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HomeMy WebLinkAbout2015 10 12 Consent 303 Unapproved Minutes from the September 28, 2015 Regular MeetingCOMMISSION AGENDA ITEM 303 October 12, 2015 Informational Consent X Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, September 28, 2015 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and /or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, September 28, 2015 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk Consent 303 PAGE 1 OF 2 - October 12, 2015 for the Approval by the City Commission. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, September 28, 2015 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, September 28, 2015 City Commission Regular Meeting Minutes (21 pages) Consent 303 PAGE 2 OF 2 - October 12, 2015 Attachment "A" CITY OF WINTER SPRINGS, FLORIDA a4 v Incorporated � ,GOD WE'�Ril�� CITY COMMISSION MINUTES REGULAR MEETING MONDAY, SEPTEMBER 28, 2015 - 6:00 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 28, 2015 PAGE 2 OF 2I CALL TO ORDER The Regular Meeting of Monday, September 28, 2015 of the City Commission was called to Order by Deputy Mayor Joanne M. Krebs at 6:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present by telephone Deputy Mayor Joanne M. Krebs, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Pam Carroll, present Commissioner Cade Resnick, present by telephone City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo- Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Regarding the Agenda and whether there were any possible Agenda Changes, Commissioner Kevin Cannon asked that Consent Agenda Item "309" be pulled for separate discussion. PUBLIC HEARINGS AGENDA - PART I OF II PUBLIC HEARINGS 500. Office of the City Manager and Finance and Administrative Services Department REQUEST: The City Manager is requesting that the City Commission hold a Public Hearing relative to the approval of Resolution 2015 -20, which establishes the Final Operating Millage Rate and the Final Voted Debt Service Millage Rate for Fiscal Year 2015 -2016 for the City of Winter Springs. FISCAL IMPACT: The decision to levy an operating millage rate of 2.4300 mills as opposed to the rolled -back rate of 2.3307 mills results in additional ad valorem General Fund revenues of approximately $176,000 (net of statutory discount). The decision to maintain the voted debt service millage rate at 0.1100 mills requires a subsidy from the General Fund to the Central Winds Debt Service Fund in the amount of $6,500. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. l � aP1 CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 28, 2015 PAGE 3 OF 21 The Property Appraiser mailed each property owner a TRIM notice prior to the first Public Hearing on September 14t1'. Additionally, the budget calendar has been on the City's website since its approval in March and notice of the final public hearing was advertised on the City Hall electronic sign. Lastly and most importantly, the statutorily required advertisements ran in the Orlando Sentinel on September 24, 2015. This included running on the Seminole County Local News Flyerboard on OrlandoSentinel.com from September 26, 2015 through October 2, 2015. Upon approval and adoption of Resolution 2015 -20, the final millage rates for fiscal year 2015 -2016 will be communicated to the Seminole County Property Appraiser and the Seminole County Tax Collector as the millage rates to be levied by the City of Winter Springs for the 2015 tax year (Fiscal Year 2015- 2016). RECOMMENDATION: It is recommended that the Commission adopt Resolution 2015 -20 establishing the final operating millage rate at whatever rate the Commission deems appropriate for fiscal year 2015 -2016 (not to exceed 2.4300 mills), the final voted debt service millage rate at 0.1100 mills for fiscal year 2015 -2016 and publicly announce the percentage by which the final operating millage rate is more than the rolled -back rater A `sample' motion follows which includes the necessary elements for statutory compliance: I make the motion that the City of Winter Springs adopt Resolution 2015 -20 establishing the final operating millage rate at 2.4300 mills, establishing the voted debt service millage rate at 0.1100 mills and publicly announce that the final operating millage rate is 4.26% more than the computed rolled -back rate of 2.3307 mills. - Deputy Mayor Krebs opened the "Public Input" portion of the Agenda Item No one spoke. Deputy Mayor Krebs closed the `Public Input" portion of the Agenda Item. Brief comments. "I MAKE THE MOTION THAT THE CITY OF WINTER SPRINGS ADOPT RESOLUTION 2015 -20 ESTABLISHING THE FINAL OPERATING MILLAGE RATE AT 2.4300 MILLS, ESTABLISHING THE VOTED DEBT SERVICE MILLAGE RATE AT 0.1100 MILLS AND PUBLICLY ANNOUNCE THAT THE FINAL OPERATING MILLAGE RATE IS 4.26% MORE THAN THE COMPUTED ROLLED -BACK RATE OF 2.3307 MILLS." MOTION BY COMMISSIONER CARROLL. SECONDED BY COMMISSIONER HOVEY. DISCUSSION VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Office of the City Manager and Finance and Administrative Services Department REQUEST: The City Manager requests that the City Commission hold a Public Hearing to consider the approval of Resolution No. 2015 -21, establishing the Final Budget for Fiscal Year 2015 -2016. