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HomeMy WebLinkAbout2015 12 14 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, DECEMBER 14, 2015 - 6:00 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 2 OF 24 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 3 OF 24 INFORMATIONAL 201. Parks and Recreation Department Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department wishes to provide the City Commission with our 2016 Winter Springs Community Events Calendar. FISCAL IMPACT: Funds are budgeted in FY16 budget line code 72-7400-510140 for public safety. Event costs are budgeted in program promotional accounts and sponsorships/donations/vendor fees are collected. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 4 OF 24 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or emergency items. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CONSENT AGENDA CONSENT 300. Parks and Recreation Department Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached Agreement as prepared by the City Attorney, between the City of Winter Springs and Power Exterminators, Inc. for Neighborhood Parks Chemical Services. FISCAL IMPACT: $17,814 for Neighborhood Parks Chemical Services is currently budgeted in the Parks and Recreation Parks and Ground Budget. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 5 OF 24 RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached Agreement, as prepared by the City Attorney, between the City of Winter Springs and Power Exterminators, Inc. for Neighborhood Parks Chemical Services. CONSENT 301. Utility/Public Works Departments Scan with your smart device to view electronically REQUEST: The Utility/Public Works Department requesting authorization to enter into a contract agreement with MW Mitchell Construction Development Inc. for the construction of the Utility/Public Works Administration Building on Old Sanford Oviedo Road in the amount of $629,245.00 plus a 10% contingency. FISCAL IMPACT: The project cost is $629,245.00 plus a 10% contingency, for a total authorization of $692,169.50. Sufficient funds for this project are available in the Utility/Public Works Facility Capital Project Fund #304-19-0000-560650. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 6 OF 24 RECOMMENDATION: Staff recommends that the City Commission approve MW Mitchell Construction Development Inc. for construction of the Utility/Public works Administration Building in the amount of $629,245.00 plus a 10% contingency, funded from the Utility/Public Works Facility Capital Project Fund #304-19-0000- 560650 and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 302. Utility Department Scan with your smart device to view electronically REQUEST: The Utility Department requesting approval for The Huntington Company to perform repairs to Plant #1 at the East Water Reclamation Facility in the amount of $53,073 plus a 20% contingency. FISCAL IMPACT: The project cost is $53,073.00 plus a 20% contingency funded by the Utility Enterprise Fund Capital Improvements line code. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize The Huntington Company to perform repairs to Plant #1 at the East WRF at a cost of $53,073.00 plus 20% contingency payable from the Utility Enterprise Fund Capital Improvements line code and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 7 OF 24 CONSENT 303. Community Development Department - Planning Division Scan with your smart device to view electronically REQUEST: The Community Development Department - Planning Division requests the City Commission approve a plat for Winter Spring Farm, a three lot residential subdivision, and authorize the plat to be recorded. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the Winter Spring Farm plat and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 8 OF 24 CONSENT 304. Police Department Scan with your smart device to view electronically REQUEST: The Police Department requests the Commission accept the 2015 Florida Department of Law Enforcement JAG grant in the amount of $14,085 and to authorize the City Manager and Mayor to execute all required documentation related to this grant acceptance. FISCAL IMPACT: This grant requires no match from the city and will not impact the 2015/2016 budget. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the acceptance of the 2015 Florida Department of Law Enforcement JAG Program grant in the amount of $14,085 to purchase these Tasers and equipment and authorize the City Manager and Mayor to execute any and all required grant documents. Staff further recommends the Commission authorize the use of Taser International to purchase this equipment and authorize the City Manager and Mayor to execute all required documentation related to this grant acceptance. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 9 OF 24 CONSENT 305. Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, October 26, 2015 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, October 26, 2015 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 10 OF 24 CONSENT 306. Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, November 16, 2015 City Commission Special Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, November 16, 2015 City Commission Special Meeting Minutes. [[223,2312,439,2375][13][B,I,][Times New Roman]]RECESS REPORTS REPORTS 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager - Kevin L. Smith CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 11 OF 24 REPORTS 402. Office of the City Clerk - Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 404. Office of Commissioner Seat Four - The Honorable Cade Resnick REPORTS 405. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Joanne M. Krebs REPORTS 406. Office of the Mayor - The Honorable Charles Lacey REPORTS 407. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 408. Office of Commissioner Seat Two - The Honorable Kevin Cannon PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office of the City Attorney and Office of the City Manager Scan with your smart device to view electronically REQUEST: The City Attorney and City Manager request that the City Commission consider approving, on Second and Final Reading, Ordinance No. 2015-23 granting a non-exclusive solid waste franchise to WCA of Florida, LLC. (“WCA”) to provide solid waste disposal services to school facilities owned and operated by the School District of Seminole County, Florida and located within the jurisdictional limits of the City. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 12 OF 24 FISCAL IMPACT: The City has received a $1,000 application fee from the School District for the non-exclusive franchise being granted to WCA. In addition, WCA will be required to pay the City franchise fees equal to 10% of the gross revenue from all sources under the existing School District contract. Franchise fees will be paid on a monthly basis and may vary depending on the amount of services being provided by WCA to the School District within the jurisdictional limits of the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney and City Manager recommend that the City Commission approve Ordinance No. 2015-23 on Second and Final Reading. PUBLIC HEARINGS 501. Community Development Department - Planning Division Scan with your smart device to view electronically REQUEST: The Community Development Department – Planning Division requests that the City Commission hold a public hearing to consider Second Reading and Adoption of Ordinance 2015-01, which facilitates the voluntarily annexation of two (2) parcels totaling approximately 18.67 gross acres, more or less, currently within Seminole County, Florida, and generally located just east of the intersection of State Road 434 and State Road 417. FISCAL IMPACT: The applicant desires to combine the two (2) county parcels for future development. Development of the subject property is anticipated to provide an increase to the City’s taxable value. A detailed Fiscal Impact Report will be performed once specific development plans are made available. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 13 OF 24 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of Annexation, Large-Scale Plan Amendment, and Rezoning for the Attachment D - Seminole County Board of County subject parcels on December 8, 2014 (see Commission Annexation Notification Letter – December 8, 2014 ). Adjacent property owners have been notified by U.S. mail on December 29, 2014. In addition, the properties have been posted with a large yellow sign. The proposed Ordinance was advertised in the Orlando Sentinel on December 3, Attachment E - Advertisement, Orlando Sentinel 2015 (see ) and on December 10, 2015. RECOMMENDATION: The Community Development Department – Planning Division requests that the City Commission hold a public hearing to consider Second Reading and Adoption of Ordinance 2015-01, which facilitates the voluntarily annexation of two (2) parcels totaling approximately 18.67 gross acres, more or less, currently within Seminole County, Florida, and generally located just east of the intersection of State Road 434 and State Road 417. PUBLIC HEARINGS 502. Community Development Department - Planning Division Scan with your smart device to view electronically REQUEST: The Community Development Department – Planning Division requests that the City Commission hold a Public Hearing to consider Second Reading and Adoption for both the Large-Scale Future Land Use Map Amendment and Rezoning for approximately 18.67 acres, generally located just east of the intersection of State Road 434 and State Road 417 as described within Ordinances 2015-02 and 2015- 03. In addition, staff recommends placing the subject property within Traffic Concurrency Exemption Area (TCEA) Zone C and simultaneously updating the existing City of Winter Springs TCEA Zone Map to reflect said change. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 14 OF 24 FISCAL IMPACT: The proposed Large Scale future Plan Amendment will increase the possibility of additional taxable value to the City and potentially spur the increase of future residential, commercial and/or office development activity within this particular area. A detailed Fiscal Impact Report will be performed once specific development plans are made available. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of Annexation, Large-Scale Plan Amendment, and Rezoning for the Attachment O - Seminole County Board of County subject parcels on December 8, 2014 (see Commission Annexation Notification Letter – December 8, 2014 ). Adjacent property owners have been notified by U.S. mail on December 29, 2014 In addition, the properties have been posted with a large yellow sign. The proposed Ordinances were advised in the Orlando Sentinel on December 18, 2014 for the First Reading and Transmittal and again on December 3, 2015 for Second Reading and Attachment P - Advertisement, Orlando Sentinel Adoption (see ). RECOMMENDATION: The Community Development Department – Planning Division requests that the City Commission hold a Public Hearing to consider Second Reading and Adoption of both the Large-Scale Future Land Use Map Amendment and Rezoning for approximately 18.67 acres, generally located just east of the intersection of State Road 434 and State Road 417 as described within Ordinances 2015-02 and 2015- 03. In addition, staff recommends placing the subject property within Traffic Concurrency Exemption Area (TCEA) Zone C and simultaneously updating the existing City of Winter Springs TCEA Zone Map to reflect said change. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 15 OF 24 PUBLIC HEARINGS 503. Utility Department Scan with your smart device to view electronically REQUEST: The Utility Department requests approval of Resolutions 2015-30 and 2015-31, adopting the Water Treatment Plant #1 Facilities Plan and Authorizing the State Revolving Loan Fund Application, respectively. FISCAL IMPACT: The SRF loan amount is projected at $6,000,000 to cover the construction costs. The current SRF rate is 2.26% less additional reductions available for Davis/Bacon and Buy American compliance which brings the current rate projection the to the 1.2% range. The potable water rate increase needed to cover the debt on the SRF loan is tentatively projected at $2.50 per month for residential customers. CPH submitted a Request for Inclusion in the SRF Loan program and it was approved on October 8, 2015. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. A Notice of Public Meeting was published on October 25, 2015 which advised the public that the Water Facilities Plan, including the WTP1 Water Quality Improvements, would be discussed at this December 14, 2105 meeting and the public would have an opportunity to provide comments. RECOMMENDATION: It is recommended that the City Commission adopt Resolution 2015-30 approving the Water Treatment Plant #1 Water Facilities Plan and adopt Resolution 2015-31 approving the execution and submission of the State Revolving Fund Loan Application and authorize the Mayor, City Manager, and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 16 OF 24 PUBLIC HEARINGS 504. Community Development Department - Planning Division Scan with your smart device to view electronically REQUEST: The Community Development Department – Planning Division requests the City Commission consider approval of the Aesthetic Review for the Public Works Administration Building located on the north side of Old Sanford Oviedo Road. FISCAL IMPACT: The proposed Aesthetic Review for the Public Works Administration building is not expected to have any negative fiscal impact. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approver the Aesthetic Review of the Public Works Administration Building located on the north side of Old Sanford Oviedo Road in the existing public works compound. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 17 OF 24 PUBLIC HEARINGS 505. Community Development Department - Planning Division Scan with your smart device to view electronically REQUEST: The Community Development Department – Planning Division requests the City Commission consider approval of: 1) Preliminary/Final Engineering Plan, 2) Aesthetic Review, and 3) the First Modification of the Development Agreement for a total of 279 multi-family units located on the east side of Tuscawilla Road, north of SR 434 and west of Michael Blake Boulevard. FISCAL IMPACT: Development of the property will provide an increase in taxable value to the City, and will provide additional population in the Town Center which will increase the Town Center's demographic base and strengthen the support for business and future commercial development within the Town Center. Per Policy 2.3.3 of the Future Land Use Element of the Comprehensive Plan, a fiscal impact analysis is provided. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff and the Planning & Zoning Board recommend approval of: 1) Preliminary/Final Engineering Plan, 2) Aesthetic Review, and 3) the First Modification of the Development Agreement for a total of 279 multi-family units located on the east side of Tuskawilla Road, north of SR 434 and west of Michael Blake Boulevard. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 18 OF 24 PUBLIC HEARINGS 506. Community Development Department - Planning Division Scan with your smart device to view electronically REQUEST: The Community Development Department – Planning Division and the Planning & Zoning Board request the City Commission hold a Public Hearing to consider a Conditional Use for an accessory dwelling unit located at 320 Hayes Road. FISCAL IMPACT: Improvements that are installed on an existing residential property typically result in an increase to the taxable value of the property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Notifications were mailed to all property owners within 150 feet of the subject property. RECOMMENDATION: Community Development Staff and the Planning and Zoning Board recommend that the City Commission approve the conditional use request for an Accessory Dwelling Unit located at 320 Hayes Road. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 19 OF 24 REGULAR AGENDA REGULAR 600. Office of the City Attorney Scan with your smart device to view electronically REQUEST: The City Commission has requested to review and discuss the current City Commission meeting times which currently commence at 6:00 PM pursuant to the City Commission Rules of Procedure. If the City Commission desires to modify the meeting times, the City Attorney will have to prepare a resolution for the City Commission’s final consideration at a subsequent meeting. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission establishes its own meeting times at its discretion. The City Commission has requested to review and discuss the current City Commission meeting times which currently commence at 6:00 PM pursuant to Resolution 2015-10. If the City Commission desires to modify the meeting times, the City Commission should direct the City Attorney to prepare a resolution for the City Commission’s final consideration at a subsequent meeting. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 20 OF 24 REGULAR 601. Office of the City Attorney Scan with your smart device to view electronically REQUEST: At the request of the City Commission, the City Attorney is proposing Resolution No. 2015-29 amending the City Commission Rules of Procedure related to establishing general requirements regarding the Reports portion of the City Commission meeting. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney recommends that the City Commission consider adopting Resolution No. 2015-29 amending the City Commission Rules of Procedure related to establishing general requirements regarding the Reports portion of the City Commission meeting. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 21 OF 24 REGULAR 602. Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk requests that the City Commission consider nominating the next Deputy Mayor as stipulated in the Charter of the City of Winter Springs, consistent with actions in the past. FISCAL IMPACT: There is no specific fiscal impact to this Appointment. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is being requested to Appoint a Member of the City Commission to serve as the next Deputy Mayor. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 22 OF 24 REGULAR 603. Office of the City Clerk Scan with your smart device to view electronically REQUEST: Staff is requesting that the Mayor and Members of the City Commission make remaining Appointments to the seven (7) member Districting Commission pursuant to Section 4.02 of the Charter of the City of Winter Springs. The referenced Section of the Charter states that these appointments must be made by the first day of February, 2016. Staff is also requesting that the Mayor and Members of the City Commission (depending on the applicable Boards/Committees) make Appointment(s)/Reappointment(s) related to other current and upcoming Board/Committee vacancies as well. FISCAL IMPACT: There is no noted Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending that action be taken on the following Appointment(s)/Reappointment(s) as applicable: Mayor Charles Lacey [[233,2711,734,2768][12][B,I,][Times New Roman]]Districting Commission Appointments needed: • Open Seat • Open Seat CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 23 OF 24 Seat One - Commissioner Jean Hovey [[234,367,1578,424][12][B,I,][Times New Roman]]Oak Forest Wall and Beautification District Advisory Committee Appointment needed: • Vacant Seat Seat Two - Commissioner Kevin Cannon [[233,712,616,769][12][B,I,][Times New Roman]]Board of Trustees Appointment/Reappointment needed: • Seat currently held by Barbara Watkins - Board of Trustees and [[233,942,734,999][12][B,I,][Times New Roman]]Districting Commission Appointment needed: • Open Seat Seat Four - Commissioner Cade Resnick [[233,1282,616,1339][12][B,I,][Times New Roman]]Board of Trustees Appointment/Reappointment needed: • Seat currently held by Robin Paris - Board of Trustees Seat Five - Deputy Mayor Joanne M. Krebs [[233,1622,1134,1679][12][B,I,][Times New Roman]]Bicycle and Pedestrian Advisory Committee Appointment needed: • Vacant Seat and [[233,1852,734,1909][12][B,I,][Times New Roman]]Districting Commission Appointment needed: • Open Seat Appointment which can be made by the Mayor or any Commissioner: [[234,2140,765,2197][12][B,I,][Times New Roman]]Code Enforcement Board Appointments needed: • Vacant Seat - At Large Seat • Vacant Seat - At Large Seat Again, any Appointment(s)/Reappointment(s) for any of these not made at this Meeting, can be placed on upcoming City Commission Meeting Agendas. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – DECEMBER 14, 2015 PAGE 24 OF 24 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. In its discretion, the City Commission may set aside up to thirty additional minutes at the end of each City Commission meeting for additional public input by any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress quasi-judicial and public hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) ADJOURNMENT  [[1046,1811,1057,1863][11][B,I,][Times New Roman]] [[1057,1811,1069,1863][11][B,I,][Times New Roman]] [[1066,1811,1433,1863][11][B,I,][Times New Roman]]PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 [[1005,2485,1314,2538][11][,I,][Times New Roman]]Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 [[2111,2759,2264,2812][11][,I,][Times New Roman]]Florida [[225,2811,382,2864][11][,I,][Times New Roman]]Statutes.