solved in the past. Mr. Dan Lenhof, 208 Bennett Street, Winter Springs, Florida: mentioned that he had not been notified about parking in the street changes, that the City of Casselberry had passed a similar Ordinance about parking, and in terms of noticing residents, he did not think that solely using the internet would reach everyone. Ms. Ranae Rodriguez, 202 Albert Street, Winter Springs, Florida: commented on pit bull violence, that a neighbor and her Yorkshire Terrier had been attacked by renters with pit bulls, that her pet cat had been killed by pit bulls, and thought that Volusia County and City of Deltona Ordinances should be considered as some of the clauses would help with issues presented tonight. CITY OF WINTER SPRINGS, FLORIDA MINUTES CrrY COMMISSION REGULAR MEETING -- JULY 25, 2016 PAGE 4 OF 33 With remarks from Commissioner Joanne M. Krebs, Ms. Rodriguez mentioned that she provided the City with an excerpt from the referenced Ordinances. Commissioner Kevin Cannon noted many insurance policies exclude pit bulls and suggested we promptly consider this problem. Ms. Julie Balassa, 107 Albert Street, Winter Springs, Florida: said she had sent an email to the City and had not received a reply, that she and others are afraid to walk their dogs due to harmful dogs who get out through damaged fences, and which violations should be priorities. Mayor Lacey said that he had not received the referenced email and asked Ms. Balassa to re -send her email and to copy the City Clerk. Mayor Lacey stated that he would respond once he received the email. Ms. Balassa said, "Thank you very much, I will do that." Ms. Joan Coil, 207 Albert Street, Winter Springs, Florida: suggested that for animal problems, that owners MZi should be dealt with first, and that safety, not parking is more the problem in this neighborhood. Mr. Adrian Rodriguez, 202 Albert Street, Winter Springs, Florida: commented on helping people who have issues with killed pets and property damage, rather than having to go through legal channels, that some neighbors are breeding dogs in area homes, and the Police who have been to such homes are not able to instill changes in the neighborhood. Chief of Police Kevin Brunelle, Police Department addressed these matters and said that regarding the animal issues, "I would have to do the research for you to find out exactly where animal control is with the animals." With additional comments, Chief Brunelle stated, "I will have to get with animal control — I can give you a report." Further remarks followed with Chief Brunelle about damaged property, parking issues, and resident complaints. Commissioner Krebs suggested possibly having a Town Hall type meeting and Chief Brunelle said he had offered similar options and efforts to residents to assist with sharing information. Conunissioner Cade Resnick mentioned a Town Hall meeting he recently held and asked if there was a way he could reach out to the residents who spoke this evening. Commissioner Resnick also asked Chief Brunelle about Laws related to the issues mentioned earlier, including absentee owners. On a related note, City Attorney Anthony A. Garganese remarked, "Florida Law does not allow municipalities to adopt breed specific legislation." Discussion followed on licenses, Liens, and Code Enforcement Board matters. Commissioner Cannon thanked the citizens for coming forward and suggested an Ordinance related to absentee owners be considered as some insurance companies will not cover certain breeds, that such an Ordinance may help with keeping residents and pets safe, and hoped that Attorney Garganese and he could address this together. Commissioner Cannon also asked to be able to attend any meetings when on- street parking is discussed. Discussion ensued on members of the City Commission wanting to assist, whether one Elected Official or several Elected Officials could help better, Sunshine Law concerns, and Commissioner Resnick said he would step aside from attending any meeting that is set up as he could not participate if other Elected Officials were also in attendance. Commissioner Pam Carroll said she would like to attend any meeting that is held on these issues. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 5 OF 33 Deputy Mayor Jean Hovey commented on wanting to assist and mentioned Sunshine Law considerations. Further discussion. Commissioner Cannon noted that he still would like to be present at any such meetings that are held. Attorney Garganese suggested that if a "neighborhood" type meeting is planned, that a City Commission Meeting be held and be noticed as usual, and that Minutes are taken. CONSENT AGENDA CONSENT 300. Community Development Department REQUEST: The Community Development Department requests that the City Commission review the attached Wayfinding Signage documentation and approve Resolution 2016 -12 which indicates the City Commission's support for a Wayfinding Sign System Plan and adopts the criteria to be used for the signs. FISCAL IMPACT: There is no immediate fiscal impact directly related to the approval of Resolution 2016 -12. The City Commission will be able to approve funding through the budget process for implementation of the signage program. The timing of this funding and implementation is entirely at the discretion of the City Commission. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available f or the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development Department requests that the City Commission review and approve Resolution 2016 -12 adopting the criteria to be used for destination guide signs within the City of Winter Springs. Commissioner Carroll asked that this Agenda Item be pulled for separate discussion as she had hoped that additional designs could be considered. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 6 OF 33 CONSENT 301. Public Works Department REQUEST: Public Works Department Requests that the City Commission Approve the City of Winter Springs/MetroPlan Orlando FY 2016 -2017 Funding Agreement. FISCAL IMPACT: The City's FY 2016/2017 share of $2,784 will be funded from the Transportation Improvement Fund which has a primary funding source from the Local Option Gas Tax. The FY 2015/2016 amount was $2,817. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission Approve the City of Winter Springs/MetroPlan Orlando FY 2016 -2017 Funding Agreement. This Agenda Item was not discussed. CONSENT 302. Police Department REQUEST: The Police Department requests the Commission accept a donation in the amount of $8,700 from Action Church, Inc. for the purpose of purchasing a ballistic blanket from Instant Armor, Inc. FISCAL IMPACT: There will be no cost impact to the General Fund; conversely, a positive impact will be realized in the General Fund by accepting these donations. There are no matching funds required of the City for this acceptance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- JULY 25, 2016 PAGE 7 OF 33 Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department recommends the Commission approve the acceptance of the donation from Action Church Inc, totaling $8,700 for the purpose of purchasing a ballistic blanket from Instant Armor, Inc. and to authorize the City Manager to execute and approve all documents associated with this item. No discussion. CONSENT 303. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests the Commission accept a donation in the amount of $277 from Joanne Krebs, for purposes of placing another Free Little Library in the City. FISCAL IMPACT: Annual maintenance approx. $100 /yr. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department recommends the Commission accept a donation in the amount of $277 from Joanne Krebs, for purposes of placing another Free Little Library in the City. Commissioner Krebs said she would not be able to Vote on Consent Agenda Item "303 ". CONSENT 304. Public Works Department - Urban Beautification Division REQUEST: The Public Works Department, Urban Beautification Division, asks that the City Commission consider the request of Jeremy Berrong to remove one specimen live oak from his property at 1141 Duncan Drive due to the proximity of the tree to the home. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 8 OF 33 FISCAL IMPACT: If the request is approved, the applicant will pay a $25 permit fee to the Arbor Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on rile with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Jeremy Berrong to remove one specimen tree from his property at 1141 Duncan Drive. The tree has already caused damage to the patio and chimney and has the potential to cause further damage. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in Section 5 -8(b) of Chapter 5, Tree Protection and Preservation. There was no discussion on this Agenda Item. CONSENT 305. Public Works Department - Urban Beautification Division REQUEST: The Public Works Department, Urban Beautification Division, asks that the City Commission consider the request of Craig Newell to remove one specimen live oak from his property at 1006 W Pebble Beach Circle due to the proximity of the tree to the home. FISCAL IMPACT: If the request is approved, the applicant will pay a $25 permit fee to the Arbor Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City AttorueylStaff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on rile with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 9 OF 33 RECOMMENDATION: Staff recommends that the City Commission approve the request of Craig Newell to remove one specimen tree from his property at 1006 W Pebble Beach Circle. The tree is growing in a very small space, bordered on all sides by pavement and is within 10 feet of Mr. Newell's home. The tree has already lifted the walkway and pavers and has the potential to damage the home. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in Section 5 -8(b) of Chapter 5, Tree Protection and Preservation. No discussion. CONSENT 306. Utility Department REQUEST: The Utility Department requests authorization to owner direct purchase the two Ion Exchange Vessels from Tonka Water as provided for in the contract with Wharton- Smith, Inc. to construct the WTP #1 Water Quality Improvements project, plus authorize an increase in the project authorization by $368,000 to include a 3rd Ion Exchange Vessel in the Tonka Water Purchase. FISCAL IMPACT: With the addition of a 3rd vessel, the construction project total authorization would increase to $5,615,000. Sufficient funds have been included in the funding request from the State Drinking Water Revolving Loan Fund to cover this increase. The loan agreement with the final loan amount and interest rate will be brought to the City Commission at a future meeting. Delivery of the ion exchange vessels from Tonka Water will take 180 days. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize the owner direct purchase of three Ion Exchange Vessels from Tonka Water as specified in ITB #00416 -KL in the amount of $1,634,278 and approve an increase in the project authorization of $368,000 to add the 3rd Ion Exchange Vessel for construction of the WTP #1 Water Quality Improvement Project, and authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents. Commissioner Cannon requested that this Agenda item also be pulled for individual discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- JULY 2S, 2016 PAGE 10 OF 33 CONSENT 307. Utility Department REQUEST: The Utility Department requests authorization to owner direct purchase for the emergency generator from Ring Power Corporation as provided for in the contract with Wharton - Smith, Inc. to construct the WTP #1 Water Quality Improvements project. FISCAL IMPACT: No change in the total project authorization is required. This project is funded from the State Water Revolving Loan Fund. The loan agreement with the final loan amount and interest rai brought to the City Commission at a future meeting. Delivery of the emergency ane equipment from Ring Power Corporation will occur within 180 days. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize the owner direct purchase of the emergency generator and related equipment from Ring Power Corporation as specified in ITB #004 -16 -KL in the amount of $236,870 and authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents. This Agenda Item was not discussed. CONSENT 308. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, June 13, 2016 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 11 OF 33 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on fide with the City, and all individuals who have requested such Milli information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, .Tune 13, 2016 City Commission Regular Meeting Minutes. No discussion. CONSENT 309. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, July 11, 2016 City Commission Workshop Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, July 11, 2016 City Commission Workshop Minutes as provided. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 201() PAGE 12 OF 33 Related to Consent Agenda Item "303 ", Attorney Garganese suggested that this Agenda Item also be pulled for a separate Vote. Mayor Lacey stated, "We are looking now at the Consent Agenda, 301', `302', `304', `305', `307', `308', `309'; specifically not `300', `303', or `306' - is there a Motion to Approve ?" "SO MOVED." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MAYOR LACEY ADDED THAT THE MOTION WAS "TO APPROVE THE CONSENT AGENDA LESS ITEMS `300', `303', AND `306'." VOTE: COMMISSIONER KREBS: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. ❖ ❖ AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEMS, "300", "303 "9 AND "306", PREVIOUSLY LISTED ON THE CONSENT AGENDA WERE DISCUSSED INDIVIDUALLY, IN THE ORDER SHOWN, FOLLOWED BY THE REST OF THE AGENDA, AS DOCUMENTED. ❖ ❖ CONSENT AGENDA FORMERLY LISTED ON THE CONSENT AGENDA AS "360" Community Development Department REQUEST: The Community Development Department requests that the City Commission review the attached Wayfinding Signage documentation and approve Resolution 2016 -12 which indicates the City Commission's support for a Wayfinding Sign System Plan and adopts the criteria to be used for the signs. FISCAL IMPACT: There is no immediate fiscal impact directly related to the approval of Resolution 2016 -12. The City Commission will be able to approve funding through the budget process for implementation of the signage program. The timing of this funding and implementation is entirely at the discretion of the City Commission. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 13 OF 33 RECOMMENDATION: The Community Development Department requests that the City Commission review and approve Resolution 2016 -12 adopting the criteria to be used for destination guide signs within the City of Winter Springs. Commissioner Carroll suggested that more designs be brought back for the City Commission to review and asked if signs had to be different colors for different categories. Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department noted, "This package you see before you is the result of a first review by DOT (Department of Transportation)." Mr. Stevenson added that the packet had been with the Department of Transportation for a year and half and remarked, "These signs have met their requirements as a first review and the reason this Resolution is here tonight is that according to several chapters in the codes, that we have to pass a Resolution basically stating that first of all, the City is in favor of a wayfinding signage program and that they agree to do these signs in accordance with the requirements of DOT (Department of Transportation)." tnTs Mr. Stevenson commented next on the different tiers of the wayfinding signage program, and said, "What you're looking at here is primarily addressing `Tier 1', and again, these have been run through the DOT (Department of Transportation) process which we have to do and so they have indicated that these are the letters, these are the sizes that they will allow whether it's in a right of way or in an Easement, these are not necessarily the exact locations because until we get to that level and actually create a budget to start going vertical with these signs, we won't be so much looking at the location." Continuing, Mr. Stevenson further spoke of the efforts by Staff, discussions with Commission members to identify Winter Springs, and pointed out, "If we choose to go back and revaluate the designs, we will have to send it back to DOT (Department of Transportation) and go through that process again. I am certainly open to that if those are the wishes of this Commission to do so." Commissioner Carroll commented on adding "`Welcome to' Winter Springs" and could such changes be made, even if it took a couple of weeks. Next, Commissioner Krebs commented, "I have all the confidence in you and the City Manager, so I am perfectly happy with it. I like the way that it looks." Commissioner Cannon hoped this could be tabled as he had not seen the information before however, he complimented Staff on their hard work, and mentioned that he would have liked to have provided input on fonts and letter sizes for example, especially in considering reading such signage at night. Commissioner Cannon also suggested he would like to meet with Mr. Stevenson and Staff to further discuss this matter. Mayor Lacey said he did not think the Commission should get involved in aesthetic details and encouraged the Commission to approve the Agenda Item. Commissioner Resnick asked about the possibility of revisions. Mr. Stevenson explained, "This is a guideline, however, things such as color and lettering size, and things of that nature are going to be controlled by DOT (Department of Transportation), I will assure you." Mr. Stevenson added, "I'm not sure, I can certainly check, if we could make `Winter Springs' larger, that might not trigger a new review by DOT (Department of Transportation), but these letters and the sizes of these letters and the backgrounds and all are the purview, especially in `Tier l' of the wayfinding signage program on state roads, these are the purview of DOT (Department of Transportation)." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -JULY 25, 2016 PAGE 14 OF 33 Next, Commissioner Resnick then asked if the border and the letters were gold and asked if this is correct. Further remarks. Mr. Stevenson mentioned that he was not thrilled with how the backs of the signs look in the plans and said, "But how much I can change it is going to depend on what I can get back from DOT (Department of Transportation)." Commissioner Carroll, Commissioner Krebs, and Commissioner Cade Resnick suggested perhaps adding a solid blank or green back. Mr. Stevenson responded by saying, "I think we can do it, it just increases the cost." Commissioner Krebs and Commissioner Carroll stated, "Yes." Commissioner Resnick added that he agreed with Mayor Lacey and did not think the Commission should r: micromanage such a project. 1. Mr. Stevenson then said, "1 have a notation of your concerns. I will certainly make those requests and those changes, requests to DOT (Department of Transportation). Specifically, I can tell that `Winter Springs' is smaller, the `City of - it's a little hard to read on these renderings obviously and especially since these rendering are projected - remember most of these letters are reflective and they have to be perceived at forty -five (45), fifty (50), sixty (60) .miles an hour on these state roads." Commissioner Resnick said, "Understood." Deputy Mayor Hovey further inquired about signage colors to which Mr. Stevenson remarked, "They have not indicated at any point in time to us that we have to make different colors for different types - because we advertize different categories on the same sign." Commissioner Krebs mentioned as a reminder that the City Commission serve as policy makers, not designers. Regarding possible changes to the back of the signs, Commissioner Krebs suggested, "I think that when you are concerned, you should bring it back to us and say, `For additional money, this is what we can do'; but again, I am a policy maker." Continuing the discussion, Commissioner Cannon noted his concerns with visibility of such signs while people are driving by, especially at night and hoped to be able to see the city's name, and asked if a re- review would be needed to increase in the size of "City of Winter Springs ". Mr. Stevenson responded to Commissioner Cannon, "When it comes to the size of `City of Winter Springs', that I am not sure of; I will have to check into it." Mr. Stevenson added that the reference to "Univ of Cent Florida" would be changed to "UCF ". Further comments followed with City Manager Kevin L. Smith about the proposed Resolution. Also discussed was whether the signs were reflective, and Commissioner Carroll asked if the "Winter Springs" font could be larger and could they be changed to match the other letters. Attorney Garganese pointed out that the Resolution in this Agenda Item was part of the permitting process. Discussion. "MOTION TO POSTONE UNTIL OUR NEXT MEETING TO GIVE RANDY AN OPPORTUNITY TO MAKE A PHONE CALL TO DOT (DEPARTMENT OF TRANSPORTATION), FLOAT THIS BY THEM -- IF ENLARGING, JUST `WINTER SPRINGS', IF THAT WOULD BE A MAJOR PROBLEM FOR DOT AND THEN COME BACK IN TWO (2) WEEKS AT THE NEXT COMMISSION MEETING." