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HomeMy WebLinkAbout2015 11 16 Regular 600 Request for Appointments to the 2016 Districting Commission, Boards, and CommitteesCOMMISSION AGENDA ITEM 600 Informational Consent Public Hearings Regular X November 16, 2015 KS ALLL Special Meeting City Manager Department REQUEST: Staff is requesting that the Mayor and Members of the City Commission make remaining Appointments to the seven (7) member Districting Commission pursuant to Section 4.02 of the Charter of the City of Winter Springs. The referenced Section of the Charter states that these appointments must be made by the first day of February, 2016. Staff is also requesting that the Mayor and Members of the City Commission (depending on the applicable Board /Committees) make Appointment(s)/Reappointment(s) related to other current and upcoming Board /Committee vacancies as well. SYNOPSIS: From time to time, Agenda Items are brought forward to the Mayor and City Commission related to Board and Committee vacancies, for the purpose of making any required Appointment(s) and /or Reappointment(s). This Agenda Item is being submitted pursuant to current and upcoming Seat vacancies on some of the City's Boards and Committees to include the Districting Commission, the Bicycle and Pedestrian Advisory Committee, the Board of Trustees, the Code Enforcement Board, and the Oak Forest Wall and Beautification District Advisory Committee. CONSIDERATIONS: Districting Commission: Applicable Regulations: Section 4.02, City Charter Regular 600 PAGE 1 OF 7 - November 16, 2015 Section 4.02 of the City Charter requires the Mayor and Commissioners to appoint seven (7) city electors determined from the registration of the last regular election: one (1) to be appointed by each City Commissioner from his /her respective commission district and two (2) appointed by the Mayor from the City at large, who shall comprise the Districting Commission. The Districting Commission is charged with filing a recommended plan for adjusting the City Commission boundaries consistent with the requirements set forth in Section 4.02 of the City Charter. The City Commission shall then consider the Districting Commission's report (and any proposal to revise the City Commission District Map) and adopt an Ordinance to enact the revised districting map. The City Commission shall adopt the redistricting Ordinance at least one hundred twenty (120) days before the next city election. If the City Commission fails to either accept or reject the redistricting Ordinance, the report of the districting commission shall go into effect and have the same effect of an Ordinance. The proposed redistricting Ordinance may not be rejected for any reason except for failure to comply with the specifications listed in Section 4.02 of the City Charter or failure to comply with other local, state, or federal law. This redistricting effort is undertaken every three (3) years and was last completed by the City of Winter Springs in 2013. Once the members of the Districting Commission are appointed, Staff will work with the Districting Commission to provide technical data and support staff as well as facilitate a time and place for meetings of the Districting Commission. If and when any district boundary changes are finalized by the Districting Commission, Staff will facilitate those changes to the Districting Map and this map will be included with the Districting Commission's final report to the City Commission. This report will contain a recommended plan for adjustment of the City Commission district boundaries, if any. Regular meetings will be held as determined. At the October 26, 2015 City Commission Regular Meeting, Commissioner Jean Hovey and Commissioner Pam Carroll each made an Appointment to the Districting Commission. Current Districting Commission Vacancies: Mayor Charles Lacey (Two Appointments) Seat Two - Commissioner Kevin Cannon Seat Four - Commissioner Cade Resnick Seat Five - Deputy Mayor Joanne M. Krebs Bicycle and Pedestrian Advisory Committee: The Bicycle and Pedestrian Advisory Committee is a five (5) Member Advisory Committee appointed by the City Commission for a Term of four (4) years. "The purpose of the Committee is to promote trail, pedestrian and bicycle circulation systems and encourage increased use of non - motorized transportation in the City. The Committee shall perform the following duties: (1) Serve as an advocate for the adoption of a Trail and Bicycle System Master Plan for the City. Regular 600 PAGE 2 OF 7 - November 16, 2015 (2) Promote pedestrian and bicycle travel as a viable transportation choice to connect neighborhoods with parks, schools, commercial areas, and other destinations in the City and surrounding area. (3) Assist with identifying funding sources and implementation strategies which further the development of an interconnected network of trails, sidewalks and bikeways within the City. (4) Recommend to the City Commission establishment, development, planning, funding and maintenance of specific trail, sidewalk and bicycle projects. (5) Consider all matters submitted to it by the City Commission or Staff and shall offer suggestions or recommendations on its own initiative. It shall receive petitions and suggestions from the citizens of the City, and shall cooperate with civic groups, governmental agencies, and other organizations regarding trail, sidewalk and bicycle system planning and implementation." Regular meetings are held Quarterly on the third Wednesday of March, June, September, and December at 5:30 p.m. Current Bicycle and Pedestrian Advisory Committee Vacancy: Seat Five - Deputy Mayor Joanne M. Krebs Appointment needed: Seat Five Term Expires: February 1, 2017 Board of Trustees: The Board of Trustees is a five (5) Member Advisory Board that serves as Trustee and Retirement Committee of the Defined Benefit Plan and Trust, and the Board of Trustees is authorized to execute the Defined Benefit Plan. The Board of Trustees shall administer the Defined Benefit Plan pursuant to the provisions contained therein. Regular Meetings are held Quarterly on the second Tuesday of February, May, August, and November at 5:30 p.m. The Term of Service for this Board is four (4) years. Upcoming Board of Trustees Appointment/Reappointment Seat Two - Commissioner Kevin Cannon: Appointment/Reappointment needed: Seat currently held by Barbara Watkins Term Expires: January 1, 2016 Upcoming Board of Trustees Appointment/Reappointment Seat Four - Commissioner Cade Resnick: Appointment/Reappointment