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 28, 2015 PAGE 4 OF 21 FISCAL IMPACT: The proposed final city -wide budgets by fund type currently reflect the following appropriations to (from) fund balance: General Fund — $3,451 Governmental Funds (exclusive of General Fund) — ($2,744,466) Enterprise Funds — ($2,362,038) COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Property Appraiser mailed each property owner a TRIM notice prior to the first Public Hearing on September 14th. Additionally, the budget calendar has been on the City's website since its approval in March and notice of the final public hearing was advertised on the City Hall electronic sign. Lastly and most importantly, the statutorily required advertisements ran in the Orlando Sentinel on September 24, 2015. This includes running on the Seminole County Local News Flyerboard on OrlandoSentinel.com from September 26, 2015 through October 2, 2015. The Tentative Budget is posted on the City's website and within two weeks of adoption the Final Budget will likewise be published. RECOMMENDATION: • Recommend that the Commission approve the final budget for fiscal year 2015 -2016 • Recommend that the Commission adopt Resolution No. 2015 -21 establishing the final budget for Fiscal Year 2015 -2016 A `sample' motion follows: I make the motion that the City of Winter Springs adopt Resolution No. 2015 -21 establishing the final budget for the fiscal year commencing on October 1, 2015 and ending on September 30, 2016. Deputy Mayor Krebs opened the "Public Input "portion of the Agenda Item. No one spoke. Deputy Mayor Krebs closed the "Public Input" portion of the Agenda Item, "I MAKE THE MOTION THAT THE CITY OF WINTER SPRINGS ADOPT RESOLUTION NUMBER 2015 -21 ESTABLISHING THE FINAL BUDGET FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2015 AND ENDING ON SEPTEMBER 30, 2016." MOTION BY COMMISSIONER CARROLL. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. t CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 28, 2615 PAGE 5 OF 21 VOTE: COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the City Manager REQUEST: The City Manager and Staff wish to present Resolution Number 2015 -24 recognizing Ms. Iris Freeman for her years of dedicated service as an Employee of the City of Winter Springs and expressing our Appreciation on behalf of the Mayor and City Commission, City Manager, City Staff, and Citizens of the City of Winter Springs. Deputy Mayor Krebs introduced this presentation. City Manager Kevin L. Smith read Resolution 2015 -24 which honored Ms. Iris Freeman for her years of service to the City of Winter Springs, The City Commission then personally thanked Ms. Freeman INFORMATIONAL AGENDA INFORMATIONAL 200. Not Used PUBLIC INPUT Deputy Mayor Krebs opened "Public Input ". Mr. Jim Hansberger, III Cherry Creek Circle, Winter Springs, Florida: spoke against the "bandshell" (Amphitheater), said he did not think anyone was in favor of the proposed project, that he personally was against it and if such was built, he remarked that he thought that Central Winds Park would be a better location. Mr. Hansberger also asked about the availability of Votes of the City Commission as well as Minutes. Ms. Amapola Hansberger, III Cherry Creek Circle, Winter Springs, Florida: mentioned she and her husband were concerned with noise from the proposed Amphitheatre if it was built at Magnolia Park and thought such a project would be better at Central Winds Park. Deputy Mayor Krebs closed "Public Input ". CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 28, 2015 PAGE 6 OF 21 CONSENT AGENDA CONSENT 300. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission to authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and Brian Susa, BBS Concessions, LLC, regarding concession operations at Central Winds Park. FISCAL IMPACT: No City funding is required. City revenues from the concessions are anticipated to be approximately $1,200 for FY 16. