HomeMy WebLinkAbout_2016 07 25 City Commission Regular Meeting Agenda
CITY OF WINTER SPRINGS, FLORIDA
CITY COMMISSION
AGENDA
REGULAR MEETING
MONDAY, JULY 25, 2016 - 5:15 P.M.
CITY HALL - COMMISSION CHAMBERS
1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA
Mayor Charles Lacey
Deputy Mayor Jean Hovey - Seat One
Commissioner Kevin Cannon - Seat Two
Commissioner Pam Carroll - Seat Three
Commissioner Cade Resnick - Seat Four
Commissioner Joanne M. Krebs - Seat Five
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PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 2 OF 24
CALL TO ORDER
Roll Call
Invocation
Pledge of Allegiance
Agenda Changes
AWARDS AND PRESENTATIONS
AWARDS AND PRESENTATIONS
100. Office of the Mayor
REQUEST:
Presenting a Proclamation from Governor Rick Scott of the State of Florida recognizing July 2016 as
“Recreation and Parks Month In Florida”.
INFORMATIONAL AGENDA
INFORMATIONAL
200. Community Development Department
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REQUEST:
The Community Development Department is advising the City Commission of the status of various
development projects within the City.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 3 OF 24
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this Agenda Item.
PUBLIC INPUT
(Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill
out a “Public Input” form. The City Commission will set aside up to thirty minutes for any City
residents or taxpayers to address any items of public interest that do not appear on the agenda and for
any members of the public to address any items that are listed on the agenda for final official action by
the City Commission excluding public hearing items which are heard at the public hearing portion of the
meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or
emergency items. Individuals will limit their comments to three (3) minutes, and representatives of
groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise
determined by the City Commission. The City Commission will not take any action under the "Public
Input" section of the agenda. The City Commission may schedule items not on the agenda as regular
items and act upon them in the future.)
CONSENT AGENDA
CONSENT
300. Community Development Department
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REQUEST:
The Community Development Department requests that the City Commission review the attached
Wayfinding Signage documentation and approve Resolution 2016-12 which indicates the City
Commission's support for a Wayfinding Sign System Plan and adopts the criteria to be used for the
signs.
FISCAL IMPACT:
There is no immediate fiscal impact directly related to the approval of Resolution 2016-12. The City
Commission will be able to approve funding through the budget process for implementation of the
signage program. The timing of this funding and implementation is entirely at the discretion of the City
Commission.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 4 OF 24
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
The Community Development Department requests that the City Commission review and approve
Resolution 2016-12 adopting the criteria to be used for destination guide signs within the City of Winter
Springs.
CONSENT
301. Public Works Department
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REQUEST:
Public Works Department Requests that the City Commission Approve the City of Winter
Springs/MetroPlan Orlando FY 2016-2017 Funding Agreement.
FISCAL IMPACT:
The City's FY 2016/2017 share of $2,784 will be funded from the Transportation Improvement Fund
which has a primary funding source from the Local Option Gas Tax. The FY 2015/2016 amount was
$2,817.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 5 OF 24
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends that the City Commission Approve the City of Winter Springs/MetroPlan Orlando
FY 2016-2017 Funding Agreement.
CONSENT
302. Police Department
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REQUEST:
The Police Department requests the Commission accept a donation in the amount of $8,700 from
Action Church, Inc. for the purpose of purchasing a ballistic blanket from Instant Armor, Inc.
FISCAL IMPACT:
There will be no cost impact to the General Fund; conversely, a positive impact will be realized in the
General Fund by accepting these donations. There are no matching funds required of the City for this
acceptance.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 6 OF 24
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
The Police Department recommends the Commission approve the acceptance of the donation
from Action Church Inc, totaling $8,700 for the purpose of purchasing a ballistic blanket from Instant
Armor, Inc. and to authorize the City Manager to execute and approve all documents associated with
this item.
CONSENT
303. Parks and Recreation Department
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REQUEST:
The Parks and Recreation Department requests the Commission accept a donation in the amount of
$277 from Joanne Krebs, for purposes of placing another Free Little Library in the City.
