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HomeMy WebLinkAbout2015 10 26 Consent 302 Unapproved Minutes from the October 12, 2015 Regular MeetingCOMMISSION AGENDA ITEM 302 October 26, 2015 Informational Consent X Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, October 12, 2015 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and /or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, October 12, 2015 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk Consent 302 PAGE 1 OF 2 - October 26, 2015 for the Approval by the City Commission. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, October 12, 2015 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, October 12, 2015 City Commission Regular Meeting Minutes (18 pages) Consent 302 PAGE 2 OF 2 - October 26, 2015 Attachment "A" CITY OF WINTER SPRINGS, FLORIDA TAR V Incorporated ' 1959 ' Gop wE I CITY COMMISSION MINUTES REGULAR MEETING MONDAY, OCTOBER 12, 2015 - 6 :00 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE 2 OF 18 CALL TO ORDER The Regular Meeting of Monday, October 12, 2015 of the City Commission was called to Order by Deputy Mayor Joanne M. Krebs at 6:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, absent Deputy Mayor Joanne M. Krebs, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Pam Carroll, present Commissioner Cade Resnick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present A moment of silence was held, followed by the fledge of Allegiance. Regarding the Agenda and whether there were any possible Agenda Changes, Deputy Mayor Krebs asked to pull Regular Agenda Item "601" out of respect for Mayor Charles Lacey who was not in attendance at this meeting. Commissioner Cade Resnick and Commissioner Jean Hovey said, "Fine with me." Deputy Mayor Krebs asked, "So, we have Consensus ?" Commissioner Kevin Cannon remarked, "Yes." Summarizing, Deputy Mayor Krebs said, "We will pull that for the Mayor." AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL INFORMATIONAL AGENDA 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -OCTOBER 12, 2015 PAGE 3 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on fide with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. PUBLIC INPUT Deputy Mayor Krebs opened "Public Input ". Mr. Jeff Crandall, 1239 Stone Harbor Road, Winter Springs, Florida: thanked the City Commission for all they do, thanked Commissioner Pam Carroll for all her help in his community, and also thanked Commissioner Cannon for the assistance he has given. On meeting times, Mr. Crandall thought that meetings should remain at 6:00 p.m. so people could get home from work and attend meetings. Mr. Ken Spalthoff, 1106 Shadowbrook Trail, Winter Springs, Florida: mentioned he was a Director in his Homeowner's Association, also thanked the City Commission for their help with the Office Buildings at Winding Hollow, and remarked that he had sent out an email blast to their residents about the meeting time and reported that most people who responded were in favor of a 6:00 p.m. start time. Mr. Larry Bonner, 108 Stone Gable Circle, Winter Springs, Florida: was noted as not being in attendance. Deputy Mayor Krebs mentioned Mr. Bonner was in favor of "Keeping the time the way it is ". Ms. Tammy Szakacs, 904 Gazell Trail, Winter Springs, Florida: was mentioned as not being in attendance. Mr. Ted Johnson, 1107 Pheasant Circle, Winter Springs, Florida: said he thought a 6:00 p.m. meeting time was the best time for Commission meetings to start. Mr. Matt Benton, 414 Cedarwood Court, Winter Springs, Florida: remarked that he thought most people only come to meetings if they have an issue, and thought he would like to see the meeting start at 6:00 p.m. or 6:30 p.m. Mr. Skip Arok, 1104 Pheasant Circle, Winter Springs, Florida: suggested meetings be kept to a start time of 6:00 p.m. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -OCTOBER 12, 2015 PAGE 4 OF 18 Mr. Jim Thomson 931 Ginnie Way, Winter Springs, Florida: as a resident and member of the Winter Springs Village Homeowner's Association, Mr. Thomson said he supported a 6:00 p.m. meeting start time. Mr. Thompson also mentioned a sign placed at Michael Blake Boulevard and State Road 434 which had blocked the view for people leaving the neighborhood, and said that high grasses were cut down in this area for a recent event, and hoped this could be done more often. Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Departments spoke briefly on the fields in question. Deputy Mayor Krebs closed "Public Input ". CONSENT AGENDA CONSENT 300. Public Works Department REQUEST: The Public Works Department requesting authorization to enter into a contract agreement with The Middlesex Corporation for Asphalt Resurfacing of Various City Streets in the amount of $617,771.65 plus a 10% contingency, piggybacking off Seminole County Contract #IFB- 602096- 14BJC. FISCAL IMPACT: The project cost is $617,771.65 plus a 10% contingency, for a total authorization of $679,548.82, funded by the Infrastructure Surtax Fund (One Cent Sales Tax - 2nd Generation). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Staff will notify residents and businesses that may be impacted by the asphalt resurfacing, as needed, several days in advance of construction. Asphalt resurfacing of City streets is performed without road closures and each segment can be milled and resurfaced in 1 -2 days. RECOMMENDATION: Staff recommends that the City Commission approve The Middlesex Corporation for Asphalt Resurfacing of Various City Streets in the amount of $617,771.65 plus a 10% contingency, funded from the Infrastructure Surtax Fund (One Cent Sales Tax - 2nd Generation), and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCT013ER 12, 2015 PAGE 5 OF 18 CONSENT 301. Police Department REQUEST: The Police Department requests the Commission accept the 2015 Florida Department of Law Enforcement JAGD grant in the amount of $50,000 to fund the purchase of an Incident Management Command Center, authorize the use of Prison Rehabilitative Industries and Diversified Enterprises, Inc (PRIDE) international to complete the mobile Command Post, and authorize the City Manager and Mayor to execute all required documentation related to this grant acceptance. FISCAL IMPACT: This grant requires $12,500 matching funds which have been budgeted for FYlb. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, MediaMress Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the acceptance of the 2015 Florida Department of Law Enforcement JAGD Program grant in the amount of $50,000 to fund the cost of the Incident Management Command Center and authorize the City Manager and Mayor to execute any and all required grant documents. Staff further recommends the Commission authorize the use of Prison Rehabilitative Industries and Diversified Enterprises, Inc (PRIDE) international to complete the mobile Command Post and authorize the City Manager and Mayor to execute all required documentation related to this grant acceptance. This Agenda Item, was not discussed. CONSENT 302. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -OCTOBER 12, 2015 PAGE 6 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. No discussion. CONSENT 303. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission 2015 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. Review and Approve the Monday, September 28, COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, September 28, 2015 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE 7 OF 18 "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY COMMISSIONER CARROLL. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report. REPORTS 401. Office Of The City Manager — Kevin L. Smith:a No Report was given REPORTS 402. Office Of The City Clerk -- Andrea Lorenzo - Luaces, MMC City Clerk Andrea Lorenzo- Luaces mentioned recent changes accessing Board and Committee Applications for the City Commission and asked if the new process was acceptable to them all, and if they had any suggestions for improvement to let her know. REPORTS 403. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey Absent. REPORTS 404. Office of Commissioner Seat One - The Honorable .lean Hovey Commissioner Hovey commented on the Hometown Harvest event and also complimented the Police Department on their Reaccreditation. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING —OCTOBER 12, 2015 PAGE 8 OF 18 REPOR'T'S 405. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Cannon spoke of the proposed eight (8) lanes of State Road 417 and suggested he would like to get our own traffic counts verified and thought that Seminole County might be able to assist with this. Commissioner Cannon also said he was concerned with this project and suggested perhaps we could obtain data from area toll plazas through the Public Records Law, and hoped we could get more information before any contracts were finalized on this project. Discussion followed on the planned eight (8) lanes, whether the County could assist, and what the most recent traffic reports show. Mr. Brian Fields, P.E., City Engineer, Public Works Department said if the City was to do a count, it would be outsourced; and pointed