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the'°"' City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department recommends the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and BBS Concessions, LLC, regarding concession operations at Central Winds Park. No discussion. CONSENT 301. Police Department REQUEST: The Police Department requests the consent of the Commission to purchase five (5) fully equipped Ford Interceptor SUV fleet vehicles using vendors Don Reid Ford and Public Safety USA for emergency equipment. The total purchase price for vehicles and equipment is $167,575. Pricing for the vehicles comes from Florida Sheriffs contract 14 -22 -0904. FISCAL IMPACT: Funding for these vehicles will come from the $167,575 budgeted FY16 funds and will not be requested until October 01, 2015. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 28, 2015 PAGE 7 OF 21 .+.. i i nmr nunnnonn�or uninnmrmnrrr niounnnuoinrrrr�� COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Approve the purchase of five fully equipped police vehicles using vendors Don Reid Ford and Florida Sheriff's bid and Public Safety USA as described in detail above for a total of $167,575 in FY 16. There was no discussion on this Agenda Item. MAZZ CONSENT 302. Police Department REQUEST: The Police Department requests consent of the Commission to spend $61,121 in order to purchase new laptop computers using vendor GovDirect. FISCAL IMPACT: Funding will come from the $64,700 budgeted in FY16 funds and will not be requested until October 01, 2015. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Approve the purchase of the Panasonic laptops using vendor GovDirect in the amount of $61,121.20. No discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 28, 2015 PAGE 8 OF 21 CONSENT 303. Police Department REQUEST: The Police Department requests the consent of the Commission to purchase ten (10) police mobile radios from budgeted FY16 funds. Using the local sole source Motorola vendor and Broward County Sheriffs contract, this purchase will amount to $40,850 from budgeted FY16 funds. FISCAL IMPACT: This expenditure of $40,850 is budgeted in the FY16 Police Impact Fee Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Approve the expenditure of $40,850 from the FY16 Police Impact Fee Fund for the sole source purchase of 10 mobile radios from Motorola. This Agenda Item was not discussed, CONSENT 304. Community Development Department - Planning Division REQUEST: The Community Development Department, Planning Division, is requesting that the City Commission consider an Easement Encroachment Agreement for Lot 138 in the Seven Oaks Subdivision. FISCAL IMPACT: There is no fiscal impact associated with granting the Easement Encroachment Agreement. Completion of construction of the single - family residence will add taxable value to the City's tax rolls. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, MediwTress Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 28, 2015 PAGE 9 OF 21 RECOMMENDATION: Staff recommends approval of the Easement Encroachment Agreement to the approved PUD Master Plan for Seven Oaks. No discussion. CONSENT 305. Public Works Department REQUEST: The Public Works Department requesting the City Commission validate the Staff recommendation finding the Dunkin Donuts sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open punchlist items. FISCAL IMPACT: There is no fiscal impact associated with this site acceptance. All required City impact and permit fees have been paid. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission validate the Staff recommendation finding the Dunkin Donuts sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open punchlist items as noted on Exhibit A prior to issuance of the final Certificate of Occupancy. There was no discussion on this Agenda Item. CONSENT 306. Information Services Department REQUEST: The Information Services Department requests Commission approve the renewal and payment of the annual Cisco Smartnet maintenance agreement thru Veytec, Inc., in the amount of $29,647.33 (utilizing State of Florida Contract #43220000 - WSCA -I4 -ACS) and authorize the City Manager and City Attorney to prepare and execute all necessary documents. FISCAL IMPACT: The fiscal impact is $29,647.33. This is a budgeted and recurring item and will be paid from Information Services Maintenance budget. �t CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 28, 2015 PAGE 10 OF 21 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server, has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (S) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. �4 