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HomeMy WebLinkAbout2016 04 13 Consent 300 Unapproved Minutes from the February 10, 2016 Regular MeetingPLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY AGENDA ITEM ITEM 300 April Regular Meeting REQUEST: Informational Consent X Public Hearings Regular The Office Of The City Clerk Requests That The Planning And Zoning Board/Local Planning Agency Review And Approve The Wednesday, February 10, 2016 Planning And Zoning Board/Local Planning Agency Regular Meeting Minutes. ATTACHMENT(S): A. Unapproved Copy Of The Wednesday, February 10, 2016 Planning And Zoning Board/Local Planning Agency Regular Meeting Minutes (8 Pages) CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING FEBRUARY 10, 2016 (RESCHEDULED FROM FEBRUARY 3, 2016) CALL TO ORDER The Regular Meeting of Wednesday, February 10, 2016 (rescheduled from February 3, 2016) of the Planning and Zoning Board /Local Planning Agency was called to Order at 5:30 p.m. by Chairperson Bob Henderson in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Bob Henderson, present Vice - Chairperson Howard Casman, present Board Member Sarah Miller, present Board Member Bart Phillips, absent Board Member Suzanne Walker, present Assistant to the City Clerk Antonia Della Donna, present A moment of silence was followed by the Pledge of Allegiance. No Agenda changes were noted. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY REGULAR MEETING - FEBRUARY 10, 2016 (RESCHEDULED FROM FEBRUARY 3, 2016) PAGE 2 OF 8 PUBLIC INPUT Chairperson Henderson opened "Public Input". No one addressed the Planning and Zoning Board /Local Planning Agency. Chairperson Henderson closed "Public Input ". CONSENT AGENDA CONSENT 300. Office Of The City Clerk The Office Of The City Clerk Requests That The Planning And Zoning Board/Local Planning Agency Review And Approve The Wednesday, January 6, 2016 Planning And Zoning Board/Local Planning Agency Regular Meeting Minutes. "I MAKE A MOTION WE APPROVE THE MINUTES OF THE LAST MEETING." MOTION BY BOARD MEMBER CASMAN. SECONDED BY BOARD MEMBER MILLER. DISCUSSION. VOTE: VICE - CHAIRPERSON CASMAN: AYE BOARD MEMBER MILLER: AYE CHAIRPERSON HENDERSON: AYE BOARD MEMBER WALKER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY REGULAR MEETING — FEBRUARY 10, 2016 (RESCHEDULED FROM FEBRUARY 3, 2016) PAGE 3 OF 8 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Community Development Department — Planning Division The Community Development Department — Planning Division Requests The Planning And Zoning Board Consider: 1) Preliminary /Final Engineering Plan, And 2) Aesthetic Review For Vistawilla Assisted Living Facility, Located On The South Side Of State Road 434, West Of The State Road 434 /State Road 417 Interchange, And Adjacent To The Eastern Side Of The Vistawilla Office Building. Mr. Bobby Howell, AICP, Planner, Community Development Department, presented the Agenda Item and gave an overview of the Applicant's request for an Assisted Living Facility (ALF) with an associated memory care component. Referencing a map, Mr. Howell discussed points of access and the location of various aspects of the Assisted Living Facility (ALF). Mr. Howell also commented on parking, walking paths, gardens, exterior aesthetics, and that Staff's recommendation was subject to the relocation of three (3) Easements onsite. Ms. Tara L. Tedrow, Esquire, Lowndes, Drosdick, Doster, Kantor & Reed, P.A., 215 North Eola Drive, Orlando, Florida: referenced a map and described the location for the proposed Assisted Living Facility (ALF). Ms. Tedrow continued, "This project has been on the books for long time. Back in October, we got approval for the Use that's come before you tonight for the Assisted Living Facility (ALF) with memory care; and that's when we also had the lot split to break away from the Vistawilla Office Center to provide that parcel to house this community. On February 9"', last night, we had a voluntary community meeting with Eagle's Watch subdivision. We Noticed residents within 550 feet, and I have both the sign -in sheet from the residents that showed up as well as who we Noticed, to put that on the Record. But the residents that came were all very excited. They asked a lot of pointed questions and all left thrilled about the use of the property and the fact that it was much less of an intense use than what could otherwise go there as well as all of the enhanced features that we put into designing this building and the gardens and the landscaping and the buffers that we provided keeping the residents of the adjacent neighborhoods in mind throughout that process." Ms. Tedrow indicated that the Applicant is seeking approval from the Planning and Zoning Board/Local Planning Agency tonight as well as the City Commission on Monday, February 22, 2016. Ms. Tedrow went on to introduce the project team including herself, Mr. Walt Chancey with BRW Development Partners, Chancey Design Partnership for architecture and interior design, Ms. Sue Murphy with P &M Consulting Group, Inc., and Mr. Dave Schmitt with Dave Schmitt Engineering. Ms. Tedrow noted, "A great group of folks with a lot of industry experience." ML aw CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY REGULAR MEETING - FEBRUARY 10, 2016 i (RESCHEDULED FROM FEBRUARY 3, 2016) PAGE 4 OF 8 w. Mr. Walt Chancey, 1228 East 7th Avenue, Tampa, Florida: stated that he was the developer, the owner, and