FISCAL IMPACT:
Annual maintenance approx. $100/yr.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 7 OF 24
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
The Parks and Recreation Department recommends the Commission accept a donation in the amount of
$277 from Joanne Krebs, for purposes of placing another Free Little Library in the City.
CONSENT
304. Public Works Department - Urban Beautification Division
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REQUEST:
The Public Works Department, Urban Beautification Division, asks that the City Commission consider
the request of Jeremy Berrong to remove one specimen live oak from his property at 1141 Duncan
Drive due to the proximity of the tree to the home.
FISCAL IMPACT:
If the request is approved, the applicant will pay a $25 permit fee to the Arbor Fund.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 8 OF 24
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends that the City Commission approve the request of Jeremy Berrong to remove one
specimen tree from his property at 1141 Duncan Drive. The tree has already caused damage to the
patio and chimney and has the potential to cause further damage. Staff finds that this qualifies as an
extraordinary circumstance or hardship as referenced in Section 5-8(b) of Chapter 5, Tree Protection
and Preservation.
CONSENT
305. Public Works Department - Urban Beautification Division
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REQUEST:
The Public Works Department, Urban Beautification Division, asks that the City Commission consider
the request of Craig Newell to remove one specimen live oak from his property at 1006 W Pebble
Beach Circle due to the proximity of the tree to the home.
FISCAL IMPACT:
If the request is approved, the applicant will pay a $25 permit fee to the Arbor Fund.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 9 OF 24
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends that the City Commission approve the request of Craig Newell to remove one
specimen tree from his property at 1006 W Pebble Beach Circle. The tree is growing in a very small
space, bordered on all sides by pavement and is within 10 feet of Mr. Newell's home. The tree has
already lifted the walkway and pavers and has the potential to damage the home. Staff finds that this
qualifies as an extraordinary circumstance or hardship as referenced in Section 5-8(b) of Chapter 5,
Tree Protection and Preservation.
CONSENT
306. Utility Department
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REQUEST:
The Utility Department requests authorization to owner direct purchase the two Ion Exchange Vessels
from Tonka Water as provided for in the contract with Wharton-Smith, Inc. to construct the WTP#1
Water Quality Improvements project, plus authorize an increase in the project authorization by
$368,000 to include a 3rd Ion Exchange Vessel in the Tonka Water Purchase.
FISCAL IMPACT:
With the addition of a 3rd vessel, the construction project total authorization would increase to
$5,615,000. Sufficient funds have been included in the funding request from the State Drinking Water
Revolving Loan Fund to cover this increase. The loan agreement with the final loan amount and
interest rate will be brought to the City Commission at a future meeting. Delivery of the ion exchange
vessels from Tonka Water will take 180 days.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 10 OF 24
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends the City Commission authorize the owner direct purchase of three Ion Exchange
Vessels from Tonka Water as specified in ITB #004-16-KL in the amount of $1,634,278 and approve
an increase in the project authorization of $368,000 to add the 3rd Ion Exchange Vessel for construction
of the WTP#1 Water Quality Improvement Project, and authorize the City Manager and the City
Attorney to prepare and execute any and all applicable documents.
CONSENT
307. Utility Department
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REQUEST:
The Utility Department requests authorization to owner direct purchase for the emergency
generator from Ring Power Corporation as provided for in the contract with Wharton-Smith, Inc.
to construct the WTP#1 Water Quality Improvements project.
FISCAL IMPACT:
No change in the total project authorization is required. This project is funded from the State Drinking
Water Revolving Loan Fund. The loan agreement with the final loan amount and interest rate will be
brought to the City Commission at a future meeting. Delivery of the emergency and related
equipment from Ring Power Corporation will occur within 180 days.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 11 OF 24
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends the City Commission authorize the owner direct purchase of the emergency
generator and related equipment from Ring Power Corporation as specified in ITB #004-16-KL in the
amount of $236,870 and authorize the City Manager and the City Attorney to prepare and execute any
and all applicable documents.
CONSENT
308. Office of the City Clerk
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REQUEST:
The City Clerk is requesting the City Commission Review and Approve the Monday, June 13, 2016
City Commission Regular Meeting Minutes.
