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HomeMy WebLinkAbout2015 10 12 City Commission Regular Meeting AgendaCITY COMMISSION AGENDA REGULAR MEETING MONDAY, OCTOBER 12, 2015 - 6:00 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four 0 %-ZIA .�0 { 0 scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE 2 OF 14 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department D. D i 0 Scan with your smart device to view electronically REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE 3 OF 14 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or emergency items. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CONSENT AGENDA CONSENT 300. Public Works Department % i Scan with your smart device to view electronically REQUEST: The Public Works Department requesting authorization to enter into a contract agreement with The Middlesex Corporation for Asphalt Resurfacing of Various City Streets in the amount of $61.7,771.65 plus a 10% contingency, piggybacking off Seminole County Contract #IFB- 602096- 14 /BJC. FISCAL IMPACT: The project cost is $617,771.65 plus a 10% contingency, for a total authorization of $679,548.82, funded by the Infrastructure Surtax Fund (One Cent Sales Tax - 2nd Generation). CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE 4 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Staff will notify residents and businesses that may be impacted by the asphalt resurfacing, as needed, several days in advance of construction. Asphalt resurfacing of City streets is performed without road closures and each segment can be milled and resurfaced in 1 -2 days. RECOMMENDATION: Staff recommends that the City Commission approve The Middlesex Corporation for Asphalt Resurfacing of Various City Streets in the amount of $617,771.65 plus a 10% contingency, funded from the Infrastructure Surtax Fund (One Cent Sales Tax - 2nd Generation), and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 301. Police Department D. D D can with your smart device to view electronically REQUEST: The Police Department requests the Commission accept the 2015 Florida Department of Law Enforcement JAGD grant in the amount of $50,000 to fund the purchase of an Incident Management Command Center, authorize the use of Prison Rehabilitative Industries and Diversified Enterprises, Inc (PRIDE) international to complete the mobile Command Post, and authorize the City Manager and Mayor to execute all required documentation related to this grant acceptance. FISCAL IMPACT: This grant requires $12,500 matching funds which have been budgeted for FYI 6. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE 5 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the acceptance of the 2015 Florida Department of Law Enforcement JAGD :Program grant in the amount of $50,000 to fund the cost of the Incident Management Command Center and authorize the City Manager and Mayor to execute any and all required grant documents. Staff further recommends the Commission authorize the use of Prison Rehabilitative Industries and Diversified Enterprises, Inc (PRIDE) international to complete the mobile Command Post and authorize the City Manager and Mayor to execute all required documentation related to this grant acceptance. CONSENT 302. Information Services Department D D #i 0 .2 Scan with your smart device to view electronically The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE 6 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. fCIL 7 303. Office of the City Clerk 0 0 0 r can with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission. Review and Approve the Monday, September 28, 2015 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE 7 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, September 28, 2015 City Commission Regular Meeting Minutes. RECESS REPORTS REPORTS 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager - Kevin L. Smith REPORTS 402. Office of the City Clerk - Andrea Lorenzo - Luaces, MMC REPORTS 403. Office of the Mayor - The Honorable Charles Lacey REPORTS 404. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 405. Office of Commissioner Seat Two - The Honorable Kevin Cannon CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE 8 OF 14 REPORTS 406. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 407. Office of Commissioner Seat Four - The Honorable Cade Resnick REPORTS 408. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Joanne M. Krebs PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office of the City Attorney 0� 0 0 can with your smart device to view electronically REQUEST: The City Attorney requests that the City Commission consider Second and Final Reading of Ordinance No. 2015 -21 amending the manner in which applications for code enforcement lien reductions and satisfactions are considered by the City. FISCAL IMPACT: None. However, the proposed streamlined process could reduce the amount of staff and board time required to process lien satisfaction applications. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE 9 OF 14 RECOMMENDATION: The City Attorney and City Manager recommend that the City Commission adopt Ordinance No. 2015- 21 on Second and Final Reading. PUBLIC HEARINGS 501. Community Development Department - Planning Division i Scan with your smart device to view electronically REQUEST: The Community Development Department — Planning Division requests that the City Commission consider first reading of Ordinance 2015 -20, which proposes to delete Section 9 -10 (c)(1) from the City's Code of Ordinances relating to general conditions for approval of a plat, replat or lot split request. FISCAL IMPACT: There is no direct fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the Orlando Sentinel on October 1, 2015. Staff and the Planning & Zoning Board recommend approval of Ordinance 201.5 -20, which proposes to delete Section 9 -10 (c)(1) from the City's Code of Ordinances relating to general conditions for approval of a plat, replat or lot split request, and request the City Commission move said Ordinance forward to second and final reading. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE 10 OF 14 PUBLIC HEARINGS 502. Office of the City Attorney 0� 0 r D Scan with your smart device to view electronically REQUEST: The City Attorney requests that the City Commission consider First Reading, Ordinance No. 201.5 -22 which comprehensively updates and modifies the City's code enforcement procedures and requirements including, but not limited to, establishing an optional special magistrate system of enforcing certain code violations in addition to using a code enforcement board system. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of this Ordinance other than staff and attorney time to prepare the Ordinance and Agenda Item. However, the City will be responsible for fees required to retain a special magistrate if necessary in the future. The fees will depend on the future negotiated rate and the case load handled by the special magistrate. Special magistrate fees are not recoverable against the code violator as "costs" under Chapter 162, Florida Statutes. See Op. Att'y Gen. Fla. 14 -04 (2014) (s. 162.07(2), Fla. Stat. does not allow a city to recover against a code violator the fees paid to a special magistrate or to the special magistrate's assistant). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager, Police Chief, and City Attorney recommend that the City Commission pass Ordinance No. 2015 -22 on First :Reading. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE I1 OF 14 REGULAR AGENDA REGULAR 600. Office of the City Clerk 91 '0 Ors_ Scan with your smart device to view electronically REQUEST: The City Clerk requests that Members of the City Commission (depending on the applicable Board /Committees) make Appointment(s) /Reappointment(s) related to current vacancies. FISCAL IMPACT: There is no noted Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE 12 OF 14 RECOMMENDATION: Appointments /Reappointments to be made by: Seat One - Commissioner Jean Hovey Oak Forest Wall and Beautification District Advisory Committee Appointment needed: • Vacant Seat Seat Three - Commissioner Pam Carroll: Oak Forest Wall and Beautification District Advisory Committee Appointment /Reappointment needed: • Seat currently held by Mr. Richard Lane Seat Five - Deputy Mayor Joanne M. Krebs Bicycle and Pedestrian Advisory Committee Appointment needed: • Vacant Seat and Seat Five - Deputy Mayor Joanne M. Krebs Oak Forest Wall and Beautification District Advisory Committee Appointment /Reappointment needed: • Seat currently held by Dr. Judy Converso Appointment which can be made by any Commissioner: Code Enforcement Board Appointments needed: • Vacant Seat - At Large Seat • Vacant Seat - At Large Seat Again, any Appointment(s)/Reappointment(s) for any of these not made at this Meeting, can be placed on upcoming City Commission meeting Agendas as requested CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE 13 OF 14 REGULAR 601. Office of the City Attorney t-, Scan with your smart device to view electronically REQUEST: The City Commission has requested to review and discuss the current City Commission meeting times which currently commence at 6:00 PM pursuant to the City Commission Rules of Procedure. If the City Commission desires to modify the meeting times, the City Attorney will have to prepare a resolution for the City Commission's final consideration at a subsequent meeting. FISCAL IMPACT: None. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission establishes its own meeting times at its discretion. The City Commission has requested to review and discuss the current City Commission meeting times which currently commence at 6:00 PM pursuant to Resolution 2015 -10. If the City Commission desires to modify the meeting times, the City Commission should direct the City Attorney to prepare a resolution for the City Commission's final consideration at a subsequent meeting. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - OCTOBER 12, 2015 PAGE 14 OF 14 (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill . out a "Public Input" form. In its discretion, the City Commission may set aside up to thirty additional minutes at the end of each City Commission meeting for additional public input by any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress quasi-judicial and public hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) 1 1 ' %• PUBLIC NOTICE •.• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.