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER CARROLL. WITH DISCUSSION, DEPUTY MAYOR HOVEY SUGGESTED DETAILS BE LEFT UP TO STAFF. COMMISSIONER CANNON MENTIONED THAT HE RESPECTED THE WORK THAT STAFF HAS DONE ON THIS EFFORT. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 15 OF 33 FURTHER COMMENTS. VOTE: DEPUTY MAYOR HOVEY: NAY COMMISSIONER KREBS: NAY COMMISSIONER RESNICK: NAY COMMISSIONER CARROLL: AYE COMMISSIONER CANNON: AYE MOTION DID NOT CARRY. "I WILL MAKE A MOTION TO APPROVE RESOLUTION 2016 -12 WITH THE DISCUSSION TO GO BACK TO FDOT (FLORIDA DEPARTMENT OF TRANSPORTATION) BY REQUEST, TO INCREASE THE SIZE OF THE LETTERING IF POSSIBLE." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER KREBS. DISCUSSION. MANAGER SMITH COMMENTED, "IF FDOT (FLORIDA DEPARTMENT OF TRANSPORTATION) SAYS `NO, THAT INCREASED FONT SIZE WILL RESULT IN A RESUBMITTAL AND MONTHS AND MONTHS OF TIME', HOW SHOULD WE PROCEED AT THAT POINTT" MAYOR LACEY STATED, "YOU HAVE GOT THE RESOLUTION PASSED." MR. STEVENSON MENTIONED, "IF YOU VOTE FOR THIS, PLEASE FEEL COMFORTABLE ENOUGH WITH WHAT YOU SEE IN FRONT OF YOU — NOT THAT I'M NOT GOING TO MAKE THE REQUEST, BUT AS KEVIN (SMITH) SAID, IT MIGHT RESULT IN ADDITIONAL TIME..." MAYOR LACEY SAID, "...I THINK EVERYONE UNDERSTANDS THAT." COMMISSIONER CARROLL ADDED, "I WONDER IF YOU WOULD - AMEND YOUR MOTION TO INCLUDE NOT ONLY INCREASING THE SIZE OF THE WORDS `WINTER SPRINGS', BUT CHANGING THE FONT FOR `WINTER SPRINGS'..." COMMISSIONER RESNICK SAID, "...AGREED..." COMMISSIONER CARROLL ADDED, "...TO MATCH THE SIGN ITSELF. AND IF FDOT (FLORIDA DEPARTMENT OF TRANSPORTATION) SAYS `NO, YOU CAN'T DO IT', I ALREADY HAVE STATED, TO GO WITH WHAT WE HAVE." MR. STEVENSON REMARKED, "I HAVE THOSE TWO (2) NOTES HERE." SECONDED BY COMMISSIONER KREBS. DISCUSSION. WITH COMMENTS ON PARLIAMENTARY PROCEDURES, MAYOR LACEY SAID, "I WOULD SEEK NOW UNANIMOUS CONSENT TO AMEND THE MOTION IN THE WAY THAT COMMISSIONER CARROLL DISCUSSED. IS THERE ANY DISAGREEMENT WITH THAT?" HEARING NO OBJECTIONS, MAYOR LACEY STATED, "THE MOTION IS AMENDED." VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR HOVEY: AYE MOTION CARRIED. Mayor Lacey noted, "Resolution 2016 -12 as Amended has passed." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 16 OF 33 FORMERLY LISTED ON THE CONSENT AGENDA AS "303" Parks and Recreation Department REQUEST: The Parks and Recreation Department requests the Commission accept a donation in the amount of $277 from Joanne Krebs, for purposes of placing another Free Little Library in the City. FISCAL IMPACT: Annual maintenance approx. $100 /yr. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department recommends the Commission accept a donation in the amount of $277 from Joanne Krebs, for purposes of placing another Free Little Library in the City. Mayor Lacey offered his thanks to Commissioner Krebs for her donation. "I HAVE MY LIGHT ON TO THANK HER AND TO APPROVE." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER CARROLL WHO ALSO THANKED COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER KREBS: ABSTAINED COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. FORMERLY LISTED ON THE CONSENT AGENDA AS "306" Utility Department REQUEST: The Utility Department requests authorization to owner direct purchase the two Ion Exchange Vessels from Tonka Water as provided for in the contract with Wharton - Smith, Inc. to construct the WTP #1 Water Quality Improvements project, plus authorize an increase in the project authorization by $368,000 to include a 3rd Ion Exchange Vessel in the Tonka Water Purchase. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 17 OF 33 FISCAL IMPACT: With the addition of a 3rd vessel, the construction project total authorization would increase to $5,615,000. Sufficient funds have been included in the funding request from the State Drinking Water Revolving Loan Fund to cover this increase. The loan agreement with the final loan amount and interest rate will be brought to the City Commission at a future meeting. Delivery of the ion exchange vessels from Tonka Water will take 180 days. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting 1Agenda which Zj2,F-0 has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize the owner direct purchase of three Ion Exchange Vessels from Tonka Water as specified in ITB #004 -16-KL in the amount of $1,634,278 and approve an increase in the project authorization of $368,000 to add the 3rd Ion Exchange Vessel for construction of the WTP #1 Water Quality Improvement Project, and authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents. Commissioner Cannon asked about the third Ion Exchange. Brief comments followed with Mr. Kip Lockcuff, F.E., Director, Public Works/Utility Department about flexibility and options. "I WILL MAKE A MOTION TO APPROVE CONSENT AGENDA ITEM `306'." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 18 OF 33 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Office of the City Attorney REQUEST: On behalf of the Police Chief, the City Attorney requests that the City Commission consider on Second Reading the final adoption of Ordinance No. 2016 -01 authorizing law enforcement to seize and impound motor vehicles that are used to facilitate certain enumerated misdemeanor crimes and parking and traffic violations within the jurisdictional limits of the City, and establishing a special magistrate procedure to afford violators an opportunity to contest the impoundment and related penalties and costs. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of this Ordinance other than staff and attorney time to prepare the Ordinance and Agenda Item. However, the Ordinance will require that the City Commission appoint a special magistrate to timely conduct hearings under the Ordinance. As such, the City will be responsible for incurring special magistrate fees related to the hearings. The fees will depend on the future negotiated rate and the case load handled by the special magistrate. Special magistrate fees are not recoverable against the code violator as "costs" under Chapter 162, Florida Statutes. See Op. Att'y Gen. Fla. 14 -04 (2014) (s. 162.07(2), Fla. Stat. does not allow a city to recover against a code violator the fees paid to a special magistrate or to the special magistrate's assistant). However, violations of this Ordinance shall be subject to a $500 civil penalty, plus costs. It is uncertain as to how much the City will collect in penalties and costs because that amount is dependent upon the occurrence of a violation. Furthermore, the City will retain the services of one or more towing companies in order to implement this Ordinance. The costs related to the towing and storage of motor vehicles will be paid for by violators. If a special magistrate determines that a motor vehicle was improperly seized and impounded by the City, the City will attempt to negotiate favorable terms and conditions with the towing companies related to the costs associated with the improper impoundments. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Second Reading of this ordinance was advertised in the Orlando Sentinel on June 23, 2016. RECOMMENDATION: The Police Chief, City Manager and City Attorney recommend that the City Commission adopt Ordinance No. 2016 -01 on Second Reading. Attorney Garganese read Ordinance 2016 -01 by "Title" only. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25,20 16 PAGE 19 OF 33 Furthermore, Attorney Garganese noted, "There have been no changes since First Reading and just to remind the Commission that this Ordinance has a perspective effective date ninety (90) days after Adoption. If the Commission chooses to adopt this Ordinance this evening, it will be October 23rd, 2016." Mayor .Lacey opened the "Public Input " portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input "portion of the Agenda Item. RELATED TO THE SECOND READING OF ORDINANCE 2016 -01, "MOTION TO APPROVE." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. PUBLIC HEARINGS 401. Public Works Department - Urban Beautification Division REQUEST: The Public Works Department, Urban Beautification Division, is requesting that the City Commission hold a public hearing for the second reading and approval of Ordinance 2016 -03, updating sections of Chapter 5, Tree Protection and Preservation. FISCAL IMPACT: Currently, contributing to the arbor fund is cost prohibitive for most residents and is a replacement option that is rarely used. It is expected that once the contribution amount is lowered, more residents will utilize this replacement option, which will provide money to the arbor fund to be used for the installation/maintenance of trees on public property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, Laser-Fiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. M CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 20 OF 33 RECOMMENDATION: The Public Works Department, Urban Beautification Services Division, recommends that the City Commission approve the second reading of Ordinance 2016 -03. Ordinance 2016 -03 was read by "Title" only by Attorney Garganese who then remarked, "During the First Reading, the City Commission directed that a few minor changes be made to the Ordinance. Those changes have been made, particularly that the authority would be delegated to the City Manager after consideration of written recommendations by the City Arborist and Department Director." Mayor Lacey opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input" portion of the Agenda Item. RELATED TO THE SECOND READING OF ORDINANCE 2016 -03, "MOTION TO APPROVE." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: DEPUTY MAYOR HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER CANNON: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. PUBLIC HEARINGS 402. Community Development Department - Planning Division REQUEST: The Community Development Department - Planning Division is requesting the City Commission consider Resolution 2016 -19, which documents the City Commission's consent to the Seminole County Board of County Commissioners vacation and annulment of the Tuscany Place plat. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 21 OF 33 RECOMMENDATION: The Community Development Department - Planning Division is requesting the City Commission approve Resolution 2016 -19, which allows the City Commission to consent to the Seminole County Board of County Commissioners vacation and annulment of the Tuscany Place plat. This Agenda Item began with a brief overview from Attorney Garganese, Mayor Lacey opened the "Public Input "portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input " portion of the Agenda Item. RELATED TO RESOLUTION 2016 -19, "MOTION TO APPROVE ITEM `402'." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 500. Office Of The City Manager And Finance And Administrative Services Department REQUEST: The City Manager is requesting that the City Commission consider approval of Resolution 2016 -13, computing the Proposed Operating Millage Rate for Fiscal Year 2017 at 2.4300 mills and Voted Debt Service Millage Rate at 01100 mills, establishing the rolled -back rate, and setting the date, time and place of a public hearing to consider the proposed millage rate and tentative budget for Fiscal Year 2017. FISCAL IMPACT: The increase in property values which has been programmed into the FY 2017 Proposed Budget is sufficient to fund the proposed budget presented on July 1, 2016, barring any unforeseen endogenous or exogenous economic impacts. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 22 OF 33 Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The budget calendar has been on the City's website since its approval in March and the FY 2017 Proposed Budget was published on the City's website on July 81". Notice of the 2017 budget workshop was advertised on the City Hall electronic sign and the July newsletter. The Property Appraiser will mail each property owner a TRIM notice prior to the first Public Hearing (Sept 12'4) and the final Public Hearing will be advertised in the Orlando Sentinel in compliance with and according to Florida statutes. RECOMMENDATION: It is recommended that the Commission take the following action.: • Adopt Resolution 2016 -13 setting the proposed operating millage rate at 2.4300 mills and setting the proposed voted debt service millage rate at 0.1100 mills for a total proposed millage rate of 2.5400 mills, and establishing the rolled -back rate at 2.3320 mills. • Establish the date, time and place for a public hearing regarding the proposed millage rate and the tentative budget as September 12, 2016 at 5:15 P.M. at 1126 East State Road 434, Winter Springs, Florida (Commission Chambers). Mr. Shawn Boyle, Director, Finance and Administrative Services Department presented this Agenda Item. ON THE MATTER OF RESOLUTION 2016 -13, "MOTION TO APPROVE `500'." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER KREBS: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR HOVEY: AYE MOTION CARRIED. REGULAR 501. Public Works Department REQUEST: The Public Works Department requesting authorization to enter into an agreement with Mercon Construction Company for construction of Trotwood Park Parking Lot Improvements, ITB #03- 16 -BS, in the amount of $472,569.72 plus a 10% contingency. FISCAL IMPACT: The construction project cost is $472,569.92 plus a 10% contingency, for a total construction authorization of $519,826.91. The project is funded by the Infrastructure Surtax Fund (One -Cent Sales Tax, Second Generation) in the amount of $369,82691, plus a supplemental appropriation from the fund balance in the amount of $150,000, for a total of $519,826.91. � rd CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 23 OF 33 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize entering into an agreement with Mercon Construction Company for construction of Trotwood Park Parking Lot Improvements, ITB #03- 16 -BS, in the amount of $472,569.92 plus a 10% contingency, and authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents. Mr. Brian Fields, P.E., City Engineer, Public Works Department gave a brief overview of this Agenda Item and the proposed improvements. Commissioner Cannon asked Mr. Fields, "Are we able to make these changes and still salvage most of the trees ?" Mr. Fields responded by saying, "Most, yes. Several trees will need to be removed in the main parking area. We've made some design changes to preserve some of the existing ones. For example, you can't see it here Commissioner Cannon., but there is one (1) beautiful tree, right near the entrance that will be maintained. Several will need to be removed however." Further addressing Mr. Fields, Commissioner Cannon said, "I just wanted to commend you on a really nice design. I think this is really going to improve Trotwood Park and thank you very much for your hard work on it." "MOTION TO APPROVE." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER CARROLL. BRIEF DISCUSSION FOLLOWED THAT IMPROVEMENTS WILL ALSO BE MADE AT CENTRAL WINDS PARK, TOCASO PARK, AND MOSS PARK. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER KREBS: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. Mayor Lacey pointed out, "The Agreement is approved." REGULAR 502. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests the City Commission review and discuss planning for the Holiday Parade portion of the Winter Wonderland community event. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 24 OF 33 FISCAL IMPACT: Total Winter Wonderland event costs resulting from a change to a west side parade are approx. $21,400, or a 142% increase over current event costs. Increased costs are due mainly to necessary public safety staffing and equipment for road closures. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hail, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks & Recreation and Police Departments recommend the Commission review and discuss planning for the City's Winter Wonderland community event and provide direction as it deems appropriate. Mr. Chris Caldwell, Director, Parks and Recreation Department began the discussion on this Agenda Item and went over a couple of scenarios and projected costs. Chief Brunelle then reviewed safety concerns, logistics, and security concerns. Discussion followed on the west side of the City, the community as a whole, keeping the residents safe, and historical aspects of the parade including the original Civic Association. Commissioner Krebs suggested the parade be moved back to the west side of Winter Springs. Further remarks continued on Commissioner Carroll's service on a Special Events Committee, research she had done on the parade, and also asked if the parade was moved to the west side, where would residents from Tuscawilla park. Further comments followed on the first Fire Chief, safety and security, costs, detour routes, and Deputy Mayor Hovey said she would be fine if the parade is kept where it currently is held, and that we could help educate residents as to why the parade uses the current route. Chief Brunelle noted that if the City Commission wanted the route changed, he would make it happen. With further comments, Chief Brunelle added that he would be glad to individually review any details and concerns with the Mayor and each member of the City Commission if so desired. Commissioner Cannon said he shared the concerns that Deputy Mayor Hovey mentioned, spoke of reviewing this matter carefully, that the safety of residents was of great concern, and thought we should keep to the current route used in recent years. Further, Commissioner Resnick spoke of getting the west side involved and suggested, "Get the elementary schools involved. Actually actively go out and get them involved." Commissioner Resnick then said that he spoke to someone with Highlands Elementary School and they were unaware of the event, so Commissioner Resnick thought a better partnership with the schools would help; and if the school children were involved, their parents and others would also come along. Commissioner Cannon added, "Great idea." is . CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 25 OF 33 Commissioner Resnick then suggested, "If we can get them involved, and now the west side is involved, and some of those businesses find a way to get involved as well." Continuing, Commmissioner Resnick remarked, "Our Town Center is our central bastion if you will, we are going to put everything there that we can to bring people to our Town Center. We made a point on the dais to talk about the Town Center — this is another event that belongs in the Town Center at the end. So, unless we are being literal here, going from one end of the city, down (State Road) 434 to the Town Center, to me there is no point ending it there." Chief Brunelle noted, "We actually talked about that as well." Referring to logistics, Commissioner Resnick noted, "To me it is keeping it the way it is now but really finding a way to bring in those families, include them - get the Highlands HOA (Homeowner's Association) involved, get some groups involved and they can walk the parade, they can be involved." Social media was mentioned next to which Commissioner Resnick suggested Chief Brunelle share such details with people and to advertise the event when possible. Deputy Mayor Hovey said, "I will work with you to get you the PTA (Parent - Teachers Association) presidents' contact information — and we have PTAs at Highlands (Elementary School), at Layer (Elementary School), and at Winter Springs Elementary, and Keeth (Elementary School), and Indian Trails (Middle School) and Winter Springs (High School); but I think if we work with them to get the word out too, they can get the word out to other groups that are active at the schools and make sure that they are all being included. They all have active PTAs and that is a great way to get the message out." Chief Brunelle said to the City Commission, "Are you okay with the suggestion of possibly busing - the shuttle bus ?" Mayor Lacey and Commissioner Resnick nodded in favor. Commissioner Carroll stated, "Adding shuttle buses, absolutely." Commissioner Cannon said, "Yes." "I WILL MAKE A MAKE A MOTION TO LEAVE THE PARADE WHERE IT IS TODAY AND WORK TO GET OTHERS MORE INVOLVED." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MAYOR LACEY NOTED, "I WOULD LIKE TO HEAR MORE IN THE NEXT YEAR OR SO ABOUT WHAT ALTERNATIVES ARE TO EVEN GET IT OFF OF TUSKAWILLA ROAD AND HAVE IT MORE TOWN CENTER FOCUSED." MAYOR LACEY MENTIONED SAFETY CONCERNS. MAYOR LACEY ADDED, "ON TUSKAWILLA ROAD, THERE IS A FAIRLY LARGE DEAD SPOT THERE, MAYBE FIVE HUNDRED YARDS LONG — AND I THINK IT WOULD BE A GOOD IDEA IF WE COULD FIND A GOOD ROUTE THROUGH THE TOWN CENTER." FURTHER REMARKS CONTINUED. CHIEF BRUNELLE MENTIONED SEEING IF SOMETHING COULD BE WORKED OUT WITH THE SCHOOL AND ANOTHER POSSIBLE DIFFERENT ROUTE. COMMISSIONER CARROLL ASKED, "DOES THE MOTION ON THE FLOOR INCLUDE ADDING SHUTTLE BUSES ?" COMMISSIONER KREBS STATED, "YES." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 26 OF 33 PII I I�III IIYYYII Y I I III I II II II IIiYY11YYW IpYI11pY.I111Y1�111111111 MAYOR LACEY CLARIFIED, "DO WE HAVE CONSENSUS FROM THE COMMISSION THAT THE DIRECTION IS FOR SHUTTLE BUSES?" NO OBJECTIONS WERE VOICED. VOTE: DEPUTY MAYOR HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER KR.EBS: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. The date for the City's "Hometown Harvest" event was mentioned to which Mr. Caldwell said it would be held on November 5`h, 2016. Mr. Caldwell added, "I would just like to say thank you, Lieutenant (Will) Maxwell, (Police Department), he's done a great job! REGULAR 503. Community Development Department - Planning Division REQUEST: The Community Development Department -- Planning Division requests the City Commission consider a Modification to the Developer's Agreement for Nursery Road Warehouse, Phase IV, located on the south side of Nursery Road near the intersection of Nursery Road and Talmo Street. FISCAL IMPACT: There is no direct fiscal impact associated with this agenda item COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. At the direction of the Commission, courtesy notification letters were mailed on June 20, 2016, to four residential property owners within 150 feet of the subject property. Additionally, Staff hand delivered the notification letter on .Tune 30, 2016. At that time, Staff made contact with one property owner, who did not oppose the DA Modification. Staff has not received any calls from any of the property owners for or against this request. 'won;; g '3 CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 27 OF 33 RECOMMENDATION: City Staff recommends that the City Commission approve the First Modification of the Developer's Agreement between Reeco Properties and the City of Winter Springs to allow the option of constructing an 8-foot opaque fence in order to save existing mature trees. Ms. Amanda Webb, Planner, Community Development Department began the discussion on this Agenda Item and reviewed some of the communications made to neighboring Seminole County residents. Commissioner Carroll asked, "Last time we were here, there was a resident who lived in Seminole County unincorporated on the other side of this property — did the digging of earth to try to help with the run -off happen? Do you know ?" Mr. Bryant Smith Ill, P.E., Civil Engineer, Public Works Department replied, "We spoke to the Developer and he's going to issue — he's going to correct that action once they finish the grading in that area, so he's contacted the resident and they've come to a resolution on that." tfwj Ms. Webb mentioned that the Developer is present this evening. Mayor Lacey asked, "is there a Motion to approve the DA (Development Agreement) ?" "MOTION TO APPROVE." MOTION BY COMMISSIONER RESNICK. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. REGULAR 504. Office of the City Clerk REQUEST: The City Clerk requests that Members of the City Commission make applicable Appointments/Reappointments to the Code Enforcement Board, the Planning and Zoning Board/Local Planning Agency, and the Tuscawilla Lighting and Beautification District Advisory Committee which reflect current vacancies and /or Terms of Office which will be expiring in July 2016. FISCAL IMPACT: There is no related Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CrFY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 28 OF 33 Information about applicable Seats referenced in this Agenda Item has been provided to the applicable Board and Committee Members, the Mayor and City Commission; as well as information on other possible Board/Committee Applications that the City has on file has been provided to the Mayor and City Commission. RECOMMENDATION: An individual Motion is requested for each Nomination please. Appointments/Reappointments to be made by: Seat Four - Commissioner Cade Resnick: Tuscawilla Lighting and Beautification District Advisory Committee Seat currently held by Tom Vagnini Seat Five - Commissioner Joanne M. Krebs: Code Enforcement Board Seat currently held by Maurice Kaprow and Planning and Zoning Board/Local Planning Agency Seat currently held by Suzanne Walker Again, any Appointment(s)/Reappointment(s) for any of your Boards and Committees that are not made at this Meeting, can be placed on the next Agenda if so desired. "I WOULD LIKE TO REAPPOINT MATTHEW CRISWELL TO THE CODE ENFORCEMENT BOARD." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER KREBS: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR HOVEY: AYE MOTION CARRIED. MOTION TO APPOINT "KOK WAN MAH" TO THE PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY. MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER KREBS. DISCUSSION. Seat One — Deputy Mayor Jean Hovey: Code Enforcement Board Seat currently held by Matthew Criswell o' and Planning and Zoning Board/Local Planning Agency Vacant Seat (Seat was previously held by Howard Casman) Seat Two — Commissioner Kevin Cannon: LW.: Code Enforcement Board Seat currently held by Greg Roero Seat Four - Commissioner Cade Resnick: Tuscawilla Lighting and Beautification District Advisory Committee Seat currently held by Tom Vagnini Seat Five - Commissioner Joanne M. Krebs: Code Enforcement Board Seat currently held by Maurice Kaprow and Planning and Zoning Board/Local Planning Agency Seat currently held by Suzanne Walker Again, any Appointment(s)/Reappointment(s) for any of your Boards and Committees that are not made at this Meeting, can be placed on the next Agenda if so desired. "I WOULD LIKE TO REAPPOINT MATTHEW CRISWELL TO THE CODE ENFORCEMENT BOARD." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER KREBS: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR HOVEY: AYE MOTION CARRIED. MOTION TO APPOINT "KOK WAN MAH" TO THE PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY. MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER KREBS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 2S, 2016 PAGE 29 OF 33 VOTE: COMMISSIONER KREBS: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. MOTION TO REAPPOINT "TOM VAGNINI" TO THE TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE. MOTION BY COMMISSIONER RESNICK. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. MOTION TO REAPPOINT "GREGORY ROERO TO THE CODE ENFORCEMENT BOARD ". MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: DEPUTY MAYOR HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. Discussion. MOTION TO APPOINT RICK BROWN TO THE SEAT FIVE POSITION ON THE PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY, EFFECTIVE AUGUST 1sT, 2016 (UPON HIS RESIGNATION FROM THE CODE ENFORCEMENT BOARD). MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. MAYOR LACEY CLARIFIED THE MOTION IS TO APPOINT "RICK BROWN TO PLANNING AND ZONING [BOARD/LOCAL PLANNING AGENCY] SEAT FIVE, EFFECTIVE WHEN HIS TERM ENDS, ON AUGUST 1sT." VOTE: COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR HOVEY: AYE MOTION CARRIED. t� CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 30 OF 33 MOTION TO APPOINT SUZANNE WALKER TO THE SEAT FIVE POSITION ON THE CODE ENFORCEMENT BOARD, EFFECTIVE AUGUST 1sT, 2016 (UPON HER RESIGNATION FROM THE PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY). MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. MAYOR LACEY SUMMARIZED THAT THE MOTION WAS "TO APPOINT SUZANNE WALKER TO THE SEAT NUMBER FIVE CODE ENFORCEMENT BOARD." VOTE: COMMISSIONER KREBS: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. MOTION TO APPOINT MAURICE KAPROW TO THE AT LARGE SEAT ON THE CODE ENFORCEMENT BOARD UPON THE RESIGNATION OF RICK BROWN FROM HIS AT LARGE SEAT THE CODE ENFORCEMENT BOARD, EFFECTIVE AUGUST 1sT, 2016. MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: DEPUTY MAYOR HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. Brief comments ensued on the Terms of Code Enforcement Board Members. MOTION TO EXTEND THE MEETING FOR FIFTEEN (15) MINUTES. MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. With discussion, it was noted for the Record that the At Large Seat that Code Enforcement Board Member Rick Brown has held, which Code Enforcement Board Member Maurice Kaprow was just appointed to, will expire in July of 2017. Attorney Garganese then clarified that Code Enforcement Board Member Maurice Kaprow has been "Appointed for an additional one (1) year to serve in the unexpired At Large term; and then in a year from now, you can readdress possibly reappointing him." CITY OF WINTER SPRINGS, FLORIDA MINUTES CFFY COMMISSION REGULAR MEETING- JULY 25, 2016 PAGE 31 OF 33 REPORTS REPORTS 600. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report. Telephone connectivity with Commissioner Cannon was lost at approximately 8:32 p.m. a—a REPORTS 601. Office Of The City Manager — Kevin L. Smith No Report was given. REPORTS 602. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC Brief comments. REPORTS 603. Office of Commissioner Seat One/Deputy Mayor - The Honorable Jean Hovey Deputy Mayor Hovey asked Chief Brunelle about the number of political signs allowed in a yard. Chief Brunelle spoke on this and added, "I can get you an exact answer." Attorney Garganese mentioned, "That regulation applies to all temporary signs - political signs, they're treated like any other temporary signs." Commissioner Cannon returned to the Meeting telephonically at 8:34 p.m. Next, Deputy Mayor Hovey asked if a moratorium was needed, and related to signs in right-of-ways, Chief Brunelle confirmed that such were not allowed in a right -of -way. Continuing, Deputy Mayor Hovey noted, "If we have an empty building that is for lease or for rent and someone moves in there, do they have to get a - Permit that they are renting or leasing the space? Mr. Stevenson stated, "Yes." Further comments followed on Permitted Uses, Deputy Mayor Hovey mentioned that at a recent PTA (Parent- Teachers Association) convention she attended, a Melanoma Foundation presented information about machines that dispense individual uses of sunscreen and that she had mentioned this to the City Manager and asked if we could have the City Manager or Mr. Caldwell look into getting a sponsor or a Grant to put some in our Parks for our residents. Commissioner Krebs said, "Good idea." Commissioner Resnick added, "I am all for it." No objections were noted. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 25, 2016 PAGE 32 OF 33 REPORTS 604. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Cannon stated, "I did want to thank Commissioner Krebs for again your kind support of the Little Free Library. I think it was a very generous and a very beautiful thing that you have done for the city - thank you very much." REPORTS 605. Office of Commissioner Seat Three - The Honorable Pam Carroll No Report. PW REPORTS 606. Office of Commissioner Seat Four - The Honorable Cade Resnick Commissioner Resnick thanked the City Manager and Staff for their help with a good meeting with residents and stated, "Thank you for your time and I appreciate it." Secondly, Commissioner Resnick remarked, "To all the people listening and out there, just remember that we are a community — a City, a community, and a State. Please let's not get divided over everything with this world of politics that we are getting into." REPORTS 607. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs Commissioner Krebs mentioned that recently employees received raises in April, however, the City Manager and the City Clerk did not. Commissioner Krebs added, "Two percent (2 %) raise - and as far as I know, we voted for it - they were included." Commissioner Krebs then suggested, "Can we, as a Commission, agree that they should get their raise like everybody else did, and it is retroactive] to the April date ?" Mayor Lacey stated, "I certainly agree." Discussion ensued on the Budget as approved and what was understood. Manager Smith said to the City Commission, "Is there any opposition to us proceeding forward with what Commissioner Krebs said ?" Deputy Mayor Hovey nodded in favor. Commissioner Cannon added, "That was the will of the Commission as I understood it." With further comments, Commissioner Carroll, Commissioner Krebs, Commissioner Cannon, and Commissioner Resnick said, "No." Mayor Lacey summarized, "There is Consensus from this Commission that the Manager and the Clerk participate the same as the other employees in the raises." CITY OF WINTER. SPRINGS, FLORiAA MINUTES CITY COMMISSION REGULAR MEETING — JULY 25, 2016 PAGE 33 OF 33 REPORTS 608. Office of the Mayor - The Honorable Charles Lacey No Report was given. PUBLIC INPUT Mayor Lacey opened "Public Input " No one spoke. Mayor Lacey closed "Public Input ". ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 8:41 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO- LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the 2016 City Commission Regular Meeting. --NNW J