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HomeMy WebLinkAbout2014 04 14 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA 4 so o It V it. en Incorporated • 1959 • •tiGOD WETaJ) CITY COMMISSION AGENDA REGULAR MEETING MONDAY, APRIL 14, 2014 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Rick Brown - Seat Two Commissioner Jean Hovey - Seat One Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick- Seat Four Commissioner Joanne M. Krebs - Seat Five D D twr6. 0 - Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 2 OF 18 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the City Manager and the Police Department REQUEST: Presenting to the Mayor and City Commission the "Officer Mark Messeguer Community Service Award" to Captain Jim Wilkins of the Winter Springs Police Department. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department El El c — Scan with your smart device to view electronically REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 3 OF 18 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) CONSENT AGENDA CONSENT 300. Police Department 0 0 CI .17.3"$: s Scan with your smart device to view electronically REQUEST: The Police Department requests the Commission to accept a donation, not to exceed $4,500, from the Tuscawilla Homeowner's Association (THOA) for the purchase of one (1) new police canine. In addition, the Police Department requests the Commission's approval to retire K-9 "Satchi" from service with the Police Department and for the animal to be either sold or traded. The Police Department also requests approval of the purchase of a new police canine from Mid-Florida Working Dogs, LLC. for a total price of$9,350. Additionally, we request the Commission approve the City Manager to execute any and all documents related to this item. FISCAL IMPACT: The donation from the THOA is anticipated to be $4,500.00. There will be an initial impact up to $4,850 which will come from the Federal Law Enforcement Trust Fund if approved. The fund currently holds a balance of$34,169.51. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 4 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department recommends the Commission accept the donation of up to $4,500.00 from the Tuscawilla Homeowners Association for the purchase of a new police canine. In addition, we recommend that the Commission approve the release of K-9 "Satchi". We recommend the Commission approve the purchase of the new police canine from Mid-Florida Working Dogs, LLC. for a total price of$9,350.00; for this purchase, $4,850 will come from the Federal Law Enforcement Trust Fund. The Police Department requests Commission authorize the City Manager to execute and approve all documents associated with this item. CONSENT 301. Not Used CONSENT 302. Finance and Administrative Services Department D tip 1 f 1k .• oV•i°• Scan with your smart device to view electronically REQUEST: The City Manager and Finance and Administrative Services Department requests that the City Commission consider modifications to the pension investment policy to include a Middle Market Debt Investment of up to 10% of the total City of Winter Springs Employee Retirement System Funds. FISCAL IMPACT: The increased diversification and exposure to middle market debt will potentially increase the portfolio's yield, consequently decreasing the City's required funding requirements to the employee pension plan. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 5 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: City Manager and Finance and Administrative Services Department recommend the Commission approve: the addition of the Middle Market Debt to invest on behalf of the City of Winter Springs General Employees' Retirement System and to modify the current Investment policy as describe here- in, permit up to 5% of the pension fund to be invested with Crescent Direct Lending Levered Fund, L.P. and to allow the City Manager and City Attorney to coordinate and execute any and all documents needed to facilitate these transactions. CONSENT 303. Finance and Administrative Services Department El r. ti Scan with your smart device to view electronically REQUEST: The purpose of this Board item is to request approval to piggyback off of the City of Gulfport contract with The Bogdahn Group for the procurement of Investment Advising Services for the Winter Springs' Pension Plan. FISCAL IMPACT: This contract will cost the Winter Springs' Pension Fund $25,000 per for up to three years. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 6 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that the Commission approve the renewal of the City's contract with the Bogdahn Group for pension investment consulting services for a term of January 1, 2014 through December 31, 2014, renewable for two additional one-year terms, piggybacking off the City of Gulfport contract; and the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 304. Information Services Department ti. CI , yO. Scan with your smart device to view electronically REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 7 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CONSENT 305. Public Works Department t i.e!