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HomeMy WebLinkAbout2014 03 24 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA 4 `SA O V � Incorporated • 1959 • •tiGOD WETaJyc CITY COMMISSION AGENDA REGULAR MEETING MONDAY, MARCH 24, 2014 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Rick Brown - Seat Two Commissioner Jean Hovey - Seat One Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick- Seat Four Commissioner Joanne M. Krebs - Seat Five 0 '0 . ti Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 2 OF 20 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department 0 � 0 0 Scan with your smart device to view electronically REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 3 OF 20 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) CONSENT AGENDA CONSENT 300. Community Development Department - Urban Beautification Services Division 0'� 0 0 t, - Scan with your smart device to view electronically REQUEST: The Community Development Department, Urban Beautification Services Division, is requesting that the City Commission approve a landscape maintenance services agreement for City Facilities in the amount of$30,840 with Annan Landscape Company. FISCAL IMPACT: Funding for services provided pursuant to this agreement is available and will be expended from Urban Beautification Services Line Code (1525-54682), PW/Utility Line Codes (3600-54682, 3600-54681, 3600-54680, 3600-54671) and City Hall Line Code (4414-54682). The base contract cost of $30,840 will be expended over a twelve month period, beginning on April 1, 2014. An additional $2,880 will be required for the agreement with Annan (as compared to the previous contract) in the upcoming FY 2014/15 Budget, however, no increase will be required for the remainder of the current budget year due to cost containment measures implemented by staff. The initial term of this agreement is for one (1) year with the option to extend for five (5) one-year periods, if the work provided meets or exceeds city standards. The service provider may, at the City's option, be entitled to an increase in an amount not to exceed one-half(1/2) the change in the Consumer Price Index (CPI), not exceeding two percent (2%) of the total base contract cost, of the most recent twelve (12) month period. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 4 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending that the City Commission approve a landscape maintenance services agreement for City Facilities with Annan Landscape Company in the amount of $30,840 and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents required for this project. CONSENT 301. Community Development Department - Urban Beautification Services Division 0 — Scan with your smart device to view electronically REQUEST: The Community Development Department, Urban Beautification Services Division, is requesting that the City Commission consider a Neighborhood Street Sign and Light Improvement Agreement (NSSLIA) with Meritage Homes for the Seven Oaks Subdivision. FISCAL IMPACT: Street lights installed to service public roads within the Seven Oaks Subdivision will impact the General Fund by $5,918.40 (at the current base rate of $13.70 per pole). This amount represents a recurring expense and will vary based upon base rates established annually by Duke Energy. The street light expenditure will be offset by Ad Valorem Tax Revenue generated from homes added to this subdivision; however, not all homes will yield tax revenue in the same fiscal year as the expense occurs, based on when specific homes are purchased and added to the tax rolls by Seminole County. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 5 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission review and approve the Neighborhood Street Sign and Light Improvement Agreement (Attachment W) with Meritage Homes (Developer/HOA) for the Seven Oaks Subdivision. CONSENT 302. Information Services Department 0•� • 0 L N0 - Scan with your smart device to view electronically REQUEST: The Information Services Department requests the Commission authorize payment of the New World Systems annual software maintenance for year two in the amount of $52,000 as per the New World Systems contract document and authorize future maintenance payments for years three through five in the amount of $52,000 per year as further provided for in Exhibit C of the New World contract document. FISCAL IMPACT: $0 (FY 2013) no charge for initial year $52,000.00 (FY 2014)to be paid from Information Services Maintenance Budget $52,000.00 (FY 2015)to be paid from Information Services Maintenance Budget $52,000.00 (FY 2016)to be paid from Information Services Maintenance Budget $52,000.00 (FY 2017)to be paid from Information Services Maintenance Budget CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 6 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission authorize payment for year two of five of the New World Systems annual software maintenance (year 2 effective 4/1/14 thru 3/31/15) in the amount of $52,000 as per Exhibit C of the New World Systems contract document; authorize future maintenance payments for years three through five in the amount of $52,000 per year as provided for in Exhibit C of the New World Systems contract document; and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 303. Finance and Administrative Services Department 0� 0 Scan with your smart device to view electronically REQUEST: The Finance Director and City Manager are requesting that the City Commission approve the proposed FY 2015 Budget Calendar. FISCAL IMPACT: The outcome of the budget workshop will determine the financial and operational direction of the City of Winter Springs for FY 2015. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 7 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The FY 2015 Budget Calendar will be posted on the City's website within one week of approval. RECOMMENDATION: The City Manager recommends that the City Commission approve the FY 2015 Proposed Budget Calendar. CONSENT 304. Finance and Administrative Services Department 0� 0 �4 Scan with your smart device to view electronically REQUEST: The Finance and Administrative Services Department is Requesting that the City Commission Approve Amendment 1 to the State Revolving Loan amount (WW590600), reducing the loan amount used for Construction of the Lake Jesup Reclaim Plant. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 8 OF 20 FISCAL IMPACT: As shown below, the decision to internally fund part of the project costs resulted in savings in borrowing costs in excess of$600,000. x ------,-------- ----------------------- x xxxxxxx xxxxxxxxx,xxxxxxxx,xxxx---- Existing Loan New Loan (Amendment 1) t �xx xxxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxxxxx x xxxxxxxx xxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxxxx xxxxxxxxx xxxxxxxx xxxxxxxxx -xxxxxxxxx „Rate of Interest 2.77% 2.77% t-xxxxxxxx x xx--------------------------- Principal $2,831,985 $1,794,923 vuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvv ruvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvu vuvuv--------------------------„vuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuv uvuv--------------------------- Total Interest over life of loan $875,601 $259,957 r t r � t k.v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..�.v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v. v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v „Fees $56,640 $35,898 uvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvv ruvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvu vuvuv-------------------------- uvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuvuv uvuv--------------------------- „Payment frequency Semi-Annual Semi-Annual .v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v.�..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v..v.. Payment Amount $95,244 $56,853 ............... u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v v}u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v v v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v u v t COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager and the Finance and Administrative Services Director recommend the Commission approve Amendment 1 to Loan Agreement Number WW490600 (Florida Department of Environmental Protection) and that the City Manager and City Attorney be authorized to prepare and execute any and all necessary documents to effect the loan amendment. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 9 OF 20 CONSENT 305. Office of the City Clerk %.X , an with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, March 10, 2014 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is requested to consider and offer their Approval of the Monday, March 10, 2014 City Commission Regular Meeting Minutes. RECESS CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 10 OF 20 REPORTS REPORTS 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager- Kevin L. Smith REPORTS 402. Office of the City Clerk- Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 404. Office of Commissioner Seat Two/Deputy Mayor- The Honorable Rick Brown REPORTS 405. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 406. Office of Commissioner Seat Four- The Honorable Cade Resnick REPORTS 407. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs REPORTS 408. Office of the Mayor- The Honorable Charles Lacey CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 11 OF 20 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office of the City Manager 0 Scan with your smart device to view electronically REQUEST: The City Manager and City Attorney request that the City Commission consider adopting on Second Reading Ordinance No. 2014-07 granting a new franchise to Duke Energy Florida, Inc. for a term of 10 years to provide electric utility service within the City of Winter Springs. FISCAL IMPACT: The Ordinance maintains a franchise fee of six percent (6%) on "base revenue" which Duke Energy receives from certain customers within the jurisdictional limits of the City. Duke Energy then spreads the franchise fee paid to the City across their entire customer base within the jurisdictional limits of the City in accordance with Public Service Commission regulations. Under the proposed Ordinance, the definition of "base revenue" is modified to include industrial customers and City sponsored street lighting. Further, ad valorem taxes paid to the City by Duke Energy will no longer be deducted from the franchise fee amount owned the City. Based on historical customer data, this modification results in an increase of base revenues as defined in the Ordinance. When the six percent franchise fee is calculated on the increased base revenue amount and the ad valorem tax off-set is eliminated, the City anticipates that the gross franchise fee paid to the City by Duke Energy will increase by approximately $6,000 per month/$72,000 per year. However, the gross franchise fees collected by the City are off-set by the amount of franchise fees that the City actually pays on its electric utility invoice due to the collection method utilized by the electric utility to proportionately spread the franchise fee required to be paid to the City over the entire electric utility customer base within the City including the City. Further, the actual franchise fee amount paid is subject to actual energy usage by customers within the City which has been on a significant downward trend for several years. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 12 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Notification of the Second Reading of Ordinance 2014-07 was published in the Orlando Sentinel on March 13, 2014. RECOMMENDATION: The City Manager and City Attorney recommend that the City Commission approve second reading of Ordinance No. 2014-07 granting a new ten (10) year franchise to Duke Energy Florida, Inc. to provide electric utility service within the City of Winter Springs. PUBLIC HEARINGS 501. Community Development Department - Planning Division 0 E3 { 0 Scan with your smart device to view electronically REQUEST: The Community Development Department—Planning Division requests that the City Commission hold a Public Hearing for Second Reading and final approval of both the Small-Scale Future Land Use Map Amendment and Rezoning for approximately 5.22 acres, generally located north of State Road 434, west of Deleon Street as described within Ordinances 2014-01 and 2014-02. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 13 OF 20 FISCAL IMPACT: The proposed Small-Scale future land use amendment, which re-designates the property from Seminole County "Rural-3" to City of Winter Springs "Low Density Residential" with a Conservation Overlay, will provide additional taxable value to the City because this parcel serves as both open space and retention for the proposed Southern Oaks development. The subject parcels are conducive to existing low density residential development. The proposed stormwater retention pond and recreational uses designated for this site are consistent with the Tri-Party Agreement between the City of Winter Springs, Seminole County, and the property owner, and it has been determined to be the highest and best use of the subject property and represents a redevelopment of the property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Adjacent property owners have been notified by US mail and a yellow sign noting the date and time of the public hearing has been erected on the property. RECOMMENDATION: Staff recommends that the City Commission approve Second Reading and adoption of the following ordinances associated with the 5.22 acre property generally located north of State Road 434, west of Deleon Street as described within the ordinances: • Ordinance 2014-01 - Small Scale Future Land Use Map Amendment • Ordinance 2014-02 - Rezoning CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 14 OF 20 PUBLIC HEARINGS 502. Community Development Department - Planning Division Da 0 0 Scan with your smart device to view electronically REQUEST: The Community Development Department—Planning Division requests that the City Commission hold a public hearing to approve Second Reading of Ordinance 2014-03, which proposes to voluntarily annex one parcel totaling approximately 3.08 acres, generally located north of State Road 434, 1,000 feet west of the State Road 419 intersection. FISCAL IMPACT: The voluntary annexation of the property is for future office development at said location. The surrounding area is generally characterized by commercial uses in Seminole County and the City of Winter Springs. Development of the subject property is anticipated to provide an increase to the City's taxable value. A detailed Fiscal Impact Report will be performed once the development details are known. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Adjacent property owners have been notified by US mail. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of annexation for the subject parcels on February 10, 2014. In addition, a yellow sign noting the date and time of the public hearing has been erected on the property. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 15 OF 20 RECOMMENDATION: The Community Development Department—Planning Division requests that the City Commission hold a public hearing to approve second and final reading of Ordinance 2014-03, which proposes to voluntarily annex one parcel totaling approximately 3.08 acres, generally located north of State Road 434, 1,000 feet west of the intersection of SR 434 and State Road 419. PUBLIC HEARINGS 503. Community Development Department - Planning Division kI .. Scan with your smart device to view electronically REQUEST: The Community Development Department—Planning Division requests that the City Commission hold a Public Hearing to consider Second Reading of both the Small-Scale Future Land Use Map Amendment and Rezoning for approximately 3.08 acres, generally located north of State Road 434, 1,000 feet west of the intersection of SR 434 and State Road 419 as described within Ordinances 2014- 04 and 2014-05. FISCAL IMPACT: The proposed Small-Scale future land use amendment, which re-designates the