out that he had asked the County Engineer for further information. Mr. Fields added, "For specific counts, we have to either outsource it or go through another Agency to obtain that information." Commissioner Cannon thought that Legislators in Tallahassee would be interested in our concerns, asked if we could do such a count and what this might cost, said he wanted to challenge DOT (Department of Transportation), and also suggested that Seminole County may be able to assist us. e Discussion followed on proposed sound barrier walls being erected in the City of Oviedo as they have a higher density than Winter Springs does near State Road 417, and Commissioner Carroll mentioned she thought that traffic counts on State Road 417 are skewed with consideration of the current 14 (Interstate 4) construction. Commissioner Resnick suggested the funds for this were already encumbered and thought we needed to obtain the Department of Transportation's studies first, and to then lobby other parties that could help us the most. Comments followed on light rail upgrades and related modal centers. Mr. Fields commented on the proposed timeline, projections, and evaluating data. Commissioner Cannon asked if there was more current data available from DOT (Department of Transportation). Sound Studies were addressed next and Commissioner Cannon hoped the City could have more vocal input. In regards to Sound Study results, Mr. Fields said "The Sound Study results will be available at the October 29h, (2015) informational meeting [ "SR 417 Widening Public Meeting "]." Manager Smith added that Staff is trying to get the data in advance of the meeting and Staff was asked if perhaps someone could come to the City with the information. Mr. Fields said they would try to provide the information to the City Commission. Commissioner Carroll mentioned skewed data related to the I -4 project that was underway and suggested that a letter from the Mayor and City Manager expressing the City Commission's concerns could be sent to the Governor, Florida Department of Transportation, Congressman John Mica, the Seminole County Board of County Commissioners, MetroPlan Orlando, State Legislators, and any other involved parties. Tape I /Side B Comments followed on roads and traffic, that perhaps more information was needed, the growth of area schools, the heavy traffic on I-4 (Interstate 4) at all times of the day, that expanding the Lake Jesup bridge is not planned, what was the reasoning on the proposed several miles expansion along State Road 417, and lobbying to get the word out. Letters and telephone calls from Elected Officials were also suggested. Manager Smith mentioned a previous letter that Mayor Lacey had asked to send on a related matter. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE 9 OF 18 Regarding a planned connection with State Road 417, Commissioner Hovey asked when the proposed expansion might start. Mr. Fields stated, "We could probably bring back a map at the next meeting and see how all the pieces fit in the long range plans." Deputy Mayor Krebs said, "I would like to do that." Commissioner Hovey concurred and stated, "Yes." Commissioner Cannon nodded in agreement. Commissioner Hovey added, "If you could bring that back and show us." With no objections noted, Deputy Mayor Krebs said to Manager Smith, "Could we have Brian (Fields) bring that back for us." Manager Smith stated, "Yes." Next, Commissioner Carroll mentioned that she thought a letter from Mayor Lacey could be sent on behalf of the City Commission to various individuals and entities. With further comments about a possible letter, Members of the City Commission suggested such could be considered at the next City Commission meeting when Mayor Lacey was back. It was noted that the next City Commission meeting being held on Monday, October 26'x', 2015 would be prior to the October 29th, 2015 "SR 417 Widening Public Meeting" being held by the Department of Transportation. Deputy Mayor Krebs added that regarding Mayor Lacey, "At that time, he probably will have more of a complete picture of what is supposed to be happening on all of this." Deputy Mayor Krebs said that should a letter be discussed further, some of the points discussed could be considered. Related to the October 29th, 2015 "SR 417 Widening Public Meeting ", further remarks ensued with City Attorney Anthony A. Garganese who said that the City Commission could attend and that "A presentation made on behalf of the City would have to be — authorized by the Commission and you should speak with one (1) particular voice." Discussion