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HomeMy WebLinkAbout2015 10 26 Consent 301 Brush ChipperCOMMISSION AGENDA ITEM 301 REQUEST: Informational Consent X Public Hearings Regular October 26, 2015 KS KL Regular Meeting City Manager Department The Public Works requests authorization to piggyback off of Florida Sheriffs Contract 15- 13 -0904 Spec #61 to purchase a trailer mounted brush chipper from Vermeer Southeast Sales & Service of Orlando at a cost of $73,340.00. SYNOPSIS: This brush chipper is used on a daily basis by the tree crew and it will replace a similar brush chipper that was purchased in 1996. The Florida Sheriffs Association bid ( #15 -13- 0904) includes brush chippers and Vermeer Southeast Sales and Service of Orlando is the approved vendor for the Vermeer BC1800XL Brush Chipper. The bid price is $73,340.00. CONSIDERATIONS: The brush chipper is used extensively by the tree crew to chip into mulch any tree trimmings and debris generated by the tree crew. It can handle trunks up to 19" in diameter. The current similar model Vermeer brush chipper was purchased in 1996 and it is becoming more prone to breakdowns. It will be refurbished and used as a back up. The existing smaller backup was purchased in 1991 and a request to surplus form will be processed so it can be sent to auction. City staff have found that the Vermeer products are reliable and consistent with the needs of the crew. Service for Vermeer brush chippers is done in Orlando. The bid quote is attached which also contains a photo of the equipment. FISCAL IMPACT: The brush chipper is budgeted in the Transportation Improvement Fund at a cost of Consent 301 PAGE 1 OF 2 - October 26, 2015 $77,000. The purchase of this equipment for $73,340 is within budget. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Public Works Utility Department recommends the City Commission authorize the purchase of a brush chipper from Vermeer Southeast Sales & Service of Orlando piggybacking off of Florida Sheriffs Contract 15 -13 -0904 Spec #61 at a cost of $73,340.00 payable from the Transportation Improvement Fund Capital Equipment line code. ATTACHMENTS: 1. Vermeer BC1800XL Brush Chipper Quote (1 pages) Consent 301 PAGE 2 OF 2 - October 26, 2015 Vermeer Southeast Sales & Service, Inc. V r m rye r 4559 Old Winter Garden Road I SOLItheast Orlando, Florida 32811 QUOTE Date: 10/06/15 Sales Rep: Brian Workman Customer Information: Delivered to: City of Winter Springs $ 73,340.00 380 Old Sanford Oviedo Rd Same Winter Springs, FL 32708 Contact Name: Ken Hutchings Phone Number: 407 - 327 -5983 Payment method: Qty DESCRIPTION and SERIAL # Unit Price TOTAL 1 Vermeer BC1800XL Brush Chipper $69,480.00 $ 69,480.00 130hp Cummins Tier 4 final Diesel Engine 19" Capacity Machine with 20" X 24" Infeed Opening Dual Vertical Infeed Rollers Bottom Feed Stop Bar Safety System Smartfeed Control System Eco -Idle Feature 1 Hydraulic Winch Feature $3,860.00 $ 3,860.00 Pricing From Florida Sherriffs Contract # 15 -13 -0904 Spec # 61 Title: Brush Chipper - Trailer Mounted Good Oct 1, 2015 to Sept 30, 2016 * *This model available after January 2016 ** Me. p Yerrerer SubTotal Tax THANK YOU FOR YOUR BUSINESS! Total Less Down Payment TERMS: Balance Due $ 73,340.00 $ 73,340.00 $ 73,340.00 All warranties, if any, made with respect to this equipment are those warranties made bythe Manufacturer. Dealer makes no warranties express or implied, including, but not limited to, warranties of MERCHANTABILITY AND FITNESS OF A PARTICULAR PURPOSE. Customer