RECOMMENDATION: Information Services recommends Commission authorize renewal and payment of the annual Cisco Smartnet maintenance agreement thru Veytec, Inc., in the amount of $29,647.33 utilizing State of Florida Contract ##43220000- WSCA -I4 -ACS, and for the City Manager and City Attorney to prepare and execute all necessary documents. No discussion, CONSENT 307. Public Works Department - Stormwater Division REQUEST: The Public Works Department /Stormwater Division requesting authorization to renew the contract with The Lake Doctors, Inc. for one year in the amount of $40,737.31, plus a 10% contingency, for aquatic weed control and maintenance services of City - maintained lakes, ponds, and other stormwater facilities. FISCAL IMPACT: The total cost over the one -year contract renewal period is $40,737.31, plus a 10% contingency, funded by the Stormwater Utility Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (S) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize a contract renewal with The Lake Doctors, Inc. for one year in the amount of $40,737.31 plus a 10% contingency, for aquatic weed control and maintenance services of City - maintained lakes, ponds, and other stormwater facilities. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 28, 2015 PAGE 1 I OF 21 CONSENT 308. Public Works Department REQUEST: The Public Works Department requesting City Commission approval of Resolution 2015 -25, which authorizes the acquisition of surplus lands from the Florida Department of Transportation in the vicinity of S.R. 434 and Gardena Avenue. FISCAL IMPACT: No funding is required for the acquisition of the surplus FDOT lands to be used for a public purpose. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve Resolution 2015 -25 authorizing the acquisition of surplus lands from the Florida Department of Transportation in the vicinity of S.R. 434 and Gardena Avenue. No discussion. CONSENT 309. Public Works Department REQUEST: Authorize Starmer Design Group to Perform the Magnolia Park Amphitheater Project Cost Reduction Redesign Work for $71,300. FISCAL IMPACT: The SDG redesign fee of $71,300 will be funded from the project which is budgeted in the 1999 Construction Fund ( 4301). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 28, 2015 PAGE 12 OF 21 iwri i i i unuu.ri iruin000iniuur nnnnwunuourir�i RECOMMENDATION: Staff recommends the City Commission approve the proposal from Starmer Design Group to redesign the Magnolia Park Amphitheater project by implementing the cost reduction alternatives identified at the August 10, 2015 meeting at a cost of $71,300 payable from the 1999 Construction Fund ( #301) and authorize the City Manager and City Attorney to execute any and all applicable documents. As noted at the beginning of the meeting, this Agenda Item was pulled for individual discussion and would be heard under the Regular Agenda. CONSENT 310. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, September 14, 2015 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, September 14, 2015 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item, DEPUTY MAYOR KREBS NOTED, "WE PULLED OFF `309'." WITH ADDITIONAL BRIEF REMARKS AND RELATED TO A MOTION TO APPROVE THE CONSENT AGENDA, (NOT INCLUDING CONSENT AGENDA ITEM `309'), COMMISSIONER HOVEY STATED, "SO MOVED." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. ., CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- SEPTEMBER 28, 2015 PAGE 13 OF 21 Commissioner Cade Resnick lost connectivity at approximately 6:I5 p.m. REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire City Attorney Anthony A. Garganese stated that regarding the WCA litigation, "Just want to advise the Commission that the Cases have been formally dismissed with prejudice and that I have worked with Staff and we have provided WCA an application for the Non - Exclusive Solid Waste Franchise and that Application is pending." Commissioner Resnick reconnected telephonically at approximately 6:17p. m. REPORTS 401. Office Of The City Manager -- Kevin L. Smith Manager Smith advised the City Commission that Staff had been looking into previous comments on Parks and Recreation facilities and pointed out that what Staff has been doing is reviewing the formerly reviewed Master Plans for Central Winds Park and Torcaso Park. Manager Smith said he intended that Staff would "Bring them back to you all — to take a look at what was previously discussed, what we've done in the many years that have passed, what we've accomplished and what remains to be accomplished to make sure that that's still the wishes of this body — and of course to talk about how we