• Scan with your smart device to view electronically REQUEST: Public Works Department Requesting that the City Commission authorize executing an Amendment to the Contract with Ashbritt Environmental for a 1 Year Extension to perform storm debris removal services. FISCAL IMPACT: No funding is required at this time. The contract value is limited to $500,000 unless approved by the City. It is anticipated that the funding source for debris removal will be the Solid Waste Fund. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 8 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that authorization be given for the City Manager and City Attorney to prepare and execute any and all documents necessary to extend the storm debris removal contract with Ashbritt Environmental for one year through April 30, 2015. CONSENT 306. Public Works Department 4117.-; D ••- D °s Scan with your smart device to view electronically REQUEST: Staff requests the City Commission approve Resolution 2014-03 which is required by the State as part of the process to acquire the 0.44 acre portion of the Trail Right of Way needed to construct the Magnolia Park Amphitheater. FISCAL IMPACT: There is no fiscal impact for approving this resolution. Land purchase costs estimated at $106,000 plus closing costs will be brought forth in a future agenda item. The funding source for the $2,700 appraisal and future acquisition and closing costs would be the 305 Fund - 1999 Construction Fund. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 9 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve Resolution 2014-03 which requests the State sell 0.44 acres of trail right of way to the City for the purpose of constructing the Magnolia Park Amphitheater. Final authorization to purchase the surplus lands will be sought in a future Commission agenda item. CONSENT 307. Utility Department D fti0 0 Scan with your smart device to view electronically REQUEST: The Utility Department is requesting an increase to the authorization for the contract with COMANCO Environmental Corporation of Plant City, Florida for the Repair of the East Water Reclamation Facility (EWRF) Reject Pond Liner by $9,644.50 for a total cost authorization of$117,351.00. FISCAL IMPACT: The total contract cost after this additional work authorization request would be $117,351.00. The project budget is $260,000. The budgeted funding sources are the Utility Enterprise Fund (line code 3600-62100). CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 10 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve an increase to the authorization for the contract with COMANCO Environmental Corporation of Plant City, Florida for the Repair of the East Water Reclamation Facility (EWRF) Reject Pond Liner by $9,644.50 for a total cost authorization of $117,351.00 and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 308. Utility/Public Works Departments Da 114.N:it _ c -443 Scan with your smart device to view electronically REQUEST: The Utility/Public Works Department requesting authorization to purchase from Odyssey Manufacturing Co. the equipment and materials needed to convert Water Treatment Plant #1 from gas chlorine to liquid chlorine at a cost of$59,088. FISCAL IMPACT: The cost for the equipment and materials from Odyssey Manufacturing Co. is $59,088.00 payable from the Utility Enterprise Fund Capital projects line code. Other miscellaneous expenses for work performed by City forces such as a concrete slab, taps and piping will bring the estimated total project cost to $70,000. Conversion to liquid chlorine will increase operational costs for future chlorine purchases by approximately $14,000 per year. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 11 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the purchase from Odyssey Manufacturing Co. the equipment and materials needed to initiate the conversion of Water Treatment Plant #1 from gas chlorine to liquid chlorine at a cost of$59,088. CONSENT 309. Parks and Recreation Department C I o • � o - Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department requests the City Commission approve the execution of the Seminole County Day Camp Provider Agreement for Summer Camp Scholarships and to authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. FISCAL IMPACT: Up to $9,900 reimbursement from Seminole County for Camp scholarships via CDBG funding. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 12 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the execution of the Seminole County Day Camp Provider Agreement and to authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 310. Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, March 24, 2014 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 13 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is requested to consider and offer their Approval of the Monday, March 24, 2014 City Commission Regular Meeting Minutes. CONSENT 311. Community Development Department - Urban Beautification Services Division 0 0 via 41.01 0 mo _ Scan with your smart device to view electronically REQUEST: The Community Development Department, Urban Beautification Services Division, is requesting that the City Commission approve a landscape maintenance services agreement for Tuskawilla Road and Oak Forest Wall and Beatification District in the amount of$46,660 with Annan Landscape Company. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 14 OF 18 FISCAL IMPACT: Funding for services provided pursuant to this agreement will be expended from Urban Beautification Services R&M Line Code (001151520545270) and Oak Forest Wall and Beautification District Fund R&M Line Code (001161910545270). The base contract cost of$46,660 will be expended over a twelve month period, beginning on May 1, 2014. For the scope of work awarded, an additional $14,600 will be required for the agreement with Annan (as compared to the previous contract with Kirkland) in the upcoming FY 2014/15 Budget. However, no increase will be required for the remainder of FY 2013/14 due to cost containment measures implemented by staff which include a reduction in budgeted replacement plantings along the Oak Forest Wall and throughout the City's roadways. The initial term of this agreement is for one (1) year with the option to extend for five (5) one-year periods, if the work provided meets or exceeds city standards. The service provider may, at the City's option, be entitled to an increase in an amount not to exceed one-half(1/2) the change in the Consumer Price Index (CPI), not exceeding two percent (2%) of the total base contract cost, of the most recent twelve (12) month period. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. ITB 2014-03-LM-SR was broadcasted to more than 200 area vendors through Demand Star, Email and the City's Website Bid System. RECOMMENDATION: Staff is recommending that the City Commission approve a landscape maintenance services agreement for Tuskawilla Road and Oak Forest Wall and Beatification District in the amount of $46,660 with Annan Landscape Company and authorization for the City Manager and City Attorney to prepare and execute any and all applicable documents required for this project. RECESS CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 15 OF 18 REPORTS REPORT S 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager- Kevin L. Smith REPORTS 402. Office of the City Clerk- Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat Two/Deputy Mayor- The Honorable Rick Brown REPORTS 404. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 405. Office of Commissioner Seat Four- The Honorable Cade Resnick REPORTS 406. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs REPORTS 407. Office of the Mayor- The Honorable Charles Lacey REPORTS 408. Office of Commissioner Seat One - The Honorable Jean Hovey CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 16 OF 18 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department - Planning Division D iiily4.D CI p - - Scan with your smart device to view electronically REQUEST: The Community Development Department — Planning Division requests the City Commission approve second reading of Ordinance 2014-09, which proposes to amend the City's regulations regarding the siting of daycare centers and schools including public, private and charter schools. FISCAL IMPACT: While there is no direct fiscal impact to the City as a result of this ordinance, staff is of the opinion that the proposed new code language will provide City staff with the tools necessary to properly review applications for new daycare and school facilities in an effort to protect existing land uses and the overall City from incompatible land uses, overly congested roadway segments, and assist in promoting and providing safe routes to schools for the students. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item has been advertised in the Orlando Sentinel on April 3, 2014 RECOMMENDATION: Staff and the Planning & Zoning Board recommend that the City Commission approve second reading and adoption of Ordinance 2014-09, which proposes to amend the City's regulations regarding schools and daycare centers. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 17 OF 18 REGULAR AGENDA REGULAR 600. Community Development Department - Arbor Division o . } D . Scan with your smart device to view electronically REQUEST: The Community Development Department, Arbor Division, asks that the City Commission consider the request of Donna Ownby to remove one (1) specimen live oak from her property at 1177 Baltic Lane in Oak Forest. The resident is concerned with the proximity of the tree to her home and damage to the driveway. FISCAL IMPACT: Staff is recommending denial of this request; however, if approved, the applicant will pay a $25 permit fee and will be required to install four (4) replacement tree credits or pay $1,000 into the Arbor Fund. Tree credits can be replaced onto the owner's property or installed on an approved donor site located within the city limits. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission deny the request of Donna Ebanks to remove one (1) specimen live oak from her property at 1177 Baltic Lane in Oak Forest, as it does not meet the requirements of Chapter 5, Section 5-8(b) for removal. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 18 OF 18 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.