the architect and gave a brief history of BRW Development Partners. Mr. Chancey continued, "Our partner in operations is Watermark [Retirement] r Communities out of Tucson [Arizona]; they are one of the best known in the United States. They are consistently in the top ten (10) in rankings for quality and quantity senior housing projects, and they operate numerous facilities here in Florida and, of course, all over the United States." Referencing a presentation, Mr. Chancey noted, "77,471 [square feet] is our maximum square footage, we actually submitted 77,207 [square feet], I believe is the size of the building now and two (2) and three (3) stories with those gardens and landscaped areas. Again, it's an assisted living along with memory care. About three quarters (3/4) are assisted living, one quarter (1/4) memory care services. The layout was taken very seriously of how we worked with staff about getting into the site, about having views, and mainly creating a garden and quiet area against the neighborhoods to the south." Referring to a map, Mr. Chancey discussed the buffering along the property. Mr. Chancey noted, "We're working with Staff to determine what that is. We're currently — our building is thirty feet (30') set back from the property line. We're allowed a ten foot (10') setback, we're now three (3) times that, and we've just talked about even moving that back about fifteen feet (15') further. And we're okay to go on Record to say that we're going to move that building to approximately forty -four (44') forty -five feet (45') from the property line, extensive landscaping and buffering, and this is a very quiet and really nice used area of the south." Mr. Chancey discussed the exterior design and stated, "The architecture — Dutch West Indies style is prevalent throughout Florida. We've worked with Staff, as Bobby (Howell) said, extensively and with Randy (Stevenson, ASLA, AICP, Director, Community Development Department) to get all quality of materials, good appointments in the architecture, the building is broken down both at the front and the rear for human scale. This is an all concrete building; it's all block, it's concrete floors, concrete roofs, and we have a couple of facilities, I'll show you one here — so, it's very high standard of quality and we know that you expect that here in Winter Springs." Referencing several renderings of the proposed Assisted Living Facility (ALF), Mr. Chancey mentioned, "On the lower right, the south side shows how we stepped down the building in order to address that neighborhood, bring that wing down making that look and feel residential scale building to soften that southern edge." Additional renderings were shown with further comments. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY REGULAR MEETING - FEBRUARY 10, 2016""`" (RESCHEDULED FROM FEBRUARY 3, 2016) PAGE 5 OF 8 �y �ww rr Ms. Tedrow added, "We're approved for ten foot (10') setbacks on our property lines. The north is seventy -four (74) west is 149, as Walt said the south is as of conversations tonight is going to be moved back another fifteen (15) so that'll be forty -five (45), with mwnti the east at an average of fifty -five feet (55') setback. We could build a five (5) story" building; we originally had it all three (3) stories and we've scaled that back even further, as we mentioned, closest to the residences to make sure that the scaling was appropriate for the uses adjacent to us. In addition, this site could be approved for everything from a Wal -Mart, gas station, manufacturing plant, to an RV (Recreational Vehicle) dealership. But we have what we think is the best use for this property that's the most compatible with the surrounding area and is the least intense Use that I believe would go on there, generating a lot less traffic, a lot less noise, and really is consistent and harmonious with this neighborhood. We also are requesting no Variances or Waivers. So, tonight we're requesting approval of the plans consistent with Staff s recommendations. The plans have changed significantly over the past couple of months in an effort to accommodate what Staff saw as giving you all the best plans we possibly could with the highest quality material so that not only were we going to be compatible with what is existing in the surrounding area, but that we would be setting a very high bar for any future development that comes in because of the high standard of construction, the materials that we will be using, and the design features and the enhancements that we're voluntarily adding in not only to ensure that this is great for your community but it's great for the residents and the patients onsite as well. Happy to answer any questions that you all have; we appreciate your time and the support and time that Staff has put into these plans with us." Vice - Chairperson Casman inquired if the forty -five foot (45') could be included as part of the approval of the relocation of three (3) Easements onsite. Mr. Chancey replied, "Yes." Mr. Stevenson explained, "We're not sure at this point, [Vice - Chairperson] Casman, whether it'll forty -five (45), forty -six (46), forty -four (44). But yes, you are right; part of the approval tonight will be conditioned not only on the successful relocations of those Easements — which ensures access to the property to the east of trailhead and so forth — but also reworking with Staff. And the reason we're requesting it this way is so that you will — your approval will grant Staff the flexibility to work with the Engineer who's already in that process to move that building a little bit even further away from those residents." Brief comments. Mr. Stevenson added, "We feel like we can move forward because the commitments that the Applicant has made only better the situation for the residents to the south." Vice - Chairperson Casman asked, "There will be something over and above the thirty (30) ?" Mr. Stevenson answered, "Yes." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY REGULAR MEETING - FEBRUARY 10, 2016 (RESCHEDULED FROM FEBRUARY 3, 2016) PAGE 6 OF 8 On a different note, Chairperson Henderson inquired about the access memory care patients would have to the trailhead and expressed his concern for safety. Mr. Chancey referenced a map and stated, "There is an emergency exit on the south side of the garden — where it says separate secondary — it is completely walled in with a solid tight wall, as well, for the memory care but we're required to have an emergency exit here and here in case of fire..." Chairperson Henderson noted, "...Oh, yes, that's understandable..." Mr. Chancey continued, "...There's no access — along this solid wall." Additional comments. Brief discussion followed on the Eagle's Watch community meeting. Board Member Suzanne Walker inquired, "So you feel very confident that you have the support of the community ?" Ms. Tedrow replied, "Quite confident. The email we received last night said, `It's a great use for that parcel, the Site Plan and Cross Easements are well designed, I fully support the project.' That was from the president of one HOA (Homeowners Association). And all the residents were really excited about the project and their questions were more `When can people we know move in ?' more than anything else. And they really did ask a lot of detailed questions on the Use and we're happy to hear that this not a Wal -Mart coming in and that we've buffered it adequately. We put parking on the front to make sure we weren't going to have emergency vehicles or service coming around the back on their backyard, and that we put a lot of landscaping in there to make it look good for everybody from both sides of the property line." Brief discussion followed on the format of the Eagle's Watch Homeowners Association. Mr. Stevenson commended the Applicant and the project team for their communication with the Eagle's Watch Homeowners Association and subdivision residents, referring to the community meeting and Notices. Mr. Stevenson added, "It's kind of a weird situation because the president may live over on the other side of Vistawilla [Drive], they made an attempt and, successfully so last night, to contact those residents who would be significantly affected, the ones living right around it within that 550 foot radius. I just wanted to get that on the Record because I feel that goes a long way towards reaching out as we always do in Winter Springs to those people most affected." Board Member Walker inquired about the construction start date and anticipated completion date. Mr. Chancey confirmed, "We will be under construction this year, we're just talking about that, somewhere between third and fourth quarter of this year, and it'll take about twelve (12) months to build." Continuing, Board Member Walker asked, "What is the price range ?" Mr. Chancey answered, "The incoming looks around three thousand dollars ($3,000.00), starting, there's add -ons from there depending on level of acuity and needs; and in memory care, is about five thousand dollars ($5,000.00), and that's fully — meals, laundry service, meds, all the needs for someone in that level." It was also confirmed that the proposed Assisted Living Facility (ALF) is competitively priced with surrounding local facilities. wemi CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY REGULAR MEETING — FEBRUARY 10, 2016 (RESCHEDULED FROM FEBRUARY 3, 2016) PAGE 7 OF 8 a Chairperson Henderson opened "Public Input". No one spoke. Chairperson Henderson closed "Public Input ". "I MAKE A MOTION WE APPROVE AND SEND TO THE CITY COMMISSION PRELIMINARY FINAL ENGINEERING PLANS AND THE AESTHETIC REVIEW FOR VISTAWILLA ASSISTED LIVING FACILITY (ALF) LOCATED ON THE SOUTH SIDE OF [STATE ROAD] 434, WEST OF SR (STATE ROAD) 434 /1STATE ROAD] 417 INTERCHANGE ADJACENT TO THE EAST OF THE VISTAWILLA OFFICE BUILDING. THE RECOMMENDATION THAT WE ARE MAKING IS CONDITIONED UPON THE SUCCESSFUL RELOCATION OF THE THREE (3) EASEMENTS ONSITE." MOTION BY VICE - CHAIRPERSON CASMAN. SECONDED BY BOARD MEMBER WALKER. DISCUSSION. VOTE: BOARD MEMBER MILLER: AYE CHAIRPERSON HENDERSON: AYE BOARD MEMBER WALKER: AYE VICE - CHAIRPERSON CASMAN: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 500. Not Used 600. REPORTS No reports. PUBLIC INPUT Chairperson Henderson opened "Public Input ". No one spoke. Chairperson Henderson closed "Public Input ". CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY REGULAR MEETING — FEBRUARY 10, 2016 (RESCHEDULED FROM FEBRUARY 3, 2016) PAGE 8 OF 8 ADJOURNMENT Chairperson Henderson adjourned the Regular Meeting at 5:52 p.m. RESPECTFULLY SUBMITTED: ANTONIA DELLA DONNA ASSISTANT TO THE CITY CLERK APPROVED: BOB HENDERSON, CHAIRPERSON PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY NOTE: These Minutes were Approved at the 2016 Planning And Zoning Board/Local Planning Agency Regular Meeting. `r. arr