pay for those things." Manager Smith asked the City Commission if they were interested in possibly having a Workshop "Sometime in the semi -near future to maybe go over those two (2) Master Plans and have those types of conversation." With further comments, Commissioner Pam Carroll said, "Yes." Deputy Mayor Krebs stated, "1 would love a Workshop on that" and suggested such be held after the New Year. Manager Smith then remarked, "Perhaps I can come back with either something under my Seat or an Agenda Item sometime later in the year for planning purposes at the first of the year to have said Workshop." Deputy Mayor Krebs stated, "Yes." Commissioner Cannon and Commissioner Jean Hovey nodded their agreement. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo- Luaces, MMC No Report was given. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 28, 2015 PAGE l4 OF 2l REPORTS 403. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Joanne M. Krebs Deputy Mayor Krebs mentioned a previous discussion of the City Commission approximately six (6) months ago related to a change in the start time of City Commission meetings from 5.15 p.m. to 6:00 p.m. Deputy Mayor Krebs stated to the City Commission, "I want to know how the Commissioners felt and if they wanted to put it on as an item, not to Vote on it tonight or anything like that, but to put it on as an item and discuss it at maybe the next meeting, if you so desired." Commissioner Hovey stated, "I am in favor of that." Commissioner Carroll remarked, "I am happy with it the way it is." Commissioner Cannon said, "I am happy like it is as well." Commissioner Resnick noted, "I would be fine with bringing it back as an Agenda Item to discuss." Mayor Lacey added, "I would like it to come back." Deputy Mayor Krebs then said, "I would like us to have it to discuss, too. Okay, let us discuss it — could you put it on the next meeting ?" Mayor Charles Lacey then mentioned, "I concur with the opinion to bring it back as an Agenda Item." REPORTS 404. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey ME= No Report. REPORTS 405. Office of Commissioner Seat One - The Honorable .lean Hovey Commissioner Hovey began her report by stating, "I want to commend the City for posting more things on Facebook. It's great!" Next, Commissioner Hovey mentioned some comments related to the "Winter Springs 32708" Facebook group and asked Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department to give the City Commission an update on the proposed Perkins Restaurant & Bakery. Mr. Stevenson said they had received interior build -out plans last week and it's being routed for comments. Commissioner Hovey said to Mr. Stevenson, "You have up to thirty (30) days to do that correct ?" Mr. Stevenson responded, "For first round of comment, correct." REPORTS 406. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Cannon thanked Mr. Brian Fields, P.E., City Engineer, Public Works Department for his assistance with Florida Department of Transportation on the State Road 434 issue and said this project should be finished within the next two (2) weeks. Next, Commissioner Cannon commented on school currency issues and related documents were provided to the City Commission which were then reviewed. Remarks followed on concerns that Commissioner Cannon had with Winter Springs' students being able to attend Winter Springs' schools (especially Elementary School students) with consideration of new apartments being built in Winter Springs. Commissioner Cannon then referenced various School Board related documents, and Commissioner Carroll mentioned Lawton Elementary School to which Commissioner Cannon concurred this school was also overcapacity. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING --- SEPTEMBER 28, 2015 PAGE 15 OF 21 Further comments. Commissioner Cannon then stated that he would like to have Attorney Garganese and City Staff reconsider the Interlocal Agreement and that the City be mindful of incoming apartments/multi-family type projects in Winter Springs. Deputy Mayor Krebs mentioned that this same matter probably affected other cities also. Commissioner Cannon then commented on potential apartment type projects. Commissioner Carroll asked about the previous Longwood Elementary School that closed, where those students were moved to, and had this matter come up in Commissioner Cannon's conversations with members of Seminole County Public Schools. Commissioner Cannon suggested that discussions be opened with Seminole County Public Schools School Board immediately. Commissioner Cannon added, "Another concern too is the SCALD letters which is the `School Capacity Administrative Letter of Determination' -- those are issued and they are good for two (2) years or shorter. But then the practice in the last few years, they have been keeping them on the books for two (2) years, so they could issue a SCALD letter for say 150 Elementary kids, and if that development kind of languishes and doesn't go anywhere, it could have the affect of shutting us down in the approval of another shovel -ready project." Commissioner Cannon noted to Attorney Garganese and Manager Smith that he thought this should be looked into. Discussion ensued on attendance, ratios and formulas used which are underestimated. Commissioner Cannon pointed out that the City does not have any input into this process. Commissioner Cannon then recommended that the ILA (Interlocal Agreement) should be reconsidered, and mentioned his unease with current school capacity levels resulting in children being bused to other schools that did have open capacity. Next, Commissioner Resnick said the documentation he was looking at was from 2014 and the numbers are different now than what was noted, and that the capacity numbers have been raised which might include portables in schools. Commissioner Cannon said he thought we should be working more closely with the Seminole County Public Schools School Board to which Commissioner Resnick agreed with. Further remarks followed on the need for more Seminole County schools, that Seminole County Public Schools was hesitant to build more schools, and new numbers should be coming out in October 2015. Commissioner Resnick suggested the City might want to check into this matter when the new numbers came out. Commissioner Cannon mentioned that he thought we needed more input into the Interlocal Agreement. Attorney Garganese spoke of concurrency being mandated previously and stated that since that time, "The Legislature has made school concurrency optional, not mandated any longer as a concurrency item; and the City along with those other sister cities in the county, have attempted to negotiate a new ILA (Interlocal Agreement)." Attorney Garganese mentioned the last draft he reviewed was in April of 2014. Continuing, Attorney Garganese added, "How school concurrency is handled is typically a uniform type of situation where the County and the municipalities come up with a consistent and uniform regulatory scheme. So, as the Commission has said, this is more than just an issue for Winter Springs." Tape 1 /Side B CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 28, 2015 PAGE I6 OF 21 Commissioner Cannon commented that if the Interlocal Agreement had been rescinded as the Legislature does not mandate school concurrency any more, as the language of school capacity has similar wording to the Interlocal Agreement that is in our Comprehensive Plan, Commissioner Cannon inquired if we could include school capacity levels in our Land Development Regulations and Comprehensive Plan, especially if the Interlocal Agreement was not in effect. Attorney Garganese said that he would need to evaluate that issue. Attorney Garganese then pointed out, "Right now, everything under the Comprehensive Plan should be consistent with the 2007 Interlocal Agreement as intended." Attorney Garganese added, "If a SCALD letter came out under the analysis as I understand it, the concurrency review indicated there was a sufficient availability of schools. Then, the Developer has to negotiate a proportionate share of mitigation agreement with the School Board to provide certain assurances to increase school capacity." Further remarks continued. Commissioner Hovey asked if the proposed new apartments /multi- family projects in Winter Springs were geared towards families or singles. Comments followed on Jesup's Landing, 1, 2, or 3 bedroom apartments, and formulas that are used. Mr. Stevenson briefly addressed the "RiZE at Winter Springs" project. Remarks ensued on Seminole County Public Schools School Board Members, and that as Winter Springs students attend Sterling Park Elementary School, that that school should also be considered, as well as possibly Red Bug Elementary School. Commissioner Hovey agreed with Commissioner Carroll that Longwood Elementary School should be checked into as Highlands Elementary School, Winter Springs Elementary School, and Woodlands Elementary School have children from Longwood which could possibly help bring children back to Longwood Elementary School. Mayor Lacey explained that "The PSFPC (Public Schools Facilities Planning Committee) spent most of 2013 and into mid 2014 completely gutting the 2007 ILA to where a document emerged that had