FISCAL IMPACT:
There is no fiscal impact related to this Agenda Item.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 12 OF 24
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
The City Clerk is requesting the City Commission review and consider offering their Approval of the
Monday, June 13, 2016 City Commission Regular Meeting Minutes.
CONSENT
309. Office of the City Clerk
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REQUEST:
The City Clerk is requesting the City Commission Review and Approve the Monday, July 11, 2016
City Commission Workshop Minutes.
FISCAL IMPACT:
There is no fiscal impact related to this Agenda Item.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 13 OF 24
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
The City Clerk is requesting the City Commission review and consider offering their Approval of the
Monday, July 11, 2016 City Commission Workshop Minutes as provided.
PUBLIC HEARINGS AGENDA
PUBLIC HEARINGS
400. Office of the City Attorney
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REQUEST:
On behalf of the Police Chief, the City Attorney requests that the City Commission consider on Second
Reading the final adoption of Ordinance No. 2016-01 authorizing law enforcement to seize and
impound motor vehicles that are used to facilitate certain enumerated misdemeanor crimes and parking
and traffic violations within the jurisdictional limits of the City, and establishing a special magistrate
procedure to afford violators an opportunity to contest the impoundment and related penalties and costs.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 14 OF 24
FISCAL IMPACT:
There is no direct fiscal impact related to the adoption of this Ordinance other than staff and attorney
time to prepare the Ordinance and Agenda Item. However, the Ordinance will require that the City
Commission appoint a special magistrate to timely conduct hearings under the Ordinance. As such, the
City will be responsible for incurring special magistrate fees related to the hearings. The fees will
depend on the future negotiated rate and the case load handled by the special magistrate.
Special magistrate fees are not recoverable against the code violator as “costs” under Chapter 162,
Florida Statutes. See Op. Att'y Gen. Fla. 14-04 (2014) (s. 162.07(2), Fla. Stat. does not allow a city to
recover against a code violator the fees paid to a special magistrate or to the special magistrate’s
assistant).
However, violations of this Ordinance shall be subject to a $500 civil penalty, plus costs. It is uncertain
as to how much the City will collect in penalties and costs because that amount is dependent upon the
occurrence of a violation.
Furthermore, the City will retain the services of one or more towing companies in order to implement
this Ordinance. The costs related to the towing and storage of motor vehicles will be paid for by
violators. If a special magistrate determines that a motor vehicle was improperly seized and impounded
by the City, the City will attempt to negotiate favorable terms and conditions with the towing
companies related to the costs associated with the improper impoundments.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
Second Reading of this ordinance was advertised in the Orlando Sentinel on June 23, 2016.
RECOMMENDATION:
The Police Chief, City Manager and City Attorney recommend that the City Commission adopt
Ordinance No. 2016-01 on Second Reading.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 15 OF 24
PUBLIC HEARINGS
401. Public Works Department - Urban Beautification Division
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REQUEST:
The Public Works Department, Urban Beautification Division, is requesting that the City Commission
hold a public hearing for the second reading and approval of Ordinance 2016-03, updating sections of
Chapter 5, Tree Protection and Preservation.
FISCAL IMPACT:
Currently, contributing to the arbor fund is cost prohibitive for most residents and is
a replacement option that is rarely used. It is expected that once the contribution amount is lowered,
more residents will utilize this replacement option, which will provide money to the arbor fund to be
used for the installation/maintenance of trees on public property.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
The Public Works Department, Urban Beautification Services Division, recommends that the City
Commission approve the second reading of Ordinance 2016-03.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 16 OF 24
PUBLIC HEARINGS
402. Community Development Department - Planning Division
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REQUEST:
The Community Development Department - Planning Division is requesting the City Commission
consider Resolution 2016-19, which documents the City Commission's consent to the Seminole County
Board of County Commissioners vacation and annulment of the Tuscany Place plat.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
The Community Development Department - Planning Division is requesting the City Commission
approve Resolution 2016-19, which allows the City Commission to consent to the Seminole County
Board of County Commissioners vacation and annulment of the Tuscany Place plat.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 17 OF 24
REGULAR AGENDA
REGULAR
500.