continued that this meeting would be added to the City calendars as it seemed that some or all of the City Commission might be in attendance at the October 29th, 2015 "SR 417 Widening Public Meeting ". Commissioner Resnick suggested that if the Commission preferred to have one (1) voice, then Mayor Lacey could represent the Commission. Lastly on his Report, Commissioner Cannon spoke of a pond in Chelsea Woods and a pond at the intersection of Northern Way and Winter Springs Boulevard that were choked with weeds and asked if Mr. Lockcuff or Mr. Fields could get with him on this. Mr. Fields stated, "Will do." REPORTS 406. Office of Commissioner Seat Three - The Honorable Pam Carroll Commissioner Carroll complimented Ms. Alyssa Bolick, Guest Services Representative, Parks and Recreation Department who had brought forward the crafts booth idea which was held at the recent Hometown Harvest event. On a related note, Commissioner Carroll mentioned the recent craft event held at the Winter Springs Senior Center. Next, Commissioner Carroll recognized the Police Department on their Reacereditation. Lastly, Commissioner Carroll noted the Winter Springs ARToBBRFEST event this coming weekend and hoped people would attend the event. REPORTS 407. Office of Commissioner Seat Four - The Honorable Cade Resnick Commissioner Resnick complimented the Police Department on their recent Reaccreditation. Ate. g CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -OCTOBER 12, 2015 PAGE 10 OF 18 Secondly, Commissioner Resnick remarked about compliments he received on the Hometown Harvest event, and echoed Commissioner Carroll's comments about the upcoming Winter Springs ARTOBERFEST event. Further regarding the Hometown Harvest event, Commissioner Resnick said he received some suggestions that the Hometown Harvest event be moved to the first weekend in November as we might have more cooler weather for this event. Discussion followed on the upcoming December holiday events and Mr. Chris Caldwell, Director, Parks and Recreation Department said that the December dates were already set however, they were willing to do as directed. Commissioner Carroll noted that she had received some suggestions to move Hometown Harvest back a week to the first weekend in October. Discussion continued. Related to City Parks, Commissioner Resnick mentioned that over the weekend he had been to some of the City's Parks and he had noticed a lot of ants, especially at Trotwood Park. Commissioner Resnick also thought that a lot of the equipment seemed to be old and dirty and hoped the Parks could be updated. Mr. Caldwell pointed out what steps the City had been taking with the ants and treatment and added, "We will continue to address that." Continuing, Mr. Caldwell spoke about also wanting to have clean and safe equipment for residents to use and in keeping with an asset management program, said that equipment is replaced when possible. Commissioner Resnick suggested Grants could be considered and added, "I just want it to be that everyone comes here because our Parks are number one (1)." Mr. Caldwell said he concurred. Commissioner Hovey asked about a five to ten (5 - 10) year Plan for Parks and regarding the City's Parks Master Plan, it was noted that a Workshop was going to be held. Commissioner Hovey suggested the City Commission could look at calendars now and set a date for the planned Workshop. Mr. Caldwell remarked, "We do have a plan, not only for the future amenities that you will all review but we do have a plan for swings and playgrounds and benches and all of the assets that we have out there, and the equipment that we have. We do have a Plan to make it safe and replace as needed as it's had its useful life." Commissioner Hovey complimented Mr. Caldwell on the sidewalks and fencing at Central Winds Park. Commissioner Carroll then referenced the mini playground in the southeast corner of Winding Hollow and asked about the new "Oodle" swing and mentioned the ground below it was sandy and bumpy. Commissioner Carroll inquired if there were plans to soften the area, perhaps with mulch. Mr. Caldwell mentioned "There are no current plans to put containment borders and mulch in there, but we can certainly look at that." Commissioner Carroll hoped the area could be smoothed or raked, to which Mr. Caldwell stated, "Well look at that." Further brief comments. REPORTS 408. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Joanne M. Krebs On the Police Department's recent Reaccreditation, Deputy Mayor Krebs offered her congratulations and asked if the Chief had a special project that he introduced. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -OCTOBER 12, 2015 PAGE I 1 OF 18 Chief of Police Kevin Brunelle, Police Department mentioned their "Shield 360" project. Commissioner Hovey referenced some comments she had seen on Facebook related to extra helpful gestures Police Department Officers were doing, and added, "Thank them all for us." Further comments. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office of the City Attorney REQUEST: The City Attorney requests that the City Commission consider Second and Final Reading of Ordinance No. 2015 -21 amending the manner in which applications for code enforcement lien reductions and satisfactions are considered by the City. FISCAL IMPACT: None. However, the proposed streamlined process could reduce the amount of staff and board time required to process lien satisfaction applications. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney and City Manager recommend that the City Commission adopt Ordinance No. 2015 -21 on Second and Final Reading. Attorney Garganese read Ordinance 2015 -21 by "Title" only. Deputy Mayor Krebs opened the "Public Input " portion of the Agenda Item. No one spoke. Deputy Mayor Krebs closed the "Public Input" portion of the Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -OCTOBER 12, 2015 PAGE 12 OF 18 MOTION TO APPROVE ORDINANCE 2015 -21. MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission consider first reading of Ordinance 2015 -20, which proposes to delete Section 9 -10 (c)(1) from the City's Code of Ordinances relating to general conditions for approval of a plat, replat or lot split request. FISCAL IMPACT: There is no direct fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the Orlando Sentinel on October 1, 2015. RECOMMENDATION: Staff and the Planning & Zoning Board recommend approval of Ordinance 2015 -20, which proposes to delete Section 9 -10 (c)(1) from the City's Code of Ordinances relating to general conditions for approval of a plat, replat or lot split request, and request the City Commission move said Ordinance forward to second and final reading. MOTION TO READ BY "TITLE" ONLY BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. k" . rv. a CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -OCTOBER I2, 2015 PAGE 13 OF I S MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2015 -20 by "Title" only. Deputy Mayor Krebs opened the "Public Input " portion of the Agenda Item. No one spoke. Deputy Mayor Krebs closed the "Public Input "portion of the Agenda Item Brief comments. "I MAKE A MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION VOTE: .• •w COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. PUBLIC HEARINGS 502. Office of the City Attorney REQUEST: The City Attorney requests that the City Commission) consider First Reading, Ordinance No. 2015 -22 which comprehensively updates and modifies the City's code enforcement procedures and requirements including, but not limited to, establishing an optional special magistrate system of enforcing certain code violations in addition to using a code enforcement board system. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of this Ordinance other than staff and attorney time to prepare the Ordinance and Agenda Item. However, the City will be responsible for fees required to retain a special magistrate if necessary in the future. The fees will depend on the future negotiated rate and the case load handled by the special magistrate. Special magistrate fees are not recoverable against the code violator as "costs" under Chapter 162, Florida Statutes. See Op. Att'y Gen. Fla. 14 -04 (2014) (s. 162.07(2), Fla. Stat. does not allow a city to recover against a code violator the fees paid to a special magistrate or to the special magistrate's assistant). CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING— OCTOBER 12, 2015 PAGE 14 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager, Police Chief, and City Attorney recommend that the City Commission pass Ordinance No. 2015 -22 on First Reading. REGARDING ORDINANCE 2015 -22, MOTION TO READ BY "TITLE" ONLY BY COMMISSIONER CARROLL. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. Attorney Garganese read Ordinance 201522 by "Title" only. Tape 2 /Side A In regards to estimated costs, Chief Brunelle noted that costs seem to be in the one hundred and forty dollars to one hundred and fifty dollars ($140.00 - $150.00) an hour range and that they also needed to consider casework hours. Chief Brunelle mentioned that his preference was that Code Enforcement Staff does such work to try to keep the costs lower. Commissioner Carroll agreed. Discussion followed that the City of Oviedo recently went with a Special Magistrate, what Cases the City Manager would designate to go before a Special Magistrate, Civil Citations, suspensions being heard by the Code Enforcement Board, Traffic Court, Code Enforcement Board meetings, when meetings with a Special Magistrate would be held, and would such meetings cost more if held in the evenings. Deputy Mayor Krebs opened the "Public Input " portion of the Agenda Item. No one spoke. Deputy Mayor Krebs closed the "Public Input " portion of the Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -OCTOBER 12, 2015 PAGE 15 OF 1 S "MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER HOVEY. DEPUTY MAYOR KREBS SAID, "SECONDED BY COMMISSIONER RESNICK." DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Office of the City Clerk REQUEST: The City Clerk requests that Members of the City Commission (depending on the applicable Board/Committees) make Appointment(s)/Reappointment(s) related to current vacancies. FISCAL IMPACT: There is no noted Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Appointments/Reappointments to be made by: Seat One - Commissioner Jean Hovey Oak Forest Wall and Beautification District Advisory Committee Appointment needed: • Vacant Seat Seat Three - Commissioner Pam Carroll: Oak Forest Wall and Beautification District Advisory Committee Appointment/Reappointment needed: • Seat currently held by Mr. Richard Lane CITY OF W ENTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -OCTOBER 12, 2015 PAGE 16 OF 18 Seat Five - Deputy Mayor Joanne M. Krebs Bicycle and Pedestrian Advisory Committee Appointment needed: • Vacant Seat and Seat Five - Deputy Mayor Joanne M. Krebs Oak Forest Wall and Beautification District Advisory Committee Appointment/Reappointment needed: • Seat currently held by Dr. Judy Converso Appointment which can be made by any Commissioner: Code Enforcement Board Appointments needed: Vacant Seat - At Large Seat Vacant Seat - At Large Seat Again, any Appointment(s)/Reappointment(s) for any of these not made at this Meeting, can be placed on upcoming City Commission meeting Agendas as requested "I WOULD LIKE TO REAPPOINT RICHARD LANE TO THE OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE." MOTION BY COMMISSIONER CARROLL. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. MOTION TO REAPPOINT JUDY CONVERSO TO THE OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE. MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -OCTOBER 12, 2015 PAGE 17 OF IS MOTION TO APPOINT KIMBERLY DEMPSEY TO AN AT LARGE SEAT ON THE CODE ENFORCEMENT BOARD. MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER HOVEY, DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. REGULAR 601. Office of the City Attorney REQUEST: The City Commission has requested to review and discuss the current City Commission meeting times which currently commence at 6:00 PM pursuant to the City Commission Rules of Procedure. If the City Commission desires to modify the meeting times, the City Attorney will have to prepare a resolution for the City Commission's final consideration at a subsequent meeting. FISCAL IMPACT: None. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission establishes its own meeting times at its discretion. The City Commission has requested to review and discuss the current City Commission meeting times which currently commence at 6:00 PM pursuant to Resolution 2015 -10. If the City Commission desires to modify the meeting times, the City Commission should direct the City Attorney to prepare a resolution for the City Commission's final consideration at a subsequent meeting. As noted earlier in the meeting, this Agenda Item was pulled from this meeting. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — OCTOBER 12, 2015 PAGE 18 OF 18 PUBLIC INPUT Deputy Mayor Krebs opened "Public Input ". Mr. Ron Ligthart, 1036 Winding Waters Circle, Winter Springs, Florida: spoke of recently attending a City of Sanford Commission meeting, commented on the merits of Winter Springs' Millage Rate and professionalism, and praised Manager Smith for his expertise. Mr. Joshua Snider, 637 Nighthawk Circle, Winter Springs, Florida: was not in attendance however he had asked the City to help clean out storm drains. Deputy Mayor Krebs closed "Public Input ". ADJOURNMENT Deputy Mayor Krebs adjourned the Regular Meeting at 7:51 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO- LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the 2015 City Cotmnission Regular Meeting.