needed: Seat currently held by Robin Paris Term Expires: January 1, 2016 Code Enforcement Board. The Code Enforcement Board is a seven (7) Member Board, which meets monthly, on the fourth Tuesday, beginning at 5:30 p.m. Regular 600 PAGE 3 OF 7 - November 16, 2015 In accordance with Florida Statutes, the Term of Service for this Board is three (3) years. The Code Enforcement Board has specific criteria related to its membership, as noted below: Florida Statutes: 162.05 Local government code enforcement boards; organization. "(1) The local governing body may appoint one or more code enforcement boards and legal counsel for the enforcement boards. The local governing body of a county or a municipality that has a population of less than 5,000 persons may appoint five- member or seven - member code enforcement boards. The local governing body of a county or a municipality that has a population equal to or greater than 5,000 persons must appoint seven - member code enforcement boards. The local governing body may appoint up to two alternate members for each code enforcement board to serve on the board in the absence of board members. (2) Members of the enforcement boards shall be residents of the municipality, in the case of municipal enforcement boards, or residents of the county, in the case of county enforcement boards. Appointments shall be made in accordance with applicable law and ordinances on the basis of experience or interest in the subject matter jurisdiction of the respective code enforcement board, in the sole discretion of the local governing body. The membership of each enforcement board shall, whenever possible, include an architect, a businessperson, an engineer, a general contractor, a subcontractor, and a realtor." The following is an excerpt from the City's Code of Ordinances: Sec. 2 -57. Membership; appointment; qualifications. "The code enforcement board shall consist of seven (7) members to be appointed by the city commission to seats numbered one (1), two (2), three (3), four (4), five (5), six (6) and seven (7) in accordance with section 2- 42(d). Appointments to the board shall be on the basis of experience or interest in the fields of zoning and building control. The membership of the code enforcement board shall, whenever possible, include an architect, a businessperson, an engineer, a general contractor, a subcontractor and a realtor or as otherwise provided by law." Type of employment of the current Code Enforcement Board Members: • Matthew Criswell - Commercial Roofing Contractor • Carole Giltz - Teacher • Maurice Kaprow - Retired /School Administrator • Bill Poe - Retired/Business Manager • Gregory Roero - Teacher • Vacant • Vacant Current Code Enforcement Board Vacancies: Appointments which can be made by the Mayor or any Commissioner: At Large Appointment Appointment needed: Vacant Seat Term Expires: July 2018 At Large Appointment Appointment needed: Vacant Seat Term Expires: July 2017 Regular 600 PAGE 4 OF 7 - November 16, 2015 Oak Forest Wall And Beautification District Advisory Committee: The Oak Forest Wall and Beautification District Advisory Committee: is a five (5) Member Advisory Committee who serve a Term of four (4) years. An annual Regular meeting is usually held on the second Thursday of May, beginning at 5:30 p.m. The City Commission may establish, by Resolution, an Advisory Committee for any Assessment Area within which Assessments are imposed. Each Advisory Committee shall consist of at least five members appointed by the City Commission. Members of the Advisory Committee may be residents or persons with a vocational or investment interest in the assessed area. Each Advisory Committee, for its respective assessed area, and in conjunction with City staff personnel, shall timely provide input and recommendations to City staff or City consulting professionals assigned the task of providing technical assistance in the following activities: (1) development of a budget for the desired local improvement or related services, (2) imposition of assessments to fund the local improvement or related services, (3) issuance of the Obligations when required, and (4) maintenance of the local improvement or the provision of related services. The Advisory Committee shall review and discuss issues related to the foregoing and other directly related matters of interest to the owners of property within the respective assessed areas and make such recommendations thereon as the advisory committee deems appropriate. This Advisory Committee will review and discuss issues related to the foregoing and other directly related matters of interest to the owners of property within the Oak Forest community. To serve on this Advisory Committee, you need to reside within the Oak Forest Wall and Beautification Assessment District. The Term of Service for this Committee is four (4) years. Current Oak Forest Wall and Beautification District Advisory Committee Vacancy: Seat One - Commissioner Jean Hovey Appointment needed: Vacant Seat Term Expires: August 2019 FISCAL IMPACT: There is no noted Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This Regular 600 PAGE 5 OF 7 - November 16, 2015 information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending that action be taken on the following Appointment(s)/Reappointment (s) as applicable: Mayor Charles Lacey Districting Commission Appointments needed: • Open Seat • Open Seat Seat One - Commissioner Jean Hovey Oak Forest Wall and Beautification District Advisory Committee Appointment needed: • Vacant Seat Seat Two - Commissioner Kevin Cannon Board of Trustees Appointment/Reappointment needed: • Seat currently held by Barbara Watkins - Board of Trustees and Districting Commission Appointment needed: • Open Seat Seat Four - Commissioner Cade Resnick Board of Trustees Appointment/Reappointment needed: • Seat currently held by Robin Paris - Board of Trustees and Districting Commission Appointment needed: • Open Seat Seat Five - Deputy Mayor Joanne M. Krebs Bicycle and Pedestrian Advisory Committee Appointment needed: Regular 600 PAGE 6 OF 7 - November 16, 2015 • Vacant Seat and Districting Commission Appointment needed: • Open Seat Appointment which can be made by the Mayor or any Commissioner: Code Enforcement Board Appointments needed: • Vacant Seat - At Large Seat • Vacant Seat - At Large Seat Again, any Appointment(s)/Reappointment(s) for any of these not made at this Meeting, can be placed on upcoming City Commission Meeting Agendas. ATTACHMENTS: None. Regular 600 PAGE 7 OF 7 - November 16, 2015