Office Of The City Manager And Finance And Administrative Services Department
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REQUEST:
The City Manager is requesting that the City Commission consider approval of Resolution 2016-13,
computing the Proposed Operating Millage Rate for Fiscal Year 2017 at 2.4300 mills and Voted Debt
Service Millage Rate at 0.1100 mills, establishing the rolled-back rate, and setting the date, time and
place of a public hearing to consider the proposed millage rate and tentative budget for Fiscal Year
2017.
FISCAL IMPACT:
The increase in property values which has been programmed into the FY 2017 Proposed Budget is
sufficient to fund the proposed budget presented on July 1, 2016, barring any unforeseen endogenous or
exogenous economic impacts.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
The budget calendar has been on the City’s website since its approval in March and the FY 2017
th
Proposed Budget was published on the City’s website on July 8. Notice of the 2017 budget workshop
was advertised on the City Hall electronic sign and the July newsletter. The Property Appraiser will
th
mail each property owner a TRIM notice prior to the first Public Hearing (Sept 12) and the final Public
Hearing will be advertised in the Orlando Sentinel in compliance with and according to Florida
statutes.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 18 OF 24
RECOMMENDATION:
It is recommended that the Commission take the following action:
Adopt Resolution 2016-13 setting the proposed operating millage rate at 2.4300 mills and
setting the proposed voted debt service millage rate at 0.1100 mills for a total proposed millage
rate of 2.5400 mills,and establishing the rolled-back rate at 2.3320 mills.
Establish the date, time and place for a public hearing regarding the proposed millage rate and
the tentative budget as September 12, 2016 at 5:15 P.M. at 1126 East State Road 434, Winter
Springs, Florida (Commission Chambers).
REGULAR
501. Public Works Department
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REQUEST:
The Public Works Department requesting authorization to enter into an agreement with Mercon
Construction Company for construction of Trotwood Park Parking Lot Improvements, ITB #03-16-BS,
in the amount of $472,569.72 plus a 10% contingency.
FISCAL IMPACT:
The construction project cost is $472,569.92 plus a 10% contingency, for a total construction
authorization of $519,826.91. The project is funded by the Infrastructure Surtax Fund (One -Cent Sales
Tax, Second Generation) in the amount of $369,826.91, plus a supplemental appropriation from the
fund balance in the amount of $150,000, for a total of $519,826.91.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 19 OF 24
RECOMMENDATION:
Staff recommends the City Commission authorize entering into an agreement with Mercon
Construction Company for construction of Trotwood Park Parking Lot Improvements, ITB #03-16-BS,
in the amount of $472,569.92 plus a 10% contingency, and authorize the City Manager and the City
Attorney to prepare and execute any and all applicable documents.
REGULAR
502. Parks and Recreation Department
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REQUEST:
The Parks and Recreation Department requests the City Commission review and discuss planning for
the Holiday Parade portion of the Winter Wonderland community event.
FISCAL IMPACT:
Total Winter Wonderland event costs resulting from a change to a west side parade are approx.
$21,400, or a 142% increase over current event costs. Increased costs are due mainly to necessary
public safety staffing and equipment for road closures.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
The Parks & Recreation and Police Departments recommend the Commission review and discuss
planning for the City's Winter Wonderland community event and provide direction as it deems
appropriate.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 20 OF 24
REGULAR
503. Community Development Department - Planning Division
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REQUEST:
The Community Development Department – Planning Division requests the City Commission consider
a Modification to the Developer's Agreement for Nursery Road Warehouse, Phase IV, located on the
south side of Nursery Road near the intersection of Nursery Road and Talmo Street.
FISCAL IMPACT:
There is no direct fiscal impact associated with this agenda item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
At the direction of the Commission, courtesy notification letters were mailed on June 20, 2016, to four
residential property owners within 150 feet of the subject property. Additionally, Staff hand delivered
the notification letter on June 30, 2016. At that time, Staff made contact with one property owner, who
did not oppose the DA Modification. Staff has not received any calls from any of the property owners
for or against this request.