property from Seminole County "Suburban Estate (SE)" to City of Winter Springs "Commercial", will provide additional taxable value to the City. The subject property is compatible with existing commercial and medium density residential development. Future office development designated for this property would be consistent with the City's determination of the highest and best use of the subject property and represents a redevelopment of the property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 16 OF 20 Adjacent property owners have been notified by US mail and a yellow sign noting the date and time of the public hearing has been erected on the property. RECOMMENDATION: The Community Development Department—Planning Division requests that the City Commission hold a Public Hearing to consider Second Reading of both the Small-Scale Future Land Use Map Amendment and Rezoning for approximately 3.08 acres, generally located north of State Road 434, 1,000 feet west of the intersection of State Road 434 and State Road 419 as described within Ordinances 2014-04 and 2014-05. PUBLIC HEARINGS 504. Community Development Department - Planning Division 0 % 0 0 an with your smart device to view electronically REQUEST: The Community Development Department — Planning Division requests the City Commission consider first reading of Ordinance 2014-09, which proposes to amend the City's regulations regarding the siting of daycare centers and schools including public, private and charter schools. FISCAL IMPACT: While there is no direct fiscal impact to the City as a result of this ordinance, staff is of the opinion that the proposed new code language will have a positive fiscal impact to the City's tax base and will provide City staff with the tools necessary to properly review applications for new daycare and school facilities in an effort to protect existing land uses and the overall City from incompatible land uses. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 17 OF 20 RECOMMENDATION: Staff and the Planning & Zoning Board recommend approval of first reading of Ordinance 2014-09, which proposes to amend the City's regulations regarding schools and daycare centers, and forward said ordinance to second reading and final approval. REGULAR AGENDA REGULAR 600. Public Works Department D Scan with your smart device to view electronically REQUEST: The Public Works Department requests the City Commission's approval of the Final Concept Plan for the design of Intersection Improvements at S.R. 434 and Tuskawilla Road (Market Square). FISCAL IMPACT: The transportation related aspects of the project are anticipated to be entirely federally funded. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. All participants in the design charretes have been notified of this agenda item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 18 OF 20 RECOMMENDATION: Staff recommends the Commission approve the Final Concept Plan for the design of Intersection Improvements at S.R. 434 and Tuskawilla Road (Market Square). REGULAR 601. Finance and Administrative Services Department 0 . ~0 { 0� Scan with your smart device to view electronically REQUEST: The City Manager requests City Commission acceptance of the Comprehensive Annual Financial Report (CAFR) as presented for the Fiscal Year Ended September 30, 2013. FISCAL IMPACT: This report has no direct financial impact of the City. However, the information presented in the CAFR is used by investors and citizens to help determine the overall financial health of the City of Winter Springs. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Additionally, the 2013 CAFR will be posted to the City's website within one week of acceptance. RECOMMENDATION: It is recommended that the Commission accept the Comprehensive Annual Financial Report (CAFR) as presented for the fiscal year ended September 30, 2013. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 19 OF 20 REGULAR 602. Office of the City Clerk ❑ Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission consider the information in this Agenda Item relative to the City Commission holding a Board/Committee Appreciation Event for 2014. FISCAL IMPACT: Funding for this event has been budgeted at two thousand six hundred dollars ($2,600.00) for an event similar to what has been held in the past. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. At the February 10, 2014 City Commission Regular Meeting, the City Commission agreed that they would like to consider information related to holding an Appreciation event similar to last year's event. RECOMMENDATION: 1) The City Commission is requested to decide if they like any of the options noted in this Agenda Item and, if so, what is their choice of date and venue a. If 1) is agreed to, the City Clerk would like to request to be able to spend up to the budgeted amount for this event b. The City Clerk would appreciate the ability to select the invitations (electronic or paper) and decorations considering cost effectiveness but that which will also reach the intended attendees best, and in with past practices and the typical style of this event 2) If the proposed options in this Agenda Item are not agreeable to the City Commission, then please advise what you would prefer be brought back to the City Commission for consideration. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 20 OF 20 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.