some of the principles. But for the reasons Anthony (Garganese) outlined, where the Legislature had removed the requirement for concurrency, the new ILA reflected that and as of September of last year, so just about a year ago, that document had been completed and had been reviewed by the School Board and all the cities and except for some fairly minor deviations that were requested by Oviedo. It was essentially an approved document. So, there is a draft version available that is close to being finaled. It was expected to be presented to the cities for their approval before the end of 2014 but there were some scheduling problems that for reasons of some departures at the School Board, the urgency of getting it done, seems to have dropped off their radar." Mayor Lacey added that a meeting scheduled for June of 2015 that did not occur as a result of scheduling conflicts. Further, Mayor Lacey said that "The appropriate action now is to get that Committee to reconvene and take a look at the documents and make sure that the concerns that are expressed here by us tonight are incorporated in that and bring that document back for this Commission to review." With additional remarks, Commissioner Cannon suggested that he would like to offer "Further input on changing the methodology and the calculation methodology." Commissioner Carroll spoke of fast growth in the area and that she agreed with Mayor Lacey and Commissioner Cannon that the City should open conversations with Seminole County Public Schools School Board, Commissioner Cannon added that interactions should be done in an "Open, cordial, and collaborative way." With continued discussion, Commissioner Hovey suggested a letter be sent to Seminole County Public Schools to advise there about all that is going on in Winter Springs. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 28, 2015 PAGE 17 OF 21 REPORTS 407. Office of Commissioner Seat Three - The Honorable Pam Carroll Commissioner Carroll began her report by saying, "A great thing that is going on in our City — occasionally we recognize an employee who goes, in my opinion, above and beyond with a patience Ievel and a friendliness that exudes "customer service ", and that would be Christy Gar-red in Permitting. I had occasion to go to the Greek restaurant this weekend and the owner's wife said that the star of Winner Springs City Hall was Christy Garred, for her patience through their whole permitting process when they built the Corfu Greek Restaurant; so I just wanted to do a shout -out because she does not get enough recognition. She has been here a long time and she's really outstanding!" Next, Commissioner Carroll mentioned she attended an event today related to the Winter Springs High School Band of Gold being invited to march in London, England's New Year's Parade. MOTION TO NOMINATE Ms. KIT LECKY TO THE BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE. MOTION BY COMMISSIONER CARROLL. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. MOTION TO NOMINATE MS. ELLEN S. PAUL TO THE TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE. MOTION BY COMMISSIONER CARROLL. DEPUTY MAYOR KREBS STATED, "SECONDED WOULD BE COMMISSIONER CANNON." DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. MOTION TO NOMINATE MS. JOANNE WING TO THE PARKS AND RECREATION ADVISORY COMMITTEE FOR THE OPEN "AT LARGE" POSITION. MOTION BY COMMISSIONER CARROLL. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 28, 2015 PAGE I8 OF 2l Deputy Mayor Krebs opened "Public Input" on these three (3) potential Appointments, Ms. Kit Lecky, Ms. Ellen Paul, and Ms. JoAnne Wing. No one addressed the City Commission. Deputy Mayor Krebs closed "Public .Input" on these three (3) potential Appointments, Ms. Kit Lecky, Ms. Ellen Paul, and Ms. JoAnne Wing. Lastly for her Report, Commissioner Carroll suggested that people should come to the "Hometown Harvest" event, and the Police Department's "National Night Out" event. REPORTS 408. Office of Commissioner Seat Four - The Honorable Cade Resnick No Report. PUBLIC HEARINGS AGENDA - PART II OF II PUBLIC HEARINGS 502. Office of the City Attorney REQUEST: Per the direction of the City Commission, the City Attorney requests that the City Commission consider First Reading of Ordinance No. 2015 -21 amending the manner in which applications for code enforcement lien reductions and satisfactions are considered by the City. FISCAL IMPACT: None. However, the proposed streamlined process required to process lien satisfaction applications. could reduce the amount of staff and board time COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney recommends that the City Commission adopt Ordinance No. 2015 -21 on First Reading. RELATED TO ORDINANCE 2015 -21 AND A MOTION TO READ BY "TITLE" ONLY, COMMISSIONER HOVEY STATED, "SO MOVED." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 28, 2015 PAGE 19 OF 21 rw i i iun nr munnnirr+ innnnrr nmunonrrr.`.r_� VOTE: COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. Attorney Garganese read Ordinance 2015 -21 by "Title" only and stated, "If approved, this would delegate to the City Manager the authority to approve applications for reduction and satisfaction of Code Enforcement Liens based on criteria that is set forth in the proposed Ordinance. In the event a person disagrees with the City Manager's decision, they would have a right to appeal that decision to the City Commission, at which point a final decision would be made by the Commission." Deputy Mayor Krebs opened the "Public Input" portion of the Agenda Item. No one spoke. t Deputy Mayor Krebs closed the "Public Input" portion of the Agenda Item. "I WILL MAKE A MOTION TO APPROVE AND MOVE TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. ❖:• AGENDA NOTE: THE FOLLOWING AGENDA ITEM, PREVIOUSLY LISTED ON THE CONSENT AGENDA AS "309" WAS DISCUSSED NEXT AS PART OF THE REGULAR AGENDA, AS DOCUMENTED. 4• ❖ REGULAR AGENDA FORMERLY LISTED ON THE CONSENT AGENDA Public Works Department REQUEST: Authorize Starmer Design Group to Perform the Magnolia Park Amphitheater Project Cost Reduction Redesign Work for $71,300. FISCAL IMPACT: The SDG redesign fee of $71,300 will be funded from the project which is budgeted in the 1999 Construction Fund (##301). CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- SEPTEMBER 28, 2015 PAGE 20 OF 21 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the proposal from Starmer Design Group to redesign the Magnolia Park Amphitheater project by implementing the cost reduction alternatives identified at the August 10, 2015 meeting at a cost of $71,300 payable from the 1999 Construction Fund ( #301) and authorize the City Manager and City Attorney to execute any and all applicable documents. Commissioner Cannon asked about the proposed cost of this project and what the City has paid. Mr. Chris Caldwell, Director, Parks and Recreation Department spore of this Grant and noted this was a fifty percent (50 %) matching Grant. Commissioner Cannon asked how much the Grant would be for and Mr. Caldwell responded, 'It would be for five hundred thousand dollars ($500,000.00), is the maximum that you can get, and it is a matching Grant; so, if we were to spend only eight hundred thousand [dollars] ($$00,000.00), then we would receive four hundred thousand [dollars] ($400,000.00)." Commissioner Cannon clarified, "So they'll match fifty cents (50¢) on every dollar the City spends — up to five hundred thousand [dollars] ($500,000.00)." Further comments followed with Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Departments on the redesign to ninety percent (90 %) submittal process. Commissioner Cannon mentioned for the Record his concern with the money being spent on this project as well as future spending on such a project. "I MOVE TO APPROVE WHAT - WAS CONSENT `309'." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Not Used M1y -ei CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING— SEPTEMBER 28, 2015 PAGE 21 OF 21 PUBLIC INPUT Deputy Mayor Krebs opened "Public Input". Mr. Ted Johnson, 1107 Pheasant Circle, Winter Springs, Florida: mentioned the school system is "reactionary", suggested the City be careful with the approval of any more apartments, and commented on overcrowded schools which he thought was a disservice to the children. Ms. Ann Moran, 1189 Irwin Court, Winter Springs, Florida: lives in the Oak Forest community and commented on meetings and suggested that 7:00 p.m. would be a more convenient time for her and some of her neighbors. Ms. Moran also remarked about moving here, that a grandchild could not get into a Winter Springs school and instead had to attend Stenstroln Elementary School, and her concern with young children being bused to a school outside of their community. Commissioner Hovey suggested Ms. Moran call Seminole County School Board Members, that Ms. Moran might want to consider signing up for eAlerts, and said that this City Commission was always available should she wish to contact them. Further discussion. Deputy Mayor Krebs closed "Public Input ". ADJOURNMENT Deputy Mayor Krebs adjourned the Regular Meeting at 7:24 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO- LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the 12015 City Commission Regular Meeting.