RECOMMENDATION:
City Staff recommends that the City Commission approve the First Modification of the Developer's
Agreement between Reeco Properties and the City of Winter Springs to allow the option of constructing
an 8-foot opaque fence in order to save existing mature trees.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 21 OF 24
REGULAR
504. Office of the City Clerk
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REQUEST:
The City Clerk requests that Members of the City Commission make
applicable Appointments/Reappointments to the Code Enforcement Board, the Planning and Zoning
Board/Local Planning Agency, and the Tuscawilla Lighting and Beautification District Advisory
Committee which reflect current vacancies and/or Terms of Office which will be expiring in July 2016.
FISCAL IMPACT:
There is no related Fiscal Impact to this Agenda Item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
Information about applicable Seats referenced in this Agenda Item has been provided to the
applicable Board and Committee Members, the Mayor and City Commission; as well as information on
other possible Board/Committee Applications that the City has on file has been provided to the Mayor
and City Commission.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 22 OF 24
RECOMMENDATION:
An individual Motion is requested for each Nomination please.
Appointments/Reappointments to be made by:
Seat One – Deputy Mayor Jean Hovey:
[[234,693,774,750][12][B,I,][Times New Roman]]Code Enforcement Board
Seat currently held by Matthew Criswell
and
[[233,865,1332,922][12][B,I,][Times New Roman]]Planning and Zoning Board/Local Planning Agency
Vacant Seat (Seat was previously held by Howard Casman)
Seat Two – Commissioner Kevin Cannon:
[[234,1201,774,1258][12][B,I,][Times New Roman]]Code Enforcement Board
Seat currently held by Greg Roero
Seat Four - Commissioner Cade Resnick:
[[234,1546,1640,1603][12][B,I,][Times New Roman]]Tuscawilla Lighting and Beautification District Advisory Committee
Seat currently held by Tom Vagnini
Seat Five - Commissioner Joanne M. Krebs:
[[234,1876,774,1933][12][B,I,][Times New Roman]]Code Enforcement Board
Seat currently held by Maurice Kaprow
and
[[233,2049,1319,2106][12][B,I,][Times New Roman]]Planning and Zoning Board/Local Planning Agency
Seat currently held by Suzanne Walker
Again, any Appointment(s)/Reappointment(s) for any of your Boards and Committees that are not made
at this Meeting, can be placed on the next Agenda if so desired.
REPORTS
REPORTS
600. Office of the City Attorney - Anthony A. Garganese, Esquire
REPORTS
601. Office of the City Manager - Kevin L. Smith
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 23 OF 24
REPORTS
602. Office of the City Clerk - Andrea Lorenzo-Luaces, MMC
REPORTS
603. Office of Commissioner Seat One/Deputy Mayor - The Honorable Jean Hovey
REPORTS
604. Office of Commissioner Seat Two - The Honorable Kevin Cannon
REPORTS
605. Office of Commissioner Seat Three - The Honorable Pam Carroll
REPORTS
606. Office of Commissioner Seat Four - The Honorable Cade Resnick
REPORTS
607. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs
REPORTS
608. Office of the Mayor - The Honorable Charles Lacey
PUBLIC INPUT
(Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill
out a “Public Input” form. In its discretion, the City Commission may set aside up to thirty
additional minutes at the end of each City Commission meeting for additional public input by
any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress
quasi-judicial and public hearing items previously addressed by the City Commission at the same
meeting, nor to advance arguments or repetitious questions concerning matters which the City
Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and
representatives of groups or homeowners' associations shall limit their comments to five (5) minutes,
unless otherwise determined by the City Commission.)
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 25, 2016 PAGE 24 OF 24
ADJOURNMENT
[[1090,1816,1101,1868][11][B,I,][Times New Roman]] [[1101,1816,1113,1868][11][B,I,][Times New Roman]] [[1110,1816,1477,1868][11][B,I,][Times New Roman]]PUBLIC NOTICE
This is a Public Meeting, and the public is invited to attend.
This Agenda is subject to change.
Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in
attendance at this Meeting, and may participate in discussions.
Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of
Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically
handicapped person to attend the meeting, directed to the chairperson or director of such board, commission,
agency, or authority" - per Section 286.26 [[1005,2511,1314,2564][11][,I,][Times New Roman]]Florida Statutes.
"If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter
considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose,
he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based" - per Section 286.0105 [[1800,2792,2109,2845][11][,I,][Times